Statement of Work-Rev.pdf

STATEMENT OF WORK

For

FIVE (5) PNEUMATIC VALVE

TEST STANDS

Air Driven Accessories

550 CMMXS/MXDPAA

Tinker A.F.B., OK 73145

Dated 09 March 2009

Prepared by:

76 CMXG/QIA

1.0 SCOPE: The work to be performed under the terms of this contract shall consist of furnishing all plant, labor, tools, equipment, instruments, materials, supervision, transportation, and incidentals necessary for design, fabrication, and activation of five (5) Pneumatic Valve Test Stands to be located in Building 200, Tinker AFB, OK, 73145-5990. The stands will replace the current Pneumatic Valve Test Stands, Honeywell Part Number 295100-1, currently in operation.

2.0 STATEMENT OF REQUIREMENTS

2.1 Research: The Contractor shall research the current test stand operational configuration. The pneumatic system shall be designed based on Figure 4- 1 of the Test Stand Technical Order 33D7-25-38-1 dated 31 January 1978 with Change 1 dated 15 August 1995. The test stand electrical system shall be designed based on Figure 4-2 of the Test Stand Technical Order 33D7-25-38-1 dated 31 January 1978 with Change 1 dated 15 August 1995.

2.2 The Contractor shall comply with the attached Purchase Description dated 31 Dec 2009 for the design of each Test Stand.

3.0 BUILD SCHEDULE

3.1 The Contractor shall provide a Preliminary Design Review. The design review shall be completed at the 0 to 5 percent test stand design. The Contractor shall be required to conduct a meeting at Tinker AFB for the Preliminary Design Review. The date and time shall be coordinated by the Government Project Manager. The Contractor shall submit two complete hard copy data packages and one electronic data package including engineering data, specifications, certificates, reports, etc. and final products including catalog excerpts and salient characteristics to the Contracting Officer. The submittal shall be sent to the Contracting Officer seven (7) calendar days prior to the on-site meeting. After completion of on-site meeting, the Government Project Manager will complete the review and provide comments to the Contracting Officer. The Contractor shall be responsible for taking minutes during the on-site meeting and shall provide three hard copies and one electronic copy to the Contracting Officer no later than 14 calendar days after the meeting date.

3.2 The Contractor shall provide an Intermediate Design Review. The design review shall be completed approximately 50% into the test stand design.

The Contractor shall be required to conduct a meeting at Tinker AFB for the Intermediate Design Review. The date and time shall be coordinated by the Government Project Manager. The Contractor shall submit two complete hard copy data packages and one electronic data package including engineering data, specifications, certificates, reports, etc. and final products including catalog excerpts and salient characteristics to the Contracting Officer. The submittal shall be sent to the Contracting Officer

(7) calendar days prior to the on-site meeting. After completion of on-site meeting, the Government Project Manager will complete the review and provide comments to the Contracting Officer. The Contractor shall be responsible for taking minutes during the on-site meeting and shall provide

3.3 The Contractor shall provide a Critical Design Review. The design review shall be completed approximately 100% into the test stand design. The Contractor shall be required to conduct a meeting at Tinker AFB for the Critical Design Review. The date and time shall be coordinated by the Government Project Manager. The Contractor shall submit two complete hard copy data packages and one electronic data package including engineering data, specifications, certificates, reports, etc. and final products including catalog excerpts and salient characteristics to the Contracting Officer. The submittal shall be sent to the Contracting Officer seven (7) calendar days prior to the on-site meeting. After completion of on-site meeting, the Government Project Manager will complete the review and provide comments to the Contracting Officer. The Contractor shall be responsible for taking minutes during the on-site meeting and shall provide

3.4 The Critical Design shall be approved by the Government in writing prior to fabrication.

3.5 The Contractor shall fabricate only one (1) Test Stand after the Critical

Design Review approval. The Contractor shall test the operation of the test stands prior to shipment. The Contractor shall correct all known problems prior to shipment. The Contractor shall ship the Test Stand to Tinker via an air ride trailer. The Government will be responsible for off loading, uncrating, and installing the first Test Stand. The Contractor may have personnel on-site to witness. The Government will complete the installation after arrival at Tinker AFB. The Contractor shall be on-site to perform the initial startup of the Test Stand. The Government will complete the calibration of the Test Stand after Contractor training is completed. The Contractor shall perform acceptance testing in accordance with the approved Acceptance Test Procedure after Government calibration is complete. The startup and testing shall be performed with Government Project Manager present. The date shall be coordinated by the Government Project Manager. The Contractor shall be responsible for correct operation of the Test Stand. The Contractor shall provide three hard copies and one electronic copy of the Acceptance Test Report to the Contracting Officer no later than 14 calendar days after the date of testing.

3.6 The acceptance testing of the first Test Stand shall verify the design. The Government will verify the design after receipt of the Acceptance Test Report. Design changes could be requested by the Contracting Officer as a result of the operation of the Test Stand during acceptance testing. The Contractor shall provide a cost estimate to the Contracting Officer for the requested changes no later than 14 calendar days of receipt.

3.7 Should the Government request a design change, the Contractor shall conduct an on-site Revised Design Review. The date and time shall be coordinated by the Government Project Manager. The Contractor shall submit two complete hard copy data packages and one electronic data package including engineering data, specifications, certificates, reports, etc.

and final products including catalog excerpts and salient characteristics to the Contracting Officer. The submittal shall be sent to the Contracting Officer seven (7) calendar days prior to the on-site meeting. After completion of on-site meeting, the Government Project Manager will complete the review and provide comments to the Contracting Officer.

The Contractor shall be responsible for taking minutes during the on-site meeting and shall provide three hard copies and one electronic copy to the Contracting Officer no later than 14 calendar days after the meeting date.

3.8 The Contractor shall fabricate the remaining four (4) test stands to include any and all design changes after the first Test Stand is modified to include any changes and acceptance testing is performed and the Government approves the testing. The Contractor shall fabricate all test stands prior to arrival at Tinker AFB. The Contractor shall test the operation of the test stands prior to shipment. The Contractor shall correct all known problems prior to shipment. The Contractor shall ship the Test Stands to Tinker AFB via an air ride trailer. The Government will be responsible for off loading, uncrating, and installing the Test Stands. The Contractor may have personnel on-site to witness. The Government will complete installation of the remaining four (4) Test Stands in a sequential order. For each remaining Test Stand after arrival at Tinker AFB the Government will provide installation and calibration. The Contractor shall be on-site to perform the initial startup and acceptance testing in accordance with the approved Acceptance Test Procedure. The contractor shall have 7 calendar days to perform the acceptance testing. The startup and testing shall be performed with Government Project Manager present. The dates shall be coordinated by the Government Project Manager. The Contractor shall be responsible for correct operation of all the Test Stands. The Contractor shall provide three hard copies and one electronic copy of the Acceptance Test Report to the Contracting Officer no later than 14 calendar days after the date of testing for each Test Stand. The installation and calibration clock shall start after Government approval of the previous Test Stand acceptance testing.

3.9 All Test Stand shipping costs shall be included in the contract price.

3.10 The Contractor shall provide the training session for the calibration support technicians after installation and initial start up of the first Test Stand and prior to acceptance testing.

3.11 The Contractor shall provide individual training sessions for test operators, maintenance mechanics, software programmers, and engineers in accordance with the Contractor developed Training Plan. The training shall begin 7 days after final design acceptance testing of the first Test Stand.

3.12 The Contractor shall provide programming for 4 generic test screens and 50 end item specific test screens. The Government will provide the required information at the Critical Design Review. The Contractor shall provide screen shots of the test screens no later than 35 calendar days after the Critical Design Review to the Contracting Officer. The Government Project Manager will provide comments to the Contracting Officer.

4.0 SYSTEM SAFETY ANALYSIS

4.1 The Contractor shall perform a System Safety Analysis utilizing the What-if Checklist methodology. The Contractor shall provide three hard copies of the analysis at the 50% and 95% Design Reviews. The analysis results will be provided to the Government in a written document. The document format shall be in accordance with ANSI/NISO Z39.18, Scientific and Technical Reports -- Elements, Organization, and Design. Document content shall be clearly written, describe accomplishments and other facts adequately with no technical errors, and be acceptable for release. The contractor is responsible for coordinating this effort with the Government.

The Government Project Manager will review the analysis and provide comments to the Contracting Officer. The contractor shall be responsible for implementing all corrective actions with a Risk Rank of 3 or less at no additional cost to the Government.

5.0 CALIBRATION

5.1 The Contractor shall provide calibration of all test measurement diagnostic equipment (TMDE) using transfer standards traceable to the National Institute of Standards and Technology (NIST).

5.2 The Contractor shall document factory calibration and provide a Calibration

Report to the Contracting Officer for each Test Stand prior to shipment to Tinker AFB. The report shall include the calibration procedures and salient/specific information on the support equipment that was used. The Government Project Manager will review the Calibration reports and provide comments to the Contracting Officer. The Government will approve the reports prior to the contractor shipping the Test Stands.

6.0 DOCUMENTATION

6.1 The Contractor shall develop and provide manuals for the Test Stands.

Each manual shall have separate sections that include Operation instructions, Maintenance instructions, Calibration instructions, and Programming Instructions. The Contractor shall provide 2 hard copies of the manuals and 2 electronic copies of the manuals no later than 7 calendar days prior to the Critical Design Review. The contractor shall provide a total of 10 hard copies and 10 electronic copies no later than 5 calendar days prior to any modification of the first test stand or 7 days after the shipping date for the remaining four test stands should no revised design be required. The Contractor shall provide the electronic copies of these manuals in Adobe Acrobat version 8 or higher. The Contractor shall provide the commercial off-the-shelf operation, maintenance, calibration, and programming manuals from the component manufacturer for the equipment and software provided. The Government Project Manager after receipt of documentation will complete the review and provide comments to the Contracting Officer.

6.2 Operation Instructions: The Contractor shall provide a complete set of instructions on the operation of the individual controls for each equipment item on the test stand. The instructions shall include operation of the touch screen and controls. The operation instructions shall include daily, weekly, and/or monthly Test Stand inspections or checks that would be performed by the operator.

6.3 Maintenance Instructions: The Contractor shall provide a complete list of materials and description, including manufacturer and model number, for all components utilized in the test stand. The list shall also include a vendor source for all materials and parts. The Contractor shall provide detail drawings for all materials and equipment specified. The drawings shall consist of a complete list of equipment and materials, including manufacturer's descriptive and technical data; catalog cuts; and any special installation instructions that may be required. Drawings shall show applicable schematic diagrams and equipment layout. The Contractor shall provide a wire list that shall include at a minimum the source identifier, destination identifier, type circuit, wire color, and wire size. The contractor shall provide the electronic copies of the drawings in AutoCAD 2007 or higher.

6.4 Programming Instructions: The contractor shall provide commercial manuals for all software provided. The Contractor shall provide legal licensed copies of all software utilized in each Test Stand. The Contractor shall provide 10 electronic backup copies of all programmed software. The contractor shall provide all licensed software 5 calendar days prior to shipping the first Test Stand. The Contractor shall provide copies of all programmed software no later than 14 calendar day after shipping the last Test Stand. The contractor shall provide two (2) each any special items or cables required to interface between a computer and the Data Acquisition and/or PLC.

6.5 Calibration Instructions: The Contractor shall provide a step by step instruction set including required metrology equipment for the complete calibration of the test stand. The instruction set shall provide all calibration procedures and unique support equipment required for calibration of replaced components. Unique support equipment would include any equipment that is not currently referenced in existing Technical Orders other than common tools. The calibration procedures and unique support equipment shall comply with T.O. 00-20-14 and 33K-1-100. The Calibration instructions shall be submitted as part of the Intermediate and Critical Design Reviews. After completion of on-site meeting, the Government Project Manager will complete the review and provide comments to the Contracting Officer. T After completion of on-site meeting, the Government Project Manager will complete the review and provide comments to the Contracting Officer. The Contractor shall provide the Acceptance Test Procedures at the Critical Design Review meeting.

The Government, after the on-site meeting, will provide complete review and comments to the Contracting Officer.

6.6 The Contractor shall develop an Acceptance Test Procedure designed for acceptance testing after installation at Tinker utilizing ten (10) different Government furnished end items on each delivered test stand. The Acceptance Plan shall include on-site tests of each of the ten (10) end items on the current test stands. The contractor shall witness the testing of the five (5) end items on the existing test stands at Tinker to verify the test results. The on-site tests of the end items on the existing test stands shall serve as the correlation reference by which the new test stands shall be verified. The Government will package and store the ten (10) end items after testing on the existing test stands. The Acceptance Plan shall include the testing of each of the ten(10) end items on each of the new stands.

The Contractor shall be responsible to correct any deficiencies in the new test stand design to ensure successful testing of the end items. The Contractor shall provide the Acceptance Test Procedures at the Critical Design Review meeting. The Government shall have seven (7) calendar days after the on-site meeting to complete the review and provide comments to the Contracting Officer.

6.7 Training Plan: The Contractor shall develop and provide a draft training plan and training program syllabus for training of test operators, maintenance mechanics, software programmers, calibration support technicians, and engineers in the use and operation of the Pneumatic Valve Test Stand and all associated support equipment provided under this contract. The Contractor shall provide the Draft plan at the Critical Design Review meeting. The Government after the on-site meeting has completed will provide review and comments to the Contracting Officer. The Contractor shall have 21 calendar days to submit the final training plan to the Contracting Officer. The Government Project Manager after receipt of documentation will complete the review and provide comments to the Contracting Officer.

7.0 SUBMITTALS

7.1 The Contractor shall submit to the Contracting Officer for approval, a complete list of materials and equipment to be incorporated in the work together with names and addresses of the manufacturers and their catalog numbers and trade names. The Contractor shall also provide performance curves and data sheets for the various items. Approval of materials will be based on manufacturers' published ratings. Where materials or equipment are specified to comply with requirements of ASTM or ASME, proof of such compliance shall be provided. The label or listing of the specified agency will be acceptable evidence. In lieu of the label or listing, a written certificate may be submitted from an approved, nationally recognized testing organization equipped to perform such services, stating that the items have been tested and conform to the requirements and testing methods of the specified agency.

7.2 The Contractor shall coordinate all submittals, and review them for accuracy, completeness, and compliance with contract requirements. The

Contractor shall indicate his approval on all such submittals as evidence of such coordination and review. Submittals to the Contracting Officer without evidence of the Contractor's approval may be returned for resubmission. The Contracting Officer will indicate an approval or disapproval of the submittal. If the submittal is disapproved, the Contracting Officer shall indicate the government's reasons. Any work done before such approval shall be at the contractor's risk. Approval by the Contracting Officer shall not relieve the Contractor from responsibility for any errors or omissions in such drawings, nor from responsibility for complying with the requirements of this contract.

7.3 If submittals show variations from the Contract requirements, the Contractor shall describe such variations in writing, separate from the submittal, at the time of submission. If the Contracting Officer approves of such variation, the Contractor shall receive written approval prior to purchase of the equipment.

7.4 All submittals shall be delivered to the Contracting Officer.

7.5 The Contractor shall provide submittals for each of the Design Review meetings.

8.0 GENERAL REQUIREMENTS

8.1 Program Management: The Contractor shall establish a single management focal point and maintain a supporting program management system tailored to accomplish administrative, management, and technical requirements of this contract.

8.2 Contractor Personnel: The Contractor shall provide the name of the Project Manager and any alternate(s) who shall act for the Contractor when the manager is absent in writing to the Contracting Officer within 5 calendar days after contract award. The Contractor shall provide telephone numbers for Contract Manager and alternate(s) where these persons may be contacted at any time. The Contract Manager or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Tinker AFB. The Contract Manager or alternate shall be available to discuss problem areas with Government Project/personnel designated by the Contacting Officer. The Contractor shall provide a

Contract Manager who can read, write, speak, and understand English fluently.

8.3 Period of Performance: The contractor shall complete all work associated with this Statement of Work no later than 20 months of the contract award date.

8.4 Terms and Conditions: The Contractor shall provide a written list of all exceptions to any terms, requirements or specifications contained in this contract to the Government Contracting Officer with the submission of their bid proposal. The Government Contracting Officer will provide written approval for these exceptions prior to contract award. Failure to obtain written approval from the Government Contracting Officer shall obligate the Contractor to comply with all terms, requirements and specifications without additional compensation.

8.5 WARRANTY:

8.5.1 The contractor shall provide a minimum of a 1 full year warranty which will begin once the test stands are fully installed and operational and the DD250 is accepted by the Government.

8.5.2 All repairs covered under the warranty shall include all transportation, labor, and material costs.

8.5.3 The Contractor shall respond to all warranty issues within 3 business days of notification from the Government.