NAF Screening Questions and Answers.pdf

NAF SCREENING

QUESTIONS AND ANSWERS

1. Please provide name of company(s) currently providing the specific services requested and when did/does their contract terminate?

Response: The scope of this contract is significantly different than the current contract with changes in the events support and the number of personnel estimated to support an event.

2. Please provide hourly bill rates invoiced by incumbent provider for the most recent fiscal year for this request, Event Security Screening (Hand Wanding) Support.

Response: The scope of this contract is significantly different than the current contract and the price is per event and not an hourly labor contract.

3. Please provide total hours invoiced by incumbent providers(s) for the most recent full fiscal year for this request, Event Security Screening (Hand Wanding) Support.

Response: The current contract is not a labor hour contract and was paid as “fixed price” per event in the contract line-item number structure. See Appendix D, performance work statement for historical estimates.

4. Please provide length of current or recently completed contract.

Response: The base period is 12 months and four 12-month option periods.

5. Please identify your fiscal year beginning and end dates.

Response: FY24-FY29 estimated.

6. When do you anticipate award date and contract start date resulting from this solicitation?

Response: The Government estimates award mid-July.

7. What is intended length of contract resulting from this solicitation?

Response: See response to Question #4.

8. Are walk through magnetic detection systems used to screen patrons at events as outlined in the Performance Work Statement or do you solely use hand wands to screen patrons?

Response: Walk through metal detectors are in place at the Cadet Field House for Men’s Basketball and Hockey. At Football Hand-Wands are used solely to screen fans. This is also a random, (every 10 or so patrons) that get screened, and not 100%.

9. What occupation code or codes identified within Attachment 5 (Wage Determination) does the government deem appropriate classifications for this solicitation?

Response: Labor categories within the Protective Servies category such as Guard I or Guard II are appropriate dependent the contractor employee responsibilities.

10. Are military police or municipal police officers on site at each event contained within the request? Please explain how many at each event and where they are posted.

Response: The 10th SFS Squadron has defenders on site at all sporting events. In the Field House they are at the main fan entry (2-3 personnel). At Football, SFS members as well as El Pason Sheriff’s patrol throughout the stadium.

11. Attachment 2 (Pricing Spreadsheet) is unclear and likely incomplete. Please provide definitions for both columns D and E. Additionally, an extended price cannot be computed unless bidders are provided an additional variable (hours requested by position) to reach an extended price.

Response: An event is defined in Appendix D, performance work statement with estimated hours and personnel.

12. Attachment 4 (NONAPPROPRIATED FUND STANDARD CLAUSES) does not include insurance limits and other pertinent items required for a contract between parties.

Response: Insurance shall be provided as stated in Attachment 4, Insurance, paragraph 8a: The Contractor shall, at its own expense, provide and maintain during the entire performance period of this contract at least the insurance coverage as stated in this contract. In no event shall the coverage be less than the minimum requirements established by applicable state and local regulations and laws for the risk associated with the services to be provided by the contract.

13. Multiple sections of Attachment 4 make it commercially not viable to agree with the contents of Attachment 4, specifically, section 11,14 and parts of 19..too much ambiguity.

a. Can bidders take exception or agree to amendments within the document, provided a reasonable explanation as to why an exception is being made?

Response: As per the request for quote, Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

b. Can you provide bidders a better understanding as to the purpose of Attachment 4 as it’s not a statement of work nor is it a contract.

Response: This a nonappropriated fund request for quote and is not required to follow Federal Acquisition Regulation requirements and clauses unless identified as specific to this requirement. Attachment 4 is the Nonappropriated Fund Standard Clauses included in the final award as part of the terms and conditions.

14. Should my quote include the H&W portion ($4.98) or not?

Response: Quote is firm fixed price and should include all costs associated to include H&W, as applicable.

15. Is contract also covered by Executive Order (EO) 13706 and Executive Order 14026?

Response: See attachment 4, NAF Standard Clauses specifically paragraph 30 and 31.

16. Historically, the football numbered gates get a supervisor each. How does it apply to the Cadet Tailgate gates – how many are thee and is it applicable like the regular football gates, a supervisor at each gate?

Response: It is the contractor’s responsibility to determine supervision for the contractor’s employees as the contractor deems appropriate. The Government does not determine the number of supervisors.

17. Football Cadet Tailgate. You indicate showtime as 210 minutes (3.5 hours) pre-gate open, yet total duration is 3.5 hours. Is correction warranted?

Response: The time is being changed from 3.5 to 4 hours to include the briefing timeframe. The performance work statement is changed to reflect the same.

18. Football Cadet Tailgate. How many gates do you need to staff for cadet entry and where are they (existing numbered)?

Response: There are three pedestrian gates and two vehicle gates. The gates are not numbered.