TO 00-20-1 Chapters 1 7.doc

T.O. 00-20-1

Technical Manual

CHAPTER 7

SUPPORT EQUIPMENT (SE)

7.1 PURPOSE.

For the purposes of this chapter, the term support equipment (SE) will refer to SE; powered and non-powered aerospace ground equipment (AGE); industrial plant equipment (IPE); vehicular SE; Test, Measurement and Diagnostic Equipment

(TMDE); nuclear, conventional, and chemical munitions handling and test equipment; test equipment; ground photographic equipment; trainers; and special tools requiring scheduled inspections (specific SE terms are defined in Appendix A1.62).

This chapter prescribes requirements and documentation procedures for SE. In conjunction with AFI 21-101 and the 00-20 series technical orders, this TO provides a complete maintenance documentation system using AFTO FORMS 244 and 245 for equipment covered by this publication. The AFTO FORM 244 will be used to document SE delayed discrepancies, corrective actions, record service, periodic and special inspection, record inspection status, and historical data including data on equipment contamination by chemical, biological, or radiological agents, annotating date and type of contamination, date of decontamination, and decontamination used. Equipment markings will ensure that all handlers of the formerly contaminated parts are aware of possible residual contamination hazards. Removed parts not repaired and replaced must be destroyed as hazardous material (currently by incineration). See AFTTP (1) 3-2.33. The AFTO FORM 245 is a continuation form for PART V of the AFTO FORM 244. It provides users with a means to document discrepancies and corrective actions as an extension of the AFTO FORM 244. Use of the AFTO FORM 245 is optional as directed by the MXG/CC.

NOTE

A RED C indicates that the equipment has been contaminated by a chemical, biological, or radiological agent.

7.2 FORMS LOCATION.

7.2.1 The AFTO FORM 244/245 will accompany all SE when:

7.2.1.1 The SE is dispatched for use by other agencies or work centers (e.g. commonly used powered and non-powered

AGE, etc.).

7.2.1.2 The SE is due inspection.

7.2.1.3 The SE is on a Red X.

7.2.1.4 The SE is processed or stored for mobility/TDY.

7.2.1.5 EXCEPTION: At the discretion of the MXG/CC, the forms may be maintained in a specific separate file when equipment use or size makes it hazardous or impractical for the form to accompany the equipment. These forms will be grouped together by type of equipment and kept in a file or binder in either the work center having primary responsibility for the end item or in the production control/support section having scheduling responsibility for the end item.

7.2.2 When AFTO FORMs are located on the equipment they will be kept in a waterproof envelope, container or compartment in or on the equipment and will be readily available to user and maintenance personnel.

7.3 INSPECTION REQUIREMENTS.

Maintenance inspection requirements and accomplishment intervals for SE are identified in the applicable inspection, engineering, and commercial technical manuals, work cards or checklists. SMs are responsible for evaluating the inspection requirements and ensuring published guidance is available. The MXG/CC determines inspection criteria for items of SE for which no inspection requirements are published. Develop local inspection work cards/checklists as required, based on usage, location, and design of the item. However, when formal inspection work cards are published for similar equipment, those work cards will be used in lieu of locally- developed work cards. The inspection system consists of the following inspections which will be accomplished by the SE and trainer work center having possession of the equipment. These inspections will be documented on Part III of AFTO FORM 244 or automated equivalent, except for operators’ inspections (documentation is optional), and service inspections (which are documented on Part II).

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7.3.1 Servicing Inspection. This inspection is an equipment condition inspection outlined in the applicable inspection, engineering, and commercial technical manuals, work cards or checklists. This inspection will be accomplished in conjunction with equipment servicing, following major/minor maintenance (except bits and pieces and/or hardware that do not affect serviceability) or prior to placement on the ready-line. As a MXG/CC option, this inspection may also be required prior to placement in a dispatch pool/sub-pool. Each inspection will be documented on Part II of AFTO FORM 244.

7.3.2 Operator Inspection. This inspection is applicable to all SE including training equipment and is accomplished to ensure serviceability and safety of the equipment prior to use. It consists of a review of the forms for current status, and a visual inspection of the equipment for defects and adequate servicing. The operator inspection is the responsibility of the user. The operator inspection may be documented at the option of the MXG/CC; however, if during the operator inspection a defect is discovered, the operator will record the defect in Part V of the AFTO FORM 244/245, and contact the equipment’s owning work center or depot maintenance supervisor.

7.3.3 Special Inspection. Special inspections for SE including powered and non-powered AGE and training equipment are prescribed in the applicable inspection workcards. Special Inspections of a one-time or short duration nature may also be directed through TOs, TCTOs, MAJCOM or local directives. Document the special inspection completion Part V and update the special inspection interval on Part III of the AFTO Form 244.

7.3.4 Scheduled Inspections and Lubrications. Inspection and lubrication requirements are accomplished upon accrual of specified operating hours, or at expiration of a calendar period, and recorded in Part III of the AFTO FORM 244. Document discovered discrepancies in Part V of the AFTO FORM 244/245. Inspection and lubrication intervals specified in TOs, checklists, and work cards for SE are the prescribed intervals during which the affected equipment can remain in service without performing the required inspections or lubrications. In the event a condition exists that prevents a scheduled inspection/lubrication from being accomplished on or before its due date, a red dash entry will be annotated in the AFTO

FORM 244/245. A due inspection must be accomplished as soon as the condition preventing its completion no longer exists, but no later than during the next scheduled major inspection (Phase I, Phase II, Periodic or equivalent). Inspections not completed by the next scheduled major inspection will be upgraded to a Red X. Exception: For inspections on Munitions

Material Handling Equipment (MMHE), refer to TO 11N-35-51 and the Master Nuclear Certification Listing contained in

TO 00-110N-16. For Cryogenics equipment, follow the applicable guidance as outlined in 37C2 series technical orders.

NOTE

AGE periodic inspections are not considered due provided they are accomplished anytime during the due month, regardless of the scheduled due date. Thereafter, a red dash must be placed in the applicable forms to inform the user that the inspection is past due.

7.3.5 Acceptance Inspections. The gaining MAJCOM/unit will perform an acceptance inspection on all newly assigned SE prior to placement into service and on all received from organic or contract depot maintenance prior to being placed in service. The gaining MAJCOM/unit may perform this inspection at the depot or an alternate location. These inspections will be of sufficient depth to determine the ability of the item to perform its designed function. Check to ensure the completeness of historical documents. Record this inspection on the appropriate documents and the appropriate MIS. The discrepancies will also be entered into the Deficiency Reporting System IAW TO 00-35D-54.

7.3.6 Transfer Inspection Requirements. When SE is transferred from one organization for operational use to another organization, the transferring organization will accomplish an inspection to ensure the equipment is fully operational and that supporting forms and documents are accurate and complete. The transfer inspection will include a functional check to ensure serviceability of the equipment. If more than 75 percent of the inspection interval has elapsed since the last completed inspection, the transferring organization will accomplish the next scheduled inspection. Place an entry in the appropriate forms to indicate that a transfer inspection was accomplished in accordance with the applicable equipment technical orders.

7.4 WAR RESERVE MATERIAL (WRM) OR MOBILITY EQUIPMENT.

When SE is designated as WRM or mobility equipment, perform all inspections prior to storage. When WRM or mobility equipment is placed in deep (long term) storage, comply with inspection requirements in TO 35-1-4 in lieu of calendar inspections. While stored outside, reinspect SE at 18-month intervals; while stored inside, reinspect at 24-month intervals while stored in a controlled environment (e.g. air-conditioned and humidity controlled), reinspect at 36-month intervals. The

MXG/CC may designate more frequent or detailed inspection requirements.

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7.5 SUPPORT EQUIPMENT DOCUMENT ADMINISTRATION.

When maintenance responsibilities are divided among two or more work centers, the owning work center will ensure applicable forms are correctly initiated and maintained. The using individual is responsible for documenting the status and condition of the equipment as indicated on the AFTO FORMs 244/245. When AFTO forms are located on the equipment, they will be kept in a waterproof envelope, container or compartment and will be readily available to user and maintenance personnel. However, at the option of the MXG/CC, the forms may be maintained in a specific separate file when use or size of the equipment makes it hazardous or impractical for the form to accompany the system or equipment. When the form is closed out, it will be forwarded to the documentation section for filing disposition as prescribed in AFI 21-101, AFI 21-109, Communications Security (COMSEC) Equipment Maintenance AND Maintenance Training, AFMAN 37-139, and this TO.

If applicable, MAJCOMs may direct the use of MIS products in lieu of the AFTO FORM 244 and AFTO FORM 245. As a minimum, the MIS products will contain the same data elements as described in the AFTO forms above.

7.5.1 If a discrepancy renders the equipment unsafe or unfit for use, document the discrepancy with a Red X in the MIS (if available) and/or in the symbol block on Part V of the AFTO FORM 244/245 as appropriate. Then remove the equipment from service.

7.5.2 Discrepancies that are discovered on SE which do not impair the operation or use of the equipment will either be corrected by the SE repair activity, owning workcenter, or trainer maintenance personnel during the inspection, or a discrepancy entered in the maintenance record. Delayed discrepancies will be recorded in the MIS if available or if the MIS is not available, use the AFTO FORM 244/245.

7.5.3 Ground instructional equipment is maintained in its original configuration or modified in accordance with TCTOs for operational equipment, and maintenance performed on it will be documented in accordance with instructions for the like operational equipment.

7.5.4 Vehicular SE. The AFTO FORM 244 will be used on Vehicular SE. Vehicular SE does not include those special and general purpose vehicles assigned to Transportation, Civil Engineer, fuels activities, and those towing vehicles assigned to maintenance activities. MXG/CC may waive the use of AFTO FORM 244/245 for selected items. Utilize AF Form 1806, Operators Inspection Guide and Trouble Report, to inspect deicers and high reach vehicles (Condor/Calavar). Reference

AFMAN 24-307.

7.5.5 TMDE. Consult TO 33K-1-100-2 or AFMETCAL to determine if an item of equipment is TMDE. If the MIS is not used, the AFTO FORM 244/245 will be used on TMDE requiring scheduled inspections other than calibrations. MXG/CCs may determine additional specific uses of AFTO 244/245 to address unique requirements related to TMDE. PMEL is not authorized to clear a Red X. The owning/using organization of the TDME will ensure serviceability and clear the Red X condition after PMEL completed actions.

7.5.6 TRAINING EQUIPMENT. Training equipment includes aircraft, missiles, and ground communications-electronic (CE) equipment, maintenance and operator training equipment in Federal Supply Group (FSG) 69; also included is all maintenance training equipment (trainers, bench training sets and standard Air Force material) used at resident training centers, training detachments, or used in operational organizations for training purposes. Trainers that are used as primary aerospace vehicle/aerospace vehicle system trainers or aircrew academic training devices in FSG6930, Group I, will use the

AFTO FORMs 781 series which are maintained in accordance with this TO.

7.5.7 The AFTO FORM 244/245 is optional for use at Headquarters Aerospace Audio Visual units when using AFTO

FORM 95 for designated ground photographic equipment.

7.5.8 Use AFTO Form 244 or automated equivalent to document inspection requirements for comfort pallets and portable latrines.

7.6 UNSAFE CONDITIONS OR MATERIEL FAILURES.

When an unsafe condition or materiel failure is discovered on SE, and potential exists that this condition may exist on other

SE the following action will be taken by the MXG/CC or higher authority:

7.6.1 Immediately inspect a representative number of systems or units of the same type and model to determine if the condition exists on other SE. AF FORM 979 (Danger Tag) will be used to identify unsafe equipment (AFOSHSTD 91-45).

7.6.2 When warranted, restrict similar systems or units from further use, and submit a Deficiency Report (DR) in accordance with TO 00-35D-54.

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7.6.3 Restrict the SE having the deficiency from use until corrective action is taken or instructions are received from the SM and/or the MAJCOM.

7.7 AFTO FORM 244, PART I.

Provides a means to identify the SE for which the form is maintained.

7.7.1 BLOCK 1. Enter the nomenclature/model number.

7.7.2 BLOCK 2. Enter the assigned AF registration/serial number. Leave blank if not applicable.

7.7.3 BLOCK 3. Enter the identification number (a locally defined equipment-type identifier), if assigned. Leave blank if not assigned.

7.7.4 BLOCK 4. Enter the field number (). Leave blank if not applicable.

7.7.5 BLOCK 5. Enter the Work Unit Code (WUC) if one is assigned. Leave blank if not applicable.

7.7.6 BLOCK 6. Enter the assigned organization/workcenter or depot Resource Control Center (RCC).

7.7.7 BLOCK 7. Enter the date the form was initiated to the “left” of the word “TO.” Once the form is closed out or the equipment is turned into supply/salvage, and a new form initiated, enter the date to the right of the word “TO.”

7.7.8 BLOCK 8. Leave blank if not applicable. This block may be used for MXG/CC specific requirements.

7.8 AFTO FORM 244, PART II.

Provides a means to document the required servicing inspection. It will not be used to document prior to use inspections unless required by the MXG/CC.

7.8.1 TIME column. Enter the time (in 24-hour military time) the service/prior to use inspection was accomplished. If the unit is equipped with a running time meter, the metered time may be entered in place of the time of day. For SE inspected at hourly intervals, enter the daily/accumulated time.

7.8.2 INSPECTORS INITIALS column. Enter the first initial, last initial of the individual completing the inspection.

7.8.3 DATE column. Enter the date (YYYYMMDD) the inspection was accomplished.

7.9 AFTO FORM 244, PART III.

Provides a means to document scheduled inspections such as PE, special wheel bearing, and number if applicable.

7.9.1 INSPECTION REQUIREMENT - In this column, enter the type of inspection due, e.g., Phase 1, Phase 2, PE, special wheel bearing, wheel packing, lubing etc. If directed by the MXG/CC, include specific inspections for IPE, other than daily which are documented in Part II.

7.9.2 INTERVAL - In this column, enter the next scheduled inspection interval, e.g., 30-, 60-, and 180-day, or 500-hour, etc.

7.9.3 DATE DUE - In this column, enter the next inspection due in the next open date due block.

7.9.4 DATE COMPLETED. Enter the hour/date inspection was completed. Enter a new inspection due date in next DATE

DUE block.

7.10 AFTO FORM 244, PART IV.

Provides a means to document a quality control or supervisory review of the form. The MXG/CC will determine the quality control criteria and the specific time interval between supervisory review. This section will not be used for documenting inspection of completed maintenance actions.

7.10.1 EMPLOYEE NUMBER. Enter reviewer’s employee number (or first name initial, last name and grade).

7.10.2 DATE. Enter the date the review was accomplished.

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7.11 AFTO FORM 244/245, PART V.

Provides a means to document equipment discrepancies and corrective actions. The following conditions will be recorded in this part of the form:

7.11.1 Delayed discrepancies that cannot be corrected as part of the maintenance actions in progress will be scheduled for follow-on maintenance actions.

7.11.2 Use a Red X when an inspection renders the SE unsafe or unserviceable.

7.11.3 Overdue inspection, including portions of inspections not accomplished during the scheduled inspection (e.g., work card and/or work card items not completed by the end of the due period).

7.11.4 Overdue time change, Master Configuration List (MCLs) and TCTOs.

7.11.5 Discrepancies discovered by the operator during operation of the system/equipment.

7.11.6 PART V will be completed as follows:

7.11.6.1 BLOCK 9 - TO. Enter the TO number or manufacturer’s manual number/title that covers the item identified in block 1.

7.11.6.2 BLOCK 10 - NSN. Enter the assigned national stock number or part number for item identified in block 1. Leave blank if not applicable.

7.11.6.3 BLOCK 11 and BLOCK 12. These blocks are left blank, unless approved for use by MAJCOM.

7.11.6.4 DATE DISCOVERED - In this column, enter the date the discrepancy is discovered. The original date is brought forward to the new form when entries are carried forward from an old form.

7.11.6.5 DISCOVERED BY - In this column, the individual discovering the discrepancy will print his/her minimum signature.

7.11.6.6 SUP DOC NUMBER. - In this column, enter the base supply document number(s). This block is not required for units using MIS or if directed by the MXG/CC. When two or more supply document numbers are needed to adequately define base supply support for repairing a discrepancy, add all additional supply document numbers needed to correct the discrepancy after the statement of the discrepancy. If necessary, use of the next open DISCREPANCY block is authorized. If the next block is used all adjacent blocks will be lined through. As these requisitions from base supply are received by the requester, draw a single line through the document number to show its receipt.

7.11.6.7 SYMBOL - In this column, enter the applicable Red symbol for the discrepancy.

7.11.6.8 DISCREPANCY - In this column, enter the discrepancy or maintenance action required. Only one defect will be entered in each block for each job control or work order number; however, use as many blocks as necessary to completely describe a single discrepancy.

7.11.6.9 JOB CON/W.O. NUMBER. - In this column, enter the job control or work order number assigned to the discrepancy.

7.11.6.10 CORRECTIVE ACTION - In this column, enter the description of the corrective action taken. For Red X and

Red Dash discrepancies, include TO reference (including page and paragraph/figure number or function number), if applicable, or equivalent, in the “CORRECTIVE ACTION” block and enter the date in the “DATE CORRECTED” block.

IPE is excluded from this requirement since the TO reference is listed on the equipment. MXG/CCs may specify additional minimum TO reference. If more space is needed to make this entry, use the next open block.

7.11.6.11 DATE CORRECTED - In this column, enter the date the discrepancy is corrected.

7.11.6.12 CORRECTED BY - In this column, the individual who corrects the discrepancy will sign his/her minimum signature in this block.

7.11.6.13 INSPECTED BY - In this column, the individual clearing a red - (dash) or the individual authorized by the

MXG/CC to clear red X symbols will enter his/her minimum signature in this block and last name initial over the Red symbol in the symbol column.

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7.12 AFTO FORM 245.

This form provides a continuation to PART V of the AFTO FORM 244. This form will be completed using the same instructions as provided for PART V of the AFTO FORM 244.

7.13 DISPOSITION INSTRUCTIONS.

After the AFTO FORM 244/245 is closed out, forward the old form to the responsible documentation activity for filing and disposition. (See AFMAN 37-139).

7.14 CLOSING OUT AFTO FORM 244/245.

The AFTO FORM 244/245 will be closed out and a new form initiated when additional recording space is required. The following procedures apply:

7.14.1 Enter the current date in block 7 and transcribe entries in block 1 through block 6 from the old form. Enter all carried forward inspections due in PART III from the old form. Enter all carried forward discrepancies and information in PART V of the new form. When carrying the discovered by block forward, print the minimum signature of the individual who originally discovered the discrepancy, this will indicate the information has been carried forward. Designation of SE as

“formerly contaminated” with chemical, biological, or radiological agents will be carried forward with information regarding the contamination date, type of agent, decontamination date, type of decontaminants, and decontamination procedures.

Equipment markings will ensure that all handlers of the formerly contaminated parts are aware of possible residual contamination hazards. SE not repaired and replaced must be destroyed as hazardous material (currently by incineration). See

AFTTP (1) 3-2.33.

7.14.2 When closing out the AFTO FORM 244/245, the current date will be entered in block 7 (following the TO), and

“CF” (carried forward) will be entered in the DATE COMPL block of PART III followed by your first name and last name initials. In PART V of the AFTO FORMs 244/245 for each open discrepancy, enter in the corrective action block CF and your minimum signature.

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