FA810126Q0009 Answered Questions Tinker Event Center Ballroom Upgrade 8 July.docx

FA810126Q0009 Tinker Event Center Ballroom Audio and Visual Update Answered Questions All questions need to be submitted by 5:00pm CST on 20 July 2026

1. Can a ballroom layout/diagram be provided with dimensions and the desired final room solution so the vendor understands the installation environment better?

No Diagram. The installation environment can be viewed through the designated site visit times 13 July 9am – 11am, and 13 July 1pm – 3pm. More information is available on page 3 of the solicitation.

1. If a diagram cannot be provided, can pictures of the space be provided to better understand the installation environment?

Yes

1. The SOW details only 1 Laser Projection screen, but 3 projectors. Should it be assumed that one projection screen is to be provided for each projector and not one projection screen?

Correct we need 3 projectors and 3 screens.

1. What size projection screens should be specified for the three projection systems in the room?

120 inch Width, 90 inch height.

1. Where should the connections for the two mobile 85” screens be location in the ball room for support of secondary displays?

At a central location for all hook ups.

1. The SOW states a video matrix switching system should be provided to support content source locations but does not specify how many content source locations need to be supported. Hoe many content source inputs need to be supported, and where will they be located (i.e. wall plates, podiums, other)?

We will need four. Three for each section of the room and by the stage.

1. The SOW states to furnish six (6) wireless microphones but then states to provide 4 handheld and 4 lapel microphones. Which is correct as that is 8 total, not 6?

8 total.

1. The SOW states in section 2.1.13 to install 39 speakers throughout the ball room and then in the next section 2.1.14 states to install 7 speakers in 7 zones. Is it desired to install 39 speakers and break them into 7 zones?

39 speakers

1. Section 2.1.15 states to install Qty. 6 - 10” touch panels in the equipment rack. Should this only be one in the equipment rack and then 5 additional touch panels around the room, or is there a different number of touch panel controllers that should be provided?

We need 4 total hook up sites.

1. Section 2.1.19 details that there are three room segments. Do these rooms divide and combine independently, or is the room always a single room?

Sometimes groups divide.

1. If the rooms divide and combine, do they need to all work independently, or will the AV system only work as a single large system at all times?

independently

1. Do new podiums need to be provided, or are existing units to be reused and have technology integrated into them?

No we have podiums.

1. If podiums are to be reused or new ones are to be provided, what technology needs to be integrated into them?

None.

1. Is there a complete list of all hardware that is GFE with models that must be reintegrated into the new AV system?

no

1. If the vendor is deinstalling the existing AV system, can a complete list of all hardware that has to be deinstalled be provided so the vendor understands the LoE that will be required to complete deinstallation services?

We have no list.

1. How many total screens are there? The document leads to there being 7 total, 5 wall mounted and 2 on carts. Is this accurate? There are currently no mobile carts to support a 90in+ projector screen and this would have to be custom fabricated.

We need 3 projector screens.

1. What are the dimensions of the room? This affects video and audio.

4416 Sq ft.

1. Do the projectors have a predetermined location to be mounted? This affects throw ratio and lens type.

yes

1. Do the transmitters need to be table mounted or a wall plate?

wall

1. RFQ leads to HDMI, USB-C, and VGA to be supported at all locations. Is this accurate?

yes

1. 80-85in projector screens in a 16:9 do not exist. This size is only appropriate for 4:3 aspect ratios which will not support the projector’s 4k UHD resolution. Can the projector be slightly larger to accommodate the projector’s resolution? For example, 92-100in.

Yes