Updated_USAF_ACADEMY_PWS_20_Oct_14.pdf

DRAFT

PERFORMANCE WORK STATEMENT

(PWS)

For

UNITED STATES AIR FORCE ACADEMY

(USAFA)

CONTRACTOR LOGISTICS SUPPORT (CLS)

RFP: FA8106-14-R-0004

PREPARATION DATE: 20 October 2014

REVISION NUMBER:

PREPARING ORGANIZATION: AFLCMC/WLZWA TINKER AFB OK 73145

TABLE of CONTENTS

1.0 Description of Services 7

1.1 Types of Aircraft 7

1.2 Mission Capable Rates 8

Table 1-2 - Monthly Mission Capable Rates 8

1.3 General Aircraft Maintenance 8

1.4 General Aircraft Programs 9

1.4.1 Crash Damaged or Disabled Aircraft Repair (CDDAR) 9

1.5 Movement of Aircraft 9

1.5.1 Towing/Taxiing 9

1.5.2 Aircraft Engine Run 9

1.5.3 Aircraft Positioning 9

1.5.4 Aircraft Hangar 10

1.6 Aircraft Inspections 10

1.6.1 Preflight and Basic Post-flight Inspection Requirements 10

1.6.2 Foreign Object Damage Inspection 10

1.6.3 UV-18 Equalized Maintenance for Maximum Availability (EMMA) Inspection 10

1.6.4 OEM Maintenance Inspections 10

1.6.5 System Operational Checks and Functional Check Flight (FCF) 11

1.6.6 Special Inspections 11

1.6.6.1 Other Maintenance 11

1.6.7 Government Quality Assurance Evaluator/Contracting Officer Representative

(QAE/COR) Follow-Up Inspections 11

1.6.8 Calibration Requirements 11

1.6.9 Deferred Discrepancies 12

1.7 Aircraft Petroleum, Oil, Lubricants, and Solvents (POL) and Oxygen Servicing 12

1.7.1 Oil Analysis Program (OAP) 12

1.7.2 Abnormal Oil Sample Results 12

1.8 Corrosion Prevention and Control 12

1.9 Weight and Balance 13

1.10 Engine and Propeller Basic Requirements 13

1.11 Engine Hot Section Inspections (HSI) and Overhaul 13

1.12 Propeller Overhaul 13

1.13 Cross Country and Deployment Kits 13

Table 1-3 – Cross Country & Deployment Kits 13

1.14 Engine Preheaters 14

1.15 Aircraft Appearance Standards 14

1.16 Aircraft Trailers 14

1.17 Daily Ramp Requirements 14

1.18 Contractor Operated & Maintained Base Supply (COMBS) 15

1.18.1 Consumption Data 15

1.18.2 Procurement and Stocking 16

1.18.2.1 GP Inventory 16

1.18.3 Service Bulletin (SB) & Airworthiness Directive (AD) Incorporation 16

1.18.4 Support Equipment (SE) 17

1.18.5 Beyond Economical Repair (BER) 17

1.18.6 Acquisition of Investment Material 17

1.18.7 Packaging Handling, Storage & Transportation (PHS&T) 17

1.18.8 Tool Accountability 18

1.18.9 Item Unique Identification (IUID) Marking 18

1.19 Technical Data Support 18

1.19.1 Commercial Data Requirements 18

1.19.2 Specific Commercial Manuals 18

1.19.3 Software Support 19

1.20 Contractor Personnel 19

1.20.1 Aircraft Mechanics 19

1.20.2 Program Management Requirements 20

1.20.2.1 Contractor Manpower Reporting 20

1.20.3 Flightline Expeditor 21

1.21 Maintenance Debrief and Analysis 22

1.21.1 Checklists 22

1.21.2 Maintenance Indicators Database 22

1.21.2.1 Analysis 23

1.21.2.2 Data Entry 23

1.21.2.3 Reporting 23

1.21.2.4 Weekly Indicators 23

1.21.2.4.1 Ground Abort Rate 23

1.21.2.4.2 Air Abort Rate 23

1.21.2.4.3 Attrition Factors 24

1.21.2.4.4 Repeat and Recurs 24

1.22 Normal Operations 24

1.22.1 Hours of Operation 24

1.22.2 Extra Day of Full Operations 24

1.22.3 Off-Station Recovery or Repair 25

1.22.3.1 Off-Station Recovery – Gliders 25

1.22.3.2 Off-Station Recovery – Motorized Aircraft 25

1.23 Special Events and Static Displays 25

1.24 Deployments 26

1.25 OEM Agreements 26

1.26 Technical and Engineering Services 27

1.26.1 Systems Engineering 27

1.27 Tow Aircraft Services 27

1.27.1 Tow Pilots Requirements 27

1.27.1.1 Lead Tow Pilot 27

1.27.1.2 Tow Pilots 28

1.27.1.3 Pilot’s Information File 28

1.27.1.4 Contractor Tow Pilot Scheduling Limitations 28

1.27.2 Tow Requirements 28

1.27.2.1 Tow Aircraft Requirements 29

1.27.3 Tow Scheduling. 29

1.27.3.1 Mission Planning, Conduct, Scheduling and Reporting. 29

1.27.3.2 Weather/Severe and Weather Procedures. 30

1.27.3.3 Pilot Responsibility. 31

1.28 Configuration Control 31

1.28.1 Major and Minor Repairs 31

1.28.1.2 Over & Above Requests 31

1.28.2 Hardware Substitutions 32

1.28.3 Configuration Status Accounting Report 32

1.29 Contract Funds Status Report (CFSR) 32

1.30 Plans, Scheduling, and Documentation (PS&D) 32

1.31 Aircraft Reporting 33

1.31.1 Daily Status Report 33

1.31.2 Monthly Status Report 34

1.31.3 Reliability and Maintainability Information System (REMIS) 34

1.32 Security Requirements 35

1.32.1 Key and Key Card Control 35

1.32.2 Security Investigations 36

1.33 Safety Requirements 36

1.33.1 Voluntary Protection Programs (VPP) 36

1.34 Environmental Requirements 36

1.35 Foreign Object Damage Prevention Program 37

1.36 Training Requirements 37

1.37 Meetings 38

1.37.1 Maintenance and Operations Meetings 38

1.37.1.1 Meeting Requirements 38

1.37.2 Program Management Reviews (PMR), System Safety Group (SSG) and

Aircraft Information Working Group (AIWG) 39

1.38 Quality System and Quality Program Requirements 39

1.38.1 Quality System 39

1.38.2 Government Quality Assurance Surveillance 39

1.38.3 Customer Complaint and Performance Assessment Report Forms 39

1.39 Phase In and Phase Out 40

1.39.1 Phase-In Period Requirements 40

1.39.2 Phase-Out Period Requirements 41

1.40 Airworthiness Directives (ADs), Service Bulletins (SBs), Government Inspections, Engineering changes and Modifications 41

1.41 Contractor Flight Requirements 42

2.0 Service Summary (SS) Requirements 43

2.1 Performance Objectives and Thresholds 43

2.2 Surveillance Methods 43

2.3 Contractor Performance Evaluation 43

Table 2-1 – Service Summary 44

3.0 Facilities 48

3.1 Government Furnished Property, Material, & Equipment (GFP, GFM, & GFE) 49

3.1.1 Physical Inventory 49

3.1.1.1 Phase-In Joint Inventory 49

3.1.1.2 Phase-Out Joint Inventory 50

3.1.2 Replacement of GP 50

3.2 Government Furnished Services 50

ATTACHMENT A - ACRONYMS 52

ATTACHMENT B - DEFINITIONS 56

ATTACHMENT C - APPLICABLE DOCUMENTS 59

ATTACHMENT D - WORKLOAD DATA ESTIMATES 67

ATTACHMENT E - REPORTS 68

SECTION I - GENERAL INFORMATION

NOTE: Procuring Contracting Officer’s (PCO) Authority. The PCO is the only person authorized to approve changes in any of the requirements under this PWS and any provisions contained elsewhere in this contract. In the event the Contractor implements any such change at the direction of any person other than the PCO, the change will be considered to have been made without Government authority.

1.0 Description of Services

The purpose of this Performance Work Statement (PWS) to define the requirements for the tasks to be accomplished for United States Air Force Academy (USAFA) Contractor Logistics Support (CLS) of USAF-owned aircraft located at the USAFA, CO and Peterson AFB, CO. Three squadrons require support for training aircraft: the 94th Flying Training Squadron (94 FTS), 98th Flying Training Squadron (98 FTS) and 557th Flying Training Squadron (557 FTS). All of these squadrons are assigned to the 306th Flying Training Group (306 FTG). CLS includes all organizational, intermediate, and depot level maintenance, management, aircraft scheduling, supplies, services, aircraft trailer support, Contractor Operated and Maintained Base Supply (COMBS), Support Equipment (SE) and technical data for aircraft listed in Table 1-1. This also includes provisions for Contractor provided tow aircraft and pilots. 98 FTS aircraft are currently located at Peterson Air Force Base (AFB) but are simultaneously operated and maintained at Peterson AFB and USAFA.

1.1 Types of Aircraft

The Contractor shall provide all CLS services for Government owned aircraft shown in Table 1-1. For the towing service, the Contractor shall provide tow aircraft, maintenance of the tow aircraft, and tow pilots to support Air Force glider operations.

Any changes in the quantity and type of USAFA aircraft will be negotiated by both parties, if necessary, to determine the impact of increasing or decreasing coverage of aircraft on this contract.

Table 1-1 - Types of Aircraft

Military Designation

Manufacturer

Model

Year

Qty

Remarks

TG-16A Flugzeugbau DG1001 2010 14 Dual Basic Trainer TG-16A Flugzeugbau DG1001 2010 5 Dual Aerobatics /

Spin Trainer TG-15A Schempp-Hirth Duo

Discus 2002 2 Discus (Two-Seat)

TG-15B Schempp-Hirth Discus 2B 2002 3 Discus (Solo) T-41D Cessna CR172E 1968-69 4 Pilot Training T-51A Cessna C150L 1972 1 USAFA Flying

Team T-51A Cessna C150M 1977 2 USAFA Flying

Team

T-53A Cirrus SR20 2010-11 24 Powered Flight Program

UV-18B DeHavilland DH 6-300 1977-82 3 Jump Aircraft

1.2 Mission Capable Rates

The Contractor shall meet Monthly Mission Capable Rates. The Mission Capable (MC) rates are listed in Table 1-2. The Contractor shall ensure the MC rates are captured in accordance with (IAW) with Air Force Instruction (AFI) 21-103 and applicable documents in Attachment C.

Table 1-2 - Monthly Mission Capable Rates

Aircraft MC Rate TG-16A (Basic) 75% TG-16A (Acro) 75%

TG-15A 50%

TG-15B 66%

T-41D 75% T-51A 66%

T-53A 80%

UV-18B 66%

1.3 General Aircraft Maintenance

The Contractor shall maintain aircraft logbook forms and documentation. The Contractor shall perform all aircraft maintenance at the U.S. Air Force Academy, Peterson AFB, and at Bullseye, Colorado. The Contractor shall maintain all aircraft, power plants, and components IAW Federal Aviation Administration (FAA) Federal Aviation Regulations (FAR) Parts 23, 25, 43, 65, 91, 145, specified AFIs, and Original Equipment Manufacturer (OEM) specifications to meet standards contained in Federal Regulations, Advisory Circulars, Air Education Training Command (AETC) Instructions, AETC Supplements and technical orders (TO) list in PWS. The Contractor shall maintain to a level of Title 14 Code of Federal Regulations (CFR) Part 145 repair station standard at USAFA and Peterson AFB. The Contractor shall comply with applicable instructions and supplements listed in Attachment C. The Contractor shall furnish annual certification letters confirming all USAFA aircraft have been maintained, inspected and repaired to FAA type certification and airworthiness standards. The Contractor shall include aircraft type, aircraft tail number, and statement of FAA airworthiness for each aircraft in an annual Aircraft Airworthiness Certification Report (Attachment E Report #1). Airworthiness certification report may be accomplished and submitted in conjunction with the annual inspection on each glider/aircraft.

1.4 General Aircraft Programs

The Contractor shall develop and maintain General Aircraft Programs. The Contractor shall develop and maintain the following programs IAW 306 FTG 21-101 and applicable documents in Attachment C: Tool and Equipment Management, Tool Accountability, Rag Control, Special Tools, Calibration, Aircraft Impoundment & Mishap Reporting, Joint Oil Analysis Program (JOAP), Engine Run and Taxi Training, One Time Inspection (OTI), Functional Check Flight (FCF), Weight & Balance (W&B), Cannibalization (CANN), Hangar Queen Program, Foreign Object Damage (FOD) and Dropped Object Prevention Program (DOPP), and Crash Damage or Disabled Aircraft Repair (CDDAR), and Aircraft De-icing. The Contractor shall develop and maintain a Tool and Equipment Management program IAW their quality control (QC) plan.

1.4.1 Crash Damaged or Disabled Aircraft Repair (CDDAR)

The Contractor shall establish crash recovery procedures and responsibilities IAW USAFA Instruction 21-101. Using these procedures as a guide, the Contractor shall establish internal written procedures IAW USAFAI 21-101 to aid in crash recovery and/or removal of aircraft from the active runway. At Peterson AFB, UV-18B aircraft removal is accomplished solely by Peterson AFB crash recovery personnel. Aircraft involved in an accident/incident that results in injury or death, airframe/engine damage, to include damage inflicted by weather, shall not be repaired until a written release is obtained from the PCO or the Accident Investigation Board.

1.5 Movement of Aircraft

The Contractor shall comply with OEM requirements and applicable Air Force Instructions listed in Attachment C for all aircraft movements.

1.5.1 Towing/Taxiing

The Contractor shall use extreme caution while taxiing aircraft during inclement weather and when snow and ice are present. Marshalling of aircraft will be used IAW applicable AFI listed in Attachment C. Taxiing into or out of hangars is strictly prohibited.

1.5.2 Aircraft Engine Run

The Government will provide engine run and aircraft taxi certification training to a Contractor identified trainer for each type aircraft. The Contractor shall then be responsible to train Contractor maintenance personnel. The Contractor shall provide training documentation to the Government upon request. The Contractor shall perform engine runs IAW OEM manuals.

1.5.3 Aircraft Positioning

The Contractor shall move all aircraft to and from any maintenance facility/hangar to support maintenance and flying schedule requirements. The Contractor shall reposition aircraft in their normal parking location upon completion of all maintenance. The Contractor shall be responsible for chocking and mooring all aircraft left unattended on the flight-line. Due to limited clearances, each wing shall have a ground guide (wing walker) when towing/taxiing aircraft with less than 25’ clearance. Aircraft, left outside unattended during the flying day, shall be chocked and tied down.

1.5.4 Aircraft Hangar

The Contractor shall hangar all aircraft during periods of inclement weather, i.e. rain, hail, thunderstorm, lightning, ice, snow and winds at 30 knots or above. Reference USAFAI 13-204, Para 1.10.3, “Lightning within 5 miles. All personnel will seek cover and flight line operations, landings, and takeoffs shall cease unless otherwise directed by the 306th FTG Flying Training Group Available (FTGA).” The Contractor shall hangar aircraft at the end of each flying day.

1.6 Aircraft Inspections

The Contractor shall document all maintenance actions. The Contractor shall accomplish the following inspections:

1.6.1 Preflight and Basic Post-flight Inspection Requirements The Contractor shall perform basic preflight (PR) and basic post flight inspections (BPO). These inspections shall be accomplished by FAA Certificated A&P Mechanics and Inspection Authorizations (IA) utilizing Government approved inspection checklists.

The inspections shall be annotated on the AFTO Form 781H by the person accomplishing the inspection requirement and any discrepancies discovered during the inspection shall be documented on the AFTO Form 781A. All aircraft scheduled to fly (including spares) shall be pre-flighted at least one hour prior to their scheduled take-off times. The Contractor shall perform post-flight inspections on all aircraft flown after the last flight of each day.

1.6.2 Foreign Object Damage Inspection

The Contractor shall perform FOD inspections on glider aircraft landing on non-improved surfaces at the end of each flying day IAW BPO checklists. Additionally, the Contractor shall perform FOD inspections of all areas where aircraft are parked and hangared and report FOD incidents in a Mishap and Incident Report (PWS 1.33 and #11 Attachment E) and include FOD data in the Monthly Status Report (PWS 1.31.2 and #9 Attachment E).

1.6.3 UV-18 Equalized Maintenance for Maximum Availability (EMMA) Inspection The Contractor shall perform all established Mandatory inspections. The Contractor shall utilize the OEMs inspection technique known as EMMA for UV-18 aircraft.

1.6.4 OEM Maintenance Inspections

The Contractor shall perform all established mandatory inspections IAW OEM maintenance manual and FAA FAR. All Contractor developed checklists shall be accepted by AFLCMC/WLZW Program Office and Engineering personnel.

1.6.5 System Operational Checks and Functional Check Flight (FCF) The Contractor shall perform operational checks and Functional Check Flight inspections. The Contractor shall perform operational checks on repaired or disturbed systems and document AFTO 781A IAW TO 00-20-1. The Contractor shall support the Government established FCF program IAW TO 1-1-300, 306 FTG OI 21-101 and 306 FTG OI 21-101. The Contractor shall debrief each FCF and report status in the Monthly Status Report (PWS 1.31.2 & #9 Attachment E).

1.6.6 Special Inspections

The Contractor shall accomplish inspections such as Government directed One Time Inspections, Conditional Inspections and Special Inspections, not required by OEM procedures as part of the aircraft support services.

1.6.6.1 Other Maintenance

The Contractor shall accomplish all maintenance required as a result of an “act of nature” such as: hail damage, lightning strikes, bird strikes, structural damage as part of the aircraft support service. The Contractor shall accomplish all maintenance required as a result of Government neglect or abuse, such as: Over-G, hard landing, engine over temp, engine over torque, over speed, propeller strike, and any other special inspections as required and described in the OEM maintenance manual or as requested by the PCO. Repair and replacement of these items are not covered by flying hours. .

The contactor shall coordinate requests through the Contracting Officer Representative (COR) and AFLCMC/WLZW Program Office. The Contractor shall notify the Program Office of all occurrences and maintenance actions resulting from an “act of nature” or Government neglect or abuse.

1.6.7 Government Quality Assurance Evaluator/Contracting Officer Representative (QAE/COR) Follow-Up Inspections The Contractor shall perform all scheduled and unscheduled maintenance. The Contractor shall notify the QAE/COR within 60 minutes of the completion of all major maintenance or scheduled and unscheduled inspections. Notification shall occur prior to re-paneling/closing of access panels. The QAE/COR will inform the Contractor within 30 minutes whether or not they will perform a QAE/COR follow-up inspection.

1.6.8 Calibration Requirements

The Contractor shall perform all calibration requirements IAW OEM maintenance manual and FAA requirements. The Contractor shall perform all Government Furnished Equipment (GFE) calibrations at the USAFA Precision Measurement Equipment Laboratory (PMEL) IAW applicable documents in Attachment C. If USAFA PMEL cannot perform an inspection the Contractor shall have the inspection done at a commercial calibration laboratory. Contractor owned items shall be certified by a commercial calibration laboratory.

1.6.9 Deferred Discrepancies

The Contractor shall correct all minor non-safety discrepancies within 30 calendar days.

The Contractor shall inform QAE/COR, and provide the rationale, for any delayed discrepancies exceeding 30 days.

1.7 Aircraft Petroleum, Oil, Lubricants, and Solvents (POL) and Oxygen Servicing The Government will provide all aircraft fuel. The Contractor shall perform all aircraft POL and oxygen servicing IAW OEM, Occupation Safety and Health Administration (OSHA), TO 00-25-172 and TO 42B5-1-2 in Attachment C. The Contractor shall provide all POL and oxygen with the exception of aircraft fuel. The Contractor shall perform all fueling of aircraft. In the event Government provided fuel is not available for tow aircraft, the Contractor shall arrange for reimbursement directly with 306 FTG separate from this contract when tow aircraft fuel is obtained from an alternate source.

The Contractor shall comply with procedures in TO 42B-1-23 in reclaiming all fuel removed from aircraft.

1.7.1 Oil Analysis Program (OAP)

The Contractor shall establish and maintain an Oil Analysis Program IAW 306 FTG OI 21-101 and report analysis data in the Monthly Status Report (PWS 1.31.2 & #9 Attachment E). The Contractor shall perform engine oil samples at the 50 and 100 hour inspection on T-53A, T-41D and T-51A aircraft. The UV-18 aircraft will be accomplished at the EMMA inspection interval. The Contractor shall establish and maintain an account under the aircraft support services with the oil analysis lab at Ft Carson, CO.

The Contractor shall order JOAP sampling kits through Customer Service under Federal Stock Number (FSN) 6695-01-045-9820 or FSN 6695-01-289-0770. The Contractor shall retain oil analysis records for a minimum of two years and at the end of the contract, provide the records to the Government.

1.7.2 Abnormal Oil Sample Results

In the event an engine is found to have abnormal oil sample results, the Contractor shall notify the Government QAE/COR and begin an interval as determined by the laboratory for oil samples on that engine until the engine is repaired or replaced. The Contractor shall submit samples within four hours to the laboratory at Ft Carson, CO with a request for expedited service. The Contractor shall report abnormal oil sample data in the Monthly Status Report (PWS 1.31.2 & #9 Attachment E).

1.8 Corrosion Prevention and Control

The Contractor shall establish and maintain a Government approved corrosion control program IAW AC 43.13-1B and OEM instructions / service bulletins. The Contractor shall submit the corrosion plan 60 calendar days after start of contract for QAE/COR signature approval and submit any subsequent change(s) for QAE/COR approval. The Contractor shall wash aircraft and engines; inspect for corrosion during each scheduled maintenance inspection and rework operations, and treat corrosion found IAW OEM or applicable maintenance procedures.

The Contractor shall develop and deliver a Corrosion Control Report (#2 Attachment E) to include the following:

a. Report title, contract number, and date

b. Aircraft type and tail number

c. Location of corrosion

d. Extent of corrosion

e. Process used to treat corrosion

1.9 Weight and Balance

When aircraft are modified, overhauled, painted, as required per OEM, the Contractor shall re-compute weight and balance IAW OEM maintenance manual, AFTO 1-1B-50 and FAA regulations and provide data to the squadrons and program office for computation of load charts. Additionally, the gliders will be weighed annually. Weight and balance shall be reported quarterly on all aircraft and include the following information: The Contractor shall deliver a Weight and Balance Report (Attachment E Report #3) to include the following:

a. Report title, contract number, and date

b. Empty weights and CG listed by aircraft by S/N and MDS

c. OEM limits of empty weights and CG listed by aircraft S/N and MDS

1.10 Engine and Propeller Basic Requirements

The Contractor shall maintain all engines and propellers IAW OEM maintenance manuals and FAA regulations. The Contractor shall report engine trend data in the Monthly Status Report (PWS 1.31.2 & Attachment E Report #9).

1.11 Engine Hot Section Inspections (HSI) and Overhaul

The Contractor shall perform engine HSI and overhauls IAW OEM manuals and FAA regulations. UV-18B engine hot section inspections are performed “on condition” rather than on an hourly scheduled basis. When hot section repairs or inspections are required, costs will be submitted to the Procurement Contracting Officer (PCO) for approval.

1.12 Propeller Overhaul

The Contractor shall perform propeller overhaul IAW OEM manuals and FAA regulations.

1.13 Cross Country and Deployment Kits

The Contractor shall prepare and maintain cross country and deployment kits for all aircraft as listed below in Table 1-3:

Table 1-3 – Cross Country & Deployment Kits

T-41 T-51 T-53 UV-18

2 quarts oil 2 quarts oil 2 quarts oil 2 quarts oil

1 container anti-freeze 1 box Handy- Wipes or equivalent Window-cleaner Tie-down straps Rudder Lock

1 container anti-freeze 1 box Handy-Wipes or equivalent Window-cleaner Tie-down straps Rudder Lock

Handy-Wipes or equivalent Window cleaner Intake Cover

Windshield cleaner Handy-Wipes or equivalent 2 sets chocks Grounding Cable Pitot Covers Inlet Covers Propeller Tie-Down Straps Aircraft Tie-Down straps UV-18 Maint Check lists

1.14 Engine Preheaters

When the temperature is forecasted to be below 40 degrees Fahrenheit, the Contractor shall plug-in electric engine pre-heaters on the T-41 and T-51 aircraft IAW OEM maintenance manuals.

1.15 Aircraft Appearance Standards

The Contractor shall maintain interior and exterior aircraft appearance IAW best commercial practices and OEM requirements. The Contractor shall replace all equipment and material with an identical color and type. With the exception of gel-coat and paint cracks not propagating into the composite material, repairs shall be corrected before the aircraft is placed back in service. Gel-coat and paint cracks not propagating into the composite material shall be repaired at next available opportunity. The Contractor shall paint all exterior bare aircraft surfaces and shall replace any torn or faded decals. The Contractor shall replace fabrics if tears, holes, cracks or rips exceed two in number, or exceed two inches in measurement. The Contractor shall perform bi-annual “hard wax” polishes on all TG-15 and TG-16 gliders to remove oxidation and protect the exterior polyester gel-coat from decay and cracking. The Contractor shall perform a full strip and paint of aircraft when directed by the PCO as a Firm Fixed Price per Event.

1.16 Aircraft Trailers

The Contractor shall maintain all aircraft trailers to include wiring, lights, tires, paint, shrink-wrap, lubrication and maintenance IAW with commercially accepted practices.

The Contractor shall ensure trailers are available to support aircraft mission requirements.

1.17 Daily Ramp Requirements

The Contractor shall ensure the maintenance operating areas are cleared of chocks and fire bottles at the end of the duty day and repositioned at the beginning of the next duty day. The Contractor shall check fire bottles for serviceability and inform the USAFA base fire department of fire bottles that require servicing.

NOTE: The aircraft maintenance operating area is defined as the aircraft parking ramp, hangars and equipment parking areas at both USAFA and Peterson AFB, CO.

1.18 Contractor Operated & Maintained Base Supply (COMBS)

The Contractor shall provide and maintain COMBS to include the management and repair of all spares, consumables, peculiar (special) hand tools, and SE to support the aircraft, engines and propellers to meet the mission capability rates in Table 1-2. The Contractor shall provide controls over the COMBS to preclude unauthorized access to Government information or material. The Contractor shall provide segregation of serviceable parts, repairable parts, and rejected parts. The Contractor shall manage all spares/components for the aircraft, mission systems, engines, and SE.

The Contractor shall provide and maintain a range and quantity of both repairable and expendable items, repair parts, peculiar (special) hand tools, and SE necessary to support the performance requirements listed in this PWS.

1.18.1 Consumption Data

The Contractor shall track the rate of consumption and usage of spares and repair parts required for maintenance support of each aircraft series and SE. The Contractor shall inform the Government of spares or components that require repair or replacement.

The Contractor shall submit a comprehensive parts usage history report to include the last two years of data upon request from the PCO. The Contractor shall develop and deliver a Spare Part Usage Report (Attachment E Report #4) to include the following:

a. Report title, contract number, and date

b. Parts on order

a. Part numbers (P/N) in sequence

b. Description, date ordered

c. Applicable aircraft tail number or SE

c. Parts awaiting authorization for repair

a. P/Ns in sequence

b. Part description

c. Applicable aircraft tail number or SE

d. Parts being repaired

a. P/Ns in sequence

b. Part description

c. Applicable aircraft tail number or SE

e. Maintenance Data Information

a. Mean Time Between Failure (MTBF)

b. Reason for removal

The Contractor shall submit a comprehensive parts usage history report to include the last two years of data upon request from the PCO.

1.18.1.1 Diminishing Manufacturing Sources and Material Shortage (DMSMS) and Parts Obsolescence The Contractor shall develop and maintain a DMSMS program that includes an active effort to identify supply problems before they impact USAFA operations. The Contractor shall analyze requirements and survey the parts availability on a regular basis. The Contractor shall propose solutions that provide for continued USAFA operations as problems are identified. The Contractor shall report DMSMS issue in the Configuration Status Accounting Report (PWS paragraph 1.28.3 and Attachment E Report #6).

1.18.2 Procurement and Stocking

The Contractor shall manage, repair, replace, and replenish Government provided spares and support equipment listed in Appendix B.

This includes furnishing additional spares that may be required to adjust the range and quantity of Contractor owned spares, Contractor acquired replacement parts, Contractor manufactured parts, GFE/GFP and support equipment required for the USAFA aircraft under the Flying Hour provisions for parts, material and equipment.

The Contractor shall ensure spares and repaired and overhauled items bear a FAA Serviceable Tag or Form 8130-3 Certificate of Conformity (CoC).

The Contractor shall provide tow rope materials IAW 306 FTG instruction Sailplane Ground Training Plan listed in Attachment C. Tow ropes will be built up, maintained, and inspected by 306th FTG personnel.

1.18.2.1 GP Inventory

The Contractor shall establish and maintain an inventory program. The Contractor shall maintain an inventory data system that can be viewed by the Government for all GP in COMBS and/or depot facility. The Contractor shall establish and maintain an inventory program that results in each repairable part number being physically inventoried once a year. The Contractor shall perform consumable inventory on a statistically selected sample basis. The Contractor shall develop and maintain a spares inventory listing, which provides the current status of inventoried spares. The Contractor shall have accountability of all Government furnished parts. The Contractor shall submit an Annual Inventory Report (Attachment E Report #5) to document a 100 percent inventory of GP, and provide the results to the COR, AFLCMC/WLZWA program office, and the Administrative Contracting Officer (ACO) or PCO.

The Annual Inventory Report shall include the following:

a. Report title, contract number, and date

b. Serialized/Non-Serialized Items list will include :

a. Item Number, Description, CAGE, Marking Instr, Model Number, NSN, Nomenclature, Part Number, Part or Indent Number, Quantity, Serial Number, Type Designator, Unique Item Number, Unit Acq Cost, Unit of Measure, Use As Is

c. BER/BPR parts data

d. List of Contractor recommended parts required to support aircraft

1.18.3 Service Bulletin (SB) & Airworthiness Directive (AD) Incorporation The Contractor shall perform all Airworthiness Directive (AD) and Service Bulletin initial inspections. The Contractor shall perform all Airworthiness Directive (AD) and Service Bulletin recurring inspections. The Contractor shall ensure that affected parts, including spare parts, are updated during AD and SB incorporation.

1.18.4 Support Equipment (SE)

The Contractor shall maintain all Government furnished SE IAW applicable documents in Attachment C. The Contractor shall provide maintenance corrosion control/painting, inventory, storage and issue control for all SE, special purpose vehicles, special tools, safety and test equipment, to include overhaul, major and minor repairs, hardware replacement, paint, upgrade, modification and calibration on all USAFA aircraft SE.

Additionally, the Contractor shall maintain Contractor owned items to the same standards of Government property.

1.18.5 Beyond Economical Repair (BER)

The Contractor shall obtain direction/validation from the CO/SPO/COR prior to replacement action for GP items determined to be BER (75% of a new/ overhauled/repaired 100% service life remaining equivalent replacement cost). The Contractor shall process items determined to be Beyond Physical Repair (BPR) and substantiated by a teardown report as a BER.

The Contractor shall submit original, complete, detailed itemized and priced vendor teardown reports and at least three (3) replacement pricing quotes with requests for BER replacement actions to the COR for validation of BER calculations or to substantiate Beyond Physical Repair (BPR) conditions. The COR may approve BPR replacement without a tear down report based upon their personal onsite physical evaluation of the item and/or personal knowledge of maintenance/operational circumstances rendering the item BPR.

The Contractor shall provide BER/BPR replacement assets that meet aircraft affectivity requirements specifications and shall be new or overhauled/repaired equivalent to 100% service life remaining. Exceptions shall be submitted to the CO/SPO/COR for validation and approval.

The Contractor shall obtain direction from the CO when the Government chooses to repair parts, tooling, test equipment or support equipment deemed BER if excessive lead time or non-availability affect fleet support.

The Contractor shall provide the SPO an annual BER/BPR status report detailing fleet wide replacement requisition, disposal and trends Annual Inventory Report (#5 Attachment E)

1.18.6 Acquisition of Investment Material

The Contractor shall have the ability to lease and purchase parts, tools and support equipment when validated by the COR and directed by the CO. The Contractor shall add the Contactor Acquired Parts (CAP) to the GP inventory list.

1.18.7 Packaging Handling, Storage & Transportation (PHS&T)

The Contractor shall provide packaging, handling, storage and transportation for all expendable, reparable, and support equipment items in the Contractor’s control. The

Contractor shall be responsible for paperwork preparation, or documentation, to ensure parts are cleared through customs, in the event of overseas shipments.

1.18.8 Tool Accountability

The Contractor shall maintain a tool accountability program for issue control of COMBS asset special purpose vehicles, special tools, safety and test equipment and tool boxes IAW AFI 21-101 Chap 10. The Contractor shall have the capability to generate a list of currently issued/checked out special purpose vehicles, special tools, safety and test equipment for a real time query. Additionally, the Contractor shall provide a hardcopy list of currently checked out tools and test equipment QAE/COR no later than the end of each supported USAF maintenance organization shift.

1.18.9 Item Unique Identification (IUID) Marking

The USG intends to pursue physical marking of GP USAFA inventory. This may require the COMBS Services Contractor to accomplish this effort or may require another Contractor (e.g. the various USAFA aircraft OEM(s)) to physically mark the inventory.

No effort shall be applied to this task without direction from the PCO.

1.19 Technical Data Support

The Contractor shall organize and maintain a technical library to sustain the tasks defined in this PWS at each site. The Contractor shall comply with the requirements of all applicable directives within this PWS and as listed in PWS Attachment C. The Contractor shall ensure that the library provides commercial and Government publications for aircraft operations and maintenance. The Contractor library shall also include checklists, bulletins, directives, catalogs, and drawings to support and operate the aircraft and associated support equipment. The Contractor shall develop and implement a technical library revision program that ensures timely delivery, updates, and accountability of technical data. The Contractor shall make the library accessible to Government personnel. The Contractor shall relinquish data to the Air Force upon request. If the required publications cannot be obtained via internet sources, the Contractor shall obtain an Air Force Technical Order Distribution Account (TODA) IAW TO 00-5-1 Chapter 4.5.

1.19.1 Commercial Data Requirements

The Contractor shall procure and maintain subscription services for all commercial data to include ADs, SBs, and service instructions to maintain aircraft and support equipment to OEM standards and the requirements of this PWS. When an emergency AD or SB is published, the Contractor shall notify in writing, within one work day from receipt, USAFA QAE/COR, AFLCMC/WLZW Tinker AFB, OK Program Management and Engineering and provide recommendation via electronic mail to the same offices within five work days.

1.19.2 Specific Commercial Manuals

The Contractor shall procure and maintain subscription services for commercial aircraft manuals required to complete the PWS requirements of support for the USAFA fleets.

The Contractor shall produce supplements to the foreign OEM manuals to document OEM and other authorized changes when OEM revisions are not produced. The Contractor shall maintain original copy of the authorization.

1.19.3 Software Support

The Contractor shall procure software updates for all assigned USAFA aircraft including but not limited: Global Positioning System (GPS) software subscriptions, Powered Flight Alarm (PFLARM), Electronic Flight Information (EFIS) for UV-18, or as required and perform aircraft uploads for all USAFA aircraft. These subscriptions must be updated without the use of USAFA Local Area Network (LAN) support. The Contractor shall perform Volkslogger calibration and certification prior to all competitions. The Volklogger data shall be downloaded during conditional inspections and made available to the program office upon request. Monthly, T-53A data stored in the Garmin G-1000 shall be downloaded and stored and be made available to program office upon request.

The Contractor shall procure additional data subscriptions upon direction from the PCO.

1.20 Contractor Personnel

All aspects concerning the hiring, assignment, and management of employees shall be at the discretion of the Contractor. All Contractor employees shall be provided uniforms with name badges or patches that identify the company, employee name, and position title (for supervisory personnel). All employees shall be required to be able to read, write, and speak English. Management, supply, and operations staff shall be well experienced in their specialty fields. Individuals not involved in maintenance functions do not need to be FAA qualified. All Contractor personnel who operate vehicles on the flight line shall be properly certified by airfield management and authorized IAW applicable base directives. The Contractor personnel shall receive appropriate training and orientation from the Academy Airfield and Motor personnel prior to operating Government owned vehicles.

Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and formal and informal written correspondence.

1.20.1 Aircraft Mechanics

The Contractor shall provide qualified FAA certificated mechanics IAW FAA FAR 65 to perform all organizational and depot level maintenance required in this PWS. The mix of qualifications at minimum will include: 25% Maintenance Worker, 50% A&P Mechanic and 25% A&P with Inspection Authorization. Maintenance and repair of the all-composite TG-15A/B, TG-16A and T-53A aircraft requires specific environmental oversight, specialized mechanic training/experience. The Contractor shall ensure all employees maintain FAA certifications for assigned job requirements. The Contractor shall ensure all employees complete required training. The Contractor shall ensure at least half of the UV-18B mechanics have a minimum of two years’ experience on DeHavilland Turbo-prop airframe and engines.

1.20.2 Program Management Requirements

The Contractor shall establish and maintain a program management structure to effectively manage the Academy CLS Program. The Contractor’s program management structure shall identify an on-site single point of contact with aircraft maintenance management experience and meet the following requirements:

a. Proficient with Microsoft (MS) Office software applications.

b. Full authority to implement and execute contract provisions and act on all matters relating to daily operations of this contract.

c. Conduct program reviews and brief aircraft status and risk management status during program reviews.

d. Prepare briefing slides, as necessary for scheduling and maintenance meetings.

e. Identify, review, analyze, and forecast all budgetary and financial impacts to program.

f. Provide primary or alternate manager presence during normal duty hours

(0700–1600)

g. Provide contact information for non-duty hours.

h. Manage all aspects of aircraft maintenance and towing operations.

i. Oversee daily operations of this contract.

j. Establish and maintain all programs IAW the requirements of this PWS.

k. Ensure Contractor personnel remain current IAW FAA and Government regulations.

l. Maintain a current listing of employees to include name, social security number, FAA rating with license numbers and job title and provide to the Government upon request.

m. Confer on issues pertaining to the services provided and attend meetings requested by the Government QAE/COR.

n. Manage, forecast, order, stock, store, issue and dispose of all parts, consumables, tools, and equipment to maintain aircraft.

o. Organize and maintain a Contractor’s technical library to sustain the tasks defined in this PWS.

p. Ensure all reports are in a Microsoft compatible format.

1.20.2.1 Contractor Manpower Reporting

The Contractor shall report ALL Contractor labor hours (including subContractor labor hours) required for performance of services provided under this contract for the USAFA CLS via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil. Contractors may direct questions to the CMRA help desk.

1.20.3 Flightline Expeditor

The Contractor shall provide a Flightline Expeditor at all times during launch and recovery of USAFA aircraft. The Contractor Flightline Expeditor shall have a minimum of 5 years as a flight line expediter and 10 years maintenance experience and possess an overall knowledge of the primary assigned aircraft and systems and demonstrate the ability to control work, clarify procedures, and resolve conflicts. The Contractor flightline expeditor shall comply with the following:

a. Ensure strict adherence to technical data and management procedures.

b. Elevate concerns to OEM in the event OEM manual discrepancies are found and courtesy copy QAE/COR, AFLCMC/WLZW Program Office and Engineering personnel, and AETC/A4MAT.

c. Comply with the appropriate USAF Material Deficiency Reporting (MDR) and FAA Service Difficulty Reporting procedures.

d. Ensure aerospace equipment forms and MMI data base documentation is complete and accurate.

e. Debrief all pilot reported discrepancies at landing that affect safety of flight, are mandatory impound items, after FCFs and when requested by the pilot.

Expediters shall ensure completed AFTO 781-series forms are provided to the debrief function for previously mentioned occurrences by the end of the flying day for forms reconciliation and MMI data base inputs. The Contractor shall deliver AFTO forms 781 and 781H at the end of the flying day to the Squadron Aviation Resource Manager (SARM).

f. Coordinate aircraft MC status and aircraft configuration status to include discrepancy, Estimated Time of Completion (ETIC), and job completion with the Contractor’s maintenance manager.

g. Follow established cannibalization (CANN) procedures and update status of CANN actions.

h. Ensure aircraft are ready for flight and notify Soaring Control Officer (SCO) and Operations Supervisor when aircraft require maintenance prior to flight along with the estimated time for repair.

i. Maintain a current on-base disaster map with cordon overlay and appropriate check-sheets outlining duties during disasters or exercises.

j. Have a presence on the flight line when maintenance is being performed and during aircraft launches and recoveries.

k. Review the active aircraft forms following aircraft status change or pre-flight.

l. Ensure the Exceptional Release (ER) is signed off.

m. Maintain a current copy of the flying schedule, emergency action and procedural guides and a base grid map.

n. Ensure positioning of support and aerospace ground equipment.

o. Review Delayed discrepancies (DD) and coordinate with the responsible work center for completion.

p. Ensure purchase order document numbers are relayed to mechanics for entry into aircraft and equipment forms.

q. Be thoroughly familiar with base and Contractor crash recovery procedures and understand local procedures designed to protect personnel and prevent further damage to aircraft, equipment and other resources. At USAFA, crash recovery procedures and responsibilities are provided by USAFAI 21-101 and the Contractor will provide assistance as required. At Peterson AFB, UV-18B aircraft removal is accomplished solely by Peterson AFB crash recovery personnel.

1.21 Maintenance Debrief and Analysis

The Contractor shall comply with the following debrief and analysis functions:

1.21.1 Checklists

The Contractor shall use pre-developed, Government approved guides with procedures identifying responsibilities for dropped object reporting, air/ground aborts, impoundment actions, flight control or engine malfunctions, and In-Flight Emergencies (IFE). (PWS Attachment E).

1.21.2 Maintenance Indicators Database

The Contractor shall have available at the beginning of the contract and maintain a Monthly Maintenance Indicators (MMI) database for the duration of the contract as a means to provide quick and accurate identification of areas requiring improvement as well as identifying support and resource problems that require Major Command (MAJCOM) involvement. The Contractor shall analyze the data and recommend methods to the Government for improving downward trends or improving conditions.

The Contractor shall use the MMI database to record flying schedule deviations, maintenance performance indicators (maintenance rates and attrition) and trend data to improve operations, measure the logistics processes that provide training capability to the unit and provide a historical data base for USAFA flying operations. The Contractor shall make available MMI information to the Government personnel during the term of the contract.

1.21.2.1 Analysis

The Contractor shall analyze the flying schedule, deviations, daily maintenance status, sortie debriefs and other available data to populate the MMI database. The Contractor shall develop Government approved procedures that comply with the AETCI 21-104/ 21-105 or 306 FTG operating instruction 21-104 for deviation codes and definitions.

1.21.2.2 Data Entry

The Contractor shall develop Government approved procedures that comply with AFI 21-101, Table(s) 4.1 and 4.3. The Contractor shall input all applicable data into the MMI database. The Contractor shall update database with previous day’s data no later than (NLT) 1400 hours. Deviation codes and definitions contained in AETCI 21-104 and AETCI 21-105. This data shall also be sent electronically to flying squadrons, 306 FTG, and AFLCMC/WLZW program managers as part of the Daily Status report.

1.21.2.3 Reporting

The Contractor shall review for trends and include the results in the MMI database. The Contractor shall prepare and present a Monthly Trend Summary (Attachment E Report #15) as part of the slideshow during the first full week maintenance meeting of the next month.

1.21.2.4 Weekly Indicators

The Contractor shall, using formulas and definitions contained in AETCI 21-105 compute the following rates and obtain applicable data on a weekly basis, record data in the MMI database and record that data on the Weekly Indicators (Attachment E Report #14), deliver electronically the data for the weekly maintenance meeting NLT one hour prior to the meeting, and present the data in a slideshow at the weekly maintenance meeting. Data should include but not limited to:

a. CANN Rate

b. Delayed Discrepancy (or Deferred Discrepancy) (DD) Rate

c. Mission Capable (MC) Rate

d. Functional Check Flight (FCF) Release Rate

e. Not Mission Capable Maintenance Scheduled (NMCMS) Rate

f. Not Mission Capable Maintenance Unscheduled (NMCMU) Rate

g. 306 FTG Attrition Tracker

1.21.2.4.1 Ground Abort Rate

The Contractor shall compute the Ground Abort Rate. This rate shall not exceed 2.5% of the total cumulative flying time, by aircraft type, flown per month. Ground Abort narratives and corrective actions shall be added to the daily/weekly maintenance meeting slides for review at these meetings.

1.21.2.4.2 Air Abort Rate

The Contractor shall compute Air Abort Rate. This rate shall not exceed 2.5% of the total cumulative flying time by aircraft type flown per month. Air Abort narratives and corrective actions shall be added to the daily/weekly maintenance meeting slides for review at these meetings.

1.21.2.4.3 Attrition Factors

The Contractor shall compute and develop logistics attrition factors as defined in AETCI 21-105 using available MMI data and provide these factors to maintenance/operations scheduling as required for the flying schedule planning process.

1.21.2.4.4 Repeat and Recurs

The Contractor shall utilize the MMI database to research repeat/recurring discrepancies, identify trends, and document them accordingly in the AFTO Form…