PWS-Base_Supply__Munitions_July_2019.docx

Performance Work Statement

(PWS)

For

BASE SUPPLY (SBSS) and MUNITIONS

FA8101-19-R-0001

PREPARATION DATE:

Current as of 24 July 2019

PREPARING ORGANIZATION: 72 LRS/LGLOC, TINKER AFB OK 73145-9100

BASE SUPPLY AND MUNITIONS FUNCTIONS

TINKER AFB, OKLAHOMA

TABLE OF CONTENTS

Section ___ Title Page

1 Description of Services 3

2 Service Summary 21

3 Government Furnished Property and Services 26

APPENDICES

Appendix Description Page

Publications and Forms 35

Government Furnished 43 Property

Government Furnished Tools 45

Required Reports 46

Facilities-Real Property (RP)

8 Safety Specification 52 Base Supply (SBSS) Munitions

SECTION 1

DESCRIPTION OF SERVICES

1.0 GENERAL SUPPLY SERVICES. The Contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, and other items and services necessary to perform the Supply function within the 72 Logistics Readiness Squadron, except the Government Furnished Property (GFP) and services specified in Appendices 3, 4, and 7, at Tinker Air Force Base (TAFB), Oklahoma, and includes tenant units, Air Force Detachments, Satellites, and other off-base activities. The organizational support and management shall be structured; 1) to maintain war readiness and supporting the wartime mission of wing/base; 2) maintaining overall customer support; 3) expeditionary logistics support; 4) supply chain material management; 5) care and security of nuclear Weapons Related Material (NWRM) and War Reserve Material (WRM). The Contractor shall adopt the Most Efficient Organization (MEO) concept to satisfy and meet the requirements set forth within this contract. The Contractor shall be responsible for processing, handling, Care of Supplies in Storage (COIS) and material handling equipment for which the LRS Director Accountable Officer (AO) has storage responsibility. The Contractor shall ensure personnel adhere to and apply proper inspection, issue, storage, warehousing, and material handling techniques and provide material management technical guidance. The contractor shall review/coordinate requests for base initiated Adjusted Stock Levels (ASL) and review and approve all forced record override transactions. The Contractor shall manage Communication Security/Controlled Cryptographic Item (COMSEC/CCI) and Small Arms/Light Weapons (SA/LW). Contractor shall input data for the Chief Financial Officer (CFO) assets in the applicable IT system and ensure Key Supporting Documentation (KSD) is maintained in Master Jacket File. The Contractor shall initiate, monitor, track and report Supply Discrepancy Reports (SDR’s) to completion. The Contractor shall perform to the standards in this contract, the estimated quantities of work are listed in App’x-1, Workload Estimates. The Contractor shall be responsible for the supply, equipment and munitions accounts (FB, FE, and FV2037). The Contractor shall requisition, receive, inspect, store, issue, deliver, ship, transfer and dispose of supplies, equipment and munitions assets to support customers on TAFB to include tenant units and transient customers. The Contractor shall perform these duties in the following functional areas: Degraded Operations, Precious Metals Recovery Program (PMRP), Due-in-from-Maintenance (DIFM), Repair Cycle, Individual Equipment Unit (IEU), Bench Stock, Time Compliance Technical Order (TCTO), Found On-Base (FOB), Supply Point, Demand Processing, Research, Hazardous Material Management, Stock Control, Equipment Management Procedures and Analysis, Inventory, Readiness and Mobility, Customer Training, Document Control Records (DCR’s), and Munitions as directed by the Government in accordance with (IAW), Air Force Instruction AFI 23-101, AFMAN 23-122, AFMAN 21-201 and TAFB PLAN 10-403. The Contractor shall process Depot Maintenance Accountability and Production System (DMAPS) rejects. The Contractor shall perform all administrative, filing and office correspondence procedures IAW AFI 33-322. The Contractor shall provide the quarterly reports as noted by the Government in Appendix 5, as well as other reports listed in this PWS to demonstrate its effectiveness and progress in achieving Base Supply support standards. The Contractor shall be the facility manager for buildings 3804 thru 3812, 469, (doors 1 and 36) and shall be responsible for locking the facilities at the end of each work day or when accessed after normal duty hours. On base pick-up and delivery of Base Supply Repair Cycle, Bench Stock, MSI’s, and munitions items is required. The contractor shall provide sustainment functions for the Item Unique Identification (UII) construct and application for equipment managed in material management IT system is IAW MIL-STD-130N, Identification Marking of US property.

1.1 INVENTORY AND DOCUMENTATION CONTROL. The Contractor shall process transactions, maintain accounting documentation, establish and maintain item records, support records and reconcile accounting records to align with physical inventory results. The Contractor shall maintain accurate inventory records by conducting required inventories and reconcile discrepancies noted during physical inventories IAW procedures in IAW AFI 23-101, AFMAN, 23-122 and AFI 21-101. The contractor shall inventory MRSP, MSK and War Consumable Distribution Objective (WCDO) details. The Contractor shall perform degraded operations during real world and exercise support. The Contractor shall perform all of the functions of the Equipment Accountability Element (LRS EAE) as outlined in AFI 23-101, Chapter 1, AF/A4LR, EAE Manual-1, General Equipment Valuation Validation & Materiel Management Procedures within AFMAN 23-122.

1.2 CUSTOMER AND TRAINING SERVICES. The Contractor shall train supply customers (Government and other Contractors) as described by AFI 23-101. Chief Inspector and Limited Inspector training shall be the responsibility of each unit/organization to train their own personnel. The contractor shall assist supply customers in adherence to supply processes, including procedures for ordering and managing supplies and equipment IAW AFI 23-101 & AFMAN 23-122. The Contractor shall provide a central point for resolving customer problems or answering customer questions. The Contractor shall serve as a liaison between host & tenant customers and the Supply Chain Operations Groups (SCOG) i.e. (635th SCOG-Scott AB, 735th SCOG-Langley & 440th SCOS-Langley).

1.3 MOBILITY SUPPORT. The Contractor shall assume management responsibilities for Air Force Materiel Command (AFMC) and Air Force Reserve (AFRES) mobility bags and Individual Body Armor (IBA). The Contractor shall inspect shelf-life assets on the Mobility Readiness Spares Packages (MRSP) and Mission Support Kits (MSK) details, store, manage, maintain, inventory and deploy Mobility Bags, MRSP’s, MSK’s, Gas Masks, CWDE and IBA, IAW AFI 23-101, AFMAN 23-122, TO 14P4-15-1, and TO 14P3-11-141. The Contractor shall utilize the appropriate data bases and web-based programs for inventory control and accountability. The Contractor shall participate and provide Base Supply support to base exercises, Major Command (MAJCOM) inspections, Unit Effectiveness Inspections (UEIs), Operational Readiness Inspections (ORIs), audit agencies, higher headquarters (HHQ) inspections, and mobility deployments. The contractor shall meet processing times as applicable without any mission delays.

1.4 WEAPONS VAULT. The Contractor shall provide qualified personnel to conduct operations within the weapons vault IAW AFI 31-117. The Contractor shall be qualified to use and carry the M-9 (9MM) pistol while on duty and keep proficient with the weapon. Contractor shall maintain all security and weapons training qualifications/certifications and make them available to the government upon request. Contractor shall be available during normal duty hours (Monday thru Friday) and also available after normal duty hours, weekends/holidays or as mission dictates. The contractor shall manage, store, issue, receive and inventory all Small Arms/Light Weapons (SA/LW) for those equipment accounts that they have been appointed by the 72 LRS Director. The contractor shall only receive, issue and store SA/LW’s from the rest of base installation customers/agencies as a courtesy storage area. The contractor shall provide daily operational security measures that meet Protection Level’s (PL) assigned to the on-hand inventories IAW AFI 31-101 Integrated Defense and AFI 10-701 Operational Security (OPSEC) program. The Contractor shall enforce all safety protocols within the facility.

1.5 MUNITIONS. The Contractor shall comply with procedures for the management and operations of the Munitions Storage Area (MSA) IAW AFMAN 21-200, AFMAN 21-201, AFMAN 91-201, and DOD 4145.26M. The Contractor shall provide customer service to military units assigned to the Oklahoma City metro area, perform all daily munitions operations to comply with the safety requirements, and conduct munitions custodian training to individuals appointed by their organizational Commander. The Contractor shall inventory munitions stock and custody assets and correct discrepancies on the spot, maintain physical inventory control, secure storage and authorized use of munitions. The Contractor shall establish procedures to ensure munitions scrap and residue is certified and turned in monthly to Environmental Management, building 808, IAW T.O 11A-1-60. In accordance with AFMAN 21-201, paragraph 3.8.4, munitions inspectors must have completed Munitions Inspector Training and Certification using the USAF Qualification Training Package (AFQTP) for Munitions Inspector Training and Certification, located on the AFMC2 SharePoint Site and any local requirements (e.g., Senior Inspector Assessment, Quality Assurance evaluations). The Contractor shall ensure all non-nuclear munitions and their components are maintained according to the applicable item technical orders. The Contractor shall determine serviceability, potential hazards and possible deterioration of munitions assets by performing inspections to ensure form, fit and function is met, determine and assign appropriate condition codes and ensure proper tagging, marking and packaging of munitions assets is accomplished IAW item technical orders. The Contractor shall receive, store, handle, issue and transport munitions, provide courtesy storage for organizations with no secure storage capability, prepare and schedule munitions for shipment. The Contractor shall perform housekeeping in the munitions structures for the storage of explosives and post explosives limits in each magazine and igloo; maintain, test and inspect lightning protection systems and intrusion alarms for munitions structures IAW AFMAN 91-201. The Contractor shall use the Combat Ammunition System (CAS) as the approved munitions tracking system. The Contractor shall ensure all required base stock and custody account inventories and appointment letters are current IAW AFMAN 21-201. Upon notification by Security Forces, the Contractor shall perform munitions laden vehicle safety inspections IAW DOD 4500.9R, Part 2, Chapter 204 on arriving vehicles during normal duty hours, after normal duty hours, weekends, and holidays. Contractor shall be responsible to respond within 30 minutes of Security Forces notification during normal duty hours.

1.6 CONTRACTOR PERSONNEL.

1.6.1 On-Site Manager: The Contractor shall provide an On-Site Manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the Contractor when the manager is absent shall be designated in writing to the CO not later than five (5) workdays after contract award. The On-Site Manager and alternates shall have a minimum of five years of experience that is similar in scope and responsibility of managing Standard Base Supply Systems. The Contractor shall provide telephone numbers of the On-Site Manager and alternate(s) where these persons may be contacted outside of normal duty hours.

1.6.1.1 The On-Site Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The On-Site Manager shall be proficient in the Standard Base Supply System (SBSS) to include the capabilities, limitations, and technical characteristics of the supply system. The On-Site Manager shall be proficient in the interface of supply computer programs, material accounting procedures, principles of inventory control, fundamentals of operating budget preparation, concepts of logistics planning, and management techniques. At least one year of experience working in base-level general supply or equivalent function in a managerial capacity. Experience must be at least within 12-18 months currency prior to award of contract. The On-Site Manager and alternate(s) shall participate in Continuous Process Improvement (CPI) initiatives, meetings, seminars, teams and training sessions held on base. Contractor Management shall request available training sessions from the 72 LRS Contracting Officer Representative (COR) with a goal to complete available training within six months of the contract start date. As an expert in supply management, or customer service issues, the Contractor shall participate in investigative and problem solving teams, and Rapid Improvement Events (RIE).

1.6.1.2 The On-Site Manager or alternate shall be available during normal duty hours immediately, but not later than twenty (20) minutes to meet on the installation with Government personnel designated by the CO to discuss problem areas. The On-Site Manager or designated alternate shall be on-site during normal duty hours and all contingencies requiring work beyond normal duty hours. After normal duty hours, the On-Site Manager or designated alternate shall be notified and report on-site within one (1) hour after notification unless otherwise indicated.

1.6.1.3 The Contractor shall furnish in writing to the CO/COR the names and phone numbers of the On-Site Manager and all Contractor management and supervisory personnel not later than the contract pre-performance conference. The CO/COR shall be notified in writing immediately whenever changes are made. The Contractor shall provide a listing of all assigned personnel to the CO/COR within the first five (5) workdays of the month when requested by the CO/COR. The On-Site Manager and alternate(s), functional area managers, and branch managers within each functional area are deemed to be key personnel for this contract. The CO will be notified immediately of any proposed replacement of key personnel. If requested by the CO, the Contractor shall provide a resume for such replacement personnel prior to employment. Contractor personnel must be able to read, write, speak, and understand English fluently.

1.6.1.4 The Contractor shall maintain a program for achieving a drug-free work force. All personnel involved in or suspected of drug usage shall be immediately relieved of duty. Contractor employees shall be subject to toxicological testing as a result of an investigation, when an individual(s) actions or in-actions are suspected as factors in a mishap sequence. The CO and FD may identify the employee(s) to be tested and the substances for which those employee(s) must be tested. The Contractor shall accomplish the specified testing within 24 hours of being directed to do so using a certified (i.e. approved by the Government) medical toxicological testing facility. Results of the test(s) shall be provided to the Government solely for the purpose of completing an investigation. The Contractor shall comply with federal drug free workplace and work force requirements IAW FAR 52.223-6.

1.6.1.5 The Contractor shall ensure employees have current and valid certifications/licenses for the work requirements before starting work under this contract. Contractor personnel required to transport Munitions shall possess a valid Commercial Driver's License (CDL), according to the class of vehicle being driven. In addition, drivers shall have flight-line driving approval from Base Operations prior to start of the basic contract period (AF Form 2293, US Air Force Motor Vehicles Operators Identification Card and AF Form 483, Certificate of Competency). The Contractor shall be responsible for ensuring all employees have vehicle insurance. The contractor shall obtain flight-line training and certification from the Government prior to performing these services. Certification of training shall be documented on an office memorandum and filed in Electronic Records Management System (ERMS). Drivers shall be commercially licensed by a state Department of Motor Vehicles (DMV) of the United States of America (USA) to operate vehicles used in the performance of this contract on federal, state and local highway systems. This licensing requirement is the responsibility of the Contractor and shall be done at no cost to the Government.

1.6.1.6 Contractor personnel who operate authorized Privately Owned Vehicles (POV) on the flight-line shall be properly licensed, certified, and authorized IAW AFI 13-213, paragraph 3.2.10, and other applicable directives.

1.6.1.7 The Contractor shall not employ any person for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

1.6.1.8 Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. This shall be accomplished by the wearing of approved Government/Contractor badges. Badges shall be worn/displayed by employees in such a manner as to be clearly visible at all times. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in-formal and informal written correspondence.

1.6.1.9 Contractor shall provide a manpower and organizational chart in their proposal for evaluation prior to contract award and to the COR at the contract start and update as changes occur.

1.6.1.10 Government Performance of Service during Labor Strikes: Because the services called for under this contract are of critical importance to the Air Force, the Government reserves the right to take over performance of this contract in the event of a labor strike by the Contractor’s employees. In such event, the services shall be performed exclusively by Air Force employees and not a mix of Air Force and non-striking Contractor employees. Under such circumstances and at the direction of the contracting officer, the Contractor agrees to remove its non-striking work force from the performance site and not to interfere in any way with Government performance. The Contractor further agrees under such circumstances to permit the Government to use any essential Contractor-furnished property. The Government will equitably compensate the Contractor for use of such property. Strike Plan: The Contractor shall provide a written work force strike plan for review and acceptance not later than the pre-performance conference.

1.7 HOURS OF OPERATION.

1.7.1 Normal Hours of Operation: Normal duty hours run five work days per week, Monday through Friday, from 0700 to 1600, except recognized holidays.

1.7.2 Holidays: Except for work categorized as emergency, the Contractor shall not be required to provide all services on the following federal holidays: New Year’s Day; Martin Luther King Day; President’s Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; and Christmas Day. Any of the above holidays falling on a Saturday or Sunday shall be observed on the date designated by the Federal Government.

1.7.3 Emergency or Special Event Services: Services may be required to support an activation or exercise of contingency plans, outside the normal duty hours. When required by the CO, the Contractor shall respond to emergency situations (e.g., structural fire, and accidents.) The Contractor shall provide these services as required by the CO. On occasion, the Contractor's service may not be required, or may be required at reduced level of service (e.g. alerts, disaster situations, or other situations as required). The CO will notify the On-Site Manager or alternate if this should occur. The Contractor shall use the priorities established by AFI 32-2001 if the activation or exercise of multiple contingency plans generates conflicting support requirements. If the Contractor cannot accomplish a routine workload due to the activation or exercise of any contingency plan, the Government will not take remedial action against the Contractor for non-support of lower priorities. The Government, at its option may augment a surge in the Contractor’s requirements beyond the capability of the Contractor, when the Government perceives that mission accomplishment is endangered.

1.7.4 Other Requirements: On occasion, services may be required for support outside the normal duty hours described above. On-call Contractor personnel shall be provided for after normal duty hour’s support. On-call personnel on holidays and after normal duty hours shall respond within one hour of notification. Weekend Duty will be limited as much as possible but for instances that support is required, notification will be forecasted to give the contractor time to effectively schedule personnel.

1.7.5 Upon notification by the CO, the Contractor shall provide services to support national commitments up to and including a declared war that would generate increased mission requirements. These services shall be provided 24 hours a day, 7 days a week, as required for the duration of the emergency. The Government, at its option may augment increased mission requirements beyond the capability of the Contractor, when it is perceived that mission accomplishment is endangered. The CO will advise the Contractor of the required level of effort verbally and follow-up with a written change to the contract.

1.7.6 Other Support Requirements.

1.7.6.1 Support all Base OPLANs, Memorandums of Agreement, Listed in Appendix 2, and Support Agreements.

1.7.6.2 Provide required reports as specified in Appendix 5.

1.7.6.3 The Contractor shall provide computer support to all satellite sites as required.

1.7.6.4 Requirements accomplished by the Defense Logistics Agency (DLA): Refer to Appendix 2 for Service Agreement # FB2037-03275-662.

1.8 QUALITY CONTROL

1.8.1 At the time of proposal, the Contractor shall provide a Quality Control Plan (QCP). The plan shall contain information sufficient enough to describe an acceptable approach to Quality Control. The QCP shall cover all PWS requirements and the services listed in the Service Summary. The QCP shall specify the areas to be inspected on either a scheduled or unscheduled basis, and how often inspections shall be accomplished. The CO will notify the Contractor of acceptance or required modifications. The Contractor shall make appropriate modifications and obtain acceptance of the plan by the CO before the contract start date. Any subsequent changes to the plan must be approved by the CO prior to implementation. The offeror's proposal must describe, in detail, an approach to Quality Control and a feasible QCP suitable as a compliance document upon award. The QCP must include an approach for accountability for all work. As a minimum, the proposed approach must address the following essential components:

a) Procedures for interfacing with Government Representatives (i.e. Contracting Officer Representatives, Contract Administrators, and COs).

b) Approach for surveillance of work acceptance and rejection of work, and how it will be documented.

c) Approach for rejection of work solution.

d) Approach to requirements listed in the Quality Assurance Surveillance Plan.

e) Proposed Quality Control and inspection organizational structure.

f) Identification of all management/supervisory quality positions.

g) Identify functional areas to which Quality Control and/or inspection personnel (at all levels) will be assigned.

h) Description of the internal feedback system and lines of authority for Quality Control personnel.

i) Description of how performance will be measured for quality and deficiencies corrected.

1.8.2 The records of inspections shall be kept and made available to the Government throughout the contract performance period and after contract completion until final settlement of any claims under this contract.

1.9 EMPLOYEE TRAINING.

1.9.1 Qualification and Training Standards: The Contractor shall establish and publish qualification and training standards in Contractor regulations. These standards shall reflect personnel qualification levels commensurate with specific tasks peculiar to logistics management.

1.9.2 Contractor Training Plan: The Contractor shall formulate and submit a Training, Qualification, and Certification Plan for its employees to the CO/COR prior to the contract start date for approval and include the following:

1.9.2.1 A detailed description of how the Contractor shall establish and ensure a fully qualified workforce throughout the life of the contract.

1.9.2.2 Specific milestones, frequencies, or intervals as to when any training, qualifications or certification will occur.

1.9.2.3 Specific methods and procedures as to how training, qualification or certification will be accomplished.

1.9.2.4 Specific areas in which the training, qualification, or certification will be accomplished and extent or level to which it will be accomplished.

1.9.2.5 The anticipated number and position of those personnel that will require training, qualification, and certification.

1.9.2.6 The number and position of those personnel that will conduct training qualification, and certification. Personnel conducting training and certification shall be fully qualified. The Contractor shall not deviate from the accepted plan without the written consent of the CO.

1.9.2.7 The use of checklists during training and orientation of newly assigned personnel.

1.9.3 On-Site Manager identifies personnel in supervisor capacity that will have training records.

1.9.4 Contractor employees are eligible to enroll in Extension Course Institute (ECI) courses and participate in Air Force training courses requiring TDY when it is of direct benefit to the Government as determined by the CO.

1.9.5 The Contractor shall maintain proficiency and provide course materials for such training.

1.9.6 Government Provided Training: The Contractor may request additional Government training and certification IAW AFCAT 36-2223 (at Contractor expense) through the CO.

1.9.7 The Contractor agrees to indemnify and hold the United States Government harmless, whether in tort or in contract, for any and all loss or liability for injury to or death of Contractor personnel in transit to or from or during the period of attendance at any training or school, whether such training or schooling is provided for under contract with or by the United States Government.

1.10 MANAGEMENT AND ADMINISTRATION. The Contractor shall:

1.10.1 The Contractor shall furnish all qualified personnel, and manage and direct same to accomplish the requirements of the PWS during the term of contract performance.

1.10.2 The Contractor shall exercise management and operational control and retain full responsibility for performance of assigned Air Force functions and Contractor employees. Contractor employees shall be accountable not to the Government but solely to the Contractor, who in turn, is responsible to the Government.

1.10.3 Interface with the Government Functional Director (FD) and Contracting Officer Representative (COR). The Contractor shall maintain and provide information to COR as requested.

1.10.4 The Contractor shall provide the supply and munitions specific requirements defined in Host/Tenant Support Agreements, 72 LRS Support Agreements, and Base Plans.

1.10.5 Develop requirements for the Operations Operating Budget (OOB) for Base Supply Responsibility Centers (RC)/Cost Centers (CC) and submit to the FD, as required.

1.10.6 Provide the FD justification for increases to the OOB in the event allocated funds are insufficient to support daily operating expenses.

1.10.7 Request additional Operations & Maintenance (O&M) funds through the FD when required to meet additional mission requirements.

1.10.8 Maintain control of accountable documents IAW AFI 23-101, Chapter 5 and AFMAN 21-201, Chapter 2, 5, 7 and Table 7.1, attachment 5. This includes forms, logs and registers required by applicable directives provided within Appendix 2 & 5. The Contractor shall ensure that all records created are maintained in accordance with AFMAN 33-363. Disposal of records shall be in accordance with the Air Force Records Information Management System (AFRIMS) Records Disposition Schedule located at https://www.my.af.mil/afrims/afrims/afrims/rims.cfm

1.11 ADMINISTRATIVE. The Contractor shall apply administrative, correspondence, filing and office procedures. All outgoing correspondence shall be coordinated with the FD/FC/COR.

1.11.1 Headquarters AFMC and 72 LRS Suspense’s: The Contractor shall complete and respond to all taskers and suspense’s received from higher headquarters and 72 LRS one work day prior to the suspense date. The Contractor shall always coordinate through the FD/FC and COR’s by courtesy copy email.

1.11.2 Checklist Inspection: The Contractor shall perform inspections using checklists from the Management Internal Control Toolset (MICT) applicable to Supply/Munitions Management. The Supply/Munitions Management checklists can be found at the MICT website. The Contractor shall coordinate quarterly with 72 LRS Self-Assessment Program (SAP) Monitor (Courtesy Copy LGLOC) to obtain current listing of SAP checklists. Inspections shall be performed and inspection results annotated annually and reviewed quarterly for changes and/or updates for Supply and Munitions. Completed checklist items, report of findings and corrective action plans shall be submitted to FD/FC NLT 10 working days before the end of each calendar year quarter. Each checklist item shall be inspected and proof of compliance annotated on the checklist document in paragraph form with the following data: date inspected, is item in or out of compliance, complete description verifying compliance, physical location of records that verify compliance, upload any supporting documentation or artifacts that support answers/findings, and name of personnel responsible for the task. For Contractor and COR findings of out-of-compliance checklist items, a 5-step and/or 8-Step Problem Solving Process worksheet, located at https://wwwmil.tinker.af.mil, shall be completed by the Contractor and submitted to FD/FC and COR NLT than 2 working days following the discovery of an out-of-compliance checklist item.

1.11.3 Publications Management: The contractor shall maintain, order, file and make changes in accordance with procedures established in T.O. 00-5-1, T.O. 00-5-2, and AFI 33-360. The contractor shall ensure that technical orders manuals, regulations, instructions and forms are current, accurate and available.

1.11.4 The Contractor shall use all applicable Government forms as prescribed in Government directives. The Contractor may use alternate forms in lieu of Government forms by submitting an example of the proposed alternate forms for review by the COR and acceptance by the CO. The Contractor shall also publish an index of all alternate forms being used and clear them through the CO/COR. Alternate forms shall comply with the intended effect or product contemplated by the Government form(s) and will be numbered IAW AFI 33-360.

1.11.5 The Contractor shall appoint a primary and alternate Records Manager (RM) to maintain all publications and files. The Government will provide training for these individuals. It is mandatory for Contractor personnel to attend this training.

1.11.6 The Contractor shall develop, revise and submit for publishing, operating instructions (OI) and supplements where local options are permitted by regulation or required by regulation to expand or clarify a process or procedure IAW AFI 33-360. Instructions, supplements, and regulations developed or revised by the Contractor shall be approved by the FD/FC and routed through the CO/COR prior to publication. The Contractor shall revise operating instructions and supplements as needed or per FD/FC request at no additional cost to the Government.

1.11.7 The Contractor shall follow all applicable Air Force or other Government directives (publications, instructions, regulations, manuals, etc.) listed in Appendix 2 of this PWS. This list is not all inclusive and publications/directives shall be complied with as printed, without deviation.

1.11.8 The Contractor shall be permitted to use Air Force and other Government publications or directives as a guide for development of Contractor Plans, Checklists and OI’s. The Contractor may request waivers from the directive utilizing the following procedures: (1) develop waiver request specifically delineating the Contractor's proposed actions that deviate from the applicable Government directive(s) IAW publications listed in Appendix 2; (2) submit request for waiver through the COR for review and acceptance prior to use or implementation; and (3) not conflict with any portion of this PWS. The primary objective of any requested waiver shall be to improve the quality, timeliness, efficiency, or economy of operations for Government benefit and shall be documented on the Contractor regulation. NOTE: Contractor plans and OI’s are subject to review by the Government at any time to validate currency and applicability and may be rescinded or disallowed by the Government at any time.

1.11.8.1 All approved Contractor OI’s, plans, operational checklists and program directives will be the basis for inspection and surveillance of the Contractor's performance except that the terms and conditions of this contract shall take precedence in the event of a conflict. Any disagreement will be resolved between the Contractor and CO/COR.

1.11.8.2 Contractor OI’s, plans, operational checklists and program directives shall be submitted to the CO/COR for review and acceptance not later than 45 calendar days prior to contract start date or the pre-performance conference (whichever is earlier) and upon subsequent revision(s). The Contractor shall review and update all Contractor OI’s at least annually. The COR shall be notified of this review.

1.11.8.3 The Contractor shall ensure that locally developed checklists are current, properly identified and used on all operations requiring the use of checklists. All checklists shall begin with emergency shutdown procedures. A copy of all checklists shall be made available to FD/FC/COR.

1.11.8.4 Applicable Air Force or other Government directives shall be the basis for inspection surveillance or rating of areas where Contractor OI’s, plans, operational checklists and program directives have not been issued and accepted.

1.11.8.5 The Government will have unlimited rights to use, duplicate, or disclose such Contractor OI’s, plans, operational checklists and program directives in whole or part, in any manner and for any purpose whatsoever.

1.11.8.6 In the event, the follow-on contract is awarded to other than the incumbent, the incumbent Contractor's OI’s, plans, operational checklists and program directives, shall be made available to the successor Contractor for information purposes until the successor Contractor documents are published and approved by the Government.

1.11.9 The Contractor shall safeguard and control classified property and applicable documentation IAW AFI 31-401, Chapters 1-9; DOD 5220-22M, Chapter 5; and AFI 23-101.

1.11.10 The Contractor’s administrative policies such as leave, cost of living increases, and payment of debts will not require CO review unless the issuance of such a regulation would create an actual or anticipated contract cost increase.

1.12 RECORDS, FILES, DOCUMENTS AND WORK PAPERS.

1.12.1 The Contractor shall be responsible for creating, maintaining, and disposition of only those Government required records that are specifically cited in this PWS or required by provisions of a mandatory directive listed in Appendix 2, Applicable Publications and Forms. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within five (5) workdays of receipt of the request. All records, files, documents, and working papers provided by the Government or generated for the Government in performance of this contract become and remain Government property, and shall be maintained IAW AFMAN 33-363, Management of Records and other pertinent directives, as supplemented, through direction of the base records manager. The Contractor shall not dispose of any record without prior approval of the CO/COR.

1.12.2 The Contractor shall keep all documentation records current and these shall be turned over to the Government on completion of the contract. In the event of default, or non-performance, the Government will have access to records in order to ensure mission support is not interrupted.

1.12.3 The Contractor shall review and make the appropriate corrections to the M10, Consolidated Inventory Adjustment Document Register. The Contractor’s On-Site Manager shall sign in the spaces provided for Flight Chief IAW AFI 23-101, Chapter 1.

1.12.4 The stock fund management function and responsibilities for financial records shall remain with the Government. This includes maintenance of general ledger records, disbursements, collections for stock fund and preparation of financial reports required by AFI 23-101.

1.13 INFORMATION TECHNOLOGY ASSET MANAGEMENT (ITAM) EQUIPMENT. An IT Equipment Custodian (ITEC) and Alt-Custodian shall be appointed for Government provided ITAM property and software designated in the ITEC’s ITAM account IAW AFI 17-210 and AFI 17-1203. Government provided ITAM training classes shall be attended as necessary. The Contractor shall be responsible for computers; computer related maintenance not covered by remainder of factory warranty and computer related supplies. The Contractor shall be responsible for software upgrades as required. The Contractor shall comply with the provisions of AFI 33-112, Information Technology Hardware Asset Management. Requests for maintenance/repair of ITAM shall be coordinated with the COR and organizational Client Support Administrator (CSA) or Computer Network Control Center (CNCC).

1.14 FACILITY MANAGEMNET/BUILDING CUSTODIAN DUTIES

1.14.1 Facility Manager /Quality of Life/Self Help Monitor: The Contractor shall appoint a primary and alternate facility manager and perform facility manager duties IAW TAFB Handbook 32-9001. The Contractor shall provide to the CO/COR, the name(s) of the employee(s) responsible for Facility Manager, Alternate Facility Manager. The Facility Manager(s) alternate duties and responsibilities are set forth in TAFB Handbook 32-9001, chapters 1 through 11 for assigned facilities. The Facility Manager(s) shall identify routine maintenance and services work on AF Form 332 and submit to the Organizational Commander for signature, provide copies to FD/FC and submit to Base Civil Engineers within 3 work days. The Facility Manager(s) shall be the Supply and Munitions Management point of contact for Quality of Life/Self-help requirements. See Tinker Air Force Base. See appendix 7 for utilization of facilities. The Facility Manager(s) shall be responsible for their assigned facilities and they shall be maintained in a clean, safe and professional manner.

1.14.2 Facility Repair: The Contractor shall function as Building Custodian for facilities furnished (Appendix 7), and shall prepare and submit Initial work requests within 24 clock hours of problem identification. Submitted work orders with Work Order numbers will be sent to the COR electronically. Safety and security deficiencies shall be reported immediately. The Contractor shall follow-up on work order requests every 30 work days until required repairs are accomplished. The Contractor shall be responsible for reimbursing the government for damages to the facilities caused by the Contractor personnel. The Contractor shall ensure routine work request shall be phoned in to the C.E. customer service desk.

1.14.3 Policing of Grounds. The Contractor shall be responsible for policing assigned grounds to include sidewalks, storage, and parking areas. The Contractor shall ensure grounds around the facilities and interior shop areas, which the Contractor occupies, are swept free of debris and litter IAW AFI 32-2001, TAFBI 32-2001 and TAFBH 32-9001. This includes 50 feet from the outside wall of facilities, 5 feet inside and outside of perimeter fences.

1.15 VEHICLES. The Contractor shall provide the required vehicles to ensure compliance with the contract. The Contractor shall bear all operation and maintenance costs associated with vehicles. The Contractor shall furnish replacement vehicles to ensure their availability to meet the PWS requirements. Additionally, the Contractor shall provide a letter signed by the site manager to certify that all vehicle operators are authorized by applicable federal and state agencies to operate vehicles. Updates to this letter are required as changes in personnel occur. The Contractor shall comply with AFMAN 24-306, Operation of Air Force Government Motor Vehicles.

1.16 PRECIOUS METALS RECOVERY PROGRAM (PMRP): In accordance with AFI 23-101, Chapter 6, T.O. 00-25-113 and DoD 4160.21-M, the contractor shall appoint a PMRP manager who will be designated as the Installation Manager of the program. The Contractor shall maintain a list of the installation organization’s PMRP monitor’s/alternate’s name, phone number, location and, as applicable, type of recovery equipment, kind of precious metals scrap generated, and the kind of fine precious metals and high precious metals content items used. The Contractor shall ensure that all base agencies or AF activities have established protection requirements for fine precious metals, precious metals bearing scrap and high content precious metals bearing items; perform prescribed reconciliations of the various accounts on base, document and report findings and track to resolution. The Contractor shall submit findings to FD/FC and COR NLT than 2 working days following the discovery of an out-of-compliance item.

1.17 SECURITY REQUIREMENTS.

1.17.1 The Contractor shall be responsible for safeguarding Government property provided for Contractor use. At the close of each work period, Government real property, equipment, materials and unattended storage areas shall be secured. The Contractor shall conform to the provisions of AFI 31-101; AFI 10-245, Chapter 2; AFI 31-501, Chapter 10; AFI 16-1406; TAFB Plan 31-101; TAFB Plan 10-2 and TAFB Plan 19-2 for safeguarding the Government furnished facility and material contained herein.

1.17.2 The Contractor shall possess or obtain an appropriate facility clearance, SECRET, prior to performing work on a classified Government contract. The Government will conduct background investigations for required clearances and the Contractor shall reimburse the Government all associated costs. The Contractor shall apply for personnel security clearance within 5 workdays after receipt of facility clearance or within 5 work days after award of the contract if the Contractor possesses a facility clearance. The Contractor shall request security clearances for personnel requiring access to classified information within 15 work days after receiving a facility clearance, or if the Contractor is already cleared, within 15 work days after contract award. Requests for Contractor security clearances shall be kept to necessary requirements to perform the contract. The following personnel shall have a SECRET security clearance: Contract Manager, Alt. Contract Manager, Supply and Munitions War Reserve Material Managers. The Contractor shall obtain favorable National Agency Check investigations for its employees for entrance to restricted areas. The Contractor shall notify 72 SFS (Security Forces Squadron) 30 calendar days before on base performance of the contract. The notification shall include:

a. Name, address, and telephone number of company representatives.

b. The date contract begins, the contract number and contracting agency.

c. The highest level of classified information which contract employees require access to.

d. The location(s) of contract performance and future performance, if known.

e. Any change to information previously provided under this paragraph.

1.17.3 The Contractor shall ensure the following pass and identification items required for contract performance, are obtained for employees and non-Government owned/leased vehicles:

a. AFMC Form 387, “Air Force Material Command Identification Credential”.

b. AF Form 1199D, “USAF Restricted Area Badge”, or locally developed badge.

c. AF Form 75 “Visitor Pass”.

d. AF Form 483 “Certificate of Competency”.

e. CAC Identification Card.

1.17.4 The Contractor shall retrieve identification media (i.e. Common Access Card (CAC)) from employees who depart for any reason before contract expires; e.g. terminated for cause, retirement, etc.

1.17.5 No unauthorized computers (laptops) or software shall be used on Government computer systems.

1.17.6 The Contractor shall maintain a current list of employees. The list shall include employee’s name, social security number and level of security clearance. The list shall be validated and signed by the Contractor’s Facility Clearance Officer (FSO) and provided to the FD/FC and 72 SFS prior to contract start date. Updated listings shall be provided when an employee’s status or information changes.

1.17.7 The Contractor shall appoint a security manager for the on base long-term visitor group. The security manager may be a full time position or an additional duty position. The security manager shall provide employees with training required by DOD 5220.1-R and AFI 16-1404, Information Security Program. The Contractor shall establish a Security Program Plan IAW AFI 31-501 and AFI 16-1406, Industrial Security and provide initial and follow on training to Contractor personnel who work in Air Force controlled/restricted areas. Air Force controlled areas and restricted areas are explained in AFI 31-101 Integrated Defense and AFI 10-245, Antiterrorism.

1.17.8 The Contractor shall comply with AFMAN 17-1301, “Computer Security (COMPUSEC)” “Information Assurance (IA) Awareness Program”. Also AFMAN 17-1203 “Information Technology and Asset Management (ITAM)”.

1.17.9 Personal Information (PII) maintained in a System of Records (SOR) accessed or handled by contractors on behalf of the Air Force shall be required to comply with AFI 33-332, para 1.1.2.3.

1.17.10 For Official Use Only (FOUO): The Contractor shall comply with DOD Regulation 5400.7 AFSPCSUP1, Chapters 1-8 Air Force Freedom of Information Act Program (FOIA), and AFI 35-101, Public Affairs Responsibilities and Management.

1.17.11 The Contractor shall comply with DOD Regulation 5400.7 AFSPCSUP1, Chapters 1-8 Air Force Freedom of Information Act Program (FOIA), and AFI 35-101, Public Affairs Responsibilities and Management.

1.17.12 The Contractor shall comply with AFI 71-101V1, Chapter 1 and Attach. 1, Criminal Investigations. Contractor personnel shall report to an appropriate authority any information or circumstances they are aware may pose a threat to the security of DOD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial base assignment.

1.17.13 The Contractor shall develop an operating instruction (OI) for internal circulation control protection and to regulate entry into Air Force controlled areas during normal, simulated and actual emergency operations. The OI shall be written in accordance with AFI 31-101, TAFB PLAN 31-101, TAFB PLAN 31-101, AFI 10-245, and coordinated through 72 SFS. Controlled areas shall be monitored, and a primary and alternate controlled area monitor shall be appointed IAW TAFBI 31-101.

1.17.14 The Contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where Contractor personnel shall work.

1.17.15 On Base Cleared Facilities: Contractors shall comply with AFPD 31-6 “Industrial Security” controlled area requirements. The 72d SFS will approve the establishment, construction, and modification of all Contractors designated controlled areas before they may be used for the storage of classified materials.

1.17.16 The Contractor shall appoint, in writing, a primary and alternate person to manage War Reserve Material Program in accordance with AFI 25-101.

1.17.17 Additional Security Requirements: IAW DOD 5200.1-R, AFI 16-1404, the Contractor shall comply with Air Force Systems Security Instruction (AFSSI) requirements such as: Communications Security (COMSEC), COMPUSEC for Operational Systems, Security Awareness, Training, and Education (SATE) Program, Emanations Security (TEMPEST), AFI 10-701, Operations Security.

1.17.18 Reporting Requirements: The Contractor shall comply with AFI 71-101, V4, Counterintelligence Awareness and Briefing Program, requirements. Contractor personnel shall report to Security Forces Squadron any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

1.17.19 Personnel Security: Contractor personnel requiring unescorted entry to restricted or other sensitive areas designated by the Installation Commander shall…