FA700024Q0052 Event Security and Hand Wanding RFQ.pdf

Event Security and Hand Wanding Solicitation #: FA700024Q0052

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This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA700024Q0052 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated clauses are those in effect Non-Appropriated Fund Standard Clauses

The North American Industry Classification System (NAICS) code for this project is 561612 / Security Guards and Patrol Services

The services required is to provide Event Security and Hand-Wanding support for intercollegiate sports at the Air Force Academy. Hand-Wanding event support could include, but is not limited to, football games at Falcon Stadium, events at the Cadet Field House, Cadet Gym, Outdoor Sports, Parades, Special Protocol Events and Graduation along with other events held on the grounds at USAFA as defined in the Performance Work Statement (PWS).

NONPERSONAL SERVICES: The Service Provider shall provide trained personnel and supervision necessary to provide Event Security Screening Support to the USAFA Department of Athletics, as well as for other special events held on USAFA. Event Security Screening Support includes the intercollegiate home football games played at Falcon Stadium and other intercollegiate home sporting events held at the Cadet Field House, Cadet Gym, and outdoor sports venues. It also covers support for Special Protocol Events and Graduation week culminating in Graduation Day.

The Service Provider shall perform Event Security Screening Support, in the form of hand wand screening services, within the standards of this Performance Work Statement (PWS), to include performing outdoors at various times and in various types of inclement weather.

The Service Provider shall provide and maintain a trained staff. Training shall be established by the Service Provider and shall be sufficient to allow employees to perform all requirements as identified in this PWS successfully.

The Service Provider shall ensure a sufficient number of trained personnel are available, based on the historical number of personnel required per event, and show time required to cover each event as listed in Appendix D.

The Service Provider shall ensure personnel working events have been adequately trained in all duties and responsibilities to which they are assigned prior to event.

All training shall include how to deal with the public in a courteous and polite manner. Training shall also include proper search and screening which may include pat-down procedures and use of metal detection hand wands as applicable to the position held or task conducted.

Service Provider personnel shall present a neat and professional appearance and be recognizable as contractor employees for all events. This may be accomplished by wearing distinctive clothing bearing the name of the Service Provider. The Government recommends Service Provider employees working indoor events, or outdoor events when jackets or other protective outerwear is not required, wear a collared shirt (button up or polo) to achieve a neat and professional appearance. Historically, Service

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Provider personnel wore neon green, neon yellow, or red polo shirts. Other visible clothing accessories such as hats, beanies, gloves, socks, etc., with other NCAA team names or logos are not permitted to be worn during the events.

Prices quoted must be Firm-Fixed Price based on F.O.B Destination.

Service will be performed at various USAFA locations identified in the PWS.

Instructions to Offerors -- Commercial Items:

NOTICE TO OFFERORS: The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse a quoter for any costs.

Quotes must comply with all instructions contained IAW NAF Standard Clauses (attached).

1. General Instructions. To assure timely and equitable evaluation of quotes, the quoter must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a quote being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

Quotes and contract documentation shall be provided NLT 3:00 pm Mountain Daylight Time (MDT), 28 June 2024 at 10 CONS/PKB. Please submit quotes to both individuals listed below by e-mail to the attention of Fenton Fitzgerald, Contract Specialist, fenton.fitzgerald.2@us.af.mil and Susan Ulma, Contracting Officer, susan.ulma@us.af.mil.

All questions shall be submitted no later than 10:00 a.m. MDT, 21 June 2024 by email to, fenton.fitzgerald.2@us.af.mil and susan.ulma@us.af.mil

RFQ due date: 28 June 2024 RFQ due time: 3:00 P.M. MDT Email to fenton.fitzgerald.2@us.af.mil and susan.ulma@us.af.mil

THIS MUST BE SENT TO FENTON FITZGERALD and SUSAN ULMA AS STATED BELOW.

YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

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Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system. Offers have the option to submit documents using DOD SAFE at https://safe.apps.mil/ * If using DODSAFE please email Fenton Fitzgerald and Susan Ulma with the passcode.

The contractor shall submit their quote on company letterhead to include the following:

Company Name:

Contact Name:

Address:

Telephone Number:

Unit Price:

Extended Price:

DUNS Number:

Cage Code:

UEI Number:

Statement the quote is valid for a minimum of 60 days:

Size of Business/Socio Economic Status:

*Number of Employees_____________ *Total Yearly Revenue_______________ *Information required determining size of business for the NAICS referenced above Payment Terms: _________________________

It is the quoter’s responsibility to complete their representations and certifications at https://www.sam.gov for the quote.

All companies must have an active registration in the System for Award Management at https://www.sam.gov to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Late submissions: Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Any quotes received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

The contractor’s quote/response shall consist of three (3) separate parts:

Part I – Price Quote

The quoter shall submit a quote identifying unit prices for each Item Number as shown below. Use the pricing spreadsheet and PWS (Attachment 1) to determine price.

Price Quote: Quoters shall provide pricing in accordance with pricing spreadsheet attached.

Part II – Technical –Security Detail/Handwanding Strategy

Quoter shall submit the Technical Form (Attachment 3). Limit to 2 pages for technical.

Part III – Past Performance

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Quoter shall submit up to two references (name, email, and phone number) to provide past performance on a similar service. Limit to 1 page.

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate quotes:

Part I -Price;

Part II - Technical - capability of the service to meet the Government’s requirement Part III – Past Performance

In accordance with DAFMAN 64-119 para 8.3. Contract award will be made to the offeror whose proposal represents the best value to the Nonappropriated Fund Instrumentality (NAFI).

(b) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Evaluation -- Commercial Products and Commercial Services

1. Evaluation:

By submission of its offer, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and prices. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The determination to eliminate an offeror from further evaluation for failure to adhere to solicitation requirements is at the Government’s sole discretion. The evaluation process shall proceed as follows:

Step I – Solicitation Requirements

All quotes submitted will be reviewed for completeness to determine if they contain all information requested in the instructions to offerors. Quotes that are incomplete or missing information may be excluded from the evaluation.

Step II – Price Evaluation Quotes will be ranked according to total price of CLIN 0001- 4008. The price evaluation will document the reasonableness and affordability of the proposed total price. Proposed price should be all inclusive to includes labor, supervision, overhead, supplies, etc.

Step III – Technical Evaluation

Acceptable/Unacceptable, contractor’s must provide technical approach on how they will service a USAFA home football game based on the requirement in the PWS. Limit 2 pages.

Initially, the Government will place all quotes that meet the requirements of the solicitation in order by price, then the quotes will be evaluated on price, technical, and past performance.

Technical Factor: The government requires the offeror to display experience in searching, screening and controlled access (PWS para 2.3.3 – 2.3.5).

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Rating Description Acceptable Offeror provided sufficient information on the Technical Form to meet the requirements of the solicitation.

Unacceptable Offeror did not provide sufficient information on the Technical Form to meet the requirements of the solicitation.

Step IV – Past Performance

The Government will conduct a past performance evaluation that examines an offeror's recent and relevant past performance record to assess the Government’s confidence in the offeror’s ability to perform as proposed. The past performance evaluation will consider the currency and relevance of the information, source of the information, context of the data, general trends in the offeror’s performance, the number and severity of problems, the effectiveness of any corrective actions taken, and the offeror's overall performance record.

BASIS FOR CONTRACT AWARD: This is a competitive acquisition in accordance with NAF Standard Clauses. The evaluation process will proceed as follows:

Contract award will be made to responsible offerors who offer the best value to the Nonappropriated Fund Instrumentality (NAFI). A combination of price, technical and past performance will be evaluated to determine the overall best value to the NAFI.

Clarifications conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for a quote revision.

The Government intends to award a contract without exchanges. The Government, however, reserves the right to conduct exchanges if deemed in its best interest.

Attachment 1 – Hand Wanding Performance Work Statement (PWS) FINAL – 28May2024 Attachment 2 – Pricing Spreadsheet Attachment 3 – Technical Form Attachment 4 – Nonappropriated Fund Standard Clauses Attachment 5 – Wage Determination, 9 May 24