Q and A_Amend 3.xlsx
XLSX spreadsheet 28 KB Posted
- Solicitation number
- FA8051-25-R-2002
About this file
This file is a Questions and Answers (Q&A) document for the Advanced Meter Reading System (AMRS) Metering Implementation project at FE Warren Air Force Base in Wyoming. The solicitation is a 100% set-aside for SBA Certified Women-Owned Small Business (WOSB) Program, with a proposal due date of 4 August 2025. The project involves installing 55 new electric meters, 19 new patch panels, and associated network cabling across multiple buildings on the base, with specific requirements for meter installation, communications infrastructure, and coordinating power outages.
Key technical details include requirements for NEMA 4 and NEMA 4X enclosures, Buy American Act compliance for meters, and specific installation guidelines for meters and communications equipment. The government will provide IP addressing and network switch connections, while the contractor is responsible for design, installation, and coordination with base personnel. The project requires a certified Professional Engineer (PE) and BISCI-certified personnel, with the contractor responsible for design, installation, pre-commissioning, and final commissioning of the advanced metering system.
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Questions & Answers
| FE WARREN AFB AMRS | FA805125R2001 Atch 8 | |||
| SOW dated 18 Jul 2025 | ||||
| QUESTION # | REFERENCE | STATEMENT (Use this column when text is desired to preface a question for Clarity) | QUESTION | GOVERNMENT RESPONSE |
| 1 | General | Are the primary transformers serving the buildings owned by FE Warren AFB or by the utility company? | The primary Transformers are owned by the UP | |
| 2 | SOW Appendix 1 FEW1 table & Installation Note 3 | "Mission critical, denoted as MC, facilities shall require late night or weekend outages and have longer lead times for power outage scheduling" | No line item in FEW1 table is identified as MC, please confirm there are no Mission Critical buildings on this site. | SOW Appendix 1 was updated to identify the Mission Critical (MC) Buildings on FE Warren AFB |
| 3 | SOW Appendix 1 FEW1 table & Installation Note 4 | "Outside normal duty hour OND shall require late night or weekend outages" | No line item in FEW1 table is identified as OND, please confirm no building has been identified as requiring outside normal duty hour outages at this time. | SOW Appendix 1 was updated to identify the OND Buildings on FE Warren AFB |
| 4 | SOW Appendix 3, 1.3 | "All new communications equipment and metering devices are required to be enclosed in a lockable NEMA 4 or NEMA 4X enclosure" | Please confirm all new electric meter enclosures are required to be NEMA 4 for interior installation. | Reference Appendix 3 in SOW as to when NEMA 4 or 4X Meters are required |
| 5 | SOW 4.1 vs 4.1.3 | SOW Section 4.1 states "Contractor shall coordinate with the base customer service. CE POC, and facility users for requested power |
outages, a minimum of twenty-one (21) calendar days in advance of the needed outage".
| SOW Section 4.1.3 states "The contractor shall submit the completed form a minimum of fourteen (14) calendar days prior to the requested outage date for non-mission critical facilities. | Confirm the minimum required days for non-mission critical outage request. | See SOW Section 4.1.3- 14 days minimum | ||
| 6 | General | Will CAD drawings be provided after award for design or will the included PDFs serve as only documents to complete design scope? Please confirm. | The Government will only provide CAD drawings when/if available | |
| 7 | General | When trenching through roadways and driveways, is concrete a suitable replacement material? | Any new work shall match existing /adjacent material | |
| 8 | SOW Appendix 1 FEW1 table vs Appendix 7 | Buildings 321and 1591 are provided in the floorplans with the label " Need To Survey" however they are not included in Appendix 1 Table FEW1. Will these building be added to the table? | Bldg. 321 and 1591 have been removed from the SOW floor plans | |
| 9 | SOW Appendix 1 FEW1 table vs Appendix 7 | Bldg. 215 is provided in the floorplans and identified in the Patch Panel table FEWPP1, however it is not included in Appendix 1 Table FEW1. Will this building be added to the table? | Bldg. 215 has been removed from the SOW floor plans | |
| 10 | General | Are there any exterior MDPs that will require boring vs standard trenching? | This is a design build project; the means and methods are the contractor's responsibility | |
| 11 | General | Will the site walk sign in sheet be provided to everyone? | Yes, it was already been posted on SAM.GOV as Amendment 2 |
| 12 | General | Are any of the proposed meter sites (and/or corresponding comms rooms) considered SCIFs and/or areas where escorts are required? If so, will there be limitations on electronic devices that can be brought into those work areas? | No work is be permitted within or transitioning through a SCIF for the FE Warren AFB project | |
| 13 | General | Assuming these new meter installations are to communicate to a local EEDRS AMRS server and the Air Force’s MDMS systems, does the existing system at F.E. Warren have an ATO in place? | ATO is not the contractor's responsibility for the FE Warren AFB Project | |
| 14 | General | Will the contractor be required to perform new system/device cyber-security credentialing in accordance with UFGS Div. 25 typical requirements? a) Will the contractor be required to have cyber-security subject matter experts who have the usual and customary cyber-security credentials (Level 2, etc.)? | ||
| b) Please confirm that there are no RMF Cybersecurity documentation/system credentialling for this project. | a. No |
b. RMF is not the contractor's responsibility
| 15 | General | Will the project have any limitations on field work hours? E.G. can meter installation work be performed on weekends or during "after hours" if those time periods are more convenient for the scheduling of any outages that maybe required? a) Will there be any “no-work” periods due to seasonalities? On some DOD projects, the Base CES will have a “no outside work” restriction during winter months. | Scheduling work is the contractor's responsibility to coordinate | |
| 16 | General | As part of the proposal, will a SF30 or SF1449 be required to be submitted with the technical and price proposals? | SF 1449 is an award form and SF 30 is a modification form; these are not required for your technical and price proposals. | |
| 17 | General | Is the EPMS part of the scope of this project? | If not, who is responsible for mapping the data from the new meters? | Data mapping is not the contractor's responsibility for the FE Warren AFB Project |
| 18 | Where are the existing electrical meters mentioned in the spec installed currently? | Meter specification is guidance | ||
| 19 | Where are the gas and water meters referenced in the spec installed currently? | No gas or water meters are required for the FE Warren AFB SOW | ||
| 20 | Can we get a schematic for the meter panel shown on page 36 (AFEC AMRS) | No | ||
| 21 | Can we get the spec for the 19” AMRS rack mounted servers? | Servers are not required for FE Warren AFB SOW | ||
| 22 | Of the 55 new meters and CT’s that are needing installed, how many of them are currently being metered and we are just upgrading to the “Advanced Metering | See SOW - Appx 1 - Item 1 contractor shall purchase and install all New Meters. No legacy meters are part of FE Warren AFB SOW | ||
| 23 | Can you identify which buildings have Historic considerations? | The Government will be provided post-award | ||
| 24 | Can you extend the bid due date? | The bid due date shall be extended for FE Warren AFB proposals | ||
| 25 | Solicitation | As Questions are due to the Government on 14, July 2025, will the Government extend the current proposal due date to 10-working days after Answers are returned to Contractors? | The bid due date shall be extended for FE Warren AFB proposals | |
| 26 | Solicitation | Will the Government be providing an SF1442/30s? | SF 1449 is an award form and SF 30 is a modification form; these are not required for your technical and price proposals | |
| 27 | Solicitation | Is a Bid Bond required? | The Government requires Bonding on all construction contracts | |
| 28 | Solicitation | If proposing as a Joint Venture, does the Government require a copy of our Joint Venture Agreement? | Please provide the Government a copy of the Joint Venture Agreement when submitting your proposal | |
| 29 | Solicitation | Solicitation instructions state there is a 30 page limitation for the entire proposal, which is comprised of two volumes. Are Volumes I and II to be one document? | Yes, the proposal shall be one document | |
| 30 | Solicitation | Solicitation states the Contractor is to be the DOR. Will the Government allow the DOR to be a sub-contractor to the Contractor for this project? | Yes | |
| 31 | Solicitation | Will the Government allow the Contractor's Superintendent to also be the H&S and QC Manager? | Yes | |
| 32 | Solicitation | Will the Government allow dual-hatting the positions of Superintendent/Safety? | Yes | |
| 33 | Solicitation | Solicitation states contractor personnel requirements are Site Superintendent, Health & Safety Manager and QC Manager who are required to be onsite 100% of the time. With this being a multi-building project in different locations, is full-time onsite considered to be on the base? | Yes | |
| 34 | Solicitation | Please confirm how many hard copies of each item on Deliverables table is required to be provided by Contractor? Is it 1 copy per Entity (3 total per the table)? | See SOW, Table 5.0 'Deliverables' - 1 per entity | |
| 35 | Solicitation | Please confirm Address where hardcopy deliverables are to be delivered to? | The Government will provide post-award of the FE Warren AFB project | |
| 36 | Solicitation | Please confirm if CAD As-builts will be provided by the Government to the successful Contractor for use in developing new drawings for subject Project? | The GOV will provide relevant drawings requested if available | |
| 37 | Solicitation | Item 8 | The Solicitation includes Design effort. Typical design effort is 180days. This will leave 180 days for procurement, installation, pre-checks, and commissioning. Would the GOVT consider a POP of 545 days, 180 days design + 365days installation, commissioning, and checkout? | The Government will not consider a Period of Performance of 545 |
| 38 | SOW 4.1.1 | Please advise which Building(s) will require Escorts for work to be performed? | See SOW, App 1, Item 1, Table FEW1, "Notes" section (column on the far right) | |
| 39 | SOW 4.1.1 | Please confirm if Government will provide Escorts as required to complete the work? | See SOW sect. 4.1.1, GOV to provide Escorts when available and if coordinated by the Contractor well in advance. | |
| 40 | SOW 4.1.3 | Is Contractor required to provide any temporary power for buildings during the required electrical utility outages? | No, see SOW Section 4.1.3 | |
| 41 | SOW Item 2 | Patch Panels | 55 new meters are called out to be provided and installed, but only 19 new patch panels are called out to be provided and installed. Is it assumed (unless otherwise noted) each of the network cables required for Meter installation are routed to the COMM room within the same building, to be terminated on existing patch panel? | Yes |
| 42 | SOW Item 2 | Network Tie in | Please confirm all network ties for new network category and fiber cabling at copper and fiber switches will be made by the GOVT? | Final connection to the base network switch is not the contractor's responsibility for the FE Warren AFB project |
| 43 | Appendix 2 | IP Addressing | Please confirm IP Addressing will be provided by the GOVT and recorded by the Contractor on the provided sheet to be turned in as part of the Closeout document process? | Correct, the IP addresses will be provided by the GOV upon receiving an RFI from the Prime Contractor. See App 4 flowchart "Final CWP RFI: Security Settings And IP Addresses" |
| 44 | SOW 5.8.7 | SOW indicates meters are to comply with Buy American Act. All of the listed pre-approved meters in the Meter Specifications have a Country of Origin in Canada or Mexico. Is this acceptable by the Government? | All meters shall comply with the Buy American Act. The Head of the Agency shall not waive this requirement | |
| 45 | Appendix 5 | Commissioning states "Meter and Communications Installation Contractor" shall be present for the Final Commissioning. Is this person a representative of the Manufacturer of the installed meters? | No, this person will be a previously authorized Rep for the "Prime Contractor", i.e. Site Superintendent or Project Manager | |
| 46 | Appendix 5 | Please advise who the "Communications" Installation Contractor is. Is this the Contractor who installs the category and fiber optics cabling? | Yes- see SOW 3.1 Qualified Personnel | |
| 47 | Appendix 3 | 1.1 Electric Meter Specifications | What is the purpose of the step down transformer compatible with the system voltage being monitored with a secondary voltage of 95-120v? | This is an AMRS Government Requirement |
| 48 | Appendix 3 | 1.1 Electric Meter Specifications | Is it acceptable to install Meters in the same enclosure if the Manufacturer allows? | No, one meter per enclosure |
| 49 | Appendix 3 | 1.3 Meter Installation Guidelines "It is the responsibility of the Contractor to design and install CTs of the appropriate amperage and size to accommodate the full load of the existing gear." | SOW includes a list of Electric Services which the contractor is to provide meters for. Are the amperage ratings the full load gear ratings or the breaker sizes? |
Per SOW - Appx 1 - Item 1 "All voltage and amperage noted in Table FEW1 is the responsibility of the contractor to field verify prior to design."
| 50 | Appendix 3 | 1.3 Meter Installation Guidelines | Please clarify what is intended by the statement, "Meters shall have control power regardless of breaker position"? | All Meters must be functional even if the building's main breaker/disconnect is turned off |
| 51 | Appendix 3 | 1.4 Cabling Installation Guidelines | Where fiber is between 2 buildings for connection of the meter network, does existing conduit infrastructure exist or does the contractor need to install new conduit and repair landscaping/ irrigation/ concrete/ asphalt? | See " Installation Notes" item 9, if the design requires trenching, new material is required with final condition to meet existing |
| 52 | Appendix 3 | 1.4 Cabling Installation Guidelines, 2.0 ARMS Compatible GAS Meter Specifications, 3.0 ARMS Compatible Water Meter Specifications | Please confirm if there are any Gas or Water Meters which should be included? If there are, please provide floor plan layout of each location of Gas and Water Meters. Please provide schedule of Gas and Water Meters to be provided. | Per SOW Appendix 1, there are no gas or water meters nor connections required for FE Warren AFB project |
| 53 | Appendix 3 | 1.3 Meter Installation Guidelines | Is a field level server required for the metering or will all data be pulled direct from each meter? | Server and installation by contractor is not required nor part of the Scope for FE Warren AFB project |
| 54 | Appendix 3 | 1.3 Meter Installation Guidelines | Will the contractor need to provide software and related software licenses for this project to the Government? | No not part of the scope for the FE Warren AFB project |
| 55 | Will the use of plenum rated cable installed free air be allowed where above ceiling even if no cable tray is present? | Yes, plenum cable is acceptable for the FE Warren AFB project |
| 56 | 120v power for fiber converter and heaters within the Meter Enclosure will be needed at the SS108 Switchgear Metering. Is 120v 1-2 20a circuits available for the successful contractor to use? | No |
| 57 | If no 120v power is available at the SS108 switchgear location, will contractor need to include provisions for 120v power to this location? Where can the power be sourced from. | This is a design build project; means and methods are the contractor's responsibility |
| 58 | How will final setup of meters be verified by Government? | See SOW - Appendix 5 |
There will be a "25% Pre-Commissioning" as well as a "Final Commissioning" performed by the Government
| 59 | Will the Government please provide specs on ARMS compliant patch panels to be bid with this project? | See SOW - Appendix 1 - Item 2 | ||
| 60 | How much down time should the contractor expect with waiting for access to the COMM Rooms? | Coordination for access to all rooms is the contractor's responsibility. Per the "Installation Notes", item 6 in the SOW, it is recommended & required to schedule all work in advance with all affected base units for FE Warren AFB project | ||
| 61 | What are the switchgear voltage/amperage ratings at SS108. | 13800 VAC/ 1200 Amp | ||
| 62 | Please identify location (at each end) of existing conduit duct system tie in point for Fiber Connection between B1250 and SS108. | This is a design build project; means and methods are the contractor's responsibility | ||
| 63 | Please advise what is meant for EM1 and EM2 as listed on the SOW Meter List/ Schedule? Please reference lines 4, 5, and 6 for B150, 151, and 152 amongst other lines referencing EM1 and EM2. | SOW Appendix has been updated | ||
| 64 | Please provide survey's of B321 and 1591 showing the Electric Room and Comm Room. | These buildings are not in scope for the FE Warren AFB project | ||
| 65 | Is a lift required for high ceiling areas in Bldgs. 314 & B150? | Contractor to make determination based on approved design for the FE Warren project | ||
| 66 | The OSP route from B-1250 Comm Room to the SS108 Feeders. The note on the prints say approx. 3000 ft of OM4 for this run. We've noted a run over 4,000 ft based on the sheet scale and route provided. | Is OM4 appropriate for this application/distance? | This is a design build project; means and methods are the contractor's responsibility. Contractor shall provide a fully functional product please see the SOW | |
| 67 | How many handholes/ manholes are located in the existing pathway from SS108 to B1250? | Will be provided post-award | ||
| 68 | Meters allow for daisy-chained Ethernet connection. Is this connection type allowed by Government or will contractor need to provide singular network data connection to each individual meter? | "Daisy-Chain" is not allowed for the FE Warren project | ||
| 69 | For the meters at SS108, will 2 separate 12-strand fiber optic cables be required - one for each meter? | This is a design build project; means and methods are the contractor's responsibility | ||
| 70 | SOW indicates "ARMS Compliant Patch Panels". Please provide specification for ARMS Compliant Patch Panels. | See SOW Appendix 1 Item 2 | ||
| 71 | Are the new ARMS compliant patch panels to be 24-port or 48-port? | 24 port | ||
| 72 | Please provide specification or basis of design for the media converters to change the fiber optic signal to ethernet. | This is a design build project; means and methods are the contractor's responsibility | ||
| 73 | Are there any buildings which will require after normal business hours for installation? | SOW Appendix 1 OND | ||
| 74 | Is drilling a through hole with nut, washer, and bolt connection to Electrical bus acceptable to the Government for voltage reference on the new meters? | Only if there are no existing Voltage Taps | ||
| 75 | Will the Government require 3rd Party UL Certification on all gear with drilled and tapped buss for meter voltage reference? | No | ||
| 76 | Atch 1 | Where do the meters need to report? | Server is not the contractor's responsibility for the FE Warren AFB project | |
| 77 | Atch 1 | Where do the meters report: Do we need to supply a separate software package? | No, software is not part of the FE Warren AFB project | |
| 78 | Atch 1 | Where do the meters report: Is it going to report to the existing BAS/Scada system? | No, this is not part of the FE Warren AFB project | |
| 79 | Does the network for the meters reside on COINE V2? This info is required for ATO purposes | ATO is not the contractor's responsibility. Contractor's responsibility ends at the patch panel. | ||
| 80 | Atch 1 | Please confirm there are no RMF cybersecurity documentation responsibilities for the contractor associated with this project | No RMF associated with FE Warren AFB project | |
| 81 | Atch 1 | Please confirm which building locations require an outdoor NEMA 4X enclosure. If none, we will assume all locations are to be mounted indoors. | See SOW - Appendix 3 |
NEMA 4 interior and NEMA 4X exterior for the FE Warren AFB project 82 Would the government be willing to make an exception to drop the Certified Professional Engineer (PE) and only require the BISCI certification? The Government shall not make any exceptions to the Certified Profession Engineer (PE) and BISCI certifications personnel. If the SOW states a certication is needed then it is needed for the FE Warren AFB project.
&"Arial,Bold"Advanced Meter Reading System (AMRS) Metering Implementation, Davis-Monthan AFB, AZ
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