Attachment 3 Solicitation - FA700026Q0089 v2.pdf

This is a Solicitation/Contract/Order for Commercial Products and Commercial Services (Standard Form 1449) issued by the United States Air Force Academy for the USAFA DFBI Herbarium Digitization Project.

The solicitation seeks a complete, end-to-end digitization and transcription solution for the USAFA Herbarium Collection, estimated to contain between 1,800 and 2,400 specimens. The contractor will be compensated via a single firm fixed price covering all labor, travel, equipment, and other costs necessary to prepare, handle, barcode, image, and transcribe the entire collection. Compensation is guaranteed regardless of whether the final specimen count falls on the low or high end of the estimate. The deliverable is priced as one lot with a delivery deadline of December 16, 2026. Inspection and acceptance will occur at both the contractor's destination and the HQ USAFA Division of Basic Sciences location (DoDAAC F4BWB0) in Colorado Springs. Payment will be processed through the Wide Area Workflow (WAAWF) system using an invoice and receiving report for the fixed price line item. The solicitation is restricted to small businesses and carries a contract ceiling of $10,000,000. The solicitation incorporates numerous FAR and DFARS clauses, including requirements for item unique identification, Buy American-Balance of Payments certification, and prohibition on covered defense telecommunications equipment. The contracting officer is Melinda Lingley, reachable at 719-333-2862, with an offer due date of August 20, 2026 at 10:00 AM.