WIFI Phase III Site VIsit Minutes.pdf

DEPARTMENT OF THE AIR FORCE

10TH CONTRACTING SQUADRON

USAF ACADEMY COLORADO

15 August 2024

MEMORANDUM FOR RECORD

FROM: 10 CONS/PKB

SUBJECT: Site Visit Minutes for WIFI Phase III, FA700024Q0062

1. Date: 13 August 2024, 09:00-1545 pm

2. Location: Bldg 8110 Arnold Hall Theater Vandenberg Harmon Hall Outdoor Tennis Courts

3. Members Present:

Name Office Symbol Kristin Heikkila 10 CONS/PKB Melinda Lingley 10 CONS/PKB Brianna Morphis 10 CONS/PKB Carol Beard USAFA A6 Paul Laqatta 10 CS Wayne Bachmeler 10 CS Taylor Hrupek Boingo Wireless, Inc Alex Soderquist Boingo Wireless, Inc Reginald Ingram Boingo Wireless, Inc William Sean Boyd Government Acquisitions, Inc Jeremy D. Foore Telos Corporation Atman E. Eyong Telos Corporation

4. The meeting opened with remarks from the Contracting Officer. Rules of Engagement were verbally provided to the attendees, and it was asked if there were any questions prior to starting the site visit.

a. Contractor asked to confirm if the solicitation was set aside for HUBZone. The contracting officer confirmed that is correct.

b. Contractor asked if able to take photos at the locations. Carol Beard advised that photos are allowed with the exception of the dormitories.

5. The group arrived at the first location at 9:48 and began visit of Arnold Hall Theater. Contractors were provided access to catwalk area above theater.

a. PM advised there is no fiber in the area above the theater and it will need to be run from the comm closet. Middle area above the theater on catwalk has most real estate available for an additional rack.

b. Contractor asked what the load bearing is for the catwalk. PM was unsure and advised will need to confirm with CE.

c. Contractor asked what the seat count and capacity were for the theater. This count in included in the solicitation documentation/attachments.

d. Contractors were provided access to theater control room and were advised the area will need coverage.

e. PM advised to make note that flooring under seating on concrete and there will be no conduit point of entry.

f. Access provided to side room of balcony to show cables runs. The group exited the top of the balcony stairway in which the PM advised the area behind the balcony will require coverage.

6. Viewing of comm closets and ballroom 10:24-11:00.

a. Contractors were shown the comm closet behind the café and the length of the conduit run into the ballroom hallway.

b. Access was provided to comm closet (161-A) which is the area the network enters the building. Contractors had no questions as this time and were advised again that maps and capacity were included in the solicitation documentation.

c. Contractors asked if there was crawl space above the ceiling in the ballroom. PM advised approximately two feet of crawl space in ceiling.

d. PM advised to send emails to contract specialist for access to the vendor library for current equipment information.

e. Access was provided to server room (A29A) in the ballroom. It was explained that the cables flow from the entry point at comm closet 161-A to server room A29A, which then flows to an additional comm closet (121A) at entrance of Arnold Hall.

f. Provided access to downstairs dance room. Contractor asked if there is asbestos.

PM advised unsure and will check with CE.

g. Provided access to dressing rooms and PM advised solicitation attachments will cover capacity.

h. Provided access to comm closet (121A) at front of Arnold Hall building.

7. Viewing of Harmon Hall 11:00-11:20.

a. PM advised of existing WIFI throughout the building. Provided access to comm closet (Room 8) in Harmon Hall Service Center.

b. Provided access to comm closet (Room 2012) in admissions office and comm closet (Room 2006).

c. PM advised unable to run cable through walls as they are metal.

8. Lunch break 11:20- 12:15.

9. Viewing of Vandenburg 12:15-12:45.

a. Access provided to comm closet (3G25).

b. PM advised of different networks currently in use. Contractor asked if MissionNet is a classified network. Carol Beard answered, no it is a commercial network.

c. Access provided to comm closet (3G2).

d. PM advised that space above dorm cabinets have access points for wiring. Any walls built from wood, metal, or tile may not have fiber run through.

e. Contractor asked if coverage will be required in outside areas. PM advised no, only within the building.

10. Viewing of tennis courts 12:45-1:10.

a. PM advised contractors that vendor library includes square footage information.

b. Contractor asked if coverage required on all tennis courts. PM answered yes due to tournaments.

c. PM advised fiber path is located by the scoreboard. Comm and conduit access on both sides of the tunnel path.

d. Contractor asked if comm connected back to the field house (building 2170). PM answered yes it feeds down to room 108 or 109.

11. Attendees had no further questions or concerns. The contractors were excused from the site visit and installation at 13:10.

12. The meeting was concluded.

KRISTIN A. HEIKKILA

Contracting Officer