Attachment 1 - WiFi Project 3 DOR wAppendix.pdf

Attachment 1 – Description of Requirements

U.S. AIR FORCE ACADEMY (USAFA) WIFI EXPANSION PHASE 3

DESCRIPTION OF REQUIREMENTS (DOR)

7 November 2023

I. Purpose: This action is a requirement to fill a capability gap for USAFA’s Cadet mission and support facilities. Its purpose is to upgrade and expand the current WiFi system and improve existing capabilities throughout these facilities. These building currently lack the network connectivity to conduct academic missions.

II. Scope or Mission: The scope of the effort is to provide WiFi throughout the facilities, so students, faculty and administrative staff can access the MissionNet and connect to the internal resources, such as the Student Information System, O365, print services and the internet.

Specific facilities and areas are listed in section VI of this DOR and Appendixes. The current Access Points and controllers are Aruba and the switches are a mix of Aruba and Cisco switches.

The contractor shall upgrade and expand the WiFi system (MISSIONNET/ /AFACADEMYGUEST) that distributes bandwidth provided by the MissionNet to the end users. The new design shall incorporate the use of existing switches that have an EOS/EOL of 2027 or later and any access points that are Aruba 500 series or newer. They may be relocated and reconfigured as required for optimal design. Any existing APs not used shall be removed.

III. Delivery Period and Location: The delivery period will be 1 year from the date of award (of each CLIN). The location is the U.S. Air Force Academy in Colorado Springs, Colorado.

IV. Background: The U.S Air Force Academy is committed to bringing its University IT capabilities up to modern industry standards. The Academy has rolled out a commercial IT Network, switched to SaaS offerings, such as O365 and has implemented cloud services. The goal is to provide a WiFi network that rivals a modern college campus.

V. Performance Objectives:

1. Design: Provide coverage and capacity for users to access the required services/applications. These requirements will vary for different portions of the facilities and are customer dependent. The design and amount of Wireless Access Points will be dependent on the information and is contained in Appendices 1 through 6.

a. Design and installation must comply with State Historic Preservation Office (SHPO) guidelines and restrictions. The Contractor will provide design documentation and revisions as necessary to meet SHPO requirements. For planning purposes, be advised that the SHPO process typically takes 60 calendar days for final approval.

b. Contractor shall perform at minimum a passive RF Site Survey to refine/validate final design requirements.

c. WiFi access points require FIPS.

d. All proposed products must be compliant with the Trade Agreements Act of 1979

(TAA). In accordance with DFARS 252.225-7021, the Trade Agreements Certificate at DFARS 252.225-7020 shall be provided as requested by the Ordering Contracting Officer for any end item offered in response to any RFQ issued under this contract.

Please note that Federal Acquisition Regulation (FAR) paragraph 25.103(e) includes an exemption from the Buy American Act (BAA) for acquisition of information technology that are commercial items.

e. The design must include primary and/or extra network switches (as required, based on spare capacity of existing switches) that follows the current base network architecture with a minimum of 10Gb uplinks. New switches must support power over Ethernet (PoE+) [or mid-span injectors] to power WiFi access points (802.3at for 802.11ac AP’s, 802.3bt for 802.11ax AP’s, etc.). Switch stacking kits for needed capacity is the responsibility of the contractor to include in their bid – based on what they propose to install (and where). New switches and utilized existing switches must have 25% spare port capacity after installation.

f. The design must include primary and/or extra Aruba mobility controllers if current mobility controllers cannot support the new WiFi access points (due to capacity limits).

g. The WiFi design & WiFi Access Point placement must comply with Aruba best practices when practical and the HPE Aruba networking Validated Solution Guides (VSG) (https://www.arubanetworks.com/techdocs/VSG/) e.g. 40-60 clients per AP radio, spaced 40-60 feet apart or closer in areas of higher client density, honeycomb pattern if possible, with a minimum -65dB RSSI throughout the coverage area).

Deviations from Aruba’s VSGs must be documented & justified as a part of the design.

h. The design should include considerations for emerging technology, network optimization and efficiencies utilizing existing and new equipment.

i. The design must include extra cabling & conduit to meet the requirement (to/from new switches, to/from new WiFi Access Points, etc.). The design must include new cabling between communications closets, if required based on the proposed design. Existing cable trays, conduits, and penetrations between walls may be used to the fullest extent.

j. Power and HVAC are the government’s responsibility. The vendor must notify the government if there is insufficient power or HVAC to support what they are proposing to install (which will vary by location). Additional PDU, UPS (rack mounted), rack space, switches with PoE+ and 10 Gb uplinks, switch stacking kits, capacity and additional fiber installations in areas that do not have single mode fiber capable of supporting 10 Gb is the responsibility of the contractor to include in their bid – based on what they propose to install and where.

k. Design must include Aruba AirWave perpetual licenses for the new access points, mobility controllers, air monitors, switches, and any other networking infrastructure installed as a part of this effort. Replace any non-Cisco existing switches.

(Vandenburg and Harmon).

l. Shall optimize the existing WiFi network and the new upgrade to provide the user a seamless experience. This shall include but not limited to optimizing the signal strength, noise to signal ration, channel width, client roaming and co-channel interference.

m. Perform bi-directional optical time-domain reflectometer (OTDR) testing of any fiber (all strands) installed both before and after install/connection.

2. Installation and Maintenance: All hardware, to include, but not limited to WAPs, cabling, switches, routers, etc., will be procured and installed by the contractor and transferred to the government on completion of each CLINS installation.

a. Aruba (Wireless Access Points/controllers/Air Monitors/etc.) and Cisco https://www.arubanetworks.com/techdocs/VSG/

(switches/networking) equipment must be used. Cisco switches (with capability) will have dual power supplies.

b. Cat 6a plenum cabling is required. Cat 6a Ultra Slim patch cables for all COMM rack cross connects.

c. Aruba WiFi Access Points, controllers and Air Monitors will be configured/named using government templates and/or naming conventions. Access Point naming conventions provided may contain room numbers. Contractor should be prepared to include the AP/AM room number in the configuration.

d. Cabling and network patch panels will be labeled with USAFA standard labeling.

e. Cisco networking equipment (switches, ports, etc.) shall be configured/named using provided government templates.

f. Hardware/devices procured/installed as a part of this effort shall not be on any manufacturer's projected end-of-life/end-of-support list.

g. All exposed cabling shall be in conduit, except when vendor is using existing cable ladders and all exposed conduits will be painted to match surrounding area/walls/ceilings.

h. Switches and routers shall be secured in accordance with BICSI standards.

i. Contractor shall configure/add licenses to the existing AirWave appliance in coordination with government POC.

j. Operations & maintenance after system acceptance will be the responsibility of the government.

k. Update and create communications closet rack elevations with port usage for all buildings under this PWS, government will provide format/template

3. Compliance to International Standards: The offered WiFi equipment installed shall conform to the relevant international IEEE and ITU-T standards, shall be state-of-the-art and interoperable with the current WiFi network.

4. Schedule: Integration between a government schedule and vendor schedule will be critical to the success. The vendor shall develop an industry standard, resource loaded Integrated Master Schedule (IMS), using Microsoft Project, for each phase and a risk assessment plan with mitigations. The government will develop the same for their actions once they are provided the vendor’s IMS. The vendor and government will conduct scrums at least weekly and should be prepared to increase as required by government. Days and times will be agreed upon at start of PoP.

5. Deliverables. The deliverables below are due 30 calendar days after each CLIN installation completion. CLINS will not be considered completed/ accepted until deliverables are received and accepted by government.

a. Testing: Conduct and fully document a final performance test for each CLIN to confirm operational effectiveness, based on the capacity and coverage requirements referenced in Appendixes.

b. Optical time-domain reflectometer (OTDR) reports.

c. Heat Map: Perform and provide an active heat map upon completion of installation.

Ekahau products must be used to provide heat maps. Provide Ekahau files at completion.

d. Documentation: Provide complete as-built architecture, rack elevations with port usage annotated, and configuration documentation of the installed WiFi network.

e. Equipment documentation: Provide complete list of all installed equipment to include description, model, and serial numbers. All warranty information will accompany list.

VI. Operating Constraints:

1. The scope of this project is cost dependent. The government requests a pricing structure that divides the project into phases and allows flexibility to execute certain or all portions of the scope stated in Section II. Phase 2, 3, 4, 5, and 6 are optional and will be activated as funding allows. The six phases (in priority order, based on their completion dates) are as follows:

a. Phase 1 – Vandenberg Hall, Bldg 2360, xxxxxxxSF

b. Phase 2 – Arnold Hall common spaces, Bldg. 2302; xxxxx SF

c. Phase 3 – Arnold Hall Theater, Bldg 2302, xxxxSF

d. Phase 4 – Harmon Hall, Bldg. 2304; xxxxxx SF

e. Phase 5 – Community Center Auditorium, Bldg. 5136, xxxSF

f. Phase 6 – Outdoor Cadet Tennis Courts, Bldg 10171, 10170, 10081, xxxSF

2. All installation, testing and cutover actions will be coordinated and scheduled with the government to prevent disruption to the academic mission. The contractor shall be prepared to conduct installation in evening, night and weekends to accommodate class and event schedules in individual facilities.

VII. Appendices:

1. Appendix 1 Vandenberg Hall Requirements

2. Appendix 2 Arnold Hall Common Spaces Requirements

3. Appendix 3 Arnold Hall Theater Requirements

4. Appendix 4 Harmon Hall Requirements

5. Appendix 5 Community Center Auditorium Requirements

6. Appendix 6 Outdoor Cadet Tennis Courts Requirements

(Option) (Option)

(Option)

VANDENBERG HALL

Building 2360

20 Sep 23 – V1

Area Name #Users Remarks Offices 3 per office Services Area 15 per room

REQUIREMENTS

WIFI Coverage for social media, academic services and streaming video for # users listed

6547 4

5 4 4

11111

1 1

Area Name #Users Remarks Dorm Rooms 3 316 Rooms with 2-3 users per room

Halls Common Hallways 250 Traffic throughout each hallway

Meeting Rooms

Misc Meeting Rooms/at hall i 10 Approx 14 meeting rooms with 10 users each

Offices 3 per office Conference Rooms 20 per room Services Area 15 per room Storage Rooms No Coverage required

REQUIREMENTS

WIFI Coverage for social media, academic services and streaming video for # users listed

6 74

44 455

11111

Area Name #Users Remarks Dorm Rooms 3 307 Rooms with 2-3 users per room

Halls Common Hallways 250 Traffic throughout each hallway

Meeting Rooms

Misc Meeting Rooms/at hall i 10 Approx 14 meeting rooms with 10 users each

Offices 3 per office Conference Rooms 15 per room Services Area 15 per room Storage Rooms No Coverage required

WIFI Coverage for social media, academic services and streaming video for # users listed

REQUIREMENTS

5 555 5

Area Name #Users Remarks Conference Rooms 25 users per room

WIFI Coverage for social media, academic services and streaming video for # users listed

REQUIREMENTS

1 1

Area Name #Users Remarks All Dorm rooms Dorm Rooms 3 319 Rooms with 2-3 users per room

Halls Common Hallways 250 Traffic throughout each hallway Meeting Rooms

Misc Meeting Rooms 10 Approx 14 meeting rooms with 10 users each

WIFI Coverage for social media, academic services and streaming video for # users listed

111 11

Area Name #Users Remarks Dorm Rooms 3 314 Rooms with 2-3 users per room

Halls Common Hallways 250 Traffic throughout each hallway Meeting Rooms

Misc Meeting Rooms 10 Approx 14 meeting rooms with 10 users each

REQUIREMENTS

ARNOLD HALL COMMON

SPACES

Building 2302

Area Name #Users Remarks 1 Conference Area 25 2 Offices 30 Users per office 3 Conference Rooms 80 Users per room 4 Common Halls and Waiting A 300 Users per area 5 Lounge 300 6 Lounge 90 7 Lounge 195

1 Ballroom 2100 2 Offices/Conference Areas 30 Users per room

REQUIREMENTS

WIFI Coverage for social media, academic services and streaming video for # users listed

ARNOLD HALL THEATER

Building 2302

3 Area Name #Users Remarks 1 Main Auditorium 1760 The entire theater has metal walls that are "protected". No equipment can be attached to these walls

2 Stage and work areas 50 3 Common Area 300

* Any ceiling/wall equipment will need to match wall color - some ceilings/walls are black

11 2

Area Name #Users 1 Common Walk Area 100 2 Control Booth 10

* Any ceiling/wall equipment will need to match wall color - some ceilings/walls are black

Area Name #Users Remarks 1 Common Walk Area 100 2 Top level Balcony Seating 395 The entire theater has metal walls that are "protected". No equipment can be attached to these walls

* Any ceiling/wall equipment will need to match wall color - some ceilings/walls are black

WIFI Coverage for social media, academic services and streaming video for # users

** These levels are provided as different floors - however they appear connected as one balcony area

2 Mid level Balcony Seating 650 The entire theater has metal walls that are "protected". No equipment can be attached to these walls

* Any ceiling/wall equipment will need to match wall color - some ceilings/walls are black

WIFI Coverage for social media, academic services and streaming video for # users

** These levels are provided as different floors - however they appear connected as one balcony area

Area Name #Users Remarks

1 Common Walk Area 100 2 Lower level Balcony Seating 450 The entire theater has metal walls that are "protected". No equipment can be attached to these walls

WIFI Coverage for social media, academic services and streaming video for # users

** These levels are provided as different floors - however they appear connected as one balcony area

* Any ceiling/wall equipment will need to match wall color - some ceilings/walls are black

HARMON HALL

Building 2304

S

N

Area Name #Users Remarks 1 Offices 5 Users per office 2 Conference Rooms 25 Users per room 3 Waiting Areas 10 Users per area

REQUIREMENTS

Area Name #Users Remarks 1 Main Entrance 15

REQUIREMENTS

WIFI Coverage for social media, academic services and streaming video for # users listed

Area Name #Users Remarks 1 Offices 2 Users per office/cube 2 Conference Rooms/Court 25 - 35 Users per room 3 Hallways 20 Users per area

WIFI Coverage for social media, academic services and streaming video for #

1 2

2 1

Area Name #Users Remarks 1 Offices 2 Users per office/cube 2 Conference Rooms/Court 25 - 35 Users per room 3 Hallways 20 Users per area

WIFI Coverage for social media, academic services and streaming video for #

COMMUNITY CENTER

AUDITORIUM Building

1 Hallways & Dressing Rooms 20 2 Stage 20 3 Auditorium 260 4 Projection Room 4 Area will require a new COMM rack 5 Lobby & Vestibule 30

OUTDOOR TENNIS

COURTS

20 Sep 2

1 Outdoor Tennis Courts (Bldg

10171, 10170, 10081) 150 * Tennis court surfaces may not be disturbed

* There is a tunnel under the courts between COMM Closet and courts

* NCAA matches have bleachers set up between the courts running length from north to south -install cannot block

* Outdoor equipment must be in protected NEMA (or similar) box