COMBINED SYNOPSIS Caps Flight Cadet Officer_Service_Parade.pdf

Combined Synopsis/Solicitation

IAW FAR 12.603

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotations (RFQ) under solicitation number FA700024Q0108 in accordance with Federal Acquisition Regulation (FAR) 16.505, FAR part 12 and 13.

The associated North American Industry Classification System (NAICS) is 315990, the Product Service Code (PSC) is 8405. This acquisition is small business set aside. All responsible sources may submit a quote, which if received timely, will be considered by the 10th Contracting Squadron, USAF Academy

(USAFA).

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1 listed below. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

I. DESCRIPTION OF REQUIREMENTS

The purpose of this combined synopsis and solicitation is for the purchase and delivery of Cadet and Officer Flight Caps, Cadet Service Caps, and Parade Caps in accordance with: Attachment 1 MIL-C- 3261-980922-Mens G Cap, Attachment 2 LOE MIL-C-3261-110908-Officers Mens Cap, Attachment 3 MIL-C-44130-910111-Womens G Cap, Attachment 4 LOE MIL-C-44130-170509-Officers Wms Cap and Attachment 5 - Cadet Service and Parade Cap Specifications, Attachment 06 - MIL-DTL-3261G - 230531-Mns G Cap, Attachment 07 - MIL-DTL-44130D - 190927- Wmns G Cap, Attachment 08 - Spec 490-231101-Cap Wheel Cadet, Attachment 09 - LOE MIL-C-44130-231102-Cadet Wmns G Cap, Attachment 10 - LOE MIL-C-3261G-230921-Cadet Mns G Cap. The contract line item (CLIN) structure is provided below.

CLIN Description Type Qty Units Unit Price Amount 0001 Cap, Officer, Flight, MNS FFP 800 EA $ $ 0002 Cap, Officer, Flight, WMNS FFP 355 EA $ $ 0003 Cap, Flight, Cadet, MNS FFP 1,200 EA $ $ 0004 Cap, Flight, Cadet, WMNS FFP 350 EA $ $ 0005 Cap, Service, Cadet, Unisex FFP 1,100 EA $ $ 0006 Cap, Parade, Unisex FFP 1,212 EA $ $ 0007 Cap, Officer, Flight, MNS, 1st Article FFP 1 EA $ $ 0008 Cap, Officer, Flight, WMNS, 1st Article FFP 1 EA $ $ 0009 Cap, Flight, Cadet, MNS, 1st Article FFP 1 EA $ $ 0010 Cap, Flight, Cadet, WMNS, 1st Article FFP 1 EA $ $ 0011 Cap, Service, Cadet, Unisex, 1st Article FFP 1 EA $ $ 0012 Cap, Parade, Unisex, 1st Article FFP 1 EA $ $

Total Price: $

Note: IUID labeling will not be required.

It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS

225.502 when comparing domestic and foreign offers. This requirement is for commercial items therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic.

The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000) must be completed and submitted with the quote; this provision is included in attachment #03 of this solicitation.

Delivery: Delivery must be F.O.B Destination to U.S. Air Force Academy, CO 80840. Any applicable shipping costs must be factored into the unit price(s) of the line item(s). Do not include a separate line item for shipping charges.

DELIVERIES MUST BE MADE WITHIN 90 DAYS AFTER ORDER IS RECEIVED.

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies.

II. SOLICITATION INSTRUCTIONS

1. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote". All instances of the word "offeror" should be understood as "quoter". All instances of the word "award" should be understood as "purchase order".

2. The provision at FAR 52.212-1, Instructions to Offerors—Commercial (Oct 2018), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed and dated quotes via e-mail to:

Wanda Farr Email address is wanda.farr@us.af.mil Phone number is (719) 333-2796

Alternate contact: Attn: Ronald Wilson Email address is ronald.wilson.26@us.af.mil Phone number is (719) 333-4761

(2) Quotes must be submitted by 30 September 2024, 2:00 PM Mountain Daylight Time.

b. Late submissions. FAR 52.212-1(f) is amended as follows:

(1) Offerors are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before award is made and the contracting officer determines that accepting the late quotation would not unduly delay the acquisition.

mailto:wanda.farr@us.af.mil mailto:r@us.af.mil mailto:ronald.wilson.26@us.af.mil

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

c. Multiple awards. FAR 52.212-1(h) is amended as follows: “The Government will award a contract on an “all, some, or none” basis, multiple awards shall not be contemplated.”

d. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than September 27 2024, 10:00 AM Mountain Daylight Time. Questions may be emailed to the point of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

e. Quotation preparation instructions:

(1) General Instructions. The offeror shall submit their quote on company letterhead to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, Unique Entity Identifier (UEI), size of business, and warranty information.

Company Name:

Unique Entity Identifier (UEI):

Cage Code:

*Number of Employees *Total Yearly Revenue *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time:

Payment Terms:

Warranty:

FOB (Select): Destination Origin Shipping Cost included? Yes No

The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote.

(2) Specific Instructions. Quotes shall consist of three parts, as identified below.

(a) PRICE QUOTATION. Submit the price quote in accordance with the line item structure listed in this solicitation. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. The quoter shall hold the prices in its quote firm for 30 calendar days after the deadline for submission of quotes and shall include a statement in the quote confirming the quote's validity for 30 calendar days.

(b) DESCRIPTIVE LITERATURE. For the quote to be considered by the

Government, it must meet the salient functional, or performance characteristics specified in this solicitation. Clearly identify any brand names identified in paragraph I. DESCRIPTION OF REQUIREMENTS. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements. If the offeror has successfully provided these items to USAFA within the last five years, the offeror may identify the contract number that these items were provided to USAFA and the descriptive literature requirement may be waved.

(c) CONTRACT DOCUMENTATION.

(i) Quoters are required to be registered in the System of Award Management (SAM) (https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

(ii) Quotes must include a completed copy of the following provisions that require fill-in text:

• FAR 52.212-3 (“The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision”) .

• DFARS 252.225-7000, Buy-American - Balance of Payments Program Certificate.

(iii) If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

3. The provision at FAR 52.212-2, Evaluation—Commercial Items (Oct 2014), and the addenda listed below applies to this acquisition. The evaluation factors to be included in paragraph (a) of this provision are Solicitation Requirements, Technical Information and Price

ADDENDA TO FAR 52.212-2:

BASIS FOR OFFER.

a. This is a competitive acquisition in accordance with FAR part 12 and part 13. The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. Quotes will be evaluated as described below.

(1) Price Evaluation. The government will rank all offers by Total Evaluated Price (TEP). The TEP will be calculated by multiplying the unit price by the quantity to confirm the extended amount quoted for each CLIN. Next, all extended amounts will be added together to get to the total price proposed. All pricing shall be rounded to the nearest dollar. The total proposed price will be evaluated for fairness and reasonableness IAW FAR 13.106-3(a). If there is a conflict between the quoted unit prices and extended amounts, the unit price shall be used to determine the total evaluated price. Any discounts identified in the quote will be included in the evaluation of the total evaluated price. The lowest price quote may not necessarily be selected.

Next, the quote that has the lowest TEP, the quote will be evaluated for Technical Acceptability and assigned a rating of “Acceptable” or “Unacceptable”.

(2) Technical Evaluation. The evaluation team will review the descriptive literature to determine if the quote meets the requirements identified in this solicitation. The technical information will be evaluated on an Acceptable/Unacceptable basis. To be considered “Acceptable,” the quote shall clearly meet the minimum requirements of the solicitation. If a quote DOES NOT clearly meet the minimum requirements of the solicitation, the quote will be rated “Unacceptable.” If the Quoter’s Technical rating is determined to be “Unacceptable”, the Quoter will no longer be considered for award and evaluation for that Quoter will stop. If the quote is rated “Acceptable”, the quote will http://www.sam.gov/ next be evaluated for Past Performance.

(3) Past Performance Evaluation. Past performance information will be based on the information gathered using the CAGE code submitted by the Offeror, utilizing the System for Awards Management (SAM) pulled from SAM.GOV, and in accordance with DFARS 252.213-7000, Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (Mar 2018). As a result, quoters will receive an “Acceptable” or “Unacceptable” past performance rating. A quoter will not be evaluated favorably or unfavorably if they do not have a record of past performance in SPRS under the PSC of the items being purchased. The Government reserves the right to use any Past Performance history source for verification.

b. If the lowest priced acceptable offer is judged to have an “Acceptable” performance assessment rating and is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that Quoter without further consideration of any other quotes.

If the lowest priced Quoter is not judged to have an “Acceptable” Technical and Past Performance ratings, the next lowest priced Quoter will be evaluated utilizing the methodology above, and the process will continue (in order by price) until a Quoter is judged to have an “Acceptable” Technical and Past Performance assessment rating or until all Quoter are evaluated.

c. The Government reserves the right to award on an "All or None" basis.

d. Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

4. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Oct 2018), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-4:

Text in paragraph (c) is deleted and replaced with the following:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b)).

Explanatory Note

1. Packaging and Marking:

a. Preservation and packaging shall be in accordance with standard commercial practice.

b. Boxes shall be marked to indicate the contract number, item number quantity, commodity, nomenclature, name of the contractor and "Mark For: FX7000.” The boxes within each shipment shall be marked as to the quantity shipped (1 of 5, 2 of 5, etc).

c. A bar code label must be attached to each garment, plus on each shipping carton. The bar code must have stock number, description, and quantity.

d. Packing Lists. A packing list shall be placed within box 1 of all shipments under this contract. The packing list shall clearly identify the total contents of the shipment and shall break down the contents of each numbered box.

2. Labels:

a. A removable paper ticket of commercial quality, reflecting the Cadet Store stock number, size, and a brief description in either code 39 or UPC bar code format shall be affixed to each bag as identified within the applicable specification therein. If it should become necessary to mix sizes in a shipping carton, a bar code label for each size included shall be affixed to that shipping carton.

3. Inspection:

a. Inspection of all items will be in accordance with ANSI standards, see www.ansi.org for additional information.

Links for Federal and Military specs and standards:

No Log In - http://assistdocs.com/search/search_basic.cfm Log In - http://assist.daps.dla.mil/online/start/ Additional link - http://apps.fas.gsa.gov/pub/fedspecs/

Links for Commercial standards:

http://www.astm.org/ http://web.ansi.org/ http://www.standardsglossary.com/iso1.htm http://www.iso.org/iso/home.htm http://www.complianceonline.com/

4. Clarifying information provided in specs for document location:

a. From our Specs:

Copies of specifications, standards, drawings, and publications required by contractors in connection with specific procurement functions should be obtained from the procuring activity or as directed by the Contracting Officer.

b. From other Gov’t Specs:

(Unless otherwise indicated, copies of federal and military specifications and standards are available from the Defense Automated Printing Service, Building 4/D, 700 Robbins Ave., Philadelphia, PA 19111-5094. Copies of Forest Service specifications 5100-86 and 5100-95 are available from USDA Forest Service, Missoula Technology and Development Center, Building 1, Fort Missoula, Missoula, MT 59804-7294. Copies of Forest Service specification 5100-501 are available from USDA Forest Service, San Dimas Technology and Development Center, 444 E. Bonita Ave., San Dimas, CA 91773.)

2.1.2 Other Government drawings. The following Government drawings form a part of this specification to the extent specified herein. Unless otherwise specified, the issues of these documents are those in effect on the date of the invitation for bids or request for proposals.

(Copies of Forest Service drawings are available from USDA Forest Service, Missoula Technology and Development Center, Building 1, Fort Missoula, Missoula, MT 59804-7294.)

2.2 Non-Government publications. The following documents form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those in effect on the date of the invitation for bids or request for proposal.

AMERICAN SOCIETY FOR QUALITY CONTROL (ASQC):

ANSI/ASQC Z1.4-1993 - Sampling Procedures and Tables for Inspection By Attributes (Copies are available from the American Society of Quality Control, 611 East Wisconsin Ave., Milwaukee, WI 53202.)

http://www.ansi.org/ http://assistdocs.com/search/search_basic.cfm http://assist.daps.dla.mil/online/start/ http://apps.fas.gsa.gov/pub/fedspecs/ http://www.astm.org/ http://web.ansi.org/ http://www.standardsglossary.com/iso1.htm http://www.iso.org/iso/home.htm http://www.complianceonline.com/

5. Packaging and Marking:

Shipping Carton Markings. Shipping carton(s) shall be marked to indicate the title of the contract (i.e., Caps, Flight, Officer, and Service), the contract number, contractor's name and the NSN. Each carton shall be "MARKED FOR": F4BR31.

Packing Lists. A packing list shall be placed within box I of all shipments under this contract. The packing list shall clearly identify the total contents of the shipment, and shall break down the contents of each numbered box.

6. Bar Codes: See Attached Sample Bar Code (Attachment 1) An adhesive label of regular commercial quality, reflecting the Cadet Issue Division stock number, size (if applicable) and a brief description in either code 39 or UPC Bar code, shall be affixed too each individual package and on each shipping container. If it should become necessary to mix types of laundry bags within the shipping carton, bar codes labels for each size shall be affixed to that shipping carton.

A sample bar code label shall be submitted for the Government approval within 45 days of receipt of notice of contract award IAW First Article requirements per FAR 52.209-4, Alt I.

Submittals shall be made to:

10th Logistics Readiness Squadron Attn: Steven Norman or Kevin Salvione 2351 Sijan Drive USAF Academy CO 80840-2315

7. Hours of Delivery:

(i) Delivery of items under this contract shall be accomplished between the hours of 7:30 A.M. and 3:30 P.M. Monday through Friday, except as otherwise specified in the contract. No deliverables are to be made on Saturdays, Sundays or Federal Legal holidays, as shown below:

New Year’s Day – 1 January Martin Luther King’s Birthday – Third Monday in January Washington’s Birthday (President’s Day) – Third Monday in February Memorial Day – Last Monday in May Juneteenth – 19 June American Independence Day – 4 July Labor Day – First Monday in September Columbus Day – Second Monday in October Veterans Day – 11 November Thanksgiving Day – Fourth Thursday in November Christmas Day – 25 December

(ii) In the event a holiday falls on Saturday, the preceding Friday is observed as the holiday. If a holiday falls on a Sunday, the following Monday is observed as the holiday).

(end of addenda)

III. ADDITIONAL PROVISIONS AND CLAUSES.

The full text of each provision and clause can be viewed at https://www.acquisition.gov/browse/index/far (FAR), https://www.acquisition.gov/dfars (DFARS), and https://www.acquisition.gov/daffars (DAFFARS).

http://www.acquisition.gov/browse/index/far http://www.acquisition.gov/dfars https://www.acquisition.gov/daffars

IV. ATTACHMENTS TO THIS SOLICITATION

Attachment 01 MIL-C-3261 890922-Mns G Cap Attachment 02 LOE MIL-C-3261-110908-Officers Mns G Cap Attachment 03 MIL-C-44130 910111-Wms G Cap Attachment 04 LOE MIL-C-44130-170509-Officerss Wms G Cap Attachment 05 - Cadet Service and Parade Cap Specifications Attachment 06 - MIL-DTL-3261G - 230531-Mns G Cap Attachment 07 - MIL-DTL-44130D - 190927- Wmns G Cap Attachment 08 - Spec 490-231101-Cap Wheel Cadet Attachment 09 - LOE MIL-C-44130-231102-Cadet Wmns G Cap Attachment 10 - LOE MIL-C-3261G-230921-Cadet Mns G Cap Attachment 11 - Bar Code Sample Attachment 12 - Buy American Cert 252 225-7000 Nov 14 Attachment 13 - Solicitation - FA700024Q0108 Provisions and Clauses