Questions_and_Answers.docx

Questions and Answers that have been Submitted

· Does the Government intend to update the PWS? Yes

· There are several pieces of GFP that are fairly expensive; who is responsible for the maintenance/replacement of high dollar items such as S031 Raymond 9600 Swing Lift Forklift; S013 Pallet Jack, Electric; S028 & S029 Porta-Cooler and M020 Scale? The Contractor is responsible for the maintenance and repair of all GFP listed in Appendix-3 & 4.

· Are all GFP items owned by the Government or are any leased? All GFP assets are currently owned by the government that are listed in Appendix-3 & 4.

· This or any other Government Furnished Property will be maintained by the Contractor. Please see paragraph 1.15 for Vehicles. Contractor owned equipment on the contract would be 2 each 4K Forklifts and 2 each Stake-bed Trucks, and 2 each Single Cab Pick-up Trucks.

· After the Appendix 1 Workload Estimate section title it states: "Workload Estimates reflect the average workload experienced within the last two years at Tinker AFB." Can the Government please verify the data in Appendix is correct? The exact same data was used in the previous PWS, meaning the workload has not change since 2012. Is this correct? The incumbent would have an unfair advantage since they know the current workload data and all competitors would be using workload data that is 9 years old. Agreed, Workload Estimates have now has been updated.

· Can the Government please identify and reduction or increase in workload from the current contract to the PWS posted for FA8101-19-R-A022 SUPPLY CHAIN MANAGEMENT? Appendix-1 has been updated with current workload data.

· The Government lists 6 Informal Training Courses at the host base, is the contractor charge for attending these courses? No expense for the 6 training courses. Is the employee's salary while attending Informal Training Courses at the host base Contractor's expense? The employee's salary is for the contractor to determine. What is the duration of each of the mandatory Informal Training Courses? Approximately 1-2 hours, but it just depends on the course and length of it.

· The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 2.3 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.3. The attachments identified in the table shall be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the ITO paragraph as noted in the table below. Submission requirement will not change.

· Items 62 and 63 show IEX Hazardous Items IEX 8 and 9. Please provide a list of example items for IEX 8 and 9? Supply doesn't have a list but Munitions have a hazardous listing for the chemicals they use.

· Please identify the type of ammunition (i.e. small arms, pyrotechnic, rockets/missile, mines, grenades, etc.) stored in the buildings listed as munitions and the tonnage. Types of munitions are small arms, conventional, and egress munitions.

· Are there any requirements for the contractor to transport munitions off base? Are there any requirements for the contractor to provide escort vehicles or armed guards during the transport of ammunition? The contractor does not transport munitions off base. No requirements for escort or armed guards.

· How many SA/LW’s that are controlled by the 72 LRS and are appointed by the 72 LRS Director as equipment custodians are stored in the Weapons Vault? Appendix-1 has been updated with current workload data.

· Please provide an estimate of the frequency, population and estimated hours the Contractor shall train supply customers (Government and other Contractors) as described by AFI 23-101. Is there any requirement to train Reservists or Air National Guard personnel on weekends or during the normal work week? An Approximate total would be 3-5 hours a month.

· The hours of operation are depicted as "Normal duty hours run five work days per week, Monday through Friday, from 0715 to 1600, except recognized holidays." The total time is 8 Hrs and 45 minutes. The CBA 3.1.7 DEFINITION AND ESTABLISHMENT OF BREAKS states the Meal period or lunch break is time allotted an employee with the sole purpose to allow an employee to have a meal that is regularly scheduled during the workday. The meal period /lunch break is typically for daytime shifts and range from thirty (30) minutes to no more than one (1) hour and provides 1 break of 15 minutes before and after lunch. The minimum total time for lunch and breaks is 1 hour. This means the normal work period should start at 0700 Hrs to provide an 8 Hr productive work day and allow employees the minimum time allocated for lunch and both breaks. Correct, the PWS has been updated to reflect 0700-1600.

· What is the maximum time period allowed for orientation? 30 days is the normal Transition/Orientation period, the PWS has been updated to reflect this. We did not see a separate CLIN for the orientation. A CLIN will be established. Is orientation priced into the Base Year and if so under which CLIN? Yes and Contracting Office will be the POC for this, Ms. Shelley Moore & Mr. Donald Wallar.

· In both paragraphs of the PWS the contractor may be required to have employees work in excess of the standard 8 hour duty day. How does the Government intend to reimburse the contractor since there is not a separate CLIN for this and all other CLINs related to the 'normal' duty day work are Firm Fixed Price (FFP)? Past workload data has shown that there is very little work outside the normal duty hours. Each Contractor will have to use the workload data provided and come up with an estimate to cover any/all expenses, this will not be reimbursed on a CLIN.

· We did not see any requirement to provide resumes for the On-Site Manager or the Alternate. How does the Government plan to evaluate and verify their qualifications and experience? Please submit documentation that will provide verification of qualification and experience in order to evaluate, which could be a resume.

· In the PWS there are several examples of what appears to be an additional duty for an employee, i.e. 1.16 PRECIOUS METALS RECOVERY PROGRAM (PMRP) requires the contractor to appoint a PMRP manager and Alternate who will be designated as the Installation Manager of the program. 1.19 ENVIRONMENTAL AND SAFETY, "The point of contact shall be the On-Site Manager or designated representative." It appears there are no restrictions assigning as an extra duty to an employee on the contract, as an example a Supply Tech, Alternate On Site Manager? That is up to the Contractor to decide on how to utilize their employees.

· There appears to be a conflict about when the written Safety and Health Plan is due. Initially the Government states no later than the pre-performance conference, then the Government states submit this plan with our proposal. Which is correct? Section states under 3.2.5 Sub-factor Three: Execution Plans, b.Safety Plan-The offeror shall provide an approach for safety. As a minimum the proposal mustprovide surveillance for safety, how safety problems will be handled, and how it will be documented. Proposed inspection procedures to meet the Safety Plan and a description of how performance will be measured for safety control deficiencies to be corrected IAWPWS paragraph 1.20 and sub-paragraphs. Section L requires the offerors to write their approach, it does not state you will submit a plan with your proposal. Plan needs to be submitted with proposal.

· Where can we find Appendix 7? Para 3.1 has been fixed and Appendix -7 is there, just look for it again.

· What is the process to reimburse the contractor for repair or replacement of GFP? A reimbursable CLIN will have to be established to Repair/Replacement of GFP.

· Repairs and replacement of GFP cannot be at the contractor’s expense. This requirement needs to be reworded. The contractor may very well pay the cost of repairs or replacement of GFP, but there has to be a mechanism and process defined for the reimbursement of these costs. What is the process for reimbursing the contractor for repairs and replacement of GFP? A reimbursable CLIN will have to be established to Repair/Replacement of GFP.

· Does the Government this mean that resumes of Key Personnel are required? If so, which ones? And are they to be submitted with the proposal? Please submit documentation that will provide verification of qualification and experience in order to evaluate, which could be a resume. See PWS 1.6.1.3 for who is considered key personnel.

· Par+D28:D32 3.1.1 states RP is furnished “As Is” , then it states RP as listed in Appendix 5. Appendix 5 is Reports not RP. Then in Para 3.1.2 it states Building Space – As Is – Appendix 7, but there is no Appendix 7. Yes you are correct, the PWS has been updated to reflect Appendix-7 as the RP, I don't know why Append-7 wasn't attached? Where is Appendix 7 to be found? You are correct, the PWS has been updated and the (Not GFP Furnished AS IS) has been taken out.

· Does the Government intend to update the pricing or are we expected to believe there has been no price increase in 7 years? If the contractor is potential responsible for procuring new replacement items, we would have hoped for current replacement costs. You are probably right, utilize current fair market values. The GFP Appendix is just an average cost anyways.

· Par 1.6.1.5 The Contractor shall ensure employees have current and valid certifications/licenses for the work requirements before starting work under this contract. Contractor personnel required to transport Munitions shall possess a valid Commercial Driver's License (CDL), according to the class of vehicle being driven.et there is no trace in the GFP list, nor is there a Contractor owned or leased property list, i.e., vehicles, trucks or Forklifts, required to upload/offload munitions and supplies, much less to transport them. GFP Listing is in Appendix 3 & 4. The current contractor is utilizing 2 each 4K Forklifts and 2 each Stake-bed Trucks, 2 each Single Cab Pick-up Trucks. On what conveyance is contractor moving and transporting Munitions? Is there a contractor owned or lease Equipment List? Can the Government for the sake of fairness to offerors provide the workload in hours transporting Ammo from Warehouse to customer sites or other? The contractor utilizes their own vehicles for transporting munitions. Approximately 4 hours a day transporting munitions.

· What is the equipment that the contractor is providing? Where is the list of contractor owned or leased vehicles currently in use on this contract? There are no listings, but the current contractor is utilizing 2 each 4K Forklifts and 2 each Stake-bed Trucks, 2 each Single Cab Pick-up Trucks . What is the process by which the contractor is to be reimbursed for vehicles and equipment required, approved and used on this contract? This not a reimbursable expense, only GFP listed in Section 3 and Appendixes 3 & 4 are reimbursable.

· The Government has provided a list of functions with a specified number of transactions performed within the last 2 years at Tinker AFB for the Supply and Munitions functions. But did not provide the number of FTEs that performed them. Without the number of FTEs involved in each function per a sample 12 month period, the Government is providing the incumbent or the incumbent's team an unfair advantage. What is the number of FTEs involved in performing these transactions within each functional area per recent year of data collected? This is up to the Contractor to determine how many Tech's are currently being used.

· Due the significant changes within the current appendix 3 and the last GFP listing in PWS dated 28 Aug 2014 GFP and the requirements of the contractor to provide CFE creates an advantage toward the incumbency. Will the government provide a Contractor Furnished Equipment List? If not will the government provide a plug number ODC for the requirement? This will balance the competitiveness. Base your estimate off Appendix-3 (GFP Listing), this is what is being provided.

· Has the workload changed since 2014? If so will the work load be updated? If the workload is not accurate then it would create an unbalance scenario where the incumbent has an unfair advantage. If the correct data has not been captured and is not available, will the government provide the labor categories and hours of current work force as an alternative to inaccurate data. This will allow a well balanced approach for fair competition and enable the government to continue with its best value approach. You are correct, Appendix-1 Workload data has been updated.

· Is it the intent of the Government to have offerors provide Resumes for the Site and Alt site managers to include copies of certificates meeting qualifications to meet the verification requirement of para C? If so will the Gov. Increase the page count to allow for the additional documentation or not make the additional pages count toward the listed page limit? PWS para 1.3 ad 1.9.2.6 does not seem to relate to the Verification of the On-Site Manager and Alternate’s qualifications and experience. Para 1.3 & 1.9.2.6 do not relate to the Site Managers qualifications. Will the Government update its intention? Please submit documentation that will provide verification of qualification and experience in order to evaluate, which could be a resume. Page count remains the same. PWS 1.9 pertains to employee training. PWS 1.3 addresses mobility bag and IBA requirements.

· Will the government update the PWS with the addition of current building charts as it was provided in the previous PWS in 2014? No, it provides no added value

· 1.4 Weapons Vault Para 1.5 munitions states The Contractor shall receive, store, handle, issue and transport munitions, provide courtesy storage for organizations with no secure storage capability, prepare and schedule munitions for shipment. Will the Government provide a listing of munition types handled and is there a requirement to transport munitions of base? If so what are the distances and locations? The contractor does not transport munitions off base. Types of munitions are small arms, conventional, and egress munitions.

· 1.14.3 Para states that the contractor shall manage, store, issue, receive and inventory all Small Arms/Light Weapons (SA/LW) that are maintained by the 72 LRS. Will the Government provide a listing of the types of small arms/light weapons? Are there any other types of sensitive equiment that maybe stored along within the Vault? For example. Night vision goggles etc. Workload Totals have been updated in Appendix-1 for Weapons Vault.

· The para states this includes 50 feet from the outside wall of facilities, 5 feet inside and outside of perimeter fences. Does this include the cutting of grass and brushes that may be around munition storage areas? If so will the government provide a level of effort for this task or Square footage that is required? No. Grass cutting is a different contractor. This is keeping the area clean of debris/trash per this section of the PWS.

· Requirement list a number of plans that are required non identify a munitions/ordnance quality safety plan. Is it the intent of the Government to include it in the plan requirements? If so will the government increase the page count? Request the Government not make the plans as part of the page count. The plans in themselves can exceed 65 pages. Plans required are listed in Section L with submission requirements.

1. Reference Section L, 3.2.3(c). This section directs offerors to PWS paragraphs 1.9.1 and 1.9.2. Those two paragraphs are a part of the section on Employee Training. Shouldn’t the correct references be 1.6.1 and 1.6.1.1 within the Contractor Personnel section? This should be corrected in the updated PWS.

1. Reference Section L, 3.2.3(d.1). The first sentence of this paragraph states, “An approach describing how the following certification and documentation requirements will be met IAW PWS paragraph 1.3 and 1.9.2.6.” Paragraph 1.3 does not seem to be applicable as it is the Mobility Support section. Please clarify. This should be corrected in the updated PWS.

1. Reference Appendix 1, Workload Estimates. After reviewing all of the material within this appendix, we do not see any workload that applies to PWS paragraph 1.4 Weapons vault. Appendix-1 has been updated with current workload data.