CE MACC Industry Day_v1.pptx

MULTIPLE AWARD CONSTRUCTION CONTRACT

INDUSTRY DAY

Mr. Cameron Twyford, P.E.

72 ABW/CENM

72d Air Base Wing

Wildcatters -- We ARE Airpower!

Team Tinker At a Glance

4 USAF MAJCOMS - AFMC, ACC, AETC, AFRC

3 DoD Agencies - DLA, DISA, DCA 3 Services – Air Force, Navy, Army Active, Reserve, and National Guard

$75B in resources, $342M operating budget

Over 31,000 military, civilian, and contractor personnel Support over 96,000 employees, family members, and retirees

$4.5B annual economic impact on surrounding communities

Team Tinker

Tinker AFB TAFB at a Glance 5,588 Acres (and growing!)

Two Operational Runways; 36K annual op 431 facilities / 19M Sq. Ft 660 privatized housing units 7.3M gallons fuel storage 69 miles natural gas distribution

46.9 miles of paved roads Onsite industrial waste plant >45 lift stations and 23 miles of IW lines Privatized electric (OG&E) Privatized water/sewer (OCWUT)

TAFB Future: KC-46 KC-46 Campus $900M new construction over 14 years 7 hangars/14 total docks:

4 hangars/7 docks - operational 1 hangar/3 docks - under construction Aircraft ramp and aprons Infrastructure (electric, water, sewer, industrial waste) Vehicle roadways and parking Miscellaneous support facilities

TAFB Future: KC-46

TAFB Future: Depot Maintenance Expansion Depot Maint. Expansion Located east of Douglas Blvd Work includes:

Two new ACPs/gates Multiple hangars/docks Aircraft ramp and aprons Infrastructure (electric, water, sewer, industrial waste) Vehicle roadways and parking Miscellaneous support facilities

New Campus

MULTIPLE AWARD CONSTRUCTION CONTRACT

INDUSTRY DAY

Mr. Richard Stewart, P.E.

72 ABW/CEEN

72d Air Base Wing

MACC OVERVIEW

MACC Overview Scope The Multiple Award Construction Contract for General Construction Services (MACC) will accomplish a broad range of sustainment, maintenance, repair, alteration/renovation, and minor construction projects affecting real property facilities at Tinker Air Force Base, Oklahoma. Work performed will be complex in nature, require multiple construction trades, and may require engineering design performed by credentialed professionals.

Classifications of Work Project execution methods will fall within one of the following classifications; the execution method will be defined in the project documents for each Task Order (TO) under this contract.

Design-Build Under this method, the Contractor provides both the design and construction services for a project; in the Design-Build process, final design solutions are provided by the Contractor, not the Government.

Construction w/Limited Design Under this method, the Government provides the design; the Contractor further develops portions of the design as required and provides construction services for the project. This method will generally be utilized for non-complex or repetitive work types of projects where full design cost and effort is not warranted.

Classification of Work (cont.)

Construction Only The Government will provide a 100% design package, including SOW, drawings, specifications, and other documents as necessary to establish requirements for the work to be accomplished.

NOTE: Some ‘Construction Only’ TOs will include ‘deferred design’, i.e. working documents/shop drawings produced by the Contractor, their sub-contractors, and/or equipment manufacturers; in some instances, certification by a credentialed professional will be required.

Contractor Key Personnel Contract Program Manager Employee of Prime Contractor 10 years experience with firm(s) engaged in multi-trade commercial/ industrial construction 2 years as Project/Program Manager

Quality Control Manager Employee of Prime Contractor 5 years experience with firm(s) engaged in multi-trade commercial/industrial construction Current Construction Quality Management (CQM) certificate

Contractor Key Personnel (Cont.)

Site Safety and Health Manager (reference EM 385-1-1) Employee of Prime Contractor 5 years experience 30-hr OSHA Industry or Construction safety (or equivalent) 24-hrs related training with past 5 years Quality Control Manager can fulfill this roll

Design Program Manager Employee of Prime or subcontractor Credentialed professional (PE/RA) in State of Oklahoma 10 years experience 5 years managing design build programs

Contractor Key Personnel (Cont.)

Superintendent Employee of the Prime Contractor 5 years construction experience with firm(s) engaged in multi-trade commercial/industrial construction 2 years specifically as superintendent Trained in requirement s of EM 385-1-1 or CO approved equivalent

Exceptions/Variances to Experience Will be considered by Government Provide resume listing qualification to be considered

Design/Drafting Capabilities The Contractor’s design staff or design subcontractor shall have multidiscipline design experience to execute a full range of designTopographic surveys Design team shall include architectural and engineering personnel with experience in the following disciplines: Civil, Land Surveying, Geotechnical (Soils Engineer), Architectural, Interior Design, Landscape Architecture, Structural, Mechanical, Electrical, Fire Protection, and Environmental Designs shall be developed under the direction of credentialed professionals currently licensed in accordance with FAR 52.236-25, Requirements for Registration for Designers Utilize individuals and firms that are licensed/authorized to offer engineering or architectural services in the State of Oklahoma

Local Office and Storage/Staging A permanent on-base office space will not be provided for the Contractor’s administrative/ management personnel A permanent on-base storage area will not be made available for Contractor owned material/equipment To the extent possible, storage/staging will be provided at individual job sites.

Start-Up Period 30 days after award of contract

Ordering Procedures Reference Contract SOW for detailed discussion of ordering procedures Note that the site visit/RFI process with occur in advance of issuing the Fair Opportunity Notice (FON) Government will review each Contractor’s proposal package for technical acceptability and compliance with the Government’s intent Award will go to the lowest priced technically acceptable proposal (Note: the Government does not intend to enter into ‘interchanges’ before award of a task order) Note the Government will issue FONs in advance of funding There may be no funding available, and there is no guarantee that funds will be available There will be no compensation for any costs associated with preparing proposals for these projects FON will specify how long pricing will be held

Contract Execution Reference Contract SOW for detailed discussion of commencement, prosecution, completion and payment for work Schedule/Progress Reporting Contractors will be required to provide schedules utilizing the Network Analysis/Critical Path Method. AF Form 3064 will not be used.

Schedules shall be updated monthly Contractors will be required to provide progress reports generated using their scheduling software. AF Form 3065 will not be used.

Progress reports will be submitted bi-weekly; progress reports will reflect not only actual vs planned percentage complete but will also provide information regarding adherence to critical path.

When cost loading the schedule, 10% of total contract cost will be assigned to final acceptance; no payment will be made against this line item till all closeout items are complete.

Contract Execution (cont) Reference Contract SOW for detailed discussion of commencement, prosecution, completion and payment for work Design Design requirements will be specified in the FON/SOW for an individual TO Design-Build will generally require tradition 35-65-95-100% design process Deferred/limited design will traditionally only require a single review Note to designers: The Unified Facilities Criteria (UFCs) act as the building codes for DoD, starting with 1-200-01, DoD Building Code Design submittals will be submitted with TAFB Form 3000, but only the final submittal (Issued for Construction) will be approved.

Reference Contract SOW for detailed discussion of commencement, prosecution, completion and payment for work Submittals Contractor is encouraged to utilize a Master Submittal List (i.e. Submittal Library) Submittal Library can include items such as an overall QC Plan or Health and Safety Plan (contractors will be expected to provide individualized plans for each TO) Submittal library can also include commonly used materials (e.g. mix designs for commonly used PC Concrete, electrical materials).

Inspection Government inspector will make regular (daily) site visits to monitor progress and perform Quality Assurance surveillance.

NOTE: Quality control in the responsibility of the Contractor, not the Government Inspector.

Reference Contract SOW for detailed discussion of commencement, prosecution, completion and payment for work Completion Inspection Completion/Final inspections are performed in accordance with quality control specification 01 45 00.00 10 (COE QC procedures).

Contractor’s Punch-Out Inspection Pre-Final Inspection Final Acceptance Inspection

Work Hours Most work will be accomplished during Normal Duty Hours, M-F (0700-1600) Exception will be for utility outages, roadway/parking closures, etc.

Badging Contractor badges are required for all personnel working on TAFB Contractor will appoint their own certifying official and complete paperwork to obtain badges for their employees and subcontractor employees Persons obtaining badges must have valid Government issued picture ID Persons obtaining badges must be able to pass a preliminary background check (i.e. no record of felonies) and be authorized to work in the US.

Controlled/Restricted Areas Some work may occur in restricted areas. Contractor will be required obtain necessary badging to provide their own escorts Airfield is considered a controlled area, escorts will be required, as well as training for all persons driving Contractor vehicles on the airfield.

Building 3001 industrial area is now considered a Controlled area with additional training and badging requirements

Protection of Existing Utilities During Excavation Contractor is responsible to protect existing utilities.

Government will mark after submission of the digging permit Contractor is responsible to locate (+/- 6 feet of marked location)

Safety Contractors should note that a new version of the USACE safety manual, EM 385-1-1, has been issued and made effective March 2024.

LESSONS LEARNED

Lessons Learned Quality Control / Quality Assurance Contractor is responsible for Quality Control on Task Orders, e.g. ensuring materials are in accordance with specifications and drawings; ensuring testing is performed and results meet requirements of the contract; ensure installation is in accordance with contract and accepted industry standards.

Government is responsible for Quality Assurance, i.e. making sure through regular inspections and review of the Contractor’s QC documentation that the Contractor is following the requirements of their QC plan.

Submittals – Gov Approved vs For Information Only (FIO) FIO submittals need to be provided to the Government as they are received/generated; not at the end of the project.

For example, most test result submittals are marked FIO; however, it does the Government no good to see the result of a failed concrete break test after all the work is complete and we are at final inspection.

FIO submittals that do not meet the requirements of the contract can result in resubmittal and/or rework of non-conforming materials.

Submittals – Submittal Library Government strongly encourages the use of submittal libraries. Though they take some effort to establish upfront, the time-saving for Contractor and the Government are significant.

Work Planning - Weather Many projects will be awarded near the end of the Governments fiscal year (30 Sep). Notice to Proceed (NTP) are issued generally withing 30 days after award.

This leaves about 60-90 days before winter weather becomes an issue with work; plan work/schedules accordingly so that there are not open areas/incomplete work that sits for weeks/months due to winter recess.

Similar discussions concerning late spring and associated rains.

Work Planning - Closures Most closures will require a 45-day notice to the Government; this is to obtain approval from Base leadership, but also to make sure those affected by closure are notified.

Base leadership is sensitive to closures that affect traffic patterns or closes large number of parking spaces. Government will generally provide a traffic plan for these situations but will be looking to the Contractor for additional input to minimize disruptions.

Most closures will occur over weekends when on base traffic is the lightest.

Government Furnished As-Builts Simply, do not trust them!

Contractors are strongly encouraged to located all utilities prior to construction. Hydro-vac has become standard on base, but other methods such as GPRS may be utilized.

FAR 52.236-3, Site Investigation and Conditions Affecting the Work

Contract Modifications Many projects likely to be funded near end of FY. This means that if there is a need for a contract modification, it will probably occur in the next FY.

Except in some limited situations, modifications must be paid for with funds from the FY the project was awarded.

Obtaining prior years funds can take weeks, usually months to obtain.

When the need for a modification is identified (usually as a RFI for an unforeseen site condition) be prepared to come with recommendations to resolve the issue in ways that minimize impact to the schedule and/or the contract’s total cost.

Recommendations to resolve issue De-scoping work Adjusting phasing/schedule to allow work to continue

Period of Performance Be thinking of the construction schedule during the proposal stage.

Meeting the Government’s anticipated PoP will be part of the determination of ‘Technical Acceptability’ If Contractor truly believes that the Government PoP cannot be met, submit RFIs during the proposal process for the Government consideration.

Schedule Submit long lead-items early in the process; for design-build projects, submit long lead items during design phase Work the critical path.

Changes, delays (equipment, weather, Government, etc), are going to be evaluated based on effect to critical path.

Government will be putting more emphasis on monitoring float in the schedule, rather than percentage complete.

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