17-Q-S032_Combined_Synopsis_Solicitation.pdf

Combined Synopsis/Solicitation

For

Weather Observing System (FBWOS) Sustainment

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Simplified procedures as outlined in FAR Part 13.5 will be used for the acquisition of this commercial item.

(ii) This solicitation is issued as a request for proposal (RFP). Submit written quotes (oral quotes will not be accepted) on RFP reference number FA6800-17-Q-S032.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-95 Effective 19 Jan 2017.

(iv) This solicitation is a 100% Small Business set aside. The North American Industry

Classification System (NAICS) Code is 541990 - All Other Professional, Scientific, and

Technical Services with a Small Business Size Standard of $15M.

(v) The purpose of this combined synopsis and solicitations for the purchase and delivery of

Weather Observing System (FBWOS) Sustainment in accordance with the attached Statement of

Work (SOW). The bid schedule and contract CLIN schedule are below.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P292_49018 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/13.htm#P427_61446

ITEM

NO

SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

AMOUNT

CLIN

Engineering and Related Services

FFP

Provide one (1) Contracted Man-year

Equivalent (CME) Program

Management and Administrative

Support IAW Section 3 of the PWS.

Period of Performance is 18 August

2017- 17 August 2018.

12 Months

CLIN

Travel.

FFP

Periodic travel from Barksdale AFB to other AFGSC bases IAW the PWS.

Contractor shall only invoice for their direct cost and are prohibited from invoicing for any profit, overhead, G&A, etc.

NOTE TO OFFERORS—NO BID IS

REQUIRED FOR THIS CLIN.

30,000 EA $1.00 NTE

$30,000

CLIN

Engineering and Related Services

FFP

Provide one (1) Contracted Man-year

Equivalent (CME) Program

Management and Administrative

Support IAW Section 3 of the PWS.

2018- 17 August 2019.

Travel.

FFP

Periodic travel from Barksdale AFB to other AFGSC bases IAW the PWS.

Contractor shall only invoice for their direct cost and are prohibited from invoicing for any profit, overhead, G&A, etc.

NOTE TO OFFERORS—NO BID IS

REQUIRED FOR THIS CLIN.

SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

AMOUNT

CLIN

Engineering and Related Services

FFP

Provide one (1) Contracted Man-year Equivalent (CME) Program

Management and Administrative

Support IAW Section 3 of the PWS.

2019- 17 August 2020.

12 Each

Travel.

FFP

Periodic travel from Barksdale AFB to other AFGSC bases IAW the

PWS.

Contractor shall only invoice for their direct cost and are prohibited from invoicing for any profit, overhead, G&A, etc.

NOTE TO OFFERORS—NO BID

IS REQUIRED FOR THIS CLIN.

CLIN

Engineering and Related Services

FFP

Provide one (1) Contracted Man-year Equivalent (CME) Program

Management and Administrative

Support IAW Section 3 of the PWS.

Period of Performance is 18 August

2020- 17 August 2021.

12 Months

CLIN

Travel.

FFP

Periodic travel from Barksdale AFB to other AFGSC bases IAW the

PWS.

Contractor shall only invoice for their direct cost and are prohibited from invoicing for any profit, overhead, G&A, etc.

SUPPLIES/SERVICES QTY UNIT UNIT

PRICE

AMOUNT

CLIN

Engineering and Related Services

FFP

Provide one (1) Contracted Man-year Equivalent (CME) Program

Management and Administrative

Support IAW Section 3 of the PWS.

2021- 17 August 2022.

Travel.

FFP

Periodic travel from Barksdale AFB to other AFGSC bases IAW the

PWS.

Contractor shall only invoice for their direct cost and are prohibited from invoicing for any profit, overhead, G&A, etc.

(vi) Refer to the attached SOW for a detailed description of the Fixed Based Weather Observing

System (FBWOS) Sustainment being acquired.

(vii) Period of Performance is as follows:

- Base Period 18 August 2017- 17 August 2018

- Option Period 1 18 August 2018- 17 August 2019

- Option Period 2 18 August 2019- 17 August 2020

- Option Period 3 18 August 2020- 17 August 2021

- Option Period 4 18 August 2021- 17 August 2022

(viii) 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. With the following addendum:

52.212-1 Addendum

The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of three (3) separate parts: Part I – Price Proposal, Part II – Past Performance Information and Part III – Technical

Proposal.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and, if in the contracting officer’s opinion adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

C. Specific Instructions:

Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

1. Requirements of the solicitation (Item Numbers) and Performance Work Statement

(PWS), and government standards and regulations pertaining to the PWS.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1403_190669 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm#P587_118401

2. Evaluation Factors for Award.

1. PART I – PRICE PROPOSAL - Submit one (1) copy.

(a) Complete the Solicitation Bid Schedule in paragraph “(v)” above. The completed schedule must be returned with the solicitation as part of the Price Proposal. Any offer received without the completed schedule will be determined nonresponsive and will not be considered for award.

(b) Insert proposed unit and extended prices in the Bid Schedule. Unit prices must be whole dollar values (e.g. $10.00). The extended amount must equal the whole dollar unit price multiplied by the number of units. The proposal(s) must be submitted for a base year plus four

(4) Option Years.

(c) Complete the necessary fill-ins and certifications in provisions. The provisions 52.212-3 shall be returned along with the proposal.

2. PART II – PAST PERFORMANCE INFORMATION - Only references for same or similar type contracts are desired. Submit one (1) copy.

(a) Quality and Satisfaction Rating for Contracts Completed in the Past Three Years: Provide information currently available (letters, metrics, customer surveys, independent surveys, etc.)

which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, etc.

(b) Past Performance References: The government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this solicitation. The government will use information submitted by the offeror and other sources such as other Federal government offices and commercial sources, to assess performance. Provide a list of no more than three (3) of the most relevant contracts performed for Federal agencies and commercial customers within the last three years. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract referenced:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, address, FAX and telephone number of the contracting officer

(viii) Comments regarding compliance with contract terms and conditions http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1479_204463

(ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

(c) Past Performance Questionnaires: Offerors shall send out Attachment 2 - Past Performance

Questionnaires to the references stated above for completion. The responsibility to send out the form rests solely with the offeror. The information contained therein shall be considered source selection sensitive and not releasable outside of the Government. Completed questionnaires shall be sent directly from the reference to this office via email to Capt Jenny Walk

(jenny.walk@us.af.mil), and Ms Regina Blue (regina.blue@us.af.mil) or via fax to 318-456-

7861 to the attention of Capt Walk. Please call 318-456-8686 prior to faxing questionnaires.

Offerors must ensure that completed questionnaires are submitted to this office no later than the proposal receipt date established in the solicitation.

(d) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

3. PART III – TECHNICAL PROPOSAL – Submit one (1) copy.

Manpower Plan. Reference PWS Section 3. Submit a plan outlining the proposed labor mix, including position descriptions and skill level for each employee to accomplish services IAW the PWS. Ensure that all certifications, résumés, and/or training verification for employees are included with the Technical Proposal.

(End of Addendum)

(ix) 52.212-2 – Evaluation – Commercial Items, applies to this acquisition as follows:

52.212-2 -- Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1) Technical Acceptability

2) Price mailto:jenny.walk@us.af.mil mailto:regina.blue@us.af.mil

3) Past Performance

Technical acceptability and past performance, when combined, are approximately equal when compared to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

52.212-2 Addendum

BASIS FOR CONTRACT AWARD: This is a competitive best value source selection in which competing offerors’ past performance history will be evaluated on a basis approximately equal to cost or price considerations. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. All technically acceptable offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows:

A. Technical Acceptability. Initially, the government technical evaluation team shall evaluate the technical proposals on an acceptable/unacceptable basis assigning one of the ratings described below for the technical factor. If the technical factor is evaluated as “Unacceptable,” it will render the entire proposal unacceptable and, therefore, unawardable. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. However, the offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. The term

“technical” as used herein, refers to non-price factors other than past performance. The purpose of the technical factor is to assess whether the offeror’s proposal will satisfy the government’s minimum requirements. The Government will use the following table to assess the contractor’s technical acceptability:

TECHNICAL RATINGS

Rating Description

Acceptable Proposal meets the minimum requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

The following Technical Capability factor will be evaluated:

Manpower Plan. Reference PWS Section 3. The offeror will receive an acceptable rating for the factor if the offeror’s manpower plan details the labor mix, including position descriptions and skill level for each employee to accomplish services IAW the

PWS and those personnel meet the minimum certifications and/or training requirements described in the PWS.

B. Price Evaluation. Next, the government shall rank all technically acceptable offers (and unacceptable offers with correction potential) by price, including any option prices if applicable.

An offeror’s proposed prices will be determined by multiplying the quantities identified in paragraph “(v)” of the combined synopsis/solicitation by the proposed unit price for each

Contract Line Item Number to confirm the extended amount for each. The price evaluation will document the reasonableness and affordability of the proposed total evaluated price. As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR

Clause 52.217-8 by adding one-half of the offeror's final option period prices to the offeror's total price. Thus, the offeror's total price for the purpose of evaluation will include the base period and all option periods including the potential six-month extension of services period. Offerors are required only to price the base and option CLINs. Offerors shall not submit a price for the potential six-month extension of services period.

C. Past Performance. The contracting officer shall seek recent and relevant performance information on all offerors based on (1) the references provided by the offeror and (2) data independently obtained from other government and commercial sources.

1. Relevant present/past performance is defined as effort involving a similar scope and similar magnitude of effort and complexity as this solicitation requires. The government reserves the right to seek information on higher priced offerors if none of the lower priced offerors receive a “Substantial Confidence” performance assessment rating. The purpose of the past performance evaluation is to assess the degree of confidence the Government has in the offeror’s ability to supply the Fixed Based Weather Observing System (FBWOS) Sustainment that meet users’ needs, based on the offeror’s demonstrated record of performance. The assessment process will result in an overall performance confidence assessment rating of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence as defined in the table below. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will be considered as highly as past performance information for the principal offeror. Offerors with no relevant past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating “Unknown Confidence”, meaning the rating is treated neither http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_215.htm#P1090_189861 favorably nor unfavorably. Performance Confidence will be evaluated in accordance with the following Table:

2. In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. Relevancy will be evaluated in accordance with the following table:

PAST PERFORMANCE RELEVANCY

Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

3. If the lowest priced evaluated offer is judged to have a “Substantial Confidence” performance rating and the offeror is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

PERFORMANCE CONFIDENCE ASSESSMENTS

Rating Description

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the

Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence

Based on the offeror’s recent/relevant performance record, the

Government has a low expectation that the offeror will successfully perform the required effort.

No

Confidence

Based on the offeror’s recent/relevant performance record, the

Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence

(Neutral)

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

4. If the lowest priced offeror is not judged to have a “Substantial Confidence” performance assessment, the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is judged to have a “Substantial Confidence” performance assessment or until all offerors are evaluated. The Contracting Officer shall then make an integrated assessment best value award decision.

5. Offerors are cautioned to submit sufficient information and in the format specified in the proposal preparation instructions to permit a meaningful assessment of past performance.

Offerors may be asked to clarify certain aspects of their proposal or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

(End of Addendum)

(x) Include a completed copy of the provision at 52.212-3, Offeror Representations and

Certifications -- Commercial Items, with your offer.

(xi) Clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Orders -- Commercial Items, applies to this acquisition with the following clauses cited within the clause applicable to this acquisition:

52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402)

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct

2016) (Pub. L. 109-282) (31 U.S.C. 6101 note)

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note)

52.217-8, Option to Extend Services (Nov 1999)

52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644)

52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and

(3))

52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14))

52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2))

52.222-3, Convict Labor (June 2003) (E.O. 11755) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1479_204463 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1760_244281 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1959_284871

F52.222-19, Child Labor – Cooperation with Authorities and Remedies (Oct 2016) (E.O.

13126)

52.222-21, Prohibition of Segregated Facilities (Apr 2015)

52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246)

52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212)

52.222-36, Affirmative Action for Workers with Disabilities (Jul 2014) (29 U.S.C. 793)

52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212)

52.222-40, Notification of Employee Rights Under the National Labor Relations Act

(Dec 2010) (E.O. 13496)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug

2011) (E.O. 13513)

52.225-13, Restriction on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul

2013) (31 U.S.C. 3332)

(xiii) The following additional clauses and provisions apply to this solicitation and are included by reference. Clauses with an asterisk indicate they will be incorporated by full text in the actual contract award (contact the CO with any questions you may have pertaining to the fill-in data if you feel it may have an effect on your proposal):

52.203-3 Gratuities (Apr 1984)

52.203-12, Limitation on Payments to Influence Certain Federal Transactions (Oct 2010)

52.203-16, Preventing Personal Conflicts of Interest (Dec 2011)

52.212-4, Contract Terms and Conditions – Commercial Items (Jan 2017)

52.232-8, Discounts for Prompt Payment (Feb 2002)

52.232-18, Availability of Funds (Apr 1984)

52.232-34 Payment by Electronic Funds Transfer (Jul 2013)

52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec

2013)

52.247-34, F.o.b. Destination (Nov 1991)

* 52.252-5 Authorized Deviations in Provisions (Apr 1984)

* 52.252-6 Authorized Deviations in Clauses (Apr 1984)

252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep

2011)

252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

252.204-7003, Control of Government Personnel Work Product (Apr 92)

252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Report

(Oct 2016)

*252.211-7003, Item Unique Identification and Valuation (Mar 2016)

252.225-7001, Buy American Act and Balance of Payments Program (Dec 2016)

252.225-7002, Qualifying Country Sources as Subcontractors (Dec 2016)

252.225-7012, Preference for Certain Domestic Commodities (Dec 2016)

252.226-7001,Utilization of Indian Organizations, Indian Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (Sep 2004)

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Jun

2012)

* 252.232-7006 Wide Area Workflow Payment Instructions (May 2013)

252.232-7010 Levies on Contract Payments (Dec 2006)

252.243-7002, Request for Equitable Adjustment (Dec 2012)

252.246-7000, Material Inspection and Receiving Report (Mar 2008)

252.247-7023, Transportation of Supplies by Sea- Basic (Apr 2014)

* 5352.201-9101 Ombudsman (Jun 2016)

* 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Nov

2012) (No substances identified)

The following additional clauses and provisions apply to this solicitation and are included by full text:

52.252-2 Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vfdfara.htm http://farsite.hill.af.mil/vfaffara.htm

(End of Clause)

(xiv) Reserved http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vfdfara.htm http://farsite.hill.af.mil/vfaffara.htm

(xv) Proposals are due 07 August 2017, at 1400 Central Time. Any technical questions pertaining to this requirement (i.e. PWS clarifications, etc.) must be submitted NLT 28 July 2017 at 1400 Central Time. Proposals are requested to be sent electronically via email to the contracting specialist, Capt Jenny Walk at jenny.walk@us.af.mil and the contracting officer, Ms

Regina Blue at regina.blue@us.af.mil. Proposals may also be delivered as a “hard-copy” to the following address: AFICA-KGQ, 841 Fairchild Ave, Barksdale AFB, LA 71110. Any proposal that arrives to the contracting office after 1400 on 07 August 2017 will not be considered for award.

(xvi) Please contact Captain Jenny Walk at 318-456-8686 or jenny.walk@us.af.mil with any questions.

LIST OF ATTACHMENTS:

DOCUMENT DESCRIPTION PAGES DATE

Attachment 1 Performance Work Statement 18 01 June 2017

Attachment 2 Draft DD-254 03 01 May 2017

Attachment 3 Subcontractor Consent Letter 01 N/A

Attachment 4 Past Performance Questionnaire 05 N/A mailto:regina.blue@us.af.mil