Combined Synopsis Solicitation Tinker Event Center Audio Sound System Upgrade

Solicitation Number: FA810126Q0009 (IAW RFO FAR Part 12)

CUI

52.232-18 Funds Availability "Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under until funds are available. The Government reserves the right to not solicit this requirement or cancel the solicitation after issuance, either before or after the closing date. In the event the Government cancels the solicitation, the Government has no obligation to reimburse an offeror for any costs."

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (RFO) FAR Part 12.201-1, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, in conjunction with Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued. The Air Force Sustainment Center Operational Division (AFSC/PZIOA) located at Tinker Air Force Base Oklahoma, intends to award a Firm Fixed Price (FFP) contract. See the attached PWS (Performance Work Statement) for further information regarding the services required.

The solicitation number is FA810126Q0009. It is issued as a Request for Quote (RFQ).

This requirement is for non-personal service. Contractor to furnish all labor, materials, transportation and incidentals necessary to provide the services per the attached Performance Work Statement (PWS).

1. Issue Date: 24 June 2026

2. Proposal Submission Information: Quotations are due by 31 July 2026 at 14:00, Tinker AFB OK Central Standard Time (CST).

3. Contact the following individual for information regarding this solicitation:

NOTE: Burl Sellers, Contracting Officer burl.sellers@us.af.mil

4. Purchase Request Number: FA810126Q0009

5. Description: The Air Force Sustainment Center (AFSC) is requesting support to establish a maintenance, integration, technical support, services and supplies total solutions support contract for AFSC Tinker Event Center Ballroom Audio and Visual Upgrade systems, located at Tinker AFB, OK.

6. EVALUATION OF RESPONSES: Award will be conducted and evaluated under the provisions of (RFO) FAR Part 12.201-1, Commercial Items, and Simplified mailto:burl.sellers@us.af.mil

Acquisition Procedures. The responsible offerors must be registered in System for Award Management (SAM) at: (https://sam.gov/portal). See (RFO) FAR 52.204-7.

Offeror Representations and Certifications - Commercial Items. This solicitation is being issued as a Request for Quotation (RFQ), for a firm fixed type contract. The Oklahoma City-Air Logistics Center (OC-ALC/PZIOA) at Tinker Air Force Base Oklahoma intends to award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government (best value) IAW FAR 52.212-2.

7. Number of Contracts to be Awarded: The Government intends to select one contractor; however, the Government reserves the right to award no contract at all, depending on the quality of the proposals/quotes and prices submitted and the availability of funds.

8. Rejection of Unrealistic Offers: The Government may reject any proposal/ quote that is evaluated to be unrealistic in terms of program commitments, including contract terms and conditions, or unrealistically high or low in cost/ price when compared to Government estimates, such that the proposal is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risks of the program.

Air Force Sustainment Center (AFSC) Operational Contracting Directorate requests responses from qualified sources capable of providing the following:

9. Line Items:

CLIN 0001: PWS 2.0 – 2.6 Tier 1 - 72 FSS Event Center Ballroom Audio and Visual:

The contractor shall provide Equipment Procurement, Delivery, Physical Installation, Integration, System Programming & Commissioning. Acceptance Testing (SOVT) System Operational Verification Test, Training & Closeout Documentation, Warranty.

Period of Performance (POP): Anticipated period of performance is 90 days. Offerors may propose an alternative timeline and must specify their proposed start and end dates within their proposal

Vendors are encouraged to conduct a physical site visit prior to submitting a proposal. Access to the installation is restricted. All vendor representatives attending the site visit must be cleared through base security and placed on an Entry Authorization List (EAL) prior to arrival.

• Vendors must request the blank EAL form by emailing the Contracting Officer (CO) and/or Contract Specialist. Vendors must submit their completed EAL data to the Contracting Officer (CO) and/or Contract Specialist to officially RSVP for the site visit.

The Government is not responsible for vendors who are denied base access due to late submission of EAL data or failed background checks.

• WARNING: The completed EAL contains Personally Identifiable Information (PII).

Vendors must ensure completed EALs are transmitted securely to the POC. Do not submit completed EALs with PII via the public solicitation portal.

Deadline to Request EAL from CO/CS: Thursday, 2 July 2026 (by 1400 CT) Deadline to Submit EAL to CO/CS: Monday, 6 July 2026 (by 1400 CT) Site Visit: 13 July 2026. Timeframe(s): 9:00AM to 11:00AM CT and 1:00PM to 3:00PM CT (EALs no longer Required, Site Visit no longer available)

Requests for Information (RFIs) Due: Monday, 20 July 2026 at 14:00 CT Proposals Due: 31 July 2026 14:00 CT

Remarks and explanations provided by Government personnel during the site visit shall not change or qualify any of the terms or conditions of the solicitation. The solicitation can only be changed by a formal written amendment. All RFIs, technical questions, and administrative questions arising from the site visit must be submitted in writing to the Contracting Office at burl.sellers@us.af.mil no later than the deadline specified in the table above.

Destination: 5333 Mitchell Ave 5317, Tinker AFB, OK, 73145 NAICS: 334310; Size Standards in number of employees: 750

Contracting Office Address:

7858 5TH ST STE 1

TINKER AFB, OK 73145-9125

UNITED STATES

1.0 PROPOSAL PREPARATION AND FORMAT

Your proposal must be structured in three (3) volumes as outlined below:

• Volume I: Technical Proposal

• Volume II: Past Performance

• Volume III: Price Proposal

2.0 VOLUME I - TECHNICAL PROPOSAL REQUIREMENTS

It must clearly demonstrate your understanding of the requirements and detail your proposed approach to executing the AV Systems upgrade.

3.0 VOLUME II - PAST PERFORMANCE REQUIREMENTS

Please submit past performance information performed within the last five (5) years.

• Relevance: Contracts involving AV system design, installation, and integration of similar size, scope, and complexity.

4.0 VOLUME III - PRICE PROPOSAL REQUIREMENTS

The Price Proposal must include a detailed breakdown of all costs associated with the AV Systems upgrade.

• Pricing Schedule: Provide a Firm-Fixed-Price for all hardware, software, installation labor, testing, training, and warranty services.

• Line Item Breakdown: Ensure the pricing is broken down by the Contract Line-Item Numbers (CLINs).

*Please be advised that the only technical specifications available for this requirement are the included within the solicitation. No equipment manuals or current product data sheets are available currently.

Proposal Validity: 60 days

Primary Point of Contact:

Burl Sellers burl.sellers@us.af.mil Contracting Officer

(405) 739-5410