Attachment_3_-_Addendum_to_52.212-1_Instructions_to_Offerors_Commercial_Items.pdf

ATTACHMENT 3

ADDENDUM to 52.212-1 -- Instructions to Offerors Commercial Items (Jan 2017)

The proposed instructions in this section are designed to assist offerors in preparing a complete response that reflects a full understanding of the approach proposed to accomplish all work required herein. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors.

Please ensure a Wide Area Work Flow (WAWF) account has been initiated or is already established. All invoices shall be submitted using WAWF. Use of WAWF will speed up your payment processing time and allow you to monitor your payments status online. To get more information about how to register for WAWF contractors can go to the following web site and download the Contract Pay information:

http://www.dfas.mil/contractorsvendors.html

The Offeror must be registered and current in the System for Award Management website (https://www.sam.gov/portal/public/SAM/); no exceptions.

Failure to meet a requirement may result in an offer being ineligible for award.

The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror’s proposal. The offeror’s proposal must convey to the Government that the offeror is capable; possesses sufficient technical expertise and experience; possesses sufficient resources; and is able to plan, organize, and use those resources in a coordinated and timely fashion such that technical requirements will be achieved.

(1) Submission of Offers:

a.) Interest parties capable of providing the specified services must submit a written offer via email directly to Contract Specialist Ms. Stephani Preusser, stephani.preusser.1@us.af.mil and Contracting Officer, Ms. Brandy Williams, brandy.williams.8@us.af.mil not later than the solicitation due date and following the instructions within this solicitation.

b.) Document Content File Format – The minimum font size for the proposal pages is 12 pitch. Proposals shall be submitted on 8 ½ x 11 paper, except for fold-outs used for charts, tables or diagrams, which may not exceed 11 x17. Required documents should be submitted via electronic email with a request receipt, and should be clearly marked as to volume number, title, copy number, solicitation identification and the Offeror’s name, address, CAGE Code, and DUNS number.

c.) Do not send as an executable or .exe file. Email size shall not exceed five (5) megabytes. Documents may be compressed (zipped) using WinZip 8.1 or later version. Any corrupted file or media containing a virus could result in the offer not being considered for award.

d.) To ensure software compatibility use a word processing and spreadsheet program compatible with Microsoft ® Word 2007 ® and Microsoft ® Excel 2007 ®. PDF is Adobe ® Portable Document Format.

http://www.dfas.mil/contractorsvendors.html https://www.sam.gov/portal/public/SAM/ mailto:stephani.preusser.1@us.af.mil mailto:brandy.williams.8@us.af.mil e.) Solicitation Questions:

Any questions relating to this solicitation and attachments shall be submitted in writing by email addressed to the Contract Specialist and Contracting Officer noted in paragraph (1)(a) above by 10:00 AM Central Time on 28 July 2017. Any questions received after this date need not be considered due to time constraints of the solicitation.

f.) Offeror’s proposals are due by 10:00 AM Central Time on 18 August 2017. The response shall consist of a cover letter and two (2) separate volumes: Volume 1 - Technical Capability and Volume II – Pricing.

Cover Letter shall include the following:

- Small Business Status/Categories as appropriate

- Company point of contact with email, phone and facsimile number

- Cage Code & DUNS number

- A statement that your company understands the requirements specified in the Performance

Work Statement (PWS) and will meet the performance standards and requirements therein.

- A statement that your company does or does not take exception to any of the requirements of the PWS or terms/conditions of the resulting contract.

Volume I -Technical Capability Technical proposals shall be no more than 15 pages one sided. Each offeror must submit one (1) original and one (1) redacted copy. The redacted copy must have the following removed;

company names, logos, the word “incumbent” or similar words meaning the same, and proper names of persons. The Technical Factor will receive an adjectival rating of Technically Acceptable/Unacceptable as defined below. The sub-factor ratings will be used to determine an overall rating for the factor. An offer rated as technically unacceptable in any sub-factor will result in an overall rating of unacceptable and will not be eligible for award.

Volume II – Price

Cost/Price will be evaluated for reasonableness and completeness. Other than Certified Cost and Pricing Data may be requested. Pricing shall be included in the proposal and submitted on the Pricing Schedule (Attachment 2).

Period of Acceptance of Proposals: The Offeror agrees to hold the prices in its offer firm for 90 days from the date specified in receipt of proposals.

ANY PROPOSALS RECEIVED AFTER DESIGNATED CLOSING DATE AND TIME NEED

NOT BE CONSIDERED FOR AWARD.

(End of Addendum)