USAF_ACADEMY_PWS_3_Jan_14(Draft_2).pdf

DRAFT

PERFORMANCE WORK STATEMENT

(PWS)

For

US AIR FORCE ACADEMY

CONTRACTOR LOGISTICS SUPPORT (CLS)

RFP: FA8106-14-R-0004

PREPARATION DATE: 3 January 2014

REVISION NUMBER: DRAFT (2)

PREPARING ORGANIZATION: AFLCMC/WLZWA TINKER AFB OK 73145

DRAFT

TABLE of CONTENTS

SECTION PARAGRAPH / TITLE PAGE

1.0 Description of Services 6

1.1 Types of Aircraft 6

1.2 Mission Capable Rates 7

1.3 General Aircraft Maintenance 7

1.4 General Aircraft Programs 8

1.5 Movement of Aircraft 8

1.5.1 Taxiing 8

1.5.2 Aircraft Engine Run 8

1.5.3 Aircraft Positioning 8

1.5.4 Aircraft Hangar 9

1.6 Aircraft Inspections 9

1.6.1 Preflight, Thru-flight and Basic Post-flight Inspection Requirements 9

1.6.2 Foreign Object Damage Inspection 9

1.6.3 UV-18 Equalized Maintenance for Maximum Availability (EMMA) Inspection 9

1.6.4 OEM Maintenance Inspections 9

1.6.5 System Operational Checks and Functional Check Flight (FCF) 9

1.6.6 Special Inspections 10

1.6.6.1 Other Maintenance 10

1.6.7 Government Quality Assurance Evaluator (QAE) Follow-Up Inspections 10

1.6.8 Calibration Requirements 10

1.6.9 Deferred Discrepancies 10

1.7 Aircraft Petroleum, Oil, Lubricants, and Solvents (POL) and Oxygen Servicing 11

1.7.1 Oil Analysis Program (OAP) 11

1.7.2 Abnormal Oil Sample Results 11

1.8 Corrosion Prevention and Control 11

1.9 Weight and Balance 12

1.10 Engine and Propeller Basic Requirements 12

1.11 Engine Hot Section Inspections (HSI) and Overhaul 12

1.12 Propeller Overhaul 12

1.13 Cross Country and Deployment Kits 12

1.14 Engine Preheaters 13

1.15 Aircraft Appearance Standards 13

1.16 Aircraft and Deployment Trailers 13

1.17 Daily Ramp Requirements 14

1.18 Contractor Operated & Maintained Base Supply (COMBS) 14

1.18.1 Consumption Data 14

1.18.2 Procurement and Stocking 15

1.18.2.1 GFP Inventory 15

1.18.3 Service Bulletin (SB) & Airworthiness Directive (AD) Incorporation 15

1.18.4 Support Equipment 15

1.18.5 Repair Program 16

1.18.6 Beyond Economical Repair (BER) 16

1.18.7 Acquisition of Investment Material 16

1.18.8 Inventory Management 16

1.18.9 Packaging Handling, Storage & Transportation (PHS&T) 16

1.19 Technical Data Support 16

1.19.1 Commercial Data Requirements 17

1.19.2 Specific Commercial Manuals 17

1.19.3 Software Support 17

1.20 Contractor Personnel 18

1.20.1 Aircraft Mechanics 18

1.20.2 Program Management Requirements 18

1.20.2.1 Contractor Manpower Reporting 19

1.20.3 Flight line Expeditor 19

1.21 Maintenance Debrief and Analysis 21

1.21.1 Checklists 21

1.21.2 Maintenance Indicators Database 21

1.21.2.1 Analysis 21

1.21.2.2 Data Entry 21

1.21.2.3 Reporting 22

1.21.2.4 Weekly Indicators 22

1.21.2.4.1 Ground Abort Rate 22

1.21.2.4.2 Air Abort Rate 22

1.21.2.4.3 Attrition Factors 22

1.21.2.4.4 Repeat and Recurs 22

1.22.1 Hours of Operation 25

1.22.2 Extra Day of Full Operations 25

1.22.3 Off-Station Recovery or Repair 25

1.22.3.1 Off-Station Recovery – Gliders 25

1.22.3.2 Off-Station Recovery – Motorized Aircraft 26

1.23 Special Events and Static Displays 26

1.24 Deployments 26

1.25 OEM Agreements 27

1.26 Technical and Engineering Services 27

1.26.1 Systems Engineering 28

1.27 Tow Aircraft Services 28

1.27.1 Tow Pilots Requirements 28

1.27.1.1 Lead Tow Pilot 28

1.27.1.2 Tow Pilots 29

1.27.1.3 Pilot’s Information File 29

1.27.1.4 Contractor Tow Pilot Scheduling Limitations 29

1.27.2 Tow Requirements 29

1.27.2.1 Tow Aircraft Requirements 30

1.27.3 Tow Scheduling. 30

1.27.3.1 Mission Planning, Conduct, Scheduling and Reporting. 30

1.27.3.2 Weather/Severe and Weather Procedures. 32

1.27.3.3 Pilot Responsibility. 32

1.28 Configuration Control 32

1.28.1 Major and Minor Repairs 32

1.28.1.2 Over & Above Requests 33

1.28.2 Hardware Substitutions 33

1.28.3 Configuration Status Accounting Report 33

1.29 Contract Funds Status Report (CFSR) 34

1.30 Plans, Scheduling, and Documentation (PS&D) 34

1.31 Aircraft Reporting 35

1.31.1 Daily Status Report 35

1.31.2 Monthly Status Report 35

1.31.3 Reliability and Maintainability Information System (REMIS) 36

1.32 Security Requirements 36

1.32.1 Key and Key Card Control 36

1.32.2 Security Investigations 37

1.33 Safety Requirements 37

1.34 Environmental Requirements 38

1.35 Foreign Object Damage Prevention Program 38

1.36 Training Requirements 38

1.37 Meetings 39

1.37.1 Maintenance and Operations Meetings 39

1.37.1.1 Meeting Requirements 39

1.37.2 Program Management Reviews (PMR), System Safety Group (SSG) and40

Aircraft Information Working Group (AIWG) 40

1.38 Quality System and Quality Program Requirements 40

1.38.1 Quality System 40

1.38.2 Government Quality Assurance Surveillance 40

1.38.3 Customer Complaint and Performance Assessment Report Forms 41

1.39 Phase In and Phase Out 41

1.39.1 Phase-In Period Requirements 41

1.39.2 Phase-Out Period Requirements 41

1.40 Airworthiness Directives (ADs), Service Bulletins (SBs), Government Inspections, Engineering changes and Modifications 41

1.41 Contractor Flight Requirements 42

SECTION I – GENERAL INFORMATION

NOTE: Procuring Contracting Officer’s (PCO) Authority. The PCO is the only person authorized to approve changes in any of the requirements under this PWS and any provisions contained elsewhere in this contract. In the event the Contractor implements any such change at the direction of any person other than the PCO, the change will be considered to have been made without Government authority.

1.0 Description of Services

The purpose of this Performance Work Statement (PWS) is to define the requirements for the tasks to be accomplished for Contractor Logistics Support (CLS) of USAF-owned aircraft located at the United States Air Force Academy (USAFA). Three squadrons require support for training aircraft: the 94th Flying Training Squadron (94 FTS), 98th Flying Training Squadron (98 FTS) and 557th Flying Training Squadron (557 FTS). All of these squadrons are assigned to the 306th Flying Training Group (306 FTG). CLS includes all organizational, intermediate, and depot level maintenance, management, aircraft scheduling, supplies, services, aircraft trailer support, Contractor Operated and Maintained Base Supply (COMBS), Support Equipment (SE) and technical data for aircraft listed in Table 1-1. This also includes provisions for Contractor provided tow aircraft and pilots.

NOTE: 98 FTS aircraft are currently located at Peterson Air Force Base (AFB) but are simultaneously operated and maintained at Peterson AFB and the USAFA.

1.1 Types of Aircraft

The Contractor shall provide all CLS services for Government owned aircraft shown in Table 1-1. For the towing service, the Contractor shall provide tow aircraft, maintenance of the tow aircraft, and tow pilots to support Air Force glider operations.

Table 1-1 - Types of Aircraft

Military Designation

Manufacturer

Model

Year

Qty

Remarks

TG-16A Flugzeugbau DG1001 2010 14 Dual Basic Trainer

TG-16A Flugzeugbau DG1001 2010 5 Dual Aerobatics / Spin Trainer

TG-15A Schempp-Hirth Duo Discus 2002 2 Discus (Two-Seat)

TG-15B Schempp-Hirth Discus 2B 2002 3 Discus (Solo) T-41D Cessna CR172E 1968-69 4 Pilot Training T-51A Cessna C150L 1972 1 USAFA Flying

Team

T-51A Cessna C150M 1977 2 USAFA Flying Team

T-53A Cirrus SR20 2010-11 24 Powered Flight Program

UV-18B DeHavilland DH 6-300 1977-82 3 Jump Aircraft

NOTE: Any changes in the quantity and type of USAFA aircraft will be negotiated by both parties, if necessary, to determine the impact of increasing or decreasing coverage of aircraft on this contract.

1.2 Mission Capable Rates

The Contractor shall maintain the Mission Capable (MC) rates listed in Table 1-2. The Contractor shall ensure the MC rates are captured in accordance with (IAW) with Air Force Instruction (AFI) 21-103 and applicable documents in Attachment C.

Table 1-2 - Monthly Mission Capable Rates

Aircraft MC Rate TG-16A (Basic) 75% TG-16A (Acro) 75%

TG-15A 50%

TG-15B 66%

T-41D 75% T-51A 66%

T-53A 80%

UV-18B 66%

1.3 General Aircraft Maintenance

The Contractor shall perform all aircraft maintenance at Peterson AFB, USAFA, and at Bullseye, Colorado. The Contractor shall maintain all aircraft, power plants, and components IAW Federal Aviation Administration (FAA) Federal Aviation Regulations (FAR) Parts 43, 65, 91, 145, specified AFIs, and Original Equipment Manufacturer (OEM) specifications to meet standards contained in Federal Regulations, Advisory Circulars, Air Education Training Command (AETC) Instructions, AETC Sups and technical orders (TO) list in PWS. The Contractor shall obtain and maintain appropriate FAA repair station certificates IAW Title 14 Code of Federal Regulations (CFR) Part 145 at the Academy and Peterson AFB. The Contractor shall comply with applicable instructions and supplements listed in Attachment C. The Contractor shall furnish annual certification letters confirming all USAFA aircraft have been maintained, inspected and repaired to FAA type certification and airworthiness standards. The

Contractor shall include aircraft type, aircraft tail number, and statement of FAA airworthiness for each aircraft in an annual Aircraft Airworthiness Certification Report (Attachment E). Airworthiness certification report may be accomplished and submitted in conjunction with the annual inspection on each glider.

1.4 General Aircraft Programs

The Contractor shall develop and maintain the following programs IAW 306 FTG 21-101 and applicable documents in Attachment C: Tool and Equipment Management, Rag Control, Special Tools, Calibration, Aircraft Impoundment & Mishap Reporting, Joint Oil Analysis Program (JOAP), Engine Run and Taxi Training, One Time Inspection (OTI), Functional Check Flight (FCF), Weight & Balance (W&B), Cannibalization (CANN), Hangar Queen Program, Foreign Object Damage (FOD) and Dropped Object Prevention Program (DOPP), and Crash Damage or Disabled Aircraft Repair (CDDAR), and Aircraft De-icing. The Contractor shall develop and maintain a Tool and Equipment Management program IAW their quality control (QC) plan.

1.5 Movement of Aircraft

The Contractor shall comply with OEM requirements and applicable Air Force Instructions for all aircraft movements.

1.5.1 Taxiing

The Contractor shall use extreme caution while taxiing aircraft during inclement weather and when snow and ice are present. Due to limited clearances, each wing shall have a ground guide (wing walker) when towing aircraft with less than 25’ clearance. Taxiing into or out of hangars is strictly prohibited.

1.5.2 Aircraft Engine Run

The Government will provide engine run and aircraft taxi certification training to a Contractor identified trainer for each type aircraft. The Contractor shall then be responsible to train contract maintenance personnel. The Contractor shall provide training documentation to the Government upon request. The Contractor shall perform engine runs IAW OEM manuals.

1.5.3 Aircraft Positioning

The Contractor shall move all aircraft to and from any maintenance facility to support maintenance and flying schedule requirements. The Contractor shall reposition aircraft in their normal parking location upon completion of all maintenance. The Contractor shall be responsible for chocking and mooring all aircraft left unattended on the flight-line. Due to limited clearances, each wing shall have a ground guide (wing walker) when towing aircraft with less than 25’ clearance. Aircraft, left outside unattended during the flying day, shall be chocked and tied down.

1.5.4 Aircraft Hangar

The Contractor shall hangar all aircraft during periods of inclement weather, i.e. rain, hail, thunderstorm, lightening, ice, snow and winds at 30 knots or above. Reference USAFAI 13-204, Para 1.10.3, “Lightning within 5 miles. All personnel will seek cover and flight line operations, landings, and takeoffs shall cease unless otherwise directed by the FTGA.”

The Contractor shall hangar aircraft at the end of each flying day.

1.6 Aircraft Inspections

The Contractor shall accomplish the following inspections:

1.6.1 Preflight, Thru-flight and Basic Post-flight Inspection Requirements Preflight and Post Flight inspections shall be accomplished by FAA Certificated A&P Mechanics and IA’s utilizing Government approved inspection checklists. The inspections shall be annotated on the AFTO Form 781H by the person accomplishing the inspection requirement and any discrepancies discovered during the inspection documented on the AFTO Form 781A. All aircraft scheduled to fly (including spares) shall be pre-flight at least one hour prior to their scheduled take-off times. The Contractor shall perform post-flight inspection on all aircraft flown after the last flight of each day.

1.6.2 Foreign Object Damage Inspection

The Contractor shall perform FOD inspections on glider aircraft landing on non-paved surfaces at the end of each flying day IAW Basic Post-flight Operations (BPO) checklists. The Contractor shall report FOD incidents in a Mishap and Incident Report (PWS 1.33 & Attachment E) and include FOD data in the Monthly Status Report (PWS

1.31.2 1.33 and Attachment E #8 and #10).

1.6.3 UV-18 Equalized Maintenance for Maximum Availability (EMMA) Inspection The Contractor shall utilize the OEMs inspection technique known as EMMA.

1.6.4 OEM Maintenance Inspections

The Contractor shall perform all maintenance inspections IAW OEM maintenance manual and FAA FAR. All Contractor developed checklists shall be approved by the Government.

1.6.5 System Operational Checks and Functional Check Flight (FCF) The Contractor shall perform operational checks on repaired or disturbed systems and document AFTO 781A IAW TO 00-20-1. The Contractor shall support the Government established FCF program IAW TO 1-1-300, 306 FTG OI 21-101 and 306 FTG OI 21-

101. The Contractor shall debrief each FCF and report status in the Monthly Status Report (PWS 1.31.2 & Attachment E).

1.6.6 Special Inspections

The Contractor shall accomplish inspections such as Government directed One Time Inspections, Conditional Inspections and Special Inspections, not required by OEM procedures as part of the flying hour program.

1.6.6.1 Other Maintenance

The contractor shall accomplish all maintenance required as a result of an “act of nature” such as: hail damage, lightning strikes, bird strikes, structural damage when directed by the PCO. The contractor shall accomplish all maintenance required as a result of government neglect or abuse, such as: Over-G, hard landing, engine over temp, engine over torque, over speed, propeller strike, and any other special inspections as required and described in the OEM maintenance manual or as requested by the PCO. The contractor shall submit an O&A request to the PCO for repair and replacement of items not covered by the flying hour program. The contactor shall coordinate the request through the DCMA QAR and Program Office.

1.6.7 Government Quality Assurance Evaluator (QAE) Follow-Up Inspections The Contractor shall notify the QAE within 60 minutes of the completion of all major maintenance or scheduled and unscheduled inspections. Notification shall occur prior to re-paneling/closing of access panels. The QAE will inform the Contractor within 30 minutes whether or not they will perform a QAE follow-up inspection. If the QAE fails to respond within one hour, the Contractor shall proceed with closeout of maintenance or inspection.

1.6.8 Calibration Requirements

The Contractor shall perform all calibration requirements IAW OEM maintenance manual and FAA requirements. The Contractor shall perform all Government Furnished Equipment (GFE) calibrations at the USAFA Precision Measurement Equipment Laboratory (PMEL) IAW applicable documents in Attachment C. Contractor owned items shall be certified by a commercial calibration laboratory.

1.6.9 Deferred Discrepancies

The Contractor shall correct all minor non-safety discrepancies within 30 calendar days.

The Contractor shall inform QAE, and provide the rationale, for any delayed discrepancies exceeding 30 days.

1.7 Aircraft Petroleum, Oil, Lubricants, and Solvents (POL) and Oxygen Servicing The Government will provide all aircraft fuel. The Contractor shall perform all aircraft POL and oxygen servicing IAW OEM, Occupation Safety and Health Administration (OSHA), TO 00-25-172 and TO 42B5-1-2 in Attachment C. The Contractor shall provide all POL and oxygen with the exception of aircraft fuel. In the event Government provided fuel is not available for tow aircraft, the Contractor shall arrange for reimbursement directly with 306 FTG separate from this contract when tow aircraft fuel is obtained from an alternate source. The Contractor shall comply with procedures in TO 42B-1-23 in reclaiming all fuel removed from aircraft.

1.7.1 Oil Analysis Program (OAP)

The Contractor shall establish and maintain an Oil Analysis Program IAW 306 FTG OI 21-101 and report analysis data in the Monthly Status Report (PWS 1.31.2 & Attachment E). The Contractor shall perform engine oil samples at the 50 and 100 hour inspection on T-53A, T-41D and T-51A aircraft. The UV-18 aircraft will be accomplished at the EMMA inspection interval. The Contractor shall establish and maintain an account under the flying hour program with the oil analysis lab at Ft Carson, CO. The Contractor shall order JOAP sampling kits through Customer Service under Federal Stock Number (FSN) 6695-01-045-9820 or FSN 6695-01-289-0770. The Contractor shall retain oil analysis records a minimum of two years or at the end of the contract provide the records to the government.

1.7.2 Abnormal Oil Sample Results

In the event an engine is found to have abnormal oil sample results, the Contractor shall notify the Government QAE and begin an interval as determined by the laboratory for oil samples on that engine until the engine is repaired or replaced. The Contractor shall submit samples within four hours to the laboratory at Ft Carson, CO with a request for same day service. The Contractor shall report abnormal oil sample data in the Monthly Status Report (PWS 1.31.2 & PWS Attachment E).

1.8 Corrosion Prevention and Control

The Contractor shall establish and maintain a Government approved corrosion control program IAW AC 43.13-1B and OEM instructions / service bulletins. The Contractor shall submit the corrosion plan 60 days after start of contract for QAE signature approval and submit any subsequent change(s) for QAE approval. The Contractor shall wash aircraft and engines; inspect for corrosion during each scheduled maintenance inspection and rework operations, and treat corrosion found IAW OEM or applicable maintenance procedures.

The Contractor shall develop and deliver a Corrosion Control Report (Attachment E) to include the following:

a. Report title, contract number, and date

b. Aircraft type and tail number

c. Location of corrosion

d. Extent of corrosion

e. Process used to treat corrosion

1.9 Weight and Balance

When aircraft are modified, overhauled, painted, as required per OEM, the Contractor shall re-compute weight and balance IAW OEM maintenance manual, AFTO 1-1B-50 and FAA regulations and provide data to the squadrons and program office for computation of load charts. Additionally the gliders will be weighed annually. Weight and balance shall be reported quarterly on all aircraft and include the following information:

b. Empty weights and CG listed by aircraft by S/N and MDS

c. OEM limits of empty weights and CG listed by aircraft S/N and MDS

1.10 Engine and Propeller Basic Requirements

The Contractor shall maintain all engines and propellers IAW OEM maintenance manuals and FAA regulations. The Contractor shall report engine trend data in the Monthly Status Report (PWS 1.31.2 & Attachment E).

1.11 Engine Hot Section Inspections (HSI) and Overhaul

The Contractor shall perform engine HSI and overhauls IAW OEM manuals and FAA regulations. UV-18B engine hot section inspections are performed “on condition” rather than on an hourly scheduled basis. When hot section repairs or inspections are required, costs will be submitted to the Procurement Contracting Officer (PCO) for approval and worked as an Over and Above event.

1.12 Propeller Overhaul

The Contractor shall perform propeller overhaul IAW OEM manuals and FAA regulations.

1.13 Cross Country and Deployment Kits

The Contractor shall prepare and maintain cross country and deployment kits for all aircraft as listed in Table 1-3:

Table 1-3 – Cross Country & Deployment Kits

T-41 T-51 T-53 UV-18

2 sets chocks 2 quarts oil 1 container anti-freeze 1 box Handi- Wipes or equivalent Window-cleaner Tie-down straps Rudder Lock

2 sets chocks 2 quarts oil 1 container anti-freeze 1 box Handi-Wipes or equivalent Window-cleaner Tie-down straps Rudder Lock

2 quarts oil Handi-Wipes or equivalent Window cleaner Intake Cover

2 quarts oil Windshield cleaner Handi-Wipes or equivalent 2 sets chocks Grounding Cable Pitot Covers Inlet Covers Propeller Tie-Down Straps Aircraft Tie-Down straps UV-18 Maintenance Checklists

1.14 Engine Preheaters

When the temperature is forecasted to be below 40 degrees Fahrenheit, the Contractor shall plug-in electric engine pre-heaters on the T-41 and T-51 aircraft IAW OEM maintenance manuals.

1.15 Aircraft Appearance Standards

The Contractor shall maintain interior and exterior aircraft appearance IAW best commercial practices. The Contractor shall replace all equipment and material with an identical color and type. With the exception of gel-coat and paint cracks not propagating into the composite material, repairs shall be corrected before the aircraft is placed back in service. Gel-coat and paint cracks not propagating into the composite material shall be repaired at next available opportunity. The Contractor shall paint all exterior bare aircraft surfaces and shall replace any torn or faded decals. The Contractor shall replace fabrics if tears, holes, cracks or rips exceed two in number, or exceed two inches in measurement. The contractor shall perform bi-annual “hard wax” polishes on all TG-15 and TG-16 gliders to remove oxidation and protect the exterior polyester gel-coat from decay and cracking. The Contractor shall perform a full strip and paint of aircraft with like scheme when directed by the PCO as an Over & Above.

1.16 Aircraft and Deployment Trailers

The Contractor shall maintain all aircraft and deployment trailers to include wiring, lights, tires, paint, shrink-wrap, lubrication and maintenance IAW with commercially accepted practices. The Contractor shall ensure trailers are available to support aircraft mission requirements.

1.17 Daily Ramp Requirements

The Contractor shall ensure the maintenance operating areas are cleared of chocks and fire bottles at the end of the duty day and repositioned at the beginning of the next duty day. The Contractor shall check fire bottles for serviceability and inform the fire department of fire bottles that require servicing.

NOTE: The aircraft maintenance operating area is defined as the aircraft parking ramp, hangars and equipment parking areas at both USAFA and Peterson AFB.

1.18 Contractor Operated & Maintained Base Supply (COMBS)

The Contractor shall establish COMBS to provide spares, consumables, peculiar (special) hand tools, and SE to support the aircraft, engines and propellers. The Contractor shall provide controls over the COMBS to preclude unauthorized access to Government information or material. The Contractor shall provide segregation of serviceable parts, repairable parts, and rejected parts. The contractor shall manage all spares/components for the aircraft, mission systems, engines, and SE. The contractor shall provide and maintain a range and quantity of both repairable and expendable, repair parts, peculiar (special) hand tools, and SE necessary to support the performance requirements listed in this PWS.

The contractor shall manage, repair, replace, and replenish government provided spares and support equipment listed in Appendix B. The contractor shall supplement the GFP with contractor furnished spares, repair parts; time-change items, bench stock consumables, hazardous items, tools, and support equipment necessary to meet logistics support requirements of this PWS. The contractor shall ensure spares and repaired and overhauled items bear a FAA Serviceable Tag or CoC.

1.18.1 Consumption Data

The Contractor shall track the rate of consumption and usage of spares and repair parts required for maintenance support of each aircraft series and SE. The OEM or parts manufacturer is the authoritative source of whether or not a part exceeds normal use.

The Contractor shall inform the Government of spares or components that require repair or replacement which exceed normal replacement cycles. The Contractor shall develop and deliver a Spare Part Usage Report (Attachment E) to include the following:

b. Parts on order

• Part numbers (P/N) in sequence

• Description, date ordered

• Applicable aircraft tail number or SE

c. Parts awaiting authorization for repair

• P/Ns in sequence

• Part description

• Applicable aircraft tail number or SE

d. Parts being repaired

• P/Ns in sequence

• Part description

• Applicable aircraft tail number or SE

The Contractor shall submit a comprehensive parts usage history report to include the last two years of data upon request from the PCO.

1.18.2 Procurement and Stocking

The Contractor shall provide and manage all spares and components for the aircraft, engines, propellers, SE and tow ropes. The Contractor shall provide tow rope materials IAW 306 FTG instruction Sailplane Ground Training Plan listed in Attachment C. Tow ropes will be built up, maintained, and inspected by 306th FTG personnel.

Upon purchase of any additional items, the Contractor shall add them to the GFP spares inventory listing. The Contractor shall ensure all new, repaired, or overhauled parts are FAA certificated with a FAA serviceability tag or a Certificate of Conformity (COC) attached.

1.18.2.1 GFP Inventory

The Contractor shall maintain an inventory data system that can be viewed by the Government for all GFP in COMBS and/or depot facility. The Contractor shall document a 100 percent inventory of GFP, and provide the results to the COR, service program offices, and the ACO annually.

1.18.3 Service Bulletin (SB) & Airworthiness Directive (AD) Incorporation The Contractor shall ensure that affected parts, including spare parts, are updated during SB and AD incorporation.

1.18.4 Support Equipment

The Contractor shall maintain all Government furnished SE IAW applicable documents in Attachment C. The Contractor shall order repair parts on the QAE supply account.

a. Cessna 150 Service Manual

b. Cessna T-41 Service Manual

c. Cirrus SR20 Maintenance Manual

d. Flugzeugbau DG-1000S Maintenance Manual

e. Schempp-Hirth Discus 2B/Duo Discus Maintenance Manual

f. De Havilland DHC-6 Maintenance Manuals

1.18.5 Repair Program

The Contractor shall develop, maintain, and manage a repair program using commercial practices for parts considered economically repairable. The Contractor shall provide an FAA serviceability tag or COC for all repaired parts.

1.18.6 Beyond Economical Repair (BER)

The contractor shall replace all GFP covered by the flying hour program when determined BER (75% of new part replacement value). The contractor shall submit over and above requests for repair and replacement items not covered by the flying hour program when BER.

1.18.7 Acquisition of Investment Material

The Contractor shall provide a written recommendation and rationale for purchase of additional assets such as spares, support equipment, and bench stock to the PCO for Government consideration. The Contractor shall procure assets approved by the PCO or Administrative Contracting Officer (ACO). The Contractor shall, upon delivery, add assets to the COMBS inventory.

1.18.8 Inventory Management

The Contractor shall establish and maintain an inventory program that results in each repairable part number being physically inventoried once a year. The Contractor shall perform consumable inventory on a statistically selected sample basis. The Contractor shall develop and maintain a spares inventory listing, which provides the current status of inventoried spares. The Contractor shall have accountability of all Government furnished parts. The Contractor shall submit an Annual Inventory Report (Attachment E) to include the following:

b. List of all parts and support equipment in inventory with P/N, description, serial number, & quantity

1.18.9 Packaging Handling, Storage & Transportation (PHS&T)

The Contractor shall provide packaging, handling, storage and transportation for all expendable, reparable, and support equipment items in the Contractor’s control. The Contractor shall be responsible for paperwork preparation, or documentation, to ensure parts are cleared through customs, in the event of overseas shipments.

1.19 Technical Data Support

The Contractor shall organize and maintain a technical library to sustain the tasks defined in this PWS at each site. The Contractor shall comply with the requirements of all applicable directives within this PWS and as listed in PWS Attachment C. The

Contractor shall ensure that the library provides commercial and Government publications for aircraft operations and maintenance. The Contractor library shall also include checklists, bulletins, directives, catalogs, and drawings to support and operate the aircraft and associated support equipment. The Contractor shall develop and implement a technical library revision program that ensures timely delivery, updates, and accountability of technical data. The Contractor shall make the library accessible to Government personnel. The Contractor shall relinquish data to the Air Force upon request. If the required publications cannot be obtained via internet sources, the Contractor shall obtain an Air Force Technical Order Distribution Account (TODA) and perform TODA responsibilities IAW AFI 21-303 and TO 00-5-1.

1.19.1 Commercial Data Requirements

The Contractor shall procure and maintain a subscription services for all commercial data to include ADs, SBs, and service instructions to maintain aircraft and support equipment to OEM standards and the requirements of this PWS. When an AD or SB is published, the Contractor shall notify in writing, within one work day from receipt, USAFA QAE, AFLCMC/WLZWA Tinker AFB, OK Program Management and Engineering and provide recommendation via electronic mail to the same offices within five work days.

1.19.2 Specific Commercial Manuals

The Contractor shall procure and maintain subscription services for commercial aircraft manuals required to complete the PWS requirements of support for the USAFA fleets.

The Contractor shall produce supplements to the foreign OEM manuals to document OEM and other authorized changes when OEM revisions are not produced. The Contractor shall maintain original copy of the authorization.

1.19.3 Software Support

Contractor shall procure all software updates including but not limited: Global Positioning System (GPS) software subscriptions, Powered Flight Alarm (PFLARM), Electronic Flight Information (EFIS) for UV-18, or as required and perform aircraft uploads for all USAFA aircraft. These subscriptions must be updated without the use of USAFA Local Area Network (LAN) support. The Contractor shall perform Volkslogger calibration and certification prior to all competitions. The Volklogger data shall be downloaded during conditional inspections and made available to the program office upon request. Monthly, T-53A data stored in the Garmin G-1000 shall be downloaded and maintained with the aircraft records and be made available to program office upon request. The Contractor shall procure additional data subscriptions upon direction from the PCO.

1.20 Contractor Personnel

All aspects concerning the hiring, assignment, and management of employees shall be at the discretion of the contractor. All Contractor employees shall be provided uniforms with name badges or patches that identify the company, employee name, and position title (for supervisory personnel). All employees shall be required to be able to read, write, and speak English. Management, supply, and operations staff shall be well experienced in their specialty fields. Individuals not involved in maintenance functions do not need to be FAA qualified. All Contractor personnel who operate vehicles on the flight line shall be properly certified by airfield management and authorized IAW applicable base directives. The Contractor personnel shall receive appropriate training and orientation from the Academy Airfield and Motor personnel prior to operating Government owned vehicles.

1.20.1 Aircraft Mechanics

The Contractor shall provide qualified FAA certificated Airframe and Powerplant (A&P) and IA IAW FAA FAR 65 to perform all organizational and depot level maintenance required in this PWS. Maintenance and repair of the all-composite TG-15, TG-16 and T-53A aircraft requires specific environmental oversight, specialized mechanic training/experience. The Contractor shall ensure at least half of the UV-18 mechanics have a minimum of two years’ experience on DeHavilland Turbo-prop airframe and engines.

1.20.2 Program Management Requirements

The Contractor shall establish and maintain a program management structure to effectively manage the Academy CLS Program. The Contractor’s program management structure shall identify an on-site single point of contact with aircraft maintenance management experience and meet the following requirements:

a. Proficient with Microsoft (MS) Office software applications.

b. Full authority to implement and execute contract provisions and act on all matters relating to daily operations of this contract.

c. Conduct program reviews and brief aircraft status and risk management status during program reviews.

a. Prepare briefing slides, as necessary for scheduling and maintenance meetings.

b. Identify, review, analyze, and forecast all budgetary and financial impacts to program.

c. Provide primary or alternate manager presence during normal duty hours (0700–

1600)

d. Provide contact information for non-duty hours.

e. Manage all aspects of aircraft maintenance and towing operations.

f. Oversee daily operations of this contract.

g. Establish and maintain all programs IAW the requirements of this PWS.

h. Ensure Contractor personnel remain current IAW FAA and Government regulations.

i. Maintain a current listing of employees to include name, social security number, FAA rating with license numbers and job title and provide to the Government upon request.

j. Confer on issues pertaining to the services provided and attend meetings requested by the Government QAE.

k. Manage, forecast, order, stock, store, issue and dispose of all parts, consumables, tools, and equipment to maintain aircraft.

l. Organize and maintain a Contractor technical library to sustain the tasks defined in this PWS.

m. Insure all reports are in a Microsoft compatible format.

1.20.2.1 Contractor Manpower Reporting

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the USAFA CONTRACTOR LOGISTICS SUPPORT (CLS) via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year.

Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil. Contractors may direct questions to the CMRA help desk.

1.20.3 Flight line Expeditor

The Contractor Flight line Expeditor shall have an A&P license and possess an overall knowledge of the primary assigned aircraft and systems and demonstrate the ability to control work, clarify procedures, and resolve conflicts. The Contractor flight line expeditor shall comply with the following:

a. Ensure strict adherence to technical data and management procedures.

b. Elevate concerns to OEM in the event OEM manual discrepancies are found

c. and courtesy copy QAE, AFLCMC/WLZWA Program and Engineering

d. personnel, and AETC/A4MAT.

e. Comply with the appropriate USAF Material Deficiency Reporting

(MDR) and

f. FAA Service Difficulty Reporting procedures.

g. Ensure aerospace equipment forms and MMI data base documentation is

h. complete and accurate.

i. Debrief all pilot reported discrepancies at landing that affect safety of flight, are mandatory impound items, after FCFs and when requested by the pilot. Expediters shall ensure completed AFTO 781-series forms are provided to the debrief function for previously mentioned occurrences by the end of the flying day for forms reconciliation and MMI data base inputs. The Contractor shall deliver, AFTO Forms 781 and 781H at the end of the flying day to the Squadron Aviation Resource Manager (SARM).

j. Coordinate aircraft MC status and aircraft configuration status to include discrepancy, Estimated Time of Completion (ETIC), and job completion with the contractor’s maintenance manager.

k. Follow established cannibalization (CANN) procedures and update status of CANN actions.

l. Ensure aircraft are ready for flight and notify Soaring Control Officer (SCO) when aircraft require maintenance prior to flight along with the estimated time for repair.

m. Maintain a current on-base disaster map with cordon overlay and appropriate check-sheets outlining duties during disasters or exercises.

n. Have a presence on the flight line when maintenance is being performed and during aircraft launches and recoveries.

o. Review the active aircraft forms following aircraft status change or pre-flight.

p. Ensure the Exceptional Release (ER) is signed off.

q. Maintain a current copy of the flying schedule, emergency action and procedural guides and a base grid map.

r. Ensure positioning of support and aerospace ground equipment.

s. Review Delayed discrepancies (DD) and coordinate with the responsible work center for completion.

t. Ensure purchase order document numbers are relayed to mechanics for entry into aircraft and equipment forms.

u. Be thoroughly familiar with base and Contractor crash recovery procedures and understand local procedures designed to protect personnel and prevent further damage to aircraft, equipment and other resources. At USAFA, crash recovery procedures and responsibilities are provided by USAFAI 21-101 and the contractor will provide assistance as required. At Peterson AFB, UV-18B aircraft removal is accomplished solely by Peterson AFB crash recovery personnel.

1.21 Maintenance Debrief and Analysis

The Contractor shall comply with the following debrief and analysis functions:

1.21.1 Checklists

The contractor shall use pre-developed, Government approved guides with procedures identifying responsibilities for dropped object reporting, air/ground aborts, impoundment actions, flight control or engine malfunctions, and In-Flight Emergencies (IFE). (PWS Attachment E, #12). The Contractor shall advise incident to QAE for approval.

1.21.2 Maintenance Indicators Database

The Contractor shall develop and maintain a Monthly Maintenance Indicators (MMI) electronic database for the duration of the contract as a means to provide quick and accurate identification of areas requiring improvement as well as identifying support and resource problems that require Major Command (MAJCOM) involvement. The Contractor shall analyze the data and recommend methods to the Government for improving downward trends or improving conditions. The Contractor shall use the MMI database to record flying schedule deviations, maintenance performance indicators (maintenance rates and attrition) and trend data to improve operations, measure the logistics processes that provide training capability to the unit and provide a historical data base for USAFA flying operations. The Contractor shall provide access to the Government during the term of the contract, back up data daily and provide this data to the Government at contract termination.

1.21.2.1 Analysis

The Contractor shall analyze the flying schedule, deviations, daily maintenance status, sortie debriefs and other available data to populate the MMI database. Contractor shall develop Government approved procedures that comply with the AETCI 21-104/ 21-105 or 306 FTG operating instruction 21-104 for deviation codes and definitions.

1.21.2.2 Data Entry

The Contractor shall develop Government approved procedures that comply with AFI 21-101, Table(s) 4.1 and 4.3. The Contractor shall input all applicable data into the MMI database. The Contractor shall update database with previous day’s data no later than (NLT) 1400 hours. Deviation codes and definitions contained in AETCI 21-104 and AETCI 21-105. This data shall also be sent electronically to flying squadrons, 306 FTG, and AFLCMC/WLZWA program managers as part of the Daily Status report.

1.21.2.3 Reporting

The Contractor shall review for trends and include the results in the MMI database. The Contractor shall prepare and present a Monthly Trend Summary (Attachment E) as part of the slideshow during the first full week maintenance meeting of the next month.

1.21.2.4 Weekly Indicators

The Contractor shall, using formulas and definitions contained in AETCI 21-105 compute the following rates and obtain applicable data on a weekly basis, record data in the automated MMI database and record that data on the Weekly Indicators (Attachment E), deliver electronically the data for the weekly maintenance meeting NLT one hour prior to the meeting, and present the data in a slideshow at the weekly maintenance meeting. Data should include but not limited too:

a. CANN Rate

b. Delayed Discrepancy (or Deferred Discrepancy) (DD) Rate

c. Mission Capable (MC) Rate

d. Functional Check Flight (FCF) Release Rate

e. Not Mission Capable Maintenance Scheduled (NMCMS) Rate

f. Not Mission Capable Maintenance Unscheduled (NMCMU) Rate

g. Weather Attrition

1.21.2.4.1 Ground Abort Rate

The contractor shall compute the Ground Abort Rate as defined in the PWS. This rate shall not exceed 2.5% of the total cumulative flying time, by aircraft type, flown per month. Ground Abort narratives and corrective actions shall be added to the daily/weekly maintenance meeting slides for review at these meetings.

1.21.2.4.2 Air Abort Rate

The contractor shall compute the Air Abort Rate as defined in the PWS. This rate shall not exceed 2.5% of the total cumulative flying time by aircraft type flown per month. Air Abort narratives and corrective actions shall be added to the daily/weekly maintenance meeting slides for review at these meetings.

1.21.2.4.3 Attrition Factors

The contractor shall compute and develop logistics attrition factors as defined in AETCI 21-105 using available MMI data and provide these factors to maintenance/operations scheduling as required for the flying schedule planning process.

1.21.2.4.4 Repeat and Recurs

The contractor shall utilize the database to research repeat/recurring discrepancies, identify trends, and document them accordingly in the AFTO Form 781A. Record files shall be produced and arranged by aircraft tail number for each type aircraft. Sortie recaps for the most recent five sorties shall be used to help properly identify repeat/recur discrepancies/problems. All repeat/recurs problems shall be identified sortie recaps and in the AFTO Form 781A by red stamp, pen, or marker.

1.22 Normal Operations

The Contractor shall be required to develop Government approved procedures and have adequate personnel to launch and recover all aircraft IAW those procedures during normal and deployed operations within the Continental United States (CONUS).

NOTE: Various training time periods may require higher aircraft availability. Summer months will have the highest requirement.

Table 1-4 - Daily Operations & Deployment Schedule

Period Scheduled Operations Reason/Notification Potential Operations

Spring Academic Semester @ Academy Early January – Late May All Aircraft

Tues-Sat Approximately Sunrise to Sunset

Normal Operations

Monday As Scheduled IAW Para 1.22.2 & Table 1-5

Spring Flying Team Deployment Mid February 557th Aircraft Only

All Days As Scheduled

557th Region II Competition

Spring Break @ Academy Mid-March – End of March All Aircraft

Tues-Sat Approximately Sunrise to Sunset

Spring Break

Monday As Scheduled IAW Para 1.22.2 & Table 1-5

Spring Break @ Deployed Location Mid-March to End of March All Aircraft

All Days As Scheduled

94th Aerobatic Camp 98th Training 557th NIFA Prep

Graduation Transition @ Academy Late May – Early June All Aircraft

Mon-Fri Approximately Sunrise to Sunset

Transition from Academic Year to Summer Ops

Saturday As Scheduled IAW Para 1.22.2 & Table 1-5

Graduation Transition @ Deployed Location Late May – Early June 94th & 557th Aircraft Only

All Days As Scheduled

94th Cross-Country Camp 557th NIFA Championship

Summer Operations @ Academy Early June – Mid August

Mon-Fri Approximately Sunrise to Sunset

Normal Operations

All Aircraft Saturday As Scheduled IAW Para 1.22.2 & Table 1-5

Period Scheduled Operations Period Reason/Notification

Fall Academic Semester @ Academy Mid-August – Mid December All Aircraft

Tues-Sat Approximately Sunrise to Sunset

Normal Operations

Monday As Scheduled IAW Para 1.22.2 & Table 1-5

Fall National Aerobatic Championship Mid-September 94th Aircraft Only

All Days As Scheduled

94th Aerobatic Championship

Fall Flying Team Deployment Mid October 557th Aircraft Only

All Days As Scheduled

557th Region I Competition

Regional Aerobatic Championship Late October to Mid-November 94th Aircraft Only

94th Aerobatic Competition

Thanksgiving Break @ Academy Late November All Aircraft

Tues-Wed Approximately Sunrise to Sunset

Normal Operations

Thur-Sat As Scheduled IAW Para 1.22.2 & Table 1-5

Thanksgiving Break @ Deployed Location Late November 98th Aircraft Only

98th @ TBD

Winter Academic Break @ Academy Mid December – Early January All Aircraft

Tues-Sat Approximately Sunrise to Sunset

Normal Operations

Monday As Scheduled IAW Para 1.22.2 & Table 1-5

Winter Academic Break @ Deployed Location Mid December – Early January 98th Aircraft only

98th Nationals

Annual Night Flying 98th Aircraft Only

Approx.

36 sorties / 2 hours per sortie

As Scheduled After sunset

98th @ Peterson AFB

1.22.1 Hours of Operation

All necessary management, quality control, COMBS, pilots, and maintenance personnel shall be available to provide for uninterrupted support for the daily flying schedule at USAFA identified in Table 1-5. A five or six day as required maintenance operation shall be provided to insure a fleet readiness rate necessary to meet daily training requirements, inspections, servicing and demand maintenance requirements.

Table 1-5 – Hours of Operation

Seasons Months of Operation

Time Schedule

Fall Academic Oct-Mid Dec 6 days a week, Mon-Fri sunrise to sunset; Sat 0730-1530

Winter Months Mid Dec-Mid Jan 5 days a week, Tues-Sat, sunrise to sunset Spring Academic

Mid Jan-Mid Apr 6 days a week, Mon-Fri sunrise to sunset; Sat 0730-1530

Summer Mid Apr-Sep 6 days a week, Mon-Fri sunrise to sunset; Sat 0730-1530

1.22.2 Extra Day of Full Operations

When notified by the Government at least 7 days in advance, the contractor shall provide the necessary personnel resources for full operational support of an extra day of full operations beyond that covered in Tables 1-4 and 1-5 of the PWS. The specifics of the request for support (i.e. type and number of aircraft, tow pilots, etc.) shall normally come from the Weekly Scheduling Meeting. An Over and Above cost proposal to the PCO for the cost of this support shall be provided. This proposal shall be submitted by the contractor to the PCO for approval in time to schedule necessary personnel and accomplish the required support effort.

1.22.3 Off-Station Recovery or Repair

The Contractor shall recover any glider that lands off station within 100 miles. The Contractor shall repair any motorized aircraft that breaks off station. In the event the aircraft is beyond 100 miles from the Academy, it shall be considered O&A.

1.22.3.1 Off-Station Recovery – Gliders

Applicable portions of AFI 21-101, Attachment 7, MAINTENANCE RECOVERY TEAM (MRT) TASKING CHECKLIST, shall be utilized in establishing off base recovery requirements for gliders and powered aircraft.

When a glider is forced to land off station (within 100 nautical miles) due to mechanical failure or deteriorating weather conditions, the contractor shall assemble a recovery crew, arrange for any required tools, the proper trailer, and transportation to the recovery location. Once at the location, maintenance recovery personnel shall remove the wings, properly stow the wings and fuselage in the trailer, and transport the glider to the home station. In the event the aircraft is located more than 100 nautical miles from the Academy, it shall be recovered under the Over & Above contract line item. For the purposes of this PWS, deteriorating weather conditions are conditions that preclude the safe operation of the aircraft, e.g. thunderstorms, or prevent its return to the launch location, e.g. winds out of limits at the field. Recovery of gliders that land out because of loss of lift due to normal weather events or aircrew failure to maintain sufficient glide distance to make it to the launch location will be done by AF personnel.

1.22.3.2 Off-Station Recovery – Motorized Aircraft

If a motorized aircraft makes an emergency or precautionary landing off station, the contractor shall travel to the scene, evaluate the repair and recovery options, and recommend the proper method of recovery.