MACB Industry Conference updated.pptx

TAFB MACB

Pre-Solicitation Conference 30 April 2021

Ashley Brink Contract Specialist

AFSC/PZIOC

Ashley.Brink@us.af.mil

WELCOME

TINKER AIR FORCE BASE

Agile Base and Worldwide Support

Presolicitation Conference AGENDA

OPENING REMARKS AND AGENDA

Ms. Ashley Brink, Contract Specialist, AFSC/PZIOC

WELCOME

Ms. Stephanie Wilson, Deputy Base Civil Engineer, 72 ABW/CE

SMALL BUSINESS BRIEFING

Ms. Tracy Nicholson, Director Small Business, AFSC/SB

MACB OVERVIEW & CLOSING REMARKS

Ms. Ashley Brink, Contract Specialist, AFSC/PZIOC

Welcome to the TAFB Paving IDIQ Pre-Solicitation Conference.

Please make sure to sign-in if you haven’t already done so as we can make sure to inform you of when we post our formal solicitation on FBO.

Here is our Agenda for today and we ask that you hold all questions and submit them by email to Lt Brandon Stout or A1C Regine Hazelett by 2 March 2015.

I would like to welcome Ms. Cathy Scheirman

WELCOME

Ms. Stephanie Wilson, Base Civil Engineer

72d Air Base Wing

SMALL BUSINESS

INFORMATION

AIR FORCE SUSTAINMENT CENTER

AFSC/SB

Small Business Office

(405) 739-2601 www.tinker.af.mil/sbo.asp I n t e g r i t y - S e r v i c e - E x c e l l e n c e

TEAM TINKER

AFSC/SB Organization AFSC/SB Director* Ms. Tracy Nicholson DSN 339-2601 Com (405) 739-2601

AFSC/SB-OL:R Director Mr. Timothy Inman DSN 468-7073 Com (478) 926-7073

LaVetta Williams Small Business Professional DSN 468-5872 Com (478) 926-5872

Mr. Randy Miller Source Development Specialist DSN 468-5871 Com (478) 926-5871

Ms. Jennifer Roe Small Business Professional DSN 468-9526 Com (478) 926-9526 AFSC/SB Director* Ms. Tracy Nicholson DSN 339-2601 Com (405) 739-2601

Ms. Stacy Cochran Source Development Specialist DSN 339-7243 Com (405) 739-7243

Ms. Lisa Turner Small Business Professional DSN 339-2604 Com (405) 739-2604

Ms Susan Thomas Small Business Professional DSN 339-5242 Com (405) 739-5242

AFSC/SB-OL:H Director Mr. James Dean DSN 777- 4893 Com (801) 777-4143

Ms. Kathy Wiser Small Business Professional DSN 777-3447 Com (801) 777-3447

Ms. Alysha Caldwell Source Development Specialist DSN 777-2211 Com (801) 777-2211

Ms. Tracey Beringer Small Business Professional DSN 777-9993 Com (801) 777-9993

* Dual Hatted

Mr. Darian Permetter Copper Cap Intern DSN 339-3647 Com (405) 739-3647

UNCLASSIFIED

**Due to COVID, our phone lines may not be working, please email our workflow account afsc.sb.workflow@us.af.mil to be sure we receive your questions/concerns.

Delivering combat power for America!

Role of the SB Office (Performs these services for AFSC, AFLCMC, and AFNWC) Maximize SB Participation Engage early with our acquisition teams Provide Input on Request For Information (RFI)/Sources Sought Synopsis, if requested Make Set-Aside Recommendations Acquisition Strategy Panels Publicize SB Programs Counsel Contractors – Small Business Advocate Advise what the Base/Complex/Supply Chain procures Coordinate Inquiries/Guidance Requests Small Business Administration (SBA) Liaison Acquisition Strategy (NAICS; SB Set-Aside; Subcontracting Plans) Size Challenges

UNCLASSIFIED

Ref: DOD Directive 4205.01; AFI 90-1801; DFARS 219.201 & PGI 219.201; and AFFARS 5319.201

Role of SB Office

SBO

Subcontracting Plan Checklist Cure Notice/ Termination Source Approval Request Payment & Performance Issues Complete 2579 (internal document)

ASP/AP/SASS

Market Research Report Review & Assistance Review Section L&M J&A RFI/SSS Review Consolidation & Bundling D&F MIPR Review

Role of SB Office

Notification of Termination

Other documents DD Form 2579 Subcontracting Plans Source Approval Packages

How to Find AFSC Requirements Search by DoDAAC (DoD Activity Address Code) Identifies installation/organization with contracting authority Air Force Sustainment Center (AFSC) DODAACs (Tinker/Robins/Hill DoDAAC list on SBO website at https://www.afsc.af.mil/Units/SBO.aspx) Tinker Air Force Base - Lead (Tinker), FA81** Warner Robins Air Force Base (Robins), FA85** Hill Air Force Base (HAFB), FA82** Review opportunities to obtain specific DoDAACs Other Search Engines to identify your competitors Federal Procurement Data System – Next Generation https://www.fpds.gov/fpdsng_cms/index.php/en/ USASpending.Gov

UNCLASSIFIED

Helpful Links How to search Beta.Sam.Gov or FPDS-NG

Youtube video on FPDS and how to use for Market Research.

https://www.youtube.com/watch?v=gUbTyb2h7as https://www.youtube.com/watch?v=lG1amI2ykGk

Beta.Sam.Gov https://www.youtube.com/watch?v=jY42LdBe4tY

LIMITATIONS ON SUB-CONTRACTING

SB prime contractor must perform specified minimum amounts of work when the contract is a set aside for SB, 8a, HUBZones and SDVOSB

Services 50% of work with own employees

Supplies or products 50% of cost of manufacturing not including cost of materials

General construction at least 15% with own employees not including cost of materials

READ SLIDE

LIMITATIONS ON SUB-CONTRACTING

Special trade construction 25 % with own employees not including cost of materials

References: FAR 52.219-14, 13 CFR 124.510 and 13 CFR 125.6

FY13 NDAA

Part IV - Transparency in Subcontracting SEC 1651- Limitations on Subcontracting SEC 46- Limitations on Subcontracting (b)- Similarly Situated Entities

READ SLIDE

LIMITATIONS ON SUB-CONTRACTING

GAO’s decision, B-409001 (Jan. 6, 2014)

SBA local contact:

Terri Shook (405 609-8026) or email (Teresa.SHOOK@sba.gov)

Part IV (Transparency in Subcontracting), Section 1651(Limitations on subcontracting) of the FY13 National Defense Authorization Act amended the Small Business Act (15 U.S.C. 631 et seq.), by inserting new language in section 46 (Limitations on subcontracting). The new language in subsection b (Similarly situated entities) states “Contract amounts expended by a covered small business concern on a subcontractor that is a similarly situated entity shall not be considered subcontracted for purposes of determining whether the covered small business concern has violated a requirement established under subsection (a) or (d).”

Subsections (a) established the percent of work a small business must perform as a prime services and supply contractor. While subsection (d) established the percent of work a small business must perform as a prime construction contractor.

In a recent bid protest decision, GAO confirmed that the National Defense Authorization Act of 2013 permits prime contractors to meet the requirements of the limitations on subcontracting clause by including work performed by "similarly situated" subcontractors.

HOW DO WE FIND YOU

Request for Information

Sources Sought Synopsis

SAM

Internet Search

Dynamic Small Business Search

NAICS

Capabilities Narrative (Keyword) Past Performance

Two of the Government must effective market research tool for locating small business contractors it is to post the requirement on FedBizOpps, in the form of a request for information (RFI) or sources sough synopsis (SSS). In order for the requirement to become a small business set-aside, at least two small businesses concern MUST respond to the RFI or SSS.

When there is a reasonable expectation that offers will be obtained from at least two responsible small business concerns offering the products of different small business concerns and award will be made at fair market prices, the contracting officer SHALL set aside the acquisition for small businesses.

Other ways of locating small business contractors are performing a system for award manage (SAM) NAICS code search or an internet search.

QUESTIONS

TAFB MACB Overview

TAFB MACB Background The MACB program will accomplish a broad range of construction, sustainment, restoration and modernization projects on real property at Tinker AFB. Work may include maintenance, repair, alteration, renovation and construction.

To include Construction Only Projects (Design-Bid-Build) Design-Build Projects Limited Design-Build Projects (Full Stamped and Sealed Drawings not required)

TAFB MACB Structure

The MACB is put in place as an agreement for terms and conditions in accordance with FAR 16.703.

This is not a contract; it is an agreement of terms and conditions that will be utilized to provide multiple disciplines in general construction categories and may involve design services for execution of a broad range of sustainment, restoration, and modernization construction projects affecting real property at Tinker Air Force Base (TAFB), OK.

Effective ordering period is five (5) years from the effective date of this BOA award with annual updates.

TAFB MACB Structure The Government will procure the BOA requirements utilizing the multi-phase procurement process outlined below.

Phase One, Competition for BOA Holders The PCO will post an annual synopsis of all known and emergent requirements, for 30 days, and issues a subsequent BOA Invitation, which will result in proposals to be evaluated on an acceptable/unacceptable basis with consideration given to technical and past performance factors.

The Government will evaluate all responses in accordance with the published criteria, and advise each offeror in writing whether they will be invited to participate in the resultant acquisition or, based on the information submitted, they are unlikely to be a viable competitor (including a general basis for that opinion) which will result in an issuance of multiple BOAs.

In Phase Two, Competitive Requirement/Order Process within BOA Holder Pool:

The PCO issues competitive Order Proposal Requests (OPRs) for a specific requirements. Depending on the magnitude of construction, the OPR will either be solicited as a small business set-aside or full and open competition amongst BOA holders.

Orders will be evaluated IAW stated criteria in the OPR. All orders above $10M will be subject to FAR Part 15, Contract by Negotiations and source selection procedures. The government will strictly adhere to the ordering procedures outlined in the BOA statement of work (SOW).

The orders will be awarded for each requirement. Any requirement less than $25M will be executed on a competitive basis, restricted as a small business, set-aside to those small businesses holding a BOA.

TAFB MACB Oversight

Annual revisions will be accomplished IAW FAR 16.703(c)(2) and shall be limited to adding/changing requirements based on statutes, Executive Orders, FAR and FAR supplements that have changed since the inception of the BOA.

During the annual review, additional clauses mandated by statute or Executive Order, shall be incorporated by unilateral modification.

Additional clauses not mandated by statute or Executive Order, shall be incorporated only by the mutual written agreement of the parties of this BOA and shall be accomplished by modification to the basic BOA and not incorporated on an order.

TAFB MACB Oversight

In Accordance with the Section 13 of the Statement of Work:

OPR will be issued which includes a SOW, drawings, specifications (if available), submittal register, bid schedule, and other documentation as required to communicate the Government's requirements.

The OPR will also specify date for site visit, evaluation factors to be used for award of the Order, and required proposal response time.

After award of initial agreements, it is the Government’s intention to allow all MACB contractors compete for OPRs.

However, the Government will set-aside, for small businesses, OPRs with a magnitude of construction less than or equal to $25M and on a full and open basis for OPRs with a magnitude of construction more than $25M.

Submission of proposals in response to all OPRs is not required; however, contractors are required to notify the CO within two days of the required response date that the contractor will not be submitting a proposal.

TAFB MACB Ordering Procedures

The Government reserves the right to withdraw the OPR at any time prior to award. In the event the Government cancels an OPR, the Government has no obligation to reimburse the Contractor for any costs associated with site visits, proposal preparation, or exchanges.

Proposal Package Requirements (Section 13.4 of the SOW) The proposal package shall comply with the Government’s OPR as well as ensure that all proposed work will comply with governing codes, regulations and the Technical Specifications. The Contractor’s proposal package shall be submitted electronically (except as indicated) and include the following documents:

Cover Sheet Project Narrative Detailed Cost Proposal Proposal supporting documentation Estimated construction timeline

TAFB MACB Ordering Procedures

In Accordance with Section 13.4.3 in the SOW, Detailed Cost Proposal:

The Contractor shall provide a detailed cost proposal describing the design and construction effort; design and construction costs shall be provided as separate bid items.

Design cost proposals shall include the proposed labor categories, labor hours per category, and labor rates per category.

Construction cost proposals shall be broken out/subtotaled per the divisions defined by the Construction Specifications Institute (CSI) Master Format System.

Contractor shall submit construction cost proposals utilizing AF Form 3052, Construction Cost Estimate Breakdown, or a contractor generated equivalent that provides the same information.

TAFB MACB Detailed Cost Proposals

Construction cost proposals shall be detailed enough to for Government reviewers to determine the contractor's understanding of the work to be performed and that the proposal is complete (includes all work items included in the order). Cost proposals shall be broken down to at least CSI Level IV.

Pricing for subcontracted work shall comply with the following requirements:

Subcontractor quotes should be based on the best value offered from at least two (2) vendors; Contractor shall provide a copy of the quotes as part of the proposal package.

In the event that the minimum of two (2) acceptable vendors cannot be obtained (only one supplier, potential suppliers/subcontractors are unresponsive or respond with 'no bid', etc.), a justification for the single quote shall be submitted as a part of the proposal package.

Subcontractor quotes shall provide the same level of detail as discussed above and include supporting documentation as described in section PROPOSAL SUPPORTING DOCUMENTATION.

TAFB MACB Detailed Cost Proposals

In accordance with FAR 15.404-3, the Contractor shall conduct cost or price analysis to establish reasonableness of proposed subcontract prices; include the results of this analysis in price proposal; and when required by paragraph (c) submit subcontractor certified cost or pricing data to the Government as part of its own certified cost or pricing data.

To assist the Government in the evaluation of cost proposals, the Contractor may be requested to separate out constructions costs by feature (e.g. for a multi-room renovation, contractor may be asked to break out proposal costs per room) or by construction type (e.g. repair, minor construction, demolition). If applicable, these requirements will be identified in the OPR and the Bid Schedule.

TAFB MACB Detailed Cost Proposals

Evaluation Factors for BOA Issuance

Compliance Review Technical Factor Evaluation Technical Capability Statement Bonding Corporate Organizational Structure Experience Cost/Price Factors not evaluated on BOA issuance

In accordance with Section 3 of the SOW QCM is required and responsible for management of the Contractor Quality Control Program.

The QCM shall have the minimum qualifications set forth in the TAFB General Specifications, Section 01 45 00.00 10, Quality Control. The name of QCM shall be designated in writing to the CO upon award of the Basic Agreement.

The Contractor may designate an Alternate Quality Control Manager(s) who may act on behalf of the Contractor when the QCM is absent.

Qualifications for the Alternate(s) are the same as for the QCM. Any alternates shall be designated in writing to the CO.

The QCM/ Alternate, or a designated assistant/technician shall monitor each active project site (i.e., where work is being performed) daily to ensure full compliance with all safety requirements, and verify that the materials and workmanship are in accordance with the approved construction drawings, shop drawings, material submittals and technical specifications.

TAFB MACB Quality Control

The QCM shall coordinate and review all design submissions; material and shop drawing submittals, including those of subcontractors, offsite fabricators and suppliers; prepare QC reports; schedule and coordinate testing procedures; and attend all status meetings, site visits, and pre-final/final inspections.

The QCM or Alternate(s) cannot be Construction Project Manager.

For additional information regarding the requirements for Contractor’s Quality Control Program, refer to TAFB General Specifications, Section 01 45 00.00 10.

TAFB MACB Quality Control

In accordance with Section 6 of the SOW

6.1 Inspection System

The Contractor shall establish a three phase inspection system which monitors the execution of any task completed under this agreement. The Contractor must specify the areas to be inspected on a scheduled or unscheduled basis, how often inspections will be accomplished, and titles of the individuals who will perform the inspections.

6.2 Deficiency Prevention

The Contractor shall establish a method for identifying, correcting, and preventing future recurrence of quality deficiencies; this includes deficiencies within the same Order (i.e. a deficiency addressed in an initial phase of an Order shall not recur in follow-on phases) and in future Orders awarded to the Contractor.

TAFB MACB Quality Control

6.3 Inspection Files

In accordance with Section 01 45 00.00 10, the Contractor shall maintain records of all required inspections conducted by the QCM and the necessary corrective actions taken. This documentation shall be submitted to the Government weekly (with the order progress reports) throughout the life of each Order.

TAFB MACB Quality Control

The CO must be able to contact the Contract Program Manager or Alternate by phone at all times. Throughout the life of this agreement, the Contract Program Manager or Alternate shall be available to meet with the CO at Tinker Air Force Base, Building 3 during standard business hours.

Active Orders: within one (1) hour after notification by telephone.

No Active Orders: within 24 hours after notification by telephone.

TAFB MACB Contractor Response

Specifications included in the BOA Invitation SOW on beta.Sam.gov are for reference only.

Applicable specifications will be incorporated on the Order level.

TAFB MACB Specifications

General Specifications

UFC 1-200-01, General Building Requirements UFC 1-200-02, High Performance and Sustainable Building Requirements UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings Tinker AFB General Specifications (Div 00 and 01) Tinker AFB Facility Standard Civil Specifications

UFC 3-201-01, Civil Engineering UFC 3-250-01, Pavement Design for Roads and Parking Areas UFC 3-260-01, Airfield and Heliport Planning and Design UFC 3-260-02, Pavement Design for Airfields UFC 2-260-04, Airfield and Heliport Marking UFC 4-022-03, Security Fences and Gates Architectural

UFC 3-101-01, Architecture UFC 3-110-03, Roofing UFC 3-120-10, Interior Design Architectural Barriers Act(ABA) Uniform Federal Accessibility Standard (UFAS)

Specifications that may be applicable on Order level:

Fire Protection Specifications

UFC 3-400-02, Design: Engineering Weather Data UFC 3-401-01, Mechanical Engineering UFC 3-410-01, Heating, Ventilating, and Air Conditioning Systems UFC 3-410-02, Direct Digital Control for HVAC and Other Building Control Systems UFC 4-410-04, Industrial Ventilation UFC 3- 420-01, Plumbing Systems UFC 3-420-02FA, Compressed Air UFC 3-450-01, Noise and Vibration Control Tinker AFB Mechanical Standard

Electrical Specifications

UFC 3-501-01, Electrical Engineering UFC 3-520-01, Interior Electrical Systems UFC 3-530-01, Interior and Exterior Lighting Systems and Controls UFC 3-540-01, Engine-Driven Generator Systems for Backup Power Applications UFC 3-575-01, Lightning and Static Electricity Protection Systems Tinker AFB Electrical Standard Structural Specifications

UFC 3-301-01, Structural Engineering UFC 3-310-01, Seismic Design of Buildings

Fire Protection Specifications

AFI 32-10141, Planning and Programming Fire Safety Deficiency Correction Projects UFC 3-600-01, Fire Protection Engineering for Facilities UFC 4-021-01, Design and O&M: Mass Notification Systems

Procurement Overview Acquisition Overview

TAFB MACB

Draft Solicitation and supporting documents on beta.SAM.gov

FA8101-15-R-0022

Deadline for submitting questions for this conference will be 14 May 2021.

Rules of Engagement Questions & any other communication must be submitted in writing to:

Mr. Joseph Sachleben (Joseph.Sachleben.1@us.af.mil) Please Cc: Ms. Ashley Brink (Ashley.Brink@us.af.mil )

This will be set aside for an 8(a) company.

We will conduct a trade off source selection between past performance and price

Again, please hold all questions and submit them via email

Extra Notes:

Substantial confidence and somewhat relevant are eliminated since we are using PPT lite.

Potential Obstacles from Lessons Learned Submittal Process Unfamiliarity with Submittal Register AF Form 66 Pre-Con submittals untimely Supporting Documentation Inconclusive/Doesn’t meet Specs

Mismanagement of Subcontractors

Adherence to Approved Schedule/Critical Path Impacts many things, including Progress Payments Submission of an updated schedule when required

Example Schedule

QUESTIONS

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