01_MACC 2024_SOW_v0 (final draft).pdf

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Statement of Work

Multiple Award Construction Contract for General Construction Services

Revision: 0

Tinker Air Force Base, Oklahoma

August 2024

Prepared By:

72 ABW Civil Engineering Directorate 7535 5th Street, Building 400

Tinker AFB, OK 73145

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TABLE OF CONTENTS

1. DESCRIPTION OF WORK

1.1 Background

1.2 Program Description

1.3 Classifications of Work

1.3.1 Design-Build

1.3.2 Construction w/Limited Design

1.3.3 Construction Only

2. DEFINITIONS

2.1 Contracting Officer (CO)

2.2 Contracting Officer’s Representative (COR)

2.3 Credentialed Professional

3. PERFORMANCE CAPABILITIES

3.1 Contractor Personnel

3.1.1 General Requirements

3.1.2 Key Personnel

3.1.3 Additional Positions

3.1.4 Exceptions/Variances from Experience Requirements

3.1.5 Organizational Chart

3.2 Design/Drafting

3.3 Subcontractors

4. QUALITY CONTROL

4.1 Inspection System

4.2 Deficiency Prevention

4.3 Inspection Files

5. LOCAL OFFICE AND STAGING AREAS

5.1 Local Office

5.2 Storage/Staging Areas

6. START-UP PERIOD

7. DOCUMENT REQUIREMENTS

7.1 DOCUMENT FORMAT

7.1.1 Specifications/Reports/Material Submittals

7.1.2 Drawings

7.2 FILE NAMING CONVENTIONS

8. CORRESPONDENCE

9. COMMUNICATION

10. ORDERING PROCEDURES

10.1 Project Documents

10.2 Site Visit

10.3 Fair Opportunity Notice (FON)

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10.4 Contractor’s Proposal

10.4.1 Proposal Package

10.4.2 Cover Sheet

10.4.3 Project Narrative

10.4.4 Cost Proposal

10.4.5 Proposal Supporting Documentation

10.4.6 Proposed Schedule

10.4.7 Supporting Personnel

10.5 Interchanges

10.6 Proposal Evaluation

10.6.1 Low Price Evaluation

10.6.2 Technical Acceptability

10.7 Proposals for Projects in Advance of Funding

10.8 Task Order Award

11. COMMENCEMENT, PROSECUTION, COMPLETION AND PAYMENT FOR WORK

11.1 Order of Precedence

11.2 Notice to Proceed (NTP)

11.3 Task Order Schedule

11.3.1 Schedule Format

11.3.2 Schedule Updates

11.3.3 Coordinating With Government Activities

11.4 Task Order Progress Reporting

11.5 DESIGN REQUIREMENTS

11.5.1 General

11.5.2 Civil

11.5.3 Architectural

11.5.4 Structural

11.5.5 Mechanical

11.5.6 Electrical

11.5.7 Fire Protection

11.6 Design Submittals

11.6.1 Preliminary Design (35% Design)

11.6.2 Intermediate Design (65% Design)

11.6.3 Pre-Final Design (95% Design)

11.6.4 Final Design (100% Design)

11.7 Jobsite Verification / Government-Furnished Record Drawings

11.8 Submittals

11.8.1 Submittal Register

11.8.2 Master Submittal List

11.8.3 Material Samples

11.9 Inspection by the Government

11.10 Field Changes

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11.11 Meetings

11.11.1 Post-Award Conference

11.11.2 Quality Control Coordination Meeting

11.11.3 Initial Design Conference

11.11.4 Architectural/Engineering Review Panel

11.11.5 Design Review Conference(s)

11.11.6 Pre-Construction Meeting

11.11.7 Progress Meetings

11.12 Completion Inspections

11.13 Task Order Completion

11.14 Record Drawings

11.14.1 Working As-Built Drawings ('Redline' Set)

11.14.2 Record Drawings

11.15 Operations & Maintenance (O&M) Manuals

11.16 Operations & Maintenance (O&M) Training

11.17 Transfer and Acceptance of Military Real Property, DD Form 1354

11.18 Equipment Inventory List

11.19 Warranty

12. GOVERNMENT FURNISHED EQUIPMENT / MATERIALS (GFE/GFM)

13. WORK HOURS

13.1 Normal Duty Hours

13.2 Notes Regarding Working Hours

14. BADGES

15. CONTROLLED/RESTRICTED AREA(S)

16. WORK IN OCCUPIED AREAS

17. PROTECTION OF EXISTING UTILITIES DURING EXCAVATION

18. PROTECTION OF GOVERNMENT PROPERTY

19. OUTAGES AND CLOSURES

20. CONTRACTOR VEHICLES

20.1 Identification

20.2 Parking

20.3 Airfield

21. CONSTRUCTION SITE

21.1 Construction Fencing

21.2 Construction Signs

21.3 Barricades

22. TRANSPORTATION OF CONSTRUCTION EQUIPMENT

23. BASE FIRE REGULATIONS

24. HEALTH AND SAFETY

24.1 Commander’s Statement of Safety Intent

24.2 General Requirements

24.3 OSHA Voluntary Protection Program (VPP)

24.4 Emergency Evacuation Procedures

24.5 Mishap Reporting

25. NOISE CONTROL

26. FOREIGN OBJECT DEBRIS (FOD) AWARENESS AND PREVENTION

27. AIRFIELD SAFETY

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Appendix A - Abbreviations Appendix B - Contract Specifications Table of Contents Appendix C - TAFB Facility Standards and Reference Documents

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MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC)

FOR GENERAL CONSTRUCTION SERVICES

STATEMENT OF WORK

1. DESCRIPTION OF WORK

1.1 Background

Tinker Air Force Base (TAFB) is centrally located in Oklahoma, approximately five (5) miles east of Oklahoma City, in southeast Oklahoma County. TAFB occupies about 5,500 acres of land, to include 458 buildings encompassing 18.7M square feet.

TAFB is home to the Air Force Sustainment Center (AFSC) Headquarters and includes a large industrial complex that performs overhaul functions on numerous airframes, engines, and accessories, as well as software support. TAFB is also home to three major flying wings: Air Force Air Combat Command's (ACC) 552d Air Control Wing; Navy’s Strategic Communications Wing ONE; and the Air Force Reserve Command’s (AFRC) 507th Air Refueling Wing. Other major associate Units on TAFB include the 38th Cyberspace Engineering Installation Group (CEIG) located just east of Douglas Boulevard and the Defense Logistics Agency's (DLA) Defense Distribution Center Oklahoma City.

The facilities on base range from large industrial buildings which support overhaul and testing of aircraft, aircraft parts, engines and airframes to office space, warehouses, computer facilities, dining facilities, dormitories, medical facilities, and other community support facilities such as the base exchange and commissary.

The utilities on base include but are not limited to water supply, storage, and distribution (owned and operated by the Oklahoma City Water Utilities Trust (OCWUT)); electrical distribution (owned and operated by Oklahoma Gas & Electric (OG&E)) and backup generators;

natural gas distribution; sanitary sewage (OCWUT); industrial waste sewage collection and treatment; storm sewers; facilities for the generation and distribution of steam, chilled water, and compressed air; and petroleum, oil, and lubricants (POL) storage and hydrant fueling.

1.2 Program Description

The Multiple Award Construction Contract for General Construction Services (MACC) will accomplish a broad range of sustainment, maintenance, repair, alteration/renovation, and minor construction projects affecting real property facilities at Tinker Air Force Base, Oklahoma.

Work performed will be complex in nature, require multiple construction trades, and may require engineering design performed by credentialed professionals (reference section DEFINITIONS elsewhere in this document).

1.3 Classifications of Work

Project execution methods will fall within one of the following classifications; the execution method will be defined in the project documents for each Task Order (TO) under this contract:

1.3.1 Design-Build

Under this method, the Contractor provides both the design and construction services for a project; in the Design-Build process, final design solutions are provided by the Contractor, not the Government.

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The Government will provide a Statement of Work (SOW), drawings, and other preliminary documents as necessary to establish requirements for the work to be accomplished; these documents will be equivalent to a schematic (15% or greater) design. When awarded the TO for the project, the Contractor will complete the design to the 100% level, to include drawings, specifications, design analysis/narrative, and other documentation as required by the Government.

Design-Build projects may be further classified as follows:

• Conventional Design-Build: Contractor provides a complete design before construction activity begins.

• Fast-Track Design-Build: Contractor provides a complete design; however, construction may begin at a mutually agreed point prior to completion of the design.

In general, the Contractor will provide design development (i.e. 35-65%), pre-final (i.e. 95%), and final (Issued for Construction (IFC)) design submissions for Government review and comment.

The number of design submittals may vary for any individual TO (i.e. well-defined requirements may require fewer submissions, fast-track projects may require additional submissions to allow construction to begin before completion of the entire design). The number of design submissions will be defined in the project documents for each TO.

Issued for Construction (IFC) design submissions will be signed/sealed by credentialed professionals authorized to provide services in the State of Oklahoma.

Upon completion of the IFC design submission(s), and acceptance by the Government, the Contractor shall commence with construction in accordance with approved design and the contract requirements.

1.3.2 Construction w/Limited Design

Under this method, the Government provides the design; the Contractor further develops portions of the design as required and provides construction services for the project. This method will generally be utilized for non-complex or repetitive work types of projects where full design cost and effort is not warranted.

The Government will provide a SOW, drawings, and other documents as necessary to establish requirements for the work to be accomplished; these documents will be equivalent to a design development submittal (35% to 65%). When awarded the TO for the project, the Contractor will complete any additional design efforts required by the project documents to produce a set of working documents (i.e. shop drawings) for use during construction.

The extent of Contractor's design effort will depend upon the complexity of each project;

generally the design effort will not require the services of a credentialed professional. In those instances when the Government determines professional certification of the design is necessary, the requirement will be indicated in the project documents. Examples of work requiring professional certifications include but are not limited to life safety plans; fire suppression and alarm plans; cathodic protection systems; and pre-engineered structures.

Upon completion of the required working documents/submittals, and acceptance by the Government, the Contractor shall commence with construction in accordance with approved documents and the contract requirements.

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1.3.3 Construction Only

The Government will provide a 100% design package, including SOW, drawings, specifications, and other documents as necessary to establish requirements for the work to be accomplished.

When awarded the TO for the project, the Contractor shall commence with construction in accordance with the design and the contract requirements.

Note, some ‘Construction Only’ TOs will include ‘deferred design’, i.e. working documents/shop drawings produced by the Contractor, their sub-contractors, and/or equipment manufacturers;

in some instances, certification by a credentialed professional will be required. The requirement for deferred design/professional certification will be indicated in the project specifications and drawings. Examples of deferred design include but are not limited to equipment support/working platforms; fire suppression and alarm plans; pre-engineered structures; and hangar door assemblies.

2. DEFINITIONS

2.1 Contracting Officer (CO)

An individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the CO.

The CO is the ONLY person authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

2.2 Contracting Officer’s Representative (COR)

An individual designated by the Contracting Officer to perform specific technical or administrative functions (e.g. approval of design submissions, approval of submittals, initial badging of personnel).

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract. It shall be the Contractor’s responsibility to contact the CO concerning any matters where the Contractor believes that the direction received from the COR may affect price, quality, quantity, delivery, or any other term or condition of an awarded TO prior to performing work or purchase of material. Proceeding without direction/approval from the CO could result in financial impacts (i.e. non-payment for work performed outside the original contract); delays which affect the Contractor's schedule; or termination of a TO at the Contractor's cost.

2.3 Credentialed Professional

An individual who (a) is licensed (i.e., professional engineer or registered architect) to practice, and (b) commands the necessary expertise, in terms of knowledge and experience, to undertake the required task. Oklahoma State Statutes, Rules and Regulations will apply to licensure, stamp and seal requirements.

3. PERFORMANCE CAPABILITIES

The Contractor is required to furnish all materials, labor, plant, tools, transportation, equipment, testing services, quality control, and incidentals necessary to provide complete and usable end product as specified in the TO/project documents. The final product provided by the Contractor shall conform to Government-accepted commercial/industrial quality standards with regards to fit, finish,

- 4 -form, and function as detailed in the TO/project documents; the Basic Contract Technical Specifications; and industry standards as typically referenced to and utilized by the trades industries.

The Contractor shall provide sufficient technical support and project management to process submittals in a timely manner; accommodate a number of concurrent ‘active’ projects; assure quality and safety for construction projects in progress; and perform according to schedule.

At a minimum, the Contractor shall maintain the following management and technical support capabilities at all times the Contractor has active TOs awarded under this contract.

3.1 Contractor Personnel

3.1.1 General Requirements

The Contractor shall ensure that employees and subcontractor employees working an awarded TO have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the Contractor’s expense.

The Contractor shall not employ any person who is or was an employee of the US Government, if the employment of that person would create a conflict of interest.

Personnel shall be easily recognized as a Contractor employee or subcontractor. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name. The badge shall be displayed on the outer clothing, on the front of the body between the neck and waist and must be visible at all times. The badge shall clearly identify the individual as a contract employee.

3.1.2 Key Personnel

The Contractor shall have the following key personnel in place when working TOs awarded under this contract.

• Key personnel may be assigned to more than one active TO, except as noted in the paragraphs below.

• One Contractor employee may hold up to two (2) key positions as noted in the table below. Contractor employees holding more than one key position must meet the minimum requirements for both positions.

Contract Prog Mgr. QCM SSHO

Design Prog. Mgr. Super

Design Proj. Mgr.

Const. Proj.

Mgr.

Contract Prog Mgr. X

QCM X

SSHO X

Design Prog. Mgr. X

Super

Design Proj. Mgr. X X

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Contract Prog Mgr. QCM SSHO

Design Prog. Mgr. Super

Design Proj. Mgr.

Const. Proj.

Mgr.

Const Proj.

Mgr. X X

These restrictions are intended to apply across all work performed under the Basic Contract, not on a per TO basis, e.g. the Superintendent for one TO cannot serve as the Quality Control Manager for another TO awarded under this contract.

The names of the key personnel shall be designated in writing to the CO and COR upon award of the initial TO, and for each subsequent TO against this contract (reference section ORGANIZATIONAL CHART elsewhere in this document).

3.1.2.1 Contract Program Manager

The Contract Program Manager is an employee of the Prime Contractor who is responsible for the overall performance of this contract. The Contract Program Manager shall have a minimum of ten (10) years combined experience in the following positions: Project Superintendent, Quality Control Manager, Project Manager, Project Engineer, or Construction Manager with general contracting firm(s) engaged in multi-trade commercial/industrial construction. The individual must have at least two (2) years' experience as a Project/Program Manager.

If the Contract Program Manager is absent for a period longer than 24 hours, an equally qualified alternate must be provided and must fulfill the same roles and responsibilities as the primary Contract Program Manager.

The Contract Program Manager (or Alternate) shall have direct oversight of all project planning, design, and construction activities. The Contract Program Manager shall provide overall contract management, including full authority to develop TO proposals; negotiate and sign TOs; negotiate and sign contract modifications; purchase/administer subcontracts; and shall attend all status meetings, site visits and pre-final/final inspections.

The CO must be able to contact the Contract Program Manager (or Alternate) by phone at all times during standard business hours. Throughout the life of this contract, the Contract Program Manager (or Alternate) shall be available to meet with the CO at Tinker Air Force Base or via collaboration/teleconference software (e.g. Microsoft Teams) during standard business hours.

• Discussions regarding awarded/active TOs: within one (1) hour after notification by telephone.

• Discussions regarding matters outside of active TOs: within 24 hours after notification by telephone or e-mail.

3.1.2.2 Quality Control Manager (QCM)

The QCM is an employee of the Prime Contractor who is responsible for management of the Contractor Quality Control Program. The QCM shall have the minimum qualifications set forth in specification section 01 45 00, Quality Control. For the purposes of this SOW, QCM is equivalent to QC Manager in specification section 01 45 00.

The QCM must be at the work site (i.e. Tinker AFB) at all times, while TOs are in progress, to implement and administer the Contractor's quality control program and the Government-

- 6 -accepted Quality Control Plan. If the QCM is off-site for a period longer than 24 hours, an equally qualified alternate QCM must be provided and must fulfill the same roles and responsibilities as the primary QCM. Alternate(s) shall be designated in writing to the CO.

The QCM (or Alternate) as a minimum shall visit each active project site daily to ensure full compliance with the Contractor's quality control program. The QCM must arrive at any particular TO/project site within one (1) hour of telephone direction from the CO, COR, Contract Specialist, or Construction QA Inspector.

For additional information regarding the requirements for Contractor’s Quality Control Program, refer to specification section 01 45 00.

3.1.2.3 Site Safety and Health Officer (SSHO)

The SSHO is an employee of the Prime Contractor who is responsible for management of the Contractor Health and Safety Program. The SSHO shall have the minimum qualifications set forth in specification section 01 35 26, Governmental Safety Requirements.

The SSHO must be at the work site (i.e. Tinker AFB) at all times, while TOs are in progress, to implement and administer the Contractor's safety program and Government-accepted Accident Prevention Plan. If the SSHO is off-site for a period longer than 24 hours, an equally qualified alternate SSHO must be provided and must fulfill the same roles and responsibilities as the primary SSHO. Alternate(s) shall be designated in writing to the CO.

The SSHO (or Alternate) as a minimum shall visit each active project site daily to ensure full compliance with the Contractor's health and safety requirements. The SSHO must arrive at any particular TO/project site within one (1) hour of telephone direction from the CO, COR, Contract Specialist, or Construction QA Inspector.

When SSHO is not on a project site, a Designated Representative may be used (reference specification section 01 35 26). The SSHO, Alternate, or a DR shall be at each project site at all times when work is being performed.

3.1.2.4 Design Program Manager

The Design Program Manager will be responsible for the overall performance of the design portions of this contract; this individual may be an employee of the Prime Contractor or a subcontractor. The Design Program Manager shall be a credentialed professional licensed in the State of Oklahoma; the Design Program Manager shall have a minimum of ten (10) years’ previous experience in project management, with at least five (5) of those years managing design-build programs similar to the requirements of this contract.

The Design Program Manager shall provide direct oversite and overall management of the design process, including coordinating day to day production; schedule adherence; quality control of all design submittals; verification that designs meet applicable codes and standards (including Air Force/DoD standards); review of material submittals and shop drawings; and answering construction RFIs related to the design. The Design Program Manager shall attend all design status meetings, initial pre-design meetings and site visits, and design review conferences.

3.1.2.5 Project Superintendent(s)

Superintendents are primarily responsible for managing and coordinating day-to-day production and schedule adherence for each TO issued under this contract.

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Superintendents must have a minimum of five (5) years’ experience in construction with at least two (2) of those years as a superintendent with general contracting firm engaged in multi-trade commercial/industrial construction. The individual must have documented training in the requirements of EM 385-1-1 or CO approved equivalent equivalent and have experience in the areas of hazard identification and safety compliance.

The Superintendent shall be at the TO/project site at all times when work is being performed.

If the Superintendent must leave a TO/project site for any length of time, an alternate Superintendent must be provided and must fulfill the same roles and responsibilities as the primary Superintendent. Qualifications for alternates are the same as for the Superintendent, except previous experience as a superintendent is not required; subcontractors will not be used as alternates.

An individual Superintendent may be assigned to more than one TO; however, the Superintendent shall not be assigned to more than 5 active TOs unless approved by the CO.

The Superintendent shall visit each respective TO/project site daily. Alternates may only be assigned to a single TO/project site.

Superintendents shall provide on-site supervision, submit weekly progress reports for each TO; schedule and coordinate subcontractors and material suppliers; and attend all status meetings, site visits and pre-final/final inspections. The Superintendent or Alternate(s) cannot be the QCM.

The Superintendent must arrive at any particular TO/project site within one (1) hour of telephone direction from the CO, COR, Contract Specialist, or Construction QA Inspector.

The Superintendent (or alternates) can be the Designated Representative (reference paragraph SITE SAFETY AND HEALTH OFFICER).

3.1.3 Additional Positions

At the Contractor's discretion, or as directed by the CO, the following positions may be added based on the quantity and/or complexity of awarded TOs.

3.1.3.1 Design Project Manager(s) (Design PM)

Design PM will be responsible for the overall performance of the design portions of TOs issued under this contract. The Design PM shall be a credentialed professional with a minimum of five (5) years’ design experience on projects similar in size and complexity.

The Design PM shall provide direct oversite and overall management of the design process for TOs, including coordinating day to day production; schedule adherence; quality control of all design submittals; verification that designs meet applicable codes and standards (including Air Force/DoD standards); review of material submittals and shop drawings; and answering construction RFIs related the design. The Design PM shall attend all TO related design status meetings, initial pre-design meetings and site visits, and design review conferences.

3.1.3.2 Construction Project Manager (Construction PM)

The Construction PM will be responsible for the overall performance of TOs issued under this contract. The Construction PM shall have a minimum of ten (10) years’ experience in construction with at least five (5) of those years as a superintendent on commercial construction projects similar in size and complexity.

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The Construction PM shall have direct oversight of project planning, design, and construction activities for awarded TOs. The Construction PM shall provide overall project/TO management, including full authority to develop proposals, provide subcontract administration, review material submittals and shop drawings, and shall attend all status meetings, site visits and pre-final/final inspections.

An individual Construction PM may be assigned to more than one TO; however, the Construction PM shall not be assigned to more than 10 active TOs unless approved by the contracting officer.

The CO must be able to contact the Construction PM by phone at all times if the Contractor has active task orders under this contract. Throughout the life of an each TO, the Construction PM shall be available to meet with the CO, at Tinker Air Force Base or via collaboration/teleconference software (e.g. Microsoft Teams), within one (1) hour of telephone notification during normal duty hours.

3.1.4 Exceptions/Variances from Experience Requirements

Exceptions or variances to experience requirements above require prior approval from the Contracting Officer (CO) or the Contracting Officer's Representative (COR). Exceptions/variances will be considered where the Contractor can demonstrate comparable experience and/or competency.

Contractor shall forward any requests for exception/variance to the CO and the COR; include resumes for each individual for whom a variance is requested, listing the qualifications to be considered (e.g., education, experience, professional certifications, etc.).

3.1.5 Organizational Chart

Within 10 days of initial TO award against contract, the Contractor shall provide an organizational chart to the CO and COR, reference attached Contract Data Requirements List (CDRL) A001 for additional information. Include names and contact information of personnel assigned to the key positions and their areas of responsibility. Provide a list of assigned TOs for each Project Superintendent/ Alternate shown on the organization chart. Clearly delineate on-site from off-site personnel.

Provide an updated organizational chart within 10 days of each subsequent TO award.

When personnel changes are required (position vacated or filled), submit resumes and a revised organization chart to the CO and the COR within five (5) business days.

3.2 Design/Drafting

The Contractor’s design staff or design subcontractor shall have multidiscipline design experience to execute a full range of design in accordance with specification section 01 33 16.00 10, Design Data (Design After Award). The Contractor’s design team shall include architectural and engineering personnel with experience in the following disciplines: Civil, Land Surveying, Geotechnical (Soils Engineer), Architectural, Interior Design, Landscape Architecture, Structural, Mechanical, Electrical, Fire Protection, and Environmental.

Contractor will be required to provide as-built (record) drawings in accordance with the requirements of specification section 01 78 00, Closeout Submittals.

All construction drawings, specifications, and design analysis/calculations produced by the Contractor and design consultants shall be developed under the direction of credentialed

- 9 -professionals currently licensed in accordance with FAR 52.236-25, Requirements for Registration for Designers. Contractor shall utilize individuals and firms that are licensed/authorized to offer engineering or architectural services in the State of Oklahoma.

3.3 Subcontractors

All subcontractor firms shall be licensed in the State of Oklahoma for their specialty where required; Contractor shall provide a copy of these licenses as part of the QC Plan for each awarded Task Order.

4. QUALITY CONTROL

Quality control shall be executed in accordance with specifications section 01 45 00. The QC program shall include, but is not limited to the following:

4.1 Inspection System

The Contractor shall establish and maintain a three-phase inspection system which monitors the execution of any task completed under this contract. The Contractor must specify the areas to be inspected on a scheduled or unscheduled basis, how often inspections will be accomplished, and titles of the individuals who will perform the inspections.

4.2 Deficiency Prevention

The Contractor shall establish a method for identifying, correcting, and preventing future recurrence of quality deficiencies; this includes deficiencies within the same TO (i.e. a deficiency addressed in an initial phase of a TO shall not recur in follow-on phases) and in future TOs awarded to the Contractor.

4.3 Inspection Files

In accordance with Section 01 45 00, the Contractor shall maintain records for each TO of all required inspections conducted by the QCM and the necessary corrective actions taken. This documentation shall be submitted to the Government with the contract progress reports, (reference section TASK ORDER PROGESS REPORTING) throughout the life of each TO.

5. LOCAL OFFICE AND STAGING AREAS

5.1 Local Office

A permanent on-base office space will not be provided for the Contractor’s administrative/ management personnel. Contractor owned 'job trailers' will be allowed but are subject to the requirements of the section STORAGE/STAGING AREAS below.

5.2 Storage/Staging Areas

A permanent on-base storage area will not be made available for Contractor owned material/equipment.

As required for each TO, the Contractor shall request an area located on or near each construction site to stage materials, store equipment and tools, and maintain miscellaneous items. Storage/staging areas are not guaranteed and are subject to availability. If approved, the Contractor’s storage area shall conform to specification section 01 50 00, Contractor Facilities, and shall be utilized for the purposes of that TO only, or as authorized by the COR.

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All equipment, materials, supplies, etc. required to establish and maintain the staging area shall be at the Contractor’s expense. Portable buildings and structures may be used in these staging areas; however, the space shall not be used for occupancy. The assigned area must be fenced in accordance with specification Section 01 50 00.

All Contractor supplied materials and equipment are the sole responsibility of the Contractor.

The Government is not liable for the theft, vandalism, or damage (to include acts of God) of any Contractor supplies, equipment, or property. The Contractor shall take necessary steps to secure his materials and protect all equipment from damage.

6. START-UP PERIOD

The first thirty (30) calendar days following award of the basic contract shall be designated as a start-up period, after which the Contractor shall be prepared to perform activities associated with solicitation/award of a TO (reference section ORDERING PROCEDURES elsewhere in this document).

7. DOCUMENT REQUIREMENTS

All documents shall be submitted in accordance with specification section 01 33 00, Submittal Requirements.

The Contractor shall submit all documents electronically via optical disk, e-mail, or a file transfer service, unless noted otherwise in the TO or as directed by the CO or the COR.

All documents submitted by the Contractor requiring a signature shall be submitted to the CO and the COR with an electronic digital signature. All documents submitted by the Contractor requiring further action and signature by the Government shall be capable of being digitally signed and saved by the Government representative(s) as required.

7.1 DOCUMENT FORMAT

7.1.1 Specifications/Reports/Material Submittals

Specifications, design narratives/analyses, reports/test results, calculations, material submittals, warranty information, and similar documents shall be letter sized (8-1/2” x 11”), submitted in Adobe Acrobat (.pdf) format.

7.1.2 Drawings

All drawings produced by the Contractor shall be created utilizing Computer-Aided Design and Drafting (CADD) software. The drawing files shall be in AutoCAD (.dwg) format and adhere to the drawing standards contained in Tri-Services A/E/C CADD Standard Release 6.0.

Drawing size shall be ANSI D (22” x 34”). Drawing scale shall be at least 1"=30' for civil/site drawings and 1/8"=1' for all other plan drawings; text and other non-scale annotation elements shall be sized to produce clear and legible prints at half-size. Contractor shall use English scales and dimensions.

Drawings submitted by the Contractor shall be .pdf format; in addition, final design drawings and as-builts record drawings shall be submitted in .dwg format.

Reference specification sections 01 33 00; 01 33 16.00 10; and 01 78 00, for additional requirements regarding developing and submitting design, shop, and as-built drawings.

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7.2 FILE NAMING CONVENTIONS

All documents submitted by the Contractor shall follow a standardized file naming convention as indicated below. File naming conventions shall be strictly adhered to and may only be modified by the CO and/or the COR. File names shall have no spaces.

The following items in the below naming conventions are defined as followed:

• WWYK###### = Project number as defined by Civil Engineering Example: WWYK201234

• YYYYMMDD = Effective date of document or report

• ZZZ = Contractor’s Company Initials

• 001 = Submittal Number or Serial Report Number

1. Proposals:

WWYK######_Proposal#_ZZZ_Document Description Example: WWYK201234_Proposal1_ACS_Cost Proposal

2. RFIs:

WWYK######_RFI_001

3. Submittals:

WWYK######_FORM#_001 (Brief Description of Submittal) Example: WWYK201234_AF3000_004 CeramicTile

4. Daily Reports:

WWYK######_Daily Report_001_YYYYMMDD

5. Progress Reports:

WWYK######_PR_001_YYYYMMDD

6. Other Miscellaneous Documents/Reports:

WWYK######_Form Name, Number, Or Description_YYYYMMDD

8. CORRESPONDENCE

All electronic correspondence related to the awarded contract shall be addressed to the CO, Contract Specialist, Government PM, Construction QA Inspector, the COR, and the respective organizational workflow accounts.

Contact information for the above will be provided at the post-award meeting for each TO.

All electronic correspondence from the Contractor regarding a specific project shall follow a standardized subject line naming convention. Subject line for all electronic correspondence shall be as follows:

• WWYK###### Project Title: Subject of E-mail

9. COMMUNICATION

The Contractor shall ensure that the Contract Program Manager, QCM, SSHO, Project Superintendents, and any designated alternates can be contacted by telephone at any time the Contractor has active TOs at Tinker AFB.

The Contractor shall ensure the Contract Program Manager can be contacted by telephone or e-mail regarding matters outside of active TOs.

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Contractor shall include contact information for all key positions as required in section

ORGANIZATIONAL CHART.

10. ORDERING PROCEDURES

10.1 Project Documents

For each project, the Contractor will be furnished with one electronic copy of the contract documents, including SOW, drawings, specifications (if available), and a submittal register. The Contractor may reproduce the drawings and specifications at the Contractor’s own expense if additional copies are needed. The Contractor shall review the contract documents for discrepancies upon receipt and notify the CO immediately of any/all discrepancies found in the form of a Request for Information (RFI).

10.2 Site Visit

The site visit date will be established by the CO. The Contractor and all subcontractors shall attend the site visit and obtain all necessary measurements and information to develop and produce a complete and accurate proposal. The Contractor shall have one of its company employees present at the site visit to be eligible to receive a FON. The site visit discussions may include:

• Necessary refinements for Contractor-furnished scope requirements

• Methods and alternatives for accomplishing work

• Access to the facility/project site, work hours, etc.

• User impacts

• Phasing or work sequence

• Security requirements

• Utility outages

• Airfield Waivers, Permits, Excavation

• Temporary protection of Government property

• Debris and trash disposal

• Fire protection and alarm scope

• Noise and dust control

• Environmental Impacts/Asbestos, Lead, PCB, SWPPP

• Special Requirements specific to project such as applicable codes and regulations

Questions or clarifications concerning information presented during the site visit shall be directed to the Contract Specialist/CO in the form of an RFI. RFIs will be due within seven (7) calendar days after the site visit is accomplished; or as directed by the CO.

Pursuant to the requirements of FAR 52.236-3, Site Investigation and Conditions Affecting the Work.

• Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the Government.

• Government assumes no responsibility for any understanding reached or representation made by any of its officers or agents before the execution of a TO concerning conditions which can affect the work unless that understanding or representation is expressly stated in the TO.

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Failure of the Contractor to take the actions described and acknowledged in FAR 52.236-3 will not relieve the Contractor from responsibility for properly estimating the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the Government.

10.3 Fair Opportunity Notice (FON)

At the conclusion of the site visit/RFI process, a FON will be issued which includes the following:

bid schedule; instructions to offerors; evaluation factors to be used for award of the TO;

required proposal response date; and other documentation as required to communicate the Government's requirements.

It is the Government’s intention to allow all MACC contractors compete for TOs. However, on rare occasions, the Government may elect not to solicit to all awardees in accordance with DFARS 216.505(b)(2) Exceptions to Fair Opportunity Process. This restricted competition may be to meet minimum order amounts, work requiring special skills or trades, or urgent and compelling schedules.

Submission of proposals in response to all FONs is not required; however, Contractor is required to notify the CO a minimum of two days prior to the required response date if they will not be submitting a proposal.

10.4 Contractor’s Proposal

Contractor's proposal shall be submitted in accordance with the FON and the Instructions to Offerors. General expectations for proposal turn around are categorically listed below:

1. Construction w/Limited Design projects:

a. Routine: Proposals shall be submitted within fourteen (14) calendar days after the site visit.

b. Urgent: Proposals shall be submitted within five (5) calendar days after the site visit.

c. Emergency: Proposals shall be submitted within eight (8) hours after the site visit.

2. Design-Build and Construction Only projects:

a. Routine: Proposals shall be submitted within thirty (30) calendar days.

b. Urgent: Proposals shall be submitted within fourteen (14) calendar days.

c. Emergency: Proposals shall be submitted to the CO within two (2) calendar days.

Projects will be classified as "Routine" approximately 80% of the time; "Urgent" approximately 15% of the time; and "Emergency" approximately 5% of the time.

10.4.1 Proposal Package

The Contractor’s proposal package shall be submitted in accordance with the requirements of the FON and the Instructions to Offerors. Proposals shall be submitted in accordance with section DOCUMENTS elsewhere in this document.

Proposal packages will generally include the following documents:

• Cover Sheet

• Project Narrative

• Detailed Cost Proposal

• Proposal supporting documentation

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• Proposed schedule

• Supporting personnel

10.4.2 Cover Sheet

Each TO proposal shall include a cover sheet containing date, solicitation number, project number and title, the Contractor contact information, proposed period of performance, and proposed total cost.

10.4.3 Project Narrative

The project narrative shall clearly demonstrate the Contractor’s understanding of the project scope by providing the following information:

• Acknowledgement of RFI responses issued during solicitation

• Acknowledgement of any amendments issued during solicitation

• Project Synopsis (description)

• Proposed method(s) of accomplishing the work

• Type of site field verification performed

• Anticipated user impacts

• Protection of Government property during construction

• Assumptions

• Clarifications and exceptions

Mere recitation of the FON requirements, or phrases that refer to the Government's SOW, without sufficient supporting information as to how work will be accomplished will not be accepted. Narratives shall provide detail of sufficient level to allow one skilled in engineering and the building trades to make a sound decision as to the technical viability of the proposal.

10.4.4 Cost Proposal

The Contractor shall provide a cost proposal describing the design and/or construction effort;

design and construction costs shall be provided as separate bid items.

1. Design cost proposals shall include the proposed labor categories, labor hours per category, and labor rates per category.

2. Construction cost proposals shall be broken out/subtotaled per the divisions defined by the Construction Specifications Institute (CSI) MasterFormat system.

a. Contractor shall submit construction cost proposals utilizing AF Form 3052, Construction Cost Estimate Breakdown, or a Contractor generated equivalent that provides the same information.

b. Construction cost proposals shall be detailed enough to for Government reviewers to determine the Contractor's understanding of the work to be performed and that the proposal is complete (includes all work items included in the contract).

To assist the Government in the evaluation of cost proposals, the Contractor may be requested to separate out proposal costs by feature (e.g. for a multi-room renovation, Government may request to break out proposal costs per room) or by construction type (e.g. repair, minor construction, demolition). If applicable, these requirements will be identified in the FON and the Bid Schedule.

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10.4.5 Proposal Supporting Documentation

Supporting documentation which demonstrates how the contactor arrived at the proposed price. Supporting documentation may include, but is not limited to:

• Subcontractor quotes/narratives

• Supplemental drawings/sketches

• In-house calculations

• Estimating notes

• Take-off calculations to justify quantities used in proposal (includes subcontractors’ calculations)

• Manufacturer supplied drawings/calculations

• Catalog/product technical information

The Government reserves the right to ask for additional details during the evaluation of Contractor's proposals.

10.4.6 Proposed Schedule

Each proposal shall include a proposed construction schedule; the Contractor’s proposed schedule must demonstrate a reasonable and realistic sequence of activities which represent all work through the TO performance period.

Schedules shall be developed in accordance with contract specifications, section 01 32 16.00 20, Small Project Construction Progress Schedules; schedules will utilize the Network Analysis/Critical Path method, presented in the form of a Gantt chart.

Proposed schedules shall consider the major work elements from the detailed cost proposal, as well as submittal reviews, mobilization, material delivery times, anticipated weather delays, final inspection, and closeout. The Contractor’s proposed schedule, when necessary, shall include time for verified long lead materials and equipment; it shall not include unverified/potential delays due to manufacturing or shipping (i.e. supply chain issues).

If the Government has a maximum period of performance, it will be stated in the FON.

Contractor’s proposed schedule is expected to meet this requirement; if the Contractor believes it is not possible to meet this period of performance, submit an RFI prior to the proposal response date as stated within the FON.

In developing the schedule, note that there will be submittals; milestones (such as final inspections); and construction related permits/requests (such as Outage/Closure Requests or Excavation Permits) that require longer lead times for Government coordination/approval.

Specific timelines for staging area approvals, airfield waivers, outage requests, and other Government approvals are provided in the section CONTRACT SCHEDULE/COORDINATING WITH

GOVERNMENT ACTIVITIES.

10.4.7 Supporting Personnel

Provide a list of the personnel (reference section KEY PERSONNEL) who will be supporting the TO upon award; submitted names must be included in the Contractor’s current organizational chart (reference section ORGANIZATIONAL CHART).

10.5 Interchanges

Interchanges are interaction(s) between the CO and the Contractor and may address any aspect of the proposal.

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The Government intends to award TOs without interchanges; therefore, each proposal should contain the Contractor's best terms. However, the Government reserves the right to conduct interchanges if deemed in its best interest. Interchanges may be conducted with one, some, or all contractors, as the Government is not required to conduct interchanges with any or all contractors responding to a FON. Contractor responses to interchanges will be considered in making the award selection decision.

10.6 Proposal Evaluation

As determined by the CO, the Government will determine which offeror represents the ‘best value’ to the Government per the evaluation criteria listed in the FON. The CO may utilize past performance information to determine best value. The evaluation criteria for best value selection will be specified in the FON, along with relative order of importance.

The Government reserves the right to reject any proposal that is determined to include unacceptable proposed contract terms and conditions, unrealistically short or long (without justification) periods of performance, or unrealistically high or low in price. During evaluation, if the Government determines that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the work, it may not be considered for further evaluation.

10.6.1 Low Price Evaluation

The Contractor's cost proposal will be evaluated using one or more of the techniques defined in FAR 15.404-1, Proposal Analysis Techniques, including reasonableness and realism. For a price to be determined reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business.

10.6.2 Technical Acceptability

The proposal will be evaluated to determine whether it addresses all performance factors and requirements of the FON in a comprehensive and technologically sound manner.

Mere recitation of the FON or SOW requirements without sufficient supporting information as to how they will be accomplished is not responsive. Detail of sufficient level to allow one skilled in engineering and the building trades to make a sound decision as to the technical viability of the proposal is required.

Contractor's cost proposal may be used in conjunction with narrative portions of the proposal to determine the Contractor's understanding of the project requirements. Failure to meet or exceed all requirements and factors, including the period of performance, will render the proposal technically unacceptable.

10.7 Proposals for Projects in Advance of Funding

In accordance with FAR 52-232-18, Availability of Funds, the Contractor is notified that during the course of this contract, the Contractor may be required to provide proposals in advance of funding. These projects may not have funding available, and there is no guarantee that funds will become available for award of the project.

When issued a FON, the Contractor may prepare proposals for these projects; the Government shall incur no obligation until such time as funding becomes available and a TO is executed for the project.

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No separate compensation for any costs associated with site visits, proposal preparation, and attendance during interchanges will be due to the Contractor for projects.

Cost proposals shall be good for a minimum of 120 days (or as specified in the FON).

10.8 Task Order Award

Upon award of the TO, the CO will schedule a post-award conference; Contractor shall submit performance bonds and certificates of insurance prior to the post award conference. Reference section MEETINGS/POST-AWARD CONFERENCE for additional information.

11. COMMENCEMENT, PROSECUTION, COMPLETION AND PAYMENT FOR WORK

11.1 Order of Precedence

For each TO issued, in the event of a conflict or inconsistency between any of the provisions of this contract, precedence shall be applied in the following order:

• Any portions of the accepted TO proposal which both conform to and exceed the requirements of the solicitation.

• The provisions of the FON, including:

- The TO Solicitation, Offer and Award

- TO Specifications

- TO Drawings

- TO Statement of Work

- All other provisions of the accepted TO proposal

• MACC Statement of Work for General Construction Services (this document)

• Any Contractor generated design products including, but not limited to, plans,…