IPPS_-_Atch_to_PTD_CDRL.PDF

Attachment to DD 1423 (DI-SESS-81758A/T PTD)

AIR FORCE

INITIAL PROVISIONING PERFORMANCE SPECIFICATION (IPPS)

15 Sep 2013

1. Initial Provisioning Performance Specification (IPPS). This document provides specifications for contractor’s use in submitting Provisioning Technical Documentation (PTD) compatible with the AFMC

D220 Provisioning System and participating in the provisioning process with the Government.

1.1. Initiator and Prime Provisioning Activity (PPA):

406 SCMS/GULAB-Tinker

7851 ARNOLD ST

BLDG 3 Door A Room 102

TINKER AFB OK 73145-3043

1.2. Date of Initiation: _________________ Revision # and Date: ______________

2. Correspondence:

2.1. Address all correspondence pertaining to spare/repair parts provisioning and related data items to the PPA.

2.2. The PPA shall be the sole Government activity with which the contractor interfaces on initial provisioning matters, unless specifically authorized by the PPA. Pursuant to paragraph 2.1 and this paragraph, correspondence from the PPA shall be accepted and all provisioning actions therein accomplished unless otherwise directed by the Procuring Contracting Officer (PCO).

3. Conferences.

3.1. A Provisioning Guidance Conference (PGC) shall be scheduled by the PPA and should be held no later than 45 days from receipt of contract by the Provisioning Activity. The PGC is normally held at

Tinker AFB OK for approximately two days to ensure both the contractor and the government understand the provisioning requirements on contract. If a PGC is not desired, the Contractor shall submit a written request for waiver of the PGC to the PPA. In the event a waiver is approved, a mutual understanding of the Provisioning requirements must be communicated in some forum in which the

AFMC Form 718 (Provisioning Performance Schedule (PPS)) must be documented/completed, signed by government and contractor, and later mod’ed to the contract.

3.2. A Spares Provisioning Conference (SPC) is /is not required. If required, the SPC will be held at the contractor/vendor facility or the PPA. The dates and time of the SPC along with specific requirements will be discussed at the PGC or during the completion of the AFMC Form 718 (PPS) if

PGC is waived.

3.3. A sample article of the component/end item is /is not required at the SPC. If required, sample article will be viewed /disassembled at the conference.

4. Spares Acquisition Integrated with Production (SAIP) is /is not applied. When applied, employ the concept of a concurrent release of spare orders with identical production installs. If not formally applied, any opportunity to combine spares orders with production installs to lower costs should be exploited.

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Attachment to DD 1423 (DI-SESS-81758A/T PTD) 2

5. Manufacturers or Commercial Manuals are /are not required. When required furnish a manufacturer’s or commercial manual to supplement the Short Form Provisioning Parts Lists (SFPPL) or

Provisioning Parts Lists (PPL) that have embedded Commercial Off-the-Shelf (COTS) equipment. All publications prepared and printed without regard to Government format and outline but which include a parts list will be acceptable as a manufacturer or commercial manual for the purpose of this requirement.

This requirement applies only to available manuals for the end item or components thereof. No manuals will be developed to satisfy this requirement.

6. Interim Release (IR) is /is not authorized.

7. Statement of Prior Submission (SPS) is required where applicable. The SPS is submitted to certify that the contractor/subcontractor has/has not previously furnished to the Government PTD for the end item or any component thereof which may satisfy the PTD requirements of this contract. The SPS will include identifying information (current procurement or previous submission) such as contract number, contract/exhibit line item number, end item/component type or model number/reference number, item name, manufacturer’s name and Commercial and Government Entity Code, PPA receiving the PTD and date prepared, NSN (if available) and other information as required by the PPA. If the Government determines that the previously submitted data is adequate, the SPS may result in reduction or elimination of PTD and Engineering Data for Provisioning requirements specified on DD Form 1423 and conference requirements.

8. Provisioning Performance Schedule (PPS), AFMC Form 718. PPS (Atch 1) will be developed by

PPA and Contractor at the PGC or in other forum agreed upon.

9. Engineering Data for Provisioning (EDFP): For provisioning purposes, EDFP shall be an integral part of the electronic 3D Model using Adobe Acrobat

PDF format. The EDFP will be annotated within the model to provide definitive identification of dimensional, material, mechanical, electrical, or other characteristics adequate to describe the end article(s) on contract. The data known as geometry, dimension, and tolerance (GDT) is included in this definition of EDFP as is the data often referred to as form, fit, and function which indicates the physical characteristics, location, and functions of the item.

If the EDFP is not retrievable from the 3D Model, then it must be provided with approved product engineering drawings that meets government requirements to fully describe each item of supply in its entirety.

9.1. Sketches or photographs with brief descriptions of dimensional, materiel, mechanical, electrical, or other descriptive characteristics. When sketches or photographs are provided for an assembly, a bill of material shall also be provided.

9.2. Acceptable electronic media formats are .PDF format (preferred), .JPG image format (alternative), or .TIF image format (alternative).

9.3. Federal Supply Class (FSC) and Name assignment will be IAW DLA Logistics Information Services’

(DLA-LIS) Cataloging Handbooks H2 and H6.

10. Design Change Notices (DCN). DCNs will include all changes required to an item previously presented by all types of PTDs to align spares support with actual production items. Unless specifically instructed otherwise by the PPA, the contractor shall notify the PPA of any and all changes whether of a production or modification type which are approved for incorporation into the system/equipment furnished under the contract. DCNs are to be accompanied by applicable EDFP (3D Models).

10.1. Changes resulting from omission or correction of data previously submitted are considered administrative changes. This type of change may be submitted in non-standard PTD formats to include business letter, computer lists, etc, as directed by the PPA at the PGC.

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10.2. Reference Number Changes. Reference numbers are not to be rolled or changed unless specifically allowed by applicable specifications. New design numbers are not to be assigned strictly for administrative or manufacturing purposes, or to facilitate the production control process.

10.3. Reference Items. Submit DCNs against only the first appearance items, unless specifically instructed otherwise by the PPA.

10.4. DCNs to document changes made during the provisioning process by the Government to previously submitted PTD shall not be submitted.

10.5. Procurable Type Items. DCNs for procurable type items are required to be submitted within twenty-one (21) days after release for fabrication or procurement for prime contractor design items and forty-two (42) days after release for fabrication and procurement of subcontractor supplied items.

10.5.1. DCNs Requiring Revision to Provisioned Item Orders (PIO). When a design change affects any part ordered by the government, the contractor shall take immediate action to affect the following revisions and incorporate the results on DCNs for approval:

10.5.1.1. Deletions. When a design change reduces or eliminates spare/repair parts requirements for the end item/component, the contractor shall delete or reduce such requirements originally ordered by

PIO in the ratio authorized by the program data applicable to the end items on order that are affected by the DCN.

10.5.1.2. Adjustments. When a spare/repair part previously ordered by the Government is replaced by another item, and the replacing part is not stocklisted, the contractor shall fabricate or procure the new item in the same ratio as the number of end items/components affected by the change not to exceed the amount funded for affected items. When the adjustment requires an increase in the total quantity recommended or additional items of support, the increase will be recommended by the contractor in accordance with program data provided by the PPA.

10.6. Nonprocurable Type Items. When required by the PPA, design change data for nonprocurable type items (items not coded as spares) (Source, Maintenance, Recoverability (SMR) Code first position

X, A, M, K) will be prepared in accordance with instructions from the PPA . Submittals will be within sixty

(60) days after release for fabrication or purchase.

11. PTD Submittal Specifications. The following paragraphs provide specifications for submission of

PTD by multiple card image to be compatible with the AFMC Automated Provisioning System

(hereafter referred to as the D220 System). Strict adherence to these instructions must be applied to ensure PTD is accepted by the D220 System. Data elements to be included in the PTD are reflected in paragraph 13, Logistics Product Data Selection Table.

11.1. Media/Software: Acceptable electronic media file can be compact disk (CD), DVD, or e-mail attachment. Note: CD +/-RW and DVD +/- RW are not acceptable. Submit e-mails with electronic PTD to gbmsp.Provisioning@us.af.mil.

11.1.1. Data may be input using Microsoft WORD and with the paragraph marker on, this will enable the spaces to be seen at all times.

11.1.2. Ensure margins are such that each line is exactly 80 characters as outlined in IPPS para 11.4.1.

through 11.6.4.5 of the IPPS. NOTE: Do Not use the Tab key.

11.1.3. First line of data will be the actual PTD header card as called out in IPPS para 11.4.1.

mailto:gbmsp.Provisioning@us.af.mil

Attachment to DD 1423 (DI-SESS-81758A/T PTD) 4

11.1.4. Blank lines between entries are not acceptable. Do not put header, footer or page number in the page setup for the document. Data must be saved as a Text file (.txt) file.

11.1.5. Do not submit encrypted data. D220 Provisioning system is for unclassified data only and D220 does not have encryption capabilities.

11.2. Labels. Cite the Contract number, PCCN, and SCC (as a minimum) on the outside of a disk submittal or in the subject line on e-mail submittals.

11.3. Security Classification of Data. Classified data (programs or line item data) cannot be entered into the D220 System. Classified data is processed outside the D220 System using contingency operating procedures as program directed.

11.4. PTD Format and Summary Layout. Government provided. Refer to Attachment 2 for D220 record format layout.

11.4.1. Header Card. Required for all types and submissions of PTD.

11.4.1.1. CC 1-6, enter PCCN which will be provided at PGC.

11.4.1.2. CC 7-25, enter Procurement Instrument Identification Number (PIIN). Do not use dashes.

Alpha characters must be upper case.

11.4.1.3. CC 26-46, enter Model or Type No.

11.4.1.4. CC 47-56, Control Data:

11.4.1.4.1. CC 47, enter appropriate type PTD Code. Mandatory entry. This code, peculiar to the Air

Force, identifies the type of PTD being submitted. PTD code must be one of the codes defined below:

Type PTD

Select Code Definition

I Long Lead Time Items List (LLTIL)

Interim Release (IR)

Identify those items with long lead times, which may be release incrementally and concurrently with production of the end item, due to their complexity of design, complicated manufacturing process or limited production capacity, may cause production or procurement cycles which would preclude timely and adequate delivery, if not ordered in advance of normal provisioning.

R Long Lead Time Items List (LLTIL), Recommended Items and/or SAIP

Identify those items with long lead times, which due to their complexity of design, complicated manufacturing process or limited production capacity, may cause production or procurement cycles which would preclude timely and adequate delivery, if not ordered in advance of normal provisioning.

Categories of LLIL are:

LLIL-SAIP. Items recommended for Spares Acquisition Integrated with Production (SAIP) concept gives price benefits by releasing spares orders concurrently with the release of the contractor’s production order to the vendors. Identify not later than 165 days prior to contractor’s production order need date.

LLIL-Recommended: Items recommended as LLIL and not identified as SAIP or IR.

G Provisioning Parts List (PPL)

The Air Force’s expectation is defined as 100% Top-down breakdown to the lowest piece parts of the End Article approved baseline by sequencing all parts comprising the end item in a lateral and descending “family tree/generation breakdown.” This breakdown shall consist and identify the end item including all components and support items, listing every assembly, subassembly, and parts which can be disassembled, reassembled, or replaced, and when combined, constitute the end item, component, or assembly. All parts are listed in their relation to the end item, component, assembly, or installation system in which they are contained and to their own further sub-subassemblies and parts. This relationship is shown by means of an indenture code.

PPL includes:

o Items such as parts, materials, connecting cabling, piping and fittings required for the operation and maintenance of the end item, component, or assembly.

o Range and quantity of support items required to maintain the end item for an initial period of service.

o All repairable contractor off-the-shelf (COTS) items unless excluded by the PPA.

o All Government Furnished Equipment (GFE) will be listed as one line entries with no breakdown unless specified otherwise by the PPA.

o Items of common and special design hardware such as nuts, bolts, screws, keys, washers and fittings.

o Electrical and electronic parts such as connectors, contacts, resistors, capacitors, transistors and diodes.

PPL does not include:

o Tools, test equipment, repair kits and repair parts sets unless specified otherwise by the

PPA.

o Bulk items, other than those specified in above” PPL includes” para, if contract requires

Common and Bulk Items List.

A separate PPL may be required on selected new or modified items of Support Equipment (SE) as indicated on SERD approval documents.

F Short Form Provisioning Parts List (SFPPL)

Identify only those support items recommended for maintenance of the end item, component or assembly. Typically used on simple design and technical order such as modifications requiring initial spares which do not require the use of detailed group assembly breakdown documentation.

D Design Change Notice (DCN)

Identify changes to PTD which add to, delete, supersede, or modify items previously listed which are approved for incorporation into the end item. Administrative Change Notice(s) (ACN) are changes that do not result from an engineering change (i.e. typo, additional sources, etc).

C Common/Bulk Items List (CBIL)

Identify those items that are difficult or impractical to list on a topdown/disassembly sequence PPL but are required to support the operation of the end item/equipment. Identify material and specifications including material type, grade, class, etc.

Identify bulk items such as:

Attachment to DD 1423 (DI-SESS-81758A/T PTD) 6 o Electrical wire and cables, gasket material, tubing, hose, adhesives, paints, oils, grease, solvents and metal and plastic stocks, e.g., rods and sheets.

o Peculiar, seldom rolled, seldom milled semifabricated items (less castings and forgings) and extrusions (rubber and metal).

If CBIL is not requested on CDRL, CBIL items will be included in all types of PTD as applicable.

B Recoverable Item Breakdown (RIB)

A RIB, supplemental PPL, is an all-inclusive breakdown and follow-on document to a PTD due to SMR coding changes, omission, or other factors requiring a 100% top-down breakdown of a part or assembly.

Use, if necessary, will be identified/requested, as required, at the time of initial review of a provisioning list by AF (i.e. Spares Provisioning Conference –SPC). Prime contractor will be notified of a submittal requirement when appropriate.

P Post Conference List (PCL)

(Foreign Military Sales or Manual Provisioning)

The PCL will list all items selected as logical spares at the provisioning conference and those items previously selected as logical spares to which changes were made during the conference. The appropriate use of this type of listing would be for contracts using manual provisioning, when a RILSA is involved, or for FMS efforts.

11.4.1.4.2. CC 48, enter B. Mandatory.

11.4.1.4.3. CC 49-56, blank.

11.4.1.5. CC 57-61, enter Prime CAGE.

11.4.1.6. CC 62-66, enter appropriate SCC (ex: 00001, 00002, etc).

11.4.1.7. CC 67-72, enter date of list, e.g. “YYMMDD”.

11.4.1.8. CC 73-80, blank.

11.4.2. Basic Line Item Records: Basic line item records shall be completed for each provisioning line item and submitted by Card Format Identifier A, B, C, D, E, F, G, H, J, and L as appropriate. The number of card images that the D220 System is capable of accepting are explained below. These instructions do not, however, impose card count restrictions upon the contractor in the submission of PTD to the

Government.

11.4.2.1. A Card. A maximum of four "A" cards can be accepted per Provisioning Line Item Sequence

Number (PLISN). The number will depend upon total number of reference numbers being presented.

Reference numbers are identified on “A” Cards as follows:

01A Card - First Precedent Reference Number (FPRN)

02A Card - Second Precedent Reference Number (SPRN)

03A Card - First Additional Reference Number (FARN)

04A Card - Second Additional Reference Number (SARN)

11.4.2.2. B Card. Only one “B” Card can be accepted per PLISN.

11.4.2.3. C Card. Only one “C” card can be accepted per PLISN.

11.4.2.4. D Card. Two “D” cards can be accepted per PLISN. This will be based on number of cards required to present reference designations.

11.4.2.5. E Card. Only one “E” card can be accepted per PLISN.

11.4.2.6. F Card. Maximum of 30 “F” cards can be accepted depending on serial effectivity. Submitted only on type PTD “D”.

11.4.2.7. G. Card. Only one “G” card can be accepted per PLISN. Submitted only on type PTD ‘D”.

11.4.2.8. H Card. A total of three “H” cards can be accepted per PLISN with a maximum of 105 characters in the remarks. Only the first fifteen positions of the third “H” card can be accepted by the

D220 System (i.e. Card 01H CC 33-77, Card 02H CC 33-77, & Card 03H CC 33-47).

11.4.2.9. J Card. Only one “J” card can be accepted per PLISN,

11.4.2.10. L Card. Only one “L” card is accepted per PLISN.

11.4.3. Card Sequence Numbers (CSN). Two position numeric code, CC 78-79. Mandatory entry, 01, 02, 03, etc, as needed.

11.4.4. Card Format Identifiers (CFI). One position alpha code, CC 80. Mandatory entry.

11.5. Data Elements. Specific codes and definitions for data elements can be found in DOD 4100.39M, Vol 10, Federal Logistics Information System (FLIS) Procedures Manual, GEIA-STD-0007 Logistics

Product Data, and GEIA-HB-0007 Logistics Product Data Handbook. Specifications for the length, type, positional justification, and decimal placement of a data element field, or subfield, can be found in paragraph 13, Logistics Product Data Selection Table.

11.6. Type PTD “D”, DCN. DCN submittals require the following:

11.6.1. Header Card per para 11.4.1.

11.6.2. For Replaced PLISNs:

11.6.2.1. 01A Card with PCCN, PLISN, Type of Change Code (TOCC), CAGE, Reference Number and

CSN entered.

11.6.2.2. “F”, “G” and “H” Cards as required.

11.6.3. For Superseding PLISNs: Cards “A” through “L” are required as applicable.

11.6.4. The following information is provided for preparation of DCNs and use of the TOCC. There are five basic types of PTD updates which are required when data is added, changed, or deleted affecting provisioning lists (PL) previously delivered. These transactions are required based on data changes in provisioning data baselined by a previous PTD submittal.

11.6.4.1. Standard Data Update. For each PTD card affected by data which has been added or changed since the previous PTD delivery, mandatory data, i.e., PCCN, PLISN, CSN, and CFI, an “M” TOCC and the added/changed data only are required. If data has been deleted, a “G” is required in the TOCC and in the left most position of each field deleted on the appropriate PTD card. Data deletions and changes/additions occurring on the same PTD card will require both a change and deletion card for the appropriate data.

Attachment to DD 1423 (DI-SESS-81758A/T PTD) 8

11.6.4.1.1. If all data on a PTD CFI is deleted, a delete transaction is required consisting of the PCCN, PLISN, CSN “01”, CFI (except A), the key data associated with that PTD Card, and a “G” TOCC.

11.6.4.1.2. When an entire PLISN record is deleted, a delete transaction is required consisting of the appropriate PCCN, PLISN, CAGE, Reference Number, and a “D” TOCC on the 01A card. Also, if the reference designation exists, it along with the PCCN and PLISN on the 01D card with a “G” TOCC is required. In addition, if any change authority related information is changed, CFIs “F”, “G” and “H” update transactions are also required.

11.6.4.2. Quantity Data Update. If a quantity field is updated, mandatory data, a “Q” TOCC, and the updated quantity data field(s) are required. This will only apply to the following data: Quantity Per

Assembly, Quantity Per End Item, Total Quantity Recommended, Quantity Shipped, Quantity Procured and Prorated Quantity. If additional data displayed on the same PTD card also changes, only one change card is required with TOCC “Q”. If quantity data is deleted, a change card is required with a zero filled quantity and TOCC “Q”. Provide data element explanation in the contractor remarks (card H).

11.6.4.3. Key Data Update. Certain provisioning data are considered key and associated data elements and are listed below. Changes to key data require the submission of both a delete and change card for the appropriate key data. The deletion card should contain a “G” TOCC and the original key data. The change card should contain an “M” TOCC with new key data and applicable associated data. When key data is deleted, deletion of the corresponding associated data is required.

KEY DATA ASSOCIATED DATA

CAGE and Additional RNCC and RNVC

Reference number

NHA PLISN ORR

UOC None

Reference Designation RDOC, RDC

PLCC None

Change Authority Number Serial Number Effectivity

Prorated Exhibit Line Item Number

Prorated Quantity

IC

Replaced or Superseding PLISN

Total Item Changes

Quantity Shipped

Quantity Procured

Serial Number Effectivity None

11.6.4.4. Associated Data Update. Changes to associated data require the submission of a change card consisting of an “M” TOCC with the changed data and entry of the applicable key data. Deletion of associated data requires the submission of a deletion card with a “G” TOCC, a “G” in the left most position of the associated data field and entry of the key data.

11.6.4.5. Design Changes with Limited Serial Effectivity. When PTD updates are submitted for these design changes, Change Authority Number and Serial Number Effectivity along with a “L” TOCC for the replaced item are required. If a quantity change occurs on a limited effectivity item, an “L” TOCC is required in lieu of a “Q”. The superseding item is submitted with a “blank” TOCC.

12. Additional Information. Information regarding the following requirements or any other provisioning matter may be requested from the PPA through the PCO by the contractor prior to contract award.

Requests for this information must be submitted to the PCO in writing. Detailed guidance on these subjects will be provided at the PGC. This information may also be available in the Bidder’s Library.

12.1. Instructions for Failure Factors. Maintenance Replacement Rate I (MRRI), Condemnation Below

Depot (CBD), Condemnation at Depot (CAD), Overhaul Replacement Rate (ORR), and Not Repairable this Station (NRTS). It should be noted that the AF definition for MRRI differs from the Appendix A of

GEIA-STD-0007 (or subsequent versions), Data Type Number (DTN) #3060.

12.2. Provisioning Factor Table. Table is used to determine which factors are required for items assigned a procurable SMR code. This will be discussed and provided at PGC.

12.3. Contractor Notification (CN) Products. These products are generated by the AF in the provisioning process. Media/software for CN products will be returned to the contractor in electronic format. Peculiar AF data elements will be included in CN products which will be explained at the PGC.

The Government does not require the contractor to develop an Automated Data Processing (ADP) capability to accept Provisioned Item Orders (PIO) and/or the CN products.

13. Logistics Product Data Selection Table. This table does not specify provisioning lists to be delivered. Actual provisioning lists to be delivered shall be as specified on contract. Table has been completed to reflect data element requirement by type of PTD. Data type numbers (DTNs) used below and their corresponding definitions can be found in Appendix A of GEIA-STD-0007.

CARD

CC

DTN

SEE

NOTE

DATA PRODUCT TITLE

L L T I

PPL

RIB

S F P P L

C B I L

D C N

ADDITIONAL

INFORMATION

A-L 1-6 4100 6XF- PROVISIONING CONTRACT

CONTROL NR (PCCN)

X X X X X SEE NOTE 2

A-L 7-11 4120 5XL- PROVISIONING LINE ITEM

SEQUENCE NR (PLISN)

X X X X X SEE NOTE 3

A-L 12 5620 1AF- TYPE OF CHANGE CODE (TOCC) X SEE NOTE 4

A 13 2520 1XF- INDENTURE X X Use Option 4

A 14-18 1520 5XF- COMMERCIAL AND GOVERNMENT

ENTITY (CAGE)

X X X X X SEE NOTE 5

A 19-50 4400 32XL- REFERENCE NR (FPRN) X X X X X SEE NOTE 6

A 51 4390 1XF- REFERENCE NR CATEGORY

CODE (RNCC)

X X X X X

A 52 4410 1NF- REFERENCE NR VARIATION CODE

(RNVC)

X X X X X

A 55 2080 1NF- ESSENTIALITY CODE (EC) X X X X X

A 56-74 2790 19XL- ITEM NAME X X X X X SEE NOTE 7

A 75 4730 1XF- SHELF LIFE X X X X X

A-L 78-80 3AF- CARD SEQUENCE NR (CSN) &

CARD FORMAT INDICATOR (CFI)

X X X X X SEE NOTE 8

Not in LPD

B 13-32 3520 20X-- NATIONAL STOCK NUMBER (NSN)

AND RELATED DATA

X X X X X SEE NOTE 9

B 45-46 5700 2AF- UNIT OF ISSUE (UI) X X X X X SEE NOTE 10

B 47-56 3990 10NR2 UNIT OF ISSUE PRICE X X X X X SEE NOTE 10

B 62-64 4240 3NR-

3AF-

QUANTITY UNIT PACK (QUP) X X X X X

B 65-70 4830 6XL- SOURCE/MAINT/RECOVER-

ABILITY (SMR) CODE

X X X X X SEE NOTE 11

B 71 1820 1AF- DEMILITARIZATION CODE (DMIL) X X X X X

B 72-73 4020 2NR- PRODUCTION LEAD TIME (PLT) X X X X X

Attachment to DD 1423 (DI-SESS-81758A/T PTD) 10

B 74 2350 1AF- HARDNESS CRITICAL ITEM (HCI)

B 75 3920 1XF- CONTROLLED ITEM INVENTORY

CODE (CIIC)

X X X X X

B 76 3940 1XF- PRECIOUS METALS INDICATOR

CODE (PMIC)

X X X X X

B 77 1310 1NF- AUTOMATED DATA PROCESSING

EQUIPMENT CODE (ADPEC)

X X X X X

C 13-17 3590 5XL- NEXT HIGHER ASSEMBLY PLISN

(NH PLISN)

X X

C 19-21 3790 3NR2 OVERHAUL REPLACEMENT RATE

(ORR)

X X X X X SEE NOTE 12

C 22-25 4190 4AL-

4NR-

QTY PER ASSEMBLY (QPA) X X X X X SEE NOTE 13

C 26-30 4210 5AL-

5NR-

QTY PER END ITEM (QPEI) X X X X X SEE NOTE 14

C 31-38 3060 8NR4 MAINTENANCE REPLACEMENT

RATE I (MRRI)

X X X X X SEE NOTE 12

C 54-59 5410 6NR- TOTAL QTY RECOMMENDED X X X X X SEE NOTE 15

C 60-64 4120 5XL- SAME AS PLISN (SPLISN) X X SEE NOTE 16

C 65-69 4120 5XL- PRIOR ITEM PLISN (PPLISN) X X X SEE NOTE 17

C 70-73 3160 4X-- MAXIMUM ALLOWABLE

OPERATING TIME (MAOT)

X X X X X

C 74 3010 1AF- MAINT ACTION CODE (MAC) X X X X

C 75-77 3610 3NR- NOT REPAIRABLE THIS STATION

(NRTS)

X X X X X SEE NOTE 12

D 13-20 5790 4XL- USEABLE ON CODE (UOC) X X X X X SEE NOTE 18

D 21-52 4380 64XL- REFERENCE DESIGNATION X X X X SEE NOTE 19

D 53 1AF- REFERENCE DESIGNATION

OVERFLOW CODE (RDOC)

X X X X SEE NOTE 20

D 54 4370 1AF- REFERENCE DESIGNATOR CODE

(RDC)

X X X X

D 55 4900 1XF- SPECIAL MATERIAL CONTENT

CODE (SMCC)

X X X X X

D 56 4110 1AF- PROVISIONING LIST CATEGORY

CODE (PLCC)

X X X X X SEE NOTE 21

D 57 4870 1AF- SPECIAL MAINTENANCE ITEM

CODE (SMIC)

X X X X X

E 23-24 3090 2NR- CONDEMNATION BELOW DEPOT

(CBD)

X X X X X SEE NOTE 12

E 25-26 3090 2NR- CONDEMNATION AT DEPOT (CAD) X X X X X SEE NOTE 12

E 27-44 4480 3NR- REPAIR CYCLE TIME OPTION 1 X X X X SEE NOTE 22

E 72 1650 2A-- CONTRACTOR TECHNICAL

INFORMATION CODE (CTIC)

X X X X X SEE NOTE 23

F 13-27 1490 15XL- CHANGE AUTHORITY NUMBER X SEE NOTE 24

F 28-29 2670 2AF- INTERCHANGEABILITY CODE (IC) X

F 30-49 4690 20X-- SERIAL NUMBER EFFECTIVITY X SEE NOTE 25

F 52-56 4520 5XL- REPLACED/SUPERSEDING PLISN

(R/SPLISN)

X

F 58-63 4260 6NR- QUANTITY SHIPPED X

F 64-69 4250 6NR- QUANTITY PROCURED X

G 28-33 4080 6X-- PRORATED EXHIBIT LINE ITEM NR

(ELIN)

X SEE NOTE 26

G 34-39 4090 6NR- PRORATED QUANTITY X

H 33-77 4150 45XL- PROVISIONING REMARKS X X X X X SEE NOTE 27

J 30-40 5920 5XL- WORK UNIT CODE (WUC) X X X X X SEE NOTE 28

01L 26 1AF- INITIAL SPARES SUPPORT

LISTING (ISSL)

X X X X X SEE NOTE 29

Not in LPD

01L 27 1AF- SPECIAL ITEM CODE (SI) X X X X X SEE NOTE 30

Not in LPD

NOTES:

1. Data Field Format. A specification for the length, type, positional justification, and decimal placement of a data field, or subfield thereof, as described below:

a. Length. The number of character positions in the data. In the event the length is variable, the maximum length is specified.

b. Type. A specification of the character type, wherein:

a. "A" specifies that all characters of the data entry are upper case alphabetical.

b. "N" specifies that all characters of the data entry are numerical.

c. "X" specifies that characters of the data entry are upper case alphabetical, numerical, special, or any combination thereof.

d. "D" specifies that characters of the data entry are numerical with floating decimal.

Decimals may be entered as required or exponentially, e.g., "0.0000325" or "3.25E-5".

c. Justification. Specifies from which side of the field the characters of the data are entered. Those starting at the left are left justified (L), those starting at the right are right justified (R). Those which always occupy the entire field are fixed (F).

d. Decimal Placement. Specifies the number of character positions to the right of the assumed decimal point when the data is numeric in all character positions. “AS” means "As Specified" and the detailed instructions will indicate the location of decimal points.

e. A dash (-) used in any column signifies that it is not applicable.

2. PCCN. To be provided by PPA during PGC and as needed.

3. PLISN. Contractor resequencing of previously submitted PTD to the Government cannot be accepted by the D220 System. A provisioning plan that will preclude resequencing PTD will be decided at the

PGC.

4. TOCC. Used with type PTD “D” only. Additional guidance for TOCC will be provided during PGC.

5. CAGE Code. Guidance for obtaining CAGE Code may be provided at the PGC if required.

6. REFERENCE NUMBER: Special characters can only be “-“ or “/”. Reference number must begin with an alphanumeric character.

7. ITEM NAME. Catalog Handbook H6 may be viewed on line at https://www.dlis.dla.mil/H6/search.aspx

8. Card Sequence Number (CSN) and Card Format Indicator (CFI). CSN is a two position numeric code, e.g., 01, 02, etc., as required in CC 78-79. CFI is a one position alpha code in CC 80. Mandatory entries.

9. NSN and Related Data. Refer to GEIA-STD-0007, Appendix B – Reference Data Element Definitions (Informative) for description of this data field. If NSN is unknown, enter a Federal Supply Class (FSC) recommendation in CC 16-19 per Cataloging Handbooks H-2 and H-6. FSC recommendation is required on all items regardless of SMR code, type PTD, or indenture code.

National Stock Number (NSN) and Related Data. A number assigned under the Federal Cataloging Program/North Atlantic Treaty Organization (NATO) codification of equipment system to each approved item identification which provides a unique identification of an item of supply within a specified Federal Supply Classification (FSC). The field consists of a 13-character National Stock Number (NSN), and a two-character suffix code as follows:

a. NSN

Consists of the following subfields:

Federal supply classification (FSC) 4 N F - National item identification number (NIIN) 9 X F -

NOTE: An alphanumeric NIIN is used to document management control or temporarily assigned numbers prior to final NSN assignment. Final NSNs are completely numeric.

https://www.dlis.dla.mil/H6/search.aspx

Attachment to DD 1423 (DI-SESS-81758A/T PTD) 12

NSN - CONTAINER. A number which provides a unique identification to a reusable (long file) container within the appropriate FSC.

b. Suffix

a. Special materiel identification code/ Materiel management aggregation code 2 X F –

For applicable codes, see DOD 4l00.39-M.

c. If NSN is unknown, enter the recommended FSC in CC 16-19 per DLA-LIS’ Cataloging Handbooks H2 and H6. FSC recommendation is required on all items regardless of SMR code, type PTD, or indenture code.

10. Unit of Issue (UI) Price shall be the best estimated price per unit of issue for each item based on the total recommended quantity, taking into consideration the quantity per unit pack and Programming Checklist (PCL) data. The Contractor shall provide, if known, any existing price break for particular batches or economical order quantities, in the remarks block or as directed by the PPA.

10.a. UI Price. GEIA-STD-0007 3990 indicates field maximum length is 14. AF D220 maximum length is 10 characters.

11. SOURCE/MAINT/RECOVERABILITY(SMR) CODE. Acceptable SMR codes are contained in Technical Order 00-25-195. Handouts for acceptable SMR codes will be provided at PGC.

12. MRRI, ORR, NRTS, CAD, and CBD factors for Federal Supply Groups (FSGs) 53 and 59 ( except 5955) are not required when non-repairable SMR codes are recommended.

12.a. OVERHAUL REPLACEMENT RATE (ORR). GEIA-STD-0007 3790 indicates field maximum length is 4. AF D220 maximum length is 3 characters.

12.b. MAINTENANCE REPLACEMENT RATE I (MRRI). GEIA-STD-0007 3060 indicates field maximum length is 9. AF D220 maximum length is 8 characters.

12.c. CONDEMNATION BELOW DEPOT (CBD). GEIA-STD-0007 3090 indicates field maximum length is 3. AF D220 maximum length for data load is 2 characters.

12.d. CONDEMNATION AT DEPOT (CAD). GEIA-STD-0007 3090 indicates field maximum length is 3. AF D220 maximum length for data load is 2 characters.

13. QPA. Option 1 will be used. “V” (variable) and “A” or “AR” (as required) are not acceptable entries for the D220 System. Entry must be numeric and >0.

14. QPEI. Option 1 will be used. “V” (variable) and “AR” (as required) are not acceptable entries. Entry must be numeric and > 0 for first appearance. NOTE: If “REF” is entered in QPEI, CC 26-30, the “Same as PLISN” should be entered in CC 60-64.

15. Total Quantity Recommended. Enter recommended quantity only on the non-stocklisted repairable items which are SMR coded as procurable. Unless advised otherwise by the PPA, when SMR is procurable, field must be blank or filled with a quantity greater than 0. NOTE: If the contractor is aware that a minimum buy quantity exists, the recommended quantity block should reflect the minimum buy. In the remarks block, annotate, “MIN BUY”.

16. SPLISN. If SPLISN is entered, QPEI must reflect “REF” in CC 26-30.

17. PPLISN. When PPLISN is entered, the remarks block should reflect the PCCN and SCC where the PPLISN appears. Entry limited to PLISNS for same reference number previously submitted on LLIL PTD on current contract.

18. UOC. To be determined at PGC. Contractor should be prepared to make recommendations at the

PGC.

19. Reference Designation. Compression (gang listing) of reference designators under one PLISN is allowed. Specific details for reference designators to be determined at the PGC.

20. REFERENCE DESIGNATION OVERFLOW CODE (RDOC). Refer to GEIA-STD-0007, Appendix D

– Data Exchange Set Definitions (Normative), 4.3.2.c.

21. PLCC. Contractor installed Government Furnished Equipment (GFE) will appear in the PTD as a single line item entry without a breakdown and will be identified by an “A” in CC 56 of the “D” card.

22. Repair Cycle Time. Details to be determined at the PGC. Only sixth subfield (CC42-44) used for provisioning. If required, Option 1 will be used unless otherwise directed by the PPA.

23. CTIC. Only first position shall be used to enter Breakout code.

24. Change Authority Number. For design changes which result from an Engineering Change requiring approval of the configuration control authority, change authority block will reflect the approved Engineering Order (EO) number or other applicable approval authority. For changes without such approval, the change authority block in the PTD will be left blank and the reason for the change identified in the remarks block.

25. Serial Number Effectivity. GEIA-STD-0007 4690 indicates field maximum length is 10. AF D220 maximum length is 20 characters, the culmination of both the TO and FROM fields. Serial number effectivity FROM (CC 30-39) and TO (CC 40-49) limited to thirty (30) breaks in serial number per basic line item. Additional “F” card required for each break in serial numbers.

26. Prorated ELIN. When authorized by the Government, the contractor may utilize an ELIN suffix on ELINs previously assigned by the PPCO or by the D220 System when submitting DCNs. If the proration is a result of a design change, enter the new “Prorated “TO” ELIN” in the PTD as instructed by the PPA.

27. Provisioning Remarks. Narrative clarification of provisioning data. GEIA-STD-0007 4150 indicates field maximum length has no limit. AF D220 has a maximum length of 105 characters. See below for format:

Card 01H Length = 45 Card 02H Length = 45 Card 03H Length = 15

28. Work Unit Code. GEIA-STD-0007 5920 indicates field maximum length is 11. AF D220 maximum length is 5 characters. AF uses only CC 30-34. CC 35-49 are to be left blank.

29. ISSL. One alpha position (use one of the following codes):

CODE DEFINITION

X ISSL

A Air Training Command S Special Purpose Recoverable Authorized to Maintain (SPRAM)

Attachment to DD 1423 (DI-SESS-81758A/T PTD) 14

30. Special Item Code. One alpha position (use one of the following codes):

CODE DEFINITION

S

SAIP

W

Warranty Item

B

Both SAIP and Warranty

E

FAA Certified (note: also will be the FAA Indicator Code and Serial Report Code)

F

FAA Certified Tracked (note: also will be the FAA Indicator Code and Serial Report Code)

G

FAA Certified Warranty

H

FAA Certified SAIP

I

FAA Certified Warranty/SAIP

J

FAA Certified Tracked/Warranty

K

FAA certified Tracked/SAIP

FAA Certified Tracked Warranty/SAIP

2 Atchs

1. AFMC Form 718

2. PTD Format