1._Relocation_PWS_revised_10_Mar_14.docx

Performance Work Statement Information Technology (IT) Depot Warehouse Relocation

10 Mar 14

1. Objective: The objective is to provide relocation services of computer hardware, storage containers, file cabinets, systems furniture, and material processing/moving equipment (i.e. shrink wrap machine, dollies, forklifts, etc.) from the Information Technology (IT) Depot warehouse in Building 830, Bay E to Building 850, Bay F and from Building 510 to Building 850 Bay F at Hill AFB, Utah. The distance between building 830 and building 850 is approximately .03 mile; the distance between building 510 and building 850 is approximately 1.3 miles; actual mileage shall be confirmed by contractor.

2. Background: The IT Depot is the material receiving point at Hill AFB for the 75th Communications & Information Technology Directorate. The warehouse receives, distributes, and prepares IT equipment for disposal for base organizations. Support personnel offices are also located on the premises. The IT Depot is relocating from Buildings 830 and 510 to Building 850 Bay F due to the planned demolition of Building 830.

3. Project Technical Requirements:

3.1. Place of Performance: Hill Air Force Base, Utah

3.1.1. This is a turn-key relocation and installation wherein the contractor shall provide all labor, equipment and materials required for successful completion of this task order. The contractor shall provide all necessary vehicles and equipment (i.e. trucks, fork lifts, dollies, pallets, etc.) to safely transfer warehouse material and systems office furniture from Building 830, Bay E to Building 850, Bay F. The government shall not provide vehicles to aid in the relocation.

3.1.2. All work shall be accomplished in reference to this task order within 30 days of award. Any request or justification for change shall be made to the contracting officer in writing and must be approved by the government.

3.1.3. The contractor shall provide a preliminary schedule with their proposal. Any changes to the schedule after submission of the final schedule will be coordinated and approved by the government. Any requests of justification for change after government approval shall be made to the contracting officer in writing and must be approved by the Government.

3.1.4. The contractor shall be accompanied by government-provided escorts during the transportation of material from Buildings 830 Bay E and 510, to Building 850, Bay F. The government shall direct the re-distribution of materials when they arrive at Building 850 Bay F.

3.1.5. The Building 510 location shall require the contractor to use a small moving vehicle. A semi or large moving vehicle will not fit in the approach to the facility dock.

3.1.6. A site survey may be conducted at the request of the contractor. The contractor is responsible for all costs associated with a site survey. The site survey/walk through is recommended due to the magnitude of the project. All requirements identified, clarified, amended or deleted at the site survey will be officially documented in a clarification document released via a solicitation amendment after the site survey. Any questions that are not satisfactorily addressed and answered during the site survey shall be submitted in writing.

3.2. Project Execution.

3.2.1. The contractor shall coordinate Hill AFB access with the government POC, Rose Rees, Communications Project Manager (PM), 75 ABW/SCXP, (W) 801-777-6700 (Cell) 801-564-2048, a minimum of two (2) business days prior to arrival at the work site.

3.2.2. Upon arrival at the work site, the contractor shall conduct a project in-brief with the relocation team. The contractor shall respond to questions regarding issues, schedule, and performance pertaining to this task order.

3.2.3. Site acceptance by the Government is required prior to final invoice.

3.2.4. Delays, i.e. base exercises, inspections, etc., associated with working on an active military installation are at the contractor’s risk. The Government will be notified within 24 hours of any project impact, delay or deviation.

3.2.5. On-site work performed under the auspices of this contract shall be performed during normal installation operating hours, usually 0600-1800 Monday thru Fridays, excluding national holidays. Changes to work hours will be coordinated with the government PM.

3.2.6. Building 830 Bay E is considered a hard hat work zone. The contractor shall provide hard hats for workers when work is being accomplished in that facility. Hard hats are not required in Building 850 Bay F or Building 510.

3.2.7. The contractor shall provide all labor and material required for successful completion of this task order. The contractor shall provide all technical support and services necessary to ensure active management and reliable operations. The contractor shall identify, within their proposal, the name of their on-site project manager. Any change to these requirements will be coordinated and approved by the Government. The contractor shall be responsible for supervision of all contract personnel and performance of all contractor related functions.

3.2.8. The contractor shall not employ any individual, during the execution of this task order, which represents a potential threat to the health, safety, security, general well-being, or operational mission of Hill AFB or its population. Contractors working on this project shall have a background check conducted by base security forces before base access is granted. The contractor shall coordinate with the government POC to obtain base access for contractor personnel/vehicles if needed.

3.2.9. The contractor shall be responsible for storage, staging and deployment of any equipment and materials provided as part of this contract unless otherwise mutually agreed upon by the Government. Limited space will be provided for storage and staging of vehicles and tools. If removal of equipment and material is necessary, the contractor shall be responsible for disposal and shall comply with all applicable industry rules and regulations.

3.2.10. Any work deemed non-compliant shall be immediately re-worked at no additional cost to the Government.

4. Technical Requirements:

4.1. Task 1: The contractor shall clearly identify expected government support required to implement the move from Buildings 830 Bay E and 510 to Building 850 Bay F. The contractor shall maintain 100 percent accountability of all warehouse and office material during the move. A rough magnitude of this requirement is described below.

4.1.1. Office space to be moved from building 830 Bay E is comprised of: 7 offices including a total of 10 desks, computers, and personal items; 2 offices each containing 7 cubicles comprised of computers and personal items; 1 kitchen containing a Fridge, Microwave, Toasters, and garbage can; and a hallway containing several printers, a water cooler, paper shredder, small appliances, and chairs. All electronics will be unplugged but will require packaging.

4.1.2. A section of the warehouse being moved is designated as a break room. This break room area is comprised of a fridge, large table, many chairs, a microwave, foosball table, and two big screen televisions. The televisions do not require special packaging. The coke machine will be moved by the Coca-Cola Company.

4.1.3. The warehouse in building 830 is between 40,000-50,000 square feet. The material housed in the warehouse is comprised of shelves and pallets of IT equipment. This material is fluid and transitory in nature, therefore, a best guess of inventory will need to be bid. All loose material shall be stacked on pallets provided by the contractor and shrink wrapped securely to sustain travel to building 850. Large items in the warehouse include 4 locker stands, stacks of pallets, a shrink wrap machine, 2 pallet jacks, an electrical jack, and fork lift. There are sections of the warehouse that will not require relocation. This area will be marked or the program manager will make contractor aware of these areas prior to relocation.

4.1.4. There are many work stations comprised of desks, shelves, and various electronic appliances throughout the warehouse. An additional 4-6 cubical units are located within the warehouse.

4.1.5 The section of building 510 being relocated is comprised of approximately 9 desks, 3 tables, 2 shelving racks, and file cabinets.

4.1.6 Building 830 and 510 are both one level warehouse and office space. Building 850 has a one level warehouse section and two sections of two story office space. The contractor shall first fill the main level with offices and place remaining office furniture on the second story.

4.2. Task 2: The contractor shall provide moving boxes to the government one week prior to the move from Buildings 830 Bay E and 510. Government employees will pack their personal belongings, files, etc. into these boxes to prepare for the relocation to Building 850 Bay F.

4.3. Task 3: The contractor shall assemble and secure to the cement floor the existing warehouse shelving currently located in Building 850, Bay F. These shelves are between 20 and 25 feet high and the contractor shall provide the cement bolts/screws.

4.4. Task 4: Contractor shall assemble 15 additional system furniture cubicles to provide personnel working spaces. The contractor shall cut the system furniture panels to expose the power and communication jacks located in the wall at Building 850 Bay F. The system furniture panels/parts will be government provided.

5.0 Management Objectives: The contractor shall manage the project schedule, performance, risks, warranties, subcontracts, and data to satisfy government performance requirements.

6.0 Other Information:

6.1. The contractor shall coordinate with the government Project Manager (PM) before the start of work to obtain necessary work permits. The environment is very important to Hill AFB. The contractor shall bring all historical, archaeological, or environmental concerns immediately to the attention of the PM for resolution. If historically significant material is discovered, or an environmental condition is detected that may impact the safety of contractor or government personnel, the contractor is to stop work and wait for a contracting officer determination before proceeding.

6.2. Government Support (Requirements): The Government will provide the name and contact information of all individuals with the authority to review and approve work on the project.

6.3. Damages and Repairs:

6.3.1. Hardware Installation: Where cutting, channeling, chasing, or drilling of floors, walls, partitions, ceilings, or other surfaces is necessary for the proper installation, support, or anchorage of raceways or outlets, the contractor shall obtain permission through the PM and if permission is granted, shall carefully perform this work in an approved manner.

6.3.2. Buildings: Any damage to building, piping, equipment or defacing of finish, plaster, woodwork, or metal work shall be repaired by skilled mechanics of the trades involved. The cost of such repair work shall be borne by the contractor.

7. Performance Requirements Summary:

Work is to be accomplished in accordance with the following Performance Requirements Summary. Certification by the Government of satisfactory services provided is contingent upon the contractor performing in accordance with the terms and conditions of the referenced contract, this document, the approved technical and price proposal, and all amendments. The Government and the contractor’s representative(s) shall meet when deemed necessary at the contracting officer’s request. Meetings shall occur at the place determined by the contracting officer.

Performance Objective

PWS

Paragraph Performance Threshold

Accountability of Warehouse and office material