USAFA_Industry_Day_Slides_-_16_Jan_14.pdf

AFLCMC… Providing the Warfighter’s Edge

USAF Academy

Contractor Logistics Support

Industry Day

16 January 2014

Shirley Harmon, Contracting Specialist

AFLCMC/WLKLA

Jack Smies, Program Manager

AFLCMC/WLZWA

Trainer Aircraft Division

AFLCMC/WLZW

WELCOME

• Sign-in

• Restrooms

• Tornado Evacuation/Shelter

• Question Forms

• Open Communication is Encouraged

Agenda

• 0830 – Welcome & Introductions

• 0900 – USAFA Program & Draft Contract Briefing

• 1030 – Break

• 1045 – Questions/Answers Review

• 1145 – Break for Lunch

• 1300 – Side Meetings

Disclaimer

• Any presentation points in the following briefing or any ensuing discussions

DO NOT constitute direction to the contractor

• The acquisition strategy has not been approved; therefore, all information provided is preliminary and subject to change

• Government is not currently soliciting proposals

• All questions must be submitted in writing to PCO

• Official written responses will be posted to FedBizOps website with non-attribution by

31 Jan 2013

• Verbal questions and answers are not binding

• Email contact only through PCO, Ed Adams, (edward.adams@us.af.mil) with courtesy distribution to Mrs. Shirley Harmon, (shirley.harmon.1@us.af.mil)

Overview

• Program Description

• Requirements Overview

• Preliminary Acquisition Overview

• Preliminary Solicitation Overview

• Preliminary Milestones

• Discussion Items

• Questions/Answers

CLS Sustainment Division U.S. Air Force Academy

• Seven different models of aircraft - 58 total

• Dynamic training environment for cadets

• User: AETC/306th FTG

• Contractor Logistics Support:

• Aircraft Maintenance

• Contractor Operated and Maintained Base

Support (COMBS)

• Tow Services

• Modifications

• Primary need: Aircraft Availability to meet user training needs

• Sustainment of aging aircraft: obsolescence issues, FAA inspections

• Mixed fleet of commercial derivative aircraft

Challenges Warfighter Support

• Cadet development and training

• Soar-For-All

• Aerobatic Demonstration Team

• Cross-Country Soaring Team

• Wings of Blue parachuting program

• Supports annual training of 3500 students

• CLS supports flying competition CONUS deployments

Program Description

TG-15B

Description Description

Gliders

• Procured 2003

• Quantity- Three aircraft

• Manufacturer- Schemp-Hirth, GE

• Used for:

• Advanced Solo Competition Glider

• Approximately 463 annual flight hours

• Approximately 313 annual sorties

• Procured 2003

• Quantity- Two aircraft

• Manufacturer- Schemp-Hirth, GE

• Used for:

• Advanced Dual Competition Glider

• Approximately 641 annual flight hours

• Approximately 300 annual sorties

TG-15A

• Procured: 2011

• Quantity: Nineteen aircraft

• Manufacturer – DG Flugzeubau GmbH

• Used for:

• Dual Basic Training Glider

• Dual Aerobatic/Spin Training Glider

• Solo Cross Country Glider

• Approximately 5400 annual flight hours

• Approximately 20000 annual sorties

CLS Sustainment Division Gliders

TG-16

T-51A

Description Description

Cessna

• Procured: 2005

• Quantity: Three aircraft

• Manufacturer: Cessna 150

• Used for:

• Pilot Training

• Competition

• Approximately 1150 annual flight hours

• Approximately 1294 annual sorties

• Procured: 1970

• Quantity: Four aircraft

• Manufacturer: Cessna 172

• Used for:

• Pilot Training

• Approximately 1200 annual flight hours

• Approximately 884 annual sorties

T-41D

• Procured: 2011

• Quantity: Twenty Four (24) aircraft

• Manufacturer: Cirrus SR-20

• Used for:

• Pilot Training

• Approximately 10296 annual flight hours

• Approximately 6860 annual sorties

CLS Sustainment Division T-53A

UV-18B

• Procured: 1977

• Quantity: Three (3) aircraft

• Manufacturer: deHavilland -6

• Used for:

• Wings of Blue parachute training

• Approximately 2200 annual flight hours

• Approximately 2890 annual sorties

Performance Locations Summary

• U.S. Air Force Academy, Colorado Springs, CO

• Peterson AFB, Colorado Springs, CO

• Training (USAF Academy Auxiliary Field)

• Deployments and exercises

Requirements Overview

• Performance-Based Requirements

• Performance Work Statement

• Government states minimum requirements in outcome based terms

• Offeror’s proposed approach/solutions to meeting the requirements by offering innovations, best practices and commercial enhancements, etc.

• Must balance with military requirements and reporting

• Goal of Performance-Based Requirements is to allow offerors to use their own processes and procedures that save time, reduce schedule and cost in support of the USAFA fleet of aircraft

Requirements Overview

• Performance-Based Requirements

• Maintenance for full CLS

• Organizational and Depot level Maintenance

• Mission Capability Rate

• Component/support equipment maintenance

• Maintain FAA Certification

• Certified repair facilities (airframe/engine)

• Certified vendors

• Original Equipment Manufacture (OEM) relationships

• Mixed fleet of N-numbered aircraft to be maintained in accordance with FAA standards

Requirements Overview

• Base Operations/Program Management

• Organizational level maintenance and inspections (aircraft and engine)

• Flying Hour program to support 4 categories:

• Gliders

• Cessna

• T-53

• UV-18

• Support daily sorties (including glider recovery)

• Plans, Scheduling and Documentation (PSD)

• Contractor Operated and Maintained Base Supply (COMBS) services

• Replenishment of spares, parts, support equipment, tooling

• Maintain supply system

• All parts & support equipment are gov’t owned

• Contractor shall be responsible for providing a supply management system to meet performance rates in the PWS

Requirements Overview

• Performance Based Requirements

• Contractor provided tow pilots and tow aircraft, including maintaining all tow accessories and equipment

• Accomplish Air Directives, Service Bulletins, Government Inspections, Special Inspections

• Data/Reporting

• CDRL list

• Modifications

• Development of solutions and present proposals to government

• Subscriptions

• Engineering

• Configuration management

• All Depot Level Maintenance

• FAA FAR 145 Aircraft Depot Maintenance & Repair

• Maintain FAA certification and support Military Air Worthiness Certification processes

• Unscheduled Maintenance

• 72,000 C (Wing Strut Replacement)

• 78,000 C (Fuselage Frame Assy Replacement)

• 5Yr (#1 Propeller Due T/C)

• 5 Yr (NDI Engine Nacelles)

• Depot Level Corrosion Insp

• 33,000 Hr. (Wing Structural Box Replacement)

• 5 Yr. (Landing Gear NDI Insp)

• Equal Maintenance for Maximum Availability (EMMA)

• Engine and Propeller overhaul

• Strip and Paint

• Capability to support modifications/service bulletins

• Aircraft status reporting through G081/Core Automated Maintenance Systems

(CAMS)/REMIS

• AMREP Reporting per AFMCI 21-118

Requirements Overview Fleet Sustainment Support

• Aircraft Status Reporting

• Reliability and Maintainability Information System (REMIS)

• AFI 21-101, AFI 21-103

• Reliability and Maintainability Analysis

• Trends and forecasting/Quality Program

• Joint Deficiency Reporting System (JDRS) IAW T.O 00-35D-54

• Service Difficulty Reporting (SDR) IAW FAA FAR Part 145

• Root cause analysis/tear-down analysis/corrective action validation

• Diminishing Manufacturing Sources

• Material Shortages Analysis, Forecasting and Resolution

Fleet Sustainment Support

• Contractor Manpower Reporting Application (CMRA)

• (10 USC § 2330a)

• Government reporting for prime & subcontractors

• www.ecmra.mil http://www.ecmra.mil/

• Program Management

• Program Management Plan

• Transition Plan

• Quality Program

• COMBS Operations

• Supply Chain Management

• Data deliverables – CDRLs

• Maximize on-line submissions to Government share point

• Subcontract management

• Annual Program Review in OKC

• Support Program Meetings

• System Safety Working Group

• Aircraft Information Working Group

• Maintenance Working Group

• Mechanical Equipment and Systems Integrity Program (MECSIP)

• Flight Manual Review Conference

• Service Action Review Board support

• Technical Interchange Meetings

• Bi-monthly Status Telecoms

Program Management

Acquisition Overview

• Full and Open Competition

• NAICS code 488190, size standard $30M

• Service Contract Act

• Wage determination included in solicitation

• Contract Type

• Indefinite Delivery Indefinite Quantity (IDIQ)

• Work authorized on task orders

• Commercial FAR Part 12

• Firm-fixed-price

• Considering cost per flying hour approach

• Six Month continuation of services clause

• Phase-in/Transition (90 days)

• Address risk and mitigation

• Phase-In completed by 30 Sep 15

• Potential Period of Performance – 7 Years 1 Month

• Phase-In 01 Jul 15 – 30 Sep 15

• Basic 01 Oct 15 – 31 Jan 16

• Option 1 01 Feb 16 – 31 Jan 17

• Option 2 01 Feb 17 – 31 Jan 18

• Option 3 01 Feb 18 – 31 Jan 19

• Option 4 01 Feb 19 – 31 Jan 20

• *Incentive Option 1 01 Feb 20 – 31 Jan 21

• *Incentive Option 2 01 Feb 21 – 31 Jan 22

• Extension/Phase-Out 01 Feb 22 – 30 Jul 22

* Considering award term incentives for Options 5 & 6

Preliminary

Solicitation Overview

• Special Clauses Contemplated

• Increase or decrease in aircraft fleet

• Site relocation/activation

• Base support Agreements

• Drop-in maintenance

• Commercial warranty

• Flight authorization

• Contracting Officer Representative(s) at site and Contractor’s maintenance facility

• DCMA

• Enhanced Small Business Goals

• Notable Clauses

• FAR 52.222-41 Service Contract Act

• FAR 52.227-14 Rights in Data -- General

• FAR 52.245-1 Government Property

• FAR 52.246-2 Inspection of Supplies -- Fixed Price

• FAR 52.215-23 Limitation on Pass-Through Charges

• FAR 52.219-9 Small Business Subcontracting Plan

• Subcontracting Plan will be incorporated into contract

• DFARS 252.211-7003 Item Identification and Valuation

• DFARS 252.217-7028 Over and Above Work

• DFARS 252.225-7008 Restriction on Acquisition of Specialty Metals

• DFARS 252.228-7001 Ground and Flight Risk

Preliminary Solicitation Overview

• Performance Price Trade-off (PPT)

• Evaluation Factors:

• Factor 1 – Technical

• Factor 2 – Past Performance

• Factor 3 – Cost/Price

• PPT - Technical Acceptability is a prerequisite to the trade-off between Past Performance and Cost/Price

(AFFARS 5315.101-1)

• Technical factors evaluated as pass/fail

• Additional credit will not be given to proposals exceeding requirements

• Past performance evaluated and assigned a performance confidence rating

• Cost will be evaluated for reasonableness

• Contractor statement of work is not required

• PWS will be incorporated into the contract

• Small business subcontracting plan required

• Submitted with proposal and evaluated as pass/fail

Preliminary CLIN Structure

• Firm Fixed Price (FFP)

• Phase-In/Transition

• Program Management/Maintenance Support & Labor

• COMBS Management & Labor

• Data- NSP (not separately priced)

• Flying Hour Support

• FFP Per Event

• Engine/Propeller Inspections

• Landing Gear Inspections

• Strip and Paint

• Depot Inspections

• Items not covered in other CLINs

• Over and Above

• Non-recurring Items

• Depot Repair, Government directed actions

• Travel: Cost only

• Parts and Materials (Not covered in Flying Hour CLINs)

• Issue Draft RFP May 14

• Questions due on draft RFP May 14

• Release Formal RFP Jun 14

• Receive Past Performance Sep 14

• Receive Proposals Sep 14

• Contract Award Jun 15

• Phase-in/Transition (90 days) 01 Jul 15

• Full contract performance begins 01 Oct 15

• (4-months)

Preliminary Milestones

QUESTIONS?