All QnAs with Responses.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- USAFA WiFi Expansion Phase III Request For Quote
- Solicitation number
- FA700024Q0062
About this file
This document contains a set of questions and answers related to a Request for Quote (RFQ) for the US Air Force Academy WiFi Expansion Phase III project. The RFQ solicitation and attachments have been posted to SAM. Key details include:
The RFQ is a 100% Small Business Historically Underutilized Business Zone (HUBZone) competitive Set-Aside. It covers the expansion of the WiFi network at the US Air Force Academy. The solicitation includes a Statement of Objectives and Performance Work Statement detailing the requirements, which include providing wireless coverage and capacity, installing new and utilizing existing networking equipment, performing site surveys, and providing warranties. Vendors are asked to provide pricing, including any discounts, and to address technical and logistical questions. A site visit is scheduled for August 13, 2024, and the due date for questions is August 19, 2024. The government is considering extending the RFQ due date.
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Sheet1
| USAFA Wi-Fi Expansion Phase III Q&A RFQ FA700024Q0062 | ||||||
| Question # | Document | Section | Page # | Question | Response | |
| 1 | Combined Synopsis Solicitation _WiFi Phs III | Inspection/Acceptance | 2 of 35 | Will the Government please confirm Acceptance is based on site completion, i.e. CLIN 0001 Vandenberg Hall, Bldg 2360, and not on completion of all sites/CLINS? | Acceptance will be in accordance with clause 52.212-4(a). | |
| 2 | Combined Synopsis Solicitation _WiFi Phs III | SOLICITATION INSTRUCTIONS | ||||
| SOLICITATION REQUIREMENTS | 3 of 35 | The instructions for this section state: "All offerors will be reviewed for completeness. Quotes missing information, i.e., missing clause or provision fill-in information, or information as required to be submitted as part of a complete offer may be excluded from the evaluation. Caution should be taken to ensure the offer is complete prior to submitting." Will the Government please confirm the following: |
1. This section is to include Vendor's response to the Contract Administration Data on pages 6-35?
| 2. Due to the 50 page limit, Vendor's response to the Solicitation Requirements section does not count towards page count. | Refer to page 3 of 35 in the solicitation. | |||||
| 3 | Combined Synopsis Solicitation _WiFi Phs III | SOLICITATION INSTRUCTIONS | ||||
| PRICE | 4 of 35 | The requirement asks vendors to "Include any discounts". Due to the mulit-OEM nature of the project, will the Government specify how you require vendors to reflect discounts? Will the Government want a separate table reflecting the OEM to Government discounts, separate from the CLIN pricing? | Discounts, if any, can be included by any means necessary, i.e., table, narrative, or identified within the overall pricing breakdown) to show how discounts were accounted for in the pricing. | |||
| 4 | Attachment 1 - WiFi Project 3 DOR wAppendix | V.Performance Objectives: | 1 of 29 | Unfortunately not all areas were accessable in the time allotted in order to collect all the data required to develop a comprehensive LOM for Bid submittal. While some of this can be overcome with assumptions, the Government in DOR V.1.b also requires a survey. Does the Government plan to work with the contractor to revise quantities of hardware after a detailed site survey is performed? | The government expects at least the majority of the solution to be explained described to the level of each basic component. The vendor library contains building square footage and current equipment information. The requirements documents include information on expected capacity. | |
| 5 | Attachment 1 - WiFi Project 3 DOR wAppendix | II.Scope or Mission | 1 of 29 | Being that this work is on MissionNet, can or should Vendors presume GEMMS coverage for sustainment on any Cisco switching? | Yes, vendors should presume GEMMS coverage for sustainment on all Cisco Switching. | |
| 6 | Attachment 1 - WiFi Project 3 DOR wAppendix | V.Performance Objectives: | 2 of 29 | The Government asks for extra network switches, Aruba mobility controlers, cabeling & conduit, etc. Does the Government have specific quantities required or would you prefer Vendors to make the recommendation? | Paragraph 3 of DOR states: The design must include primary and/or extra network switches (as required, based onspare capacity of existing switches) ........ .. . New switches and utilized existing switches must have 25% spareport capacity after installation. We dont want "extra" switches - the vendor might need to provide more switches to meet all requirements for capacity and to maintain 25% spare port capacity. | |
| 7 | Attachment 1 - WiFi Project 3 DOR wAppendix | V.Performance Objectives: | General Question | Noting that many comm closets are home to Uninterruptible Power Supplies: |
1. Should comm-closet equipment be configured for dual power supplies?
2. Should power be configured for 120V, 208V, 220V or other voltage? 1 - Yes, comm-closet equipment must be ordered with dual power supplies.
2 - The power supplies for the Cisco 9300 series need to cover from 120-240V single phase.
| 8 | Attachment 1 - WiFi Project 3 DOR wAppendix | V.Performance Objectives: | General Question | Noting that the “dressing rooms” in Harmon Hall have walls treated for fire abatement, as have others, will the Government please identify the facilities, and where within those facilities, asbestos or other hazmat exists? | Abestos has not been identified in the subject facilities. | |
| 9 | Attachment 1 - WiFi Project 3 DOR wAppendix | V.5.e | 4 of 29 | The Government states: “All warranty information will accompany list”.. However, the DOR doesn’t define the Government warranty requirements. Please provide warranty requirements for Aruba and Cisco. Please also include requirements for workmanship warranty. | Preference for all equipment to have a 1-year warranty, but not less than the standard industry warranty. | |
| 10 | Attachment 1 - WiFi Project 3 DOR wAppendix | 2 | 2 of 29 | Is the Government providing lockable on site storage for tools and equipment during installation? | We can provide some (closet size) on-site storage and an outside storage yard. We can also provide outdoor space for a vendor conex storage. | |
| 11 | Attachment 1 - WiFi Project 3 DOR wAppendix | V. 1. | 1 | This section states: "Provide coverage and capacity for users to access the required services/applications". What is the application usage and expectation in each coverage area to plan for adaquate bandwidth per user? Confirm that wireless design should be based on capacity with consideration for application type usage? | Please refer to page 5 and on of the Description of Requirement (DOR) for the capacity and application type usage on the table below the drawing. Each area has a building diagram has a table that outlines this information. | |
| 12 | Attachment 1 - WiFi Project 3 DOR wAppendix | V. 1. | 1 | How many devices per user should be planned for? | The government expects the Aruba guidelines as listed in paragraph g of the DOR. The small campus architexture lists 3 devices per user and the medium campus lists "mulitiple". | |
| 13 | Attachment 1 - WiFi Project 3 DOR wAppendix | V. 1. b. | 1 | Will the contractor be able to perform an live survey with test equipment during the Pre Installation Survey as needed? | I'm not sure what it meant by "live". The survey can certainly be held during work/open hours. | |
| 14 | Attachment 1 - WiFi Project 3 DOR wAppendix | V. 1. k. | 2 | Are Airwave licenses required for provided Cisco switch infrastructure? | Licensing information is available at paragraph k of the DOR. | |
| 15 | Attachment 1 - WiFi Project 3 DOR wAppendix | V. 1. l. | 2 | Can changes be recommended and implemented to other incumbent wireless networks, specifically in Vandenburg Hall dorm area, including channel usage and channel bonding restrictions or potentially removal? | Yes, it is expected that recommendations be identified to both the Program Manager and Contracting Officer. | |
| 16 | Attachment 1 - WiFi Project 3 DOR wAppendix | V. 2. b. | 3 | With the Cat 6a Plenum requirement, can any of the existing cabling be used or should all AP's be planned for new runs? | Existing cabling can be used as long as it will allow for 10Gb requirement. | |
| 17 | During the site visit a document was mentioned with sq. ft. and comm room locations called out, Can this information be provided as it is not in the vendor library? | The title of the document is; "Building Square Footage.doc" and is available in the vendor library. | ||||
| 18 | Attachment 1 - WiFi Project 3 DOR wAppendix | Arnold Hall | 16 | Can AP's and/or antenna's be mounted on the ceiling of the auditorium and the bottom portion of the balcony? | Yes - as long as AP's and/or antenna's are painted or match coloring as listed on pages 18-19 of the DOR for Arnold Hall Theater. | |
| 19 | Attachment 1 - WiFi Project 3 DOR wAppendix | V. 1. a. | 1 | Are there any SHPO restrictions for B2170 or are there any restrictions on mounting on the side of the building facing the tennis courts coverage area? | SHPO does not allow devices on the sides of the buildings. They are allowed on the roof - but only behind the ledge where they are not visible. Any light poles could also be possible locations. | |
| 20 | Attachment 1 - WiFi Project 3 DOR wAppendix | V. 1. k. , V. 2. a., V. 2. c. | 2, 3 | Air Montiors are referred to as part of the licensing, equipment used, and naming conventions. Is Air Montior coverage expected in each coverage area? Please detail the Air Monitor coverage requirements if so. | Use of air monitors would be determined by your design details and neccesity. There are no specific identification for air monitors outside of any existing Aruba design requirements. | |
| 21 | Attachment 1 - WiFi Project 3 DOR wAppendix | II | 1 | The Government states: Any existing APs not used shall be removed. | ||
| a. For APs that are removed please identify the contractor’s responsibility for the cabling that remains at the location from which the AP was removed. | Any unused cabling would be cut off at ceiling, disconnected from any switches and cut off at ceiling above swiches. | |||||
| 22 | Attachment 1 - WiFi Project 3 DOR wAppendix | V. 3. e. | 4 | What is the expected warranty and term for new equipment? | Preference for all equipment to have a 1-year warranty, but not less than the standard industry warranty. | |
| 23 | Attachment 1 - WiFi Project 3 DOR wAppendix | V. 1. f. | 2 | Can a "show tech" for each controller be provided to assess current license usages and license capability? Alternatively "show license-useage" and "show license verbose" if show tech cannot be provided? | Requirements for licenses are referenced in paragraph k of the DOR. | |
| 24 | Attachment 1 - WiFi Project 3 DOR wAppendix | V. 1. k | Please confirm the existing Airwave version and the amount of current devices/APs that are present on the system in regards to the 4000 device capacity? | R1Q04A. There are approximately 2000 APs on this device. Network Management System Airwave 8 | ||
| 25 | Attachment 1 - WiFi Project 3 DOR wAppendix | V. 1. e. | 2 | The Government requires: New switches and utilized existing switches must have 25% spare port capacity after installation. In order for an accurate port count to be established please supply all active interface information on the switches by using the “show Interfaces | include connected” command and sharing the data with all contractors. | Refer to the "Current Equipment List.xls" available in the vendor library. | |
| 26 | Attachment 1 - WiFi Project 3 DOR wAppendix | V.Performance Objectives: | General Question | Bidder requests that the Government identify the switch port availability in each IDF, including B2170, to ensure the additional APs required can be supported by the current switches or if new a switch is required | Refer to the "Current Equipment List.xls" available in the vendor library. | |
| 27 | Attachment 1 - WiFi Project 3 DOR wAppendix | V.Performance Objectives: | General Question | Bidder requests that the Government identify the current switch POE budget in each IDF to ensure additional switches support current POE devices and additional POE budget for added Access Points. "show power inline" | Refer to the "Current Equipment List.xls" available in the vendor library. | |
| 28 | Attachment 1 - WiFi Project 3 DOR wAppendix | V. 1. j. | 2 | Does the Government have UPS information for each communication closet? | Specific detailed information is not available for each comm closet. | |
| 29 | Bldg 2302(Arnold Hall) Architecture | Bldg 2302(Arnold Hall) Architecture | 1 | Vendor has identified existing Access switches, C3650 that are End of Life (EOL). Should the offeror include replacement switches for these in the quote and are there any other switches not listed that need refresh? | Please see paragraph II of DOR. Only switches with an EOS/EOL of 2027 or later may be used in design. All Aruba switches on the current equipment list (vendor library) are EOL and cannot be used in the design. USAFA has an LCR plan for any switches not used for WIFI. | |
| 30 | Attachment 1 - WiFi Project 3 DOR wAppendix | V.Performance Objectives: | General Question | Can bidders assume power availability for dual-power supplies in comm closet switches? Most PoE switches have requirements around power supply minimums to support PoE on ALL ports on the switch (either an upgraded power supply or dual power supplies). This will affect either (a) the power needed on a single plug, or (b) the number of power outlets needed per switch. | Increase to power for each comm closet can be identified to the Government for their action. | |
| 31 | General Question | Is USAFA willing to open the Wi-Fi Ph. III RFP to small businesses? We are not a HUBZone business and cannot prime this. We can partner with a HUBZone; however, the time it takes to create the partnership will most likely be to long for us to respond to the RFP. | ||||
| If USAFA is not willing to open the RFQ to small business, is it possible for an extension for Boingo to create and formalize a business relationship with a HUBZone business? | Changes to the terms or conditions of the request for quote (RFQ), if any, are processed through amendments. An extension to the RFQ due date is being considered and would be revised in an amendment. | |||||
| 32 | Attachment 1 - WiFi Project 3 DOR wAppendix | Outdoor Tennis Courts (Option) | 29 | The auditorium and basketball/tennis courts are expected to have majority of the use as cellular, correct? | Expectation of users is to have access to laptops and other wifi. | |
| 33 | Attachment 1 - WiFi Project 3 DOR wAppendix | Community Center Auditorium Building 5136 (Option) & Outdoor Tennis Courts (Option) | 26, 29 | Is USAFA open to discussing Distributed Antenna Systems as a possible alternative solution to Wi-Fi in the Auditorium and tennis ball courts/basketball courts to provide greater cellular signal strength and capacity? | Distributed Antenna Systems is not an alternative solution to the Government at this time. | |
| 34 | General Question | In order to give vendors enough time to process answers to questions and finalize a compliant solution, will the Government please extend the due date to two weeks after the release of Government answers? | An extension to the RFQ due date is being considered and would be revised in an amendment. |
File details come from the government source that posted it. Updated .