FA6800-15-R-0001-0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to post minor changes to the RFP.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Feb-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA6800-15-R-0001

X 9B. DATED (SEE ITEM 11)

21-Jan-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Feb-2016

CODE

AFGSC/A7K - FA6800

841 FAIRCHILD AVE

BLDG 5541, RM 327

BARKSDALE AFB LA 71110-2084

FA6800 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA6800-15-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 01-Mar-2016 02:00 PM to 07-Mar-2016 02:00 PM.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

LIST OF ATTACHMENTS

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1

Attachment 2

Attachment 3

Attachment 4

Attachment 5

Attachment 6

Attachment 7

Attachment 8

Attachment 9

Attachment 10

Attachment 11

Attachment 12

Attachment 13

Attachment 14

Attachment 15

Helo/AFE Maint PWS

DELETED

CBA F.E. Warren

CBA Malmstrom

CBA Minot

CBA WD

PPQ

Subcontractor Letter of

Consent

Client Authorization

Letter

Staffing Matrix

DD254 & attachments

DD254 (PACAF)

GFP listing

SOFA requirements

374 AWI 21-106

19 Feb 16

DELETED

01 Aug 13

01 Oct 14

16 Aug 14

29 Dec 15

14 Aug 15

N/A

03 Dec 15

02 Nov 15

17 Dec 15

09 Feb 07

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

INFORMATION TO OFFERORS (ITO)

L-I - INFORMATION TO OFFERORS (ITO) AND INSTRUCTIONS FOR PROPOSAL PREPARATION

1.0 Program Structure and Objectives

(a) The Government plans to award a Firm Fixed Price contract for the Air Force Global Strike Command

(AFGSC) UH-1N Helicopter Maintenance, Aircrew Flight Equipment, and Weapons Maintenance located at three

(3) CONUS locations (FE Warren AFB, WY, Minot AFB, ND, and Malmstrom AFB, MT) and one location at one

(1) PACAF base located at Yokota AB, Japan as stipulated in the PWS. Requirements may also include the support of exercises and responses to real world events such as natural disasters.

(b) Award will be made on the basis of “best value” utilizing Performance Price Tradeoff (PPT) procedures. Award will be made to the offeror that provides the “best value” to the Government over the entire period of performance.

L.1.1 Budget/Funding Information

Funding will be obligated utlizing 3400 O&M. The basic contract performance period and all options may be fully or incrementally funded as appropriate.

L.2.0 General Instructions

(a) The offeror's proposal must include all data and information requested by this ITO and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the

Performance Work Statement (PWS) and Model Contract. Non-conformance with the instructions provided in this ITO may result in an offer being ineligible for award.

(b) The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities or experience, and will base its evaluation on the information presented in the offeror's proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(d) The Government requires a minimum acceptance period of 210 calendar days from the date of receipt of offers. The offeror’s proposal must affirmatively state an acceptance period equal to, or greater than, 210 calendar days.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files,) the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

(f) Submit signed and dated offers to the office specified in L.2.4 on or before 07 Mar 2016 @ 1400 hours

CST. Offers shall be submitted on the Standard Form 33 (SF 33).

L.2.1 General Information

2.1.1 Point of Contact

The Contracting Officer (CO) and/or the Contract Team Lead are the sole points of contact for this acquisition.

Address any questions or concerns you may have to the CO. Written requests for clarification may be sent to the CO and Contract Team Lead at the email address below:

Major Patrick Graham Capt Jenny Walk

Contracting Officer (CO) Contract Team Lead

Email: patrick.graham@us.af.mil jenny.walk@us.af.mil

2.1.2 Debriefings

The CO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The CO will notify unsuccessful offerors in accordance with FAR 15.503. Upon such mailto:patrick.graham@us.af.mil mailto:jenny.walk@us.af.mil notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3 Discrepancies

If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is requesting the CO to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

2.1.4 Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov. Potential offerors are encouraged to subscribe for real time e-mail notifications when information has been posted to the website for this solicitation.

2.1.5 Oral Presentations

Oral presentations will not be used.

2.1.6 Amendments to Solicitation

If this Request for Proposal (RFP) is amended, all terms and conditions that are not amended remain unchanged.

Offerors shall acknowledge receipt of any amendment to this request by the date and time specified in the amendment(s) by signing and returning the front page of each. Signed amendments will be included in Volume IV of the proposal.

2.1.7 Proposal Submission

Proposals must be submitted in both electronic and paper format. Telegraphic or facsimile offers will not be accepted. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the solicitation number, the offeror’s POC name, and address and phone number.

2.1.7.1 Offerors are cautioned that Barksdale AFB, LA has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass to gain entrance. Offerors hand delivering proposals should anticipate some delay with the base access process and plan accordingly. Offerors are responsible for allowing sufficient time to obtain a visitor pass and arrive at the proposal delivery location on base prior to the time specified for receipt of the proposal. Late proposals will be processed in accordance with FAR 52.215-1(c) “Submission, modification, revision, and withdrawal of proposals.”

2.1.7.2 Site Visit

A Site Visit at F.E. Warren AFB, Wyoming, will be conducted on 19 Jan 16. F.E. Warren is an accurate representation of what to expect at the other two CONUS bases. Due to space constraints, offerors participating in the Site Visit will be limited to two (2) individuals per prime contractor and one (1) for any major subcontractor or a maximum of three (3) for any prime or joint venture/teaming arrangement. Offerors are requested to submit questions to the CO above no later than 12:00 p.m CST on 27 Jan 16. Answers to questions submitted during and after the site visit will be made available on the FedBizOpps website at https://www.fbo.gov. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. Please note site visit dates are subject to change.

a. Offerors attending the Site Visit must submit a visit request to the CO no later than 12:00 p.m. CST on 14

Jan 16.

b. Visit requests may be emailed to the POCs located in para. 2.1.1. Additional information on the Site Visit will be posted to FedBizOpps as it becomes available. All visit requests must be submitted by the company’s

Security Manager and must contain the following information:

Person’s last name, first name, MI

Date of Birth (YYYY/MM/DD) https://www.fbo.gov/

Driver’s License Number or Passport number or State ID number

Reason for Visit (Helicopter Maintenance Contract Site Visit)

State

c. If contractors wish to visit the other two CONUS sites or Yokota AB site, written requests must be received NLT 15 Jan 16 by 12:00 CST via email to POCs listed above.

L.2.2 Organization/Number of Copies/Page Limits The response shall consist of four (4) separate volumes. The offeror shall prepare the proposal as set forth in the

Proposal Organization Table. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.1. Each volume will include a title page, table of contents, list of tables and figures (if applicable), and glossary of abbreviations and acronyms located at the beginning of the volume. The contents of each proposal volume are described in the paragraphs below:

Table 2.1 - Proposal Organization

VOLUME ITO Paragraph

Number

VOLUME TITLE HARD

COPIES

/ DISK

PAGE

LIMIT

I Mission Capability (includes 3 subfactors)

6/1 125

Subfactor 1 – Program Management *

Subfactor 2 – Technical Approach *

Subfactor 3 – Small Business

Subcontracting Plan

II L.4.0 Cost/Price 2/1 Unlimited

III Past Performance 2/1 50

Table of Contents 5

Summary Page 5

Glossary of Abbreviatons and Acronyms 5

Past Performance Information 5

Organization Structure Change

History/Roadmap

Unlimited

Subcontractor Letters of Consent

Client Authorization Letters Unlimited

5.2.7 Present/Past Performance Questionnaires

(PPQ)

Target 5 pages per contract

Relevant Contract Narrative 5 pages per contract max

IV L.6.0 Contract Documentation 2/1 Unlimited

Model Contract and Sections A - J N/A

Representation and Certifications

(Section K)

Unlimited

Exceptions to Solicitation Requirements Unlimited

Authorized Offeror Personnel/Contact

Information

Unlimited

Attachments to Model Contract Unlimited

*The page limit for the entire technical volume is 125 including all subfactors

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and excess paper copies will be returned to the offeror as soon as practicable. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, and glossaries, if utilized.

2.2.1.1 Page Size and Format

(a) A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Page line spacing can be single spaced or 1.5 line spacing. Except for the reproduced sections of the solicitation document, the text size shall be no less than Times New Roman, 12 points. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to Evaluation Notice (ENs). These limitations shall apply to both electronic and hard copy proposals.

(b) Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 font size (pitch), Times New Roman font style. These limitations shall apply to both electronic and hard copy proposals.

2.2.2 Cost and Pricing Information

All cost or pricing information shall be addressed ONLY in the Cost/Price and Contract Documentation Volume.

2.2.3 Cross-Referencing

Each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation, which is not found in its designated volume, will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. The offeror shall provide a

Solicitation Cross Reference Matrix indicating by ITO, PWS, paragraph number, the corresponding proposal paragraph in that section which addresses the referenced item.

2.2.4 Indexing

Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.2.5 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

2.2.6 Binding and Labeling

Mark original hard copy as “Original” (for contract file), and all others as “Copy.” The “Original” for each volume shall be unbound and also include a standard (5 ½ inch-spaced) two-hole punch applied to the top of each page when viewed in Portrait orientation (for Government filing). Each hard-copy volume (other than the “Original”) of the proposal shall be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open.

Staples shall not be used. Volumes I through IV shall not be submitted together within the same binding. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L.2.3 Electronic Offers

The content and page size of electronic copies must be identical to the hard copies. When discrepancies exist between the written hard copies and those provided in electronic format, the written hard copies will take precedence in all cases. For electronic copies, indicate on each Compact Disc Read Only Memory (CD-ROM)(or

CD-DVD) the volume number and title. Use separate files to permit rapid location of all portions, required plans, exhibits, appendices, and attachments, if any. The offeror shall submit volumes I through IV in electronic format.

Each volume shall be provided on a separate CD. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS)

Word 2007 or 2010, MS Excel 2007 or 2010, MS-Project 2007 or 2010, and MS-Power Point 2007 or 2010.

L.2.4 Distribution

The "original" proposal shall be clearly identified. Proposals shall be addressed to the Contracting Officer and mailed or hand carried to:

Major Patrick Graham

841 Fairchild Ave. Building 5541, 3d floor

Barksdale AFB, LA 71110

Tel: (318) 456-1386

L.3.0 Volume I - Technical (Factor 1)

L.3.1 General Each offeror shall submit a Technical Volume with its proposal. The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the

Technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is neither necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

L.3.2 Format and Specific Content

3.2.1 Mission Capability/Technical Evaluation (Factor 1)

In the technical volume, address your technical solution for meeting the Government’s minimum performance or capability requirements of each technical subfactor.

3.2.2 Volume Organization

The Technical volume shall be organized according to the following general outline:

(1) Table of Contents

(2) Summary Page

(3) Glossary

(4) Cross Reference Matrix

(5) Subfactor One (Program Management)

(6) Subfactor Two (Technical Approach)

(7) Subfactor Three (Small Business Subcontracting Plan/Small Business Participation)

3.2.2.1 Table of Contents, Summary Page, and Glossary

There is no page limitation for TOC, Summary Page and Glossary. All pages wil be considered part of the page limitation listed in Table 2.1.

3.2.3 Subfactor One (Program Management)

The offeror shall provide an approach for Program Management. As a minimum, the approach shall provide the following essential components:

3.2.3.1 Staffing Plan – provide a staffing plan including the items below:

(a) An organizational approach and management structure, i.e. organizational chart. The response must describe how the offeror’s team is organized to coordinate activities among team members, including, if applicable, mentor/protégé and joint venture partners. An organizational chart with the proposed management structure to include the names and locations of the prime Contractor, core team members, subcontractors and if applicable, mentor/protégé and joint venture partners shall be included. The approach shall also describe processes for clear lines of communication with delegated authority, monitoring team performance, resolving team conflict/personnel issues, accomplishing tasks in a timely manner, and submission of deliverables and prompt resolution of task issues and discrepancies.

(b) Provides a detailed strategy to recruit and retain an experienced labor pool and ensures employees are fully trained and qualified, with training, certifications and qualifications remaining current for the duration of the contract. Using the Staffing Matrix format provided (Atch 10), provide your workforce composition showing manning numbers by labor category and hours to meet all PWS requirements by site for the base period and all option years. Use page two of the Staffing Matrix to further describe each "Labor Category Description" identified to include position titles, experience, security investigations, clearances, and certification requirements associated with all PWS requirements. Offeror format is acceptable as long as it includes all information requested in the

Staffing Matrix and meets ITO formatting criteria.

3.2.3.2 Quality Control Plan – as described in Section 2.25 (Helicopter Maint) and 2.26 (AFE) of the PWS.

3.2.3.3. Transition Plan – provide a plan to facilitate full performance at the completion of the mobilization period, provide a detailed mobilization strategy with corresponding timelines to: a) recruit, b) train, c) qualify and/or certify maintenance personnel and, d) transfer Government provided equipment, tools, and facilities (e.g., inventory of tools, equipment, facilities and acceptance of those items). See Section 2.27 of the PWS.

3.2.3.4 Training Plan – as described in Section 2.6 of the PWS.

3.2.3.5 Contingency Plan – as described in Section 2.15 of the PWS

3.2.3.6 Vehicle Listing - Identify: a) type, b) quantity of each type, and c) towing and seating capacity (or utility) of each vehicle.

3.2.3.7. Tool Control Plan - as described in Section 4.2.6 of the PWS.

3.2.4 Subfactor Two (Technical Approach)

This sub-factor assesses the offeror’s overarching strategy to execute the helicopter maintenance, aircraft flight equipment maintenance, and the weapons maintenance mission. Through responses to scenarios and questions, illustrate understanding of Government’s requirements and ability to provide technical capabilities to successfully provide mission support. Within the overaching strategy for helicopter mainteanance, the following technical areas shall be addressed:

1. Helicopter Maintenance

a) provide a strategy for providing helicopter maintenance as indicated in the PWS.

b) present a strategy to establish and sustain safe ground operations that comply with DCMA

INST 8210.1C “Contractor Flight and Ground Operations”

2. Aircrew Flight Equipment (AFE)

3. Weapons Maintenance

Provide your best answer to all scenarios and questions listed below:

(a) Question 1: What is the servivce provider’s (SP) responsibility if Government actions such as sustained aircraft non-availability or supply difficulties significantly impair the SP’s ability to meet established performance thresholds or service summary standards?

(b) Question 2: An aircraft has a grounding write up. The technician thinks he knows the problem and has a plan to fix it. He cannot find this procedure in any tech order. How does the SP proceed to resolution?

(c) Question 3: What procedures and maintenance restrictions apply prior to performing maintenance with live munitions aboard the aircraft?

(d). Question 4: A technician is following a procedure in the 2-1 and comes to a step that seems out of sequence.

His experience tells him the tech order is incorrect and he should not follow this procedure. What should the technician do?

(e) Question 5: A new technician is being trained with an experienced and qualified technician. The experienced technician has the trainee change an engine starter and they are both confident the trainee can perform this task on his own. They decide to wait until the end of the day to certify him in his training records since the aircraft needs to fly soon. Who will sign the corrected by and inspected by blocks in the forms?

(f) Question 6: The aircrew requests maintenance to remove the pilot's and copilot's doors. Besides removing the doors, what maintenance must also be accomplished?

(g) Question 7: A technician MICAP’d a gauge that was on base and it finally showed up from supply. It is rushed to the aircraft and installed only to find out that it didn’t fix the problem. The technician is told the gauge was loose in the box from supply with no protective packing around it. What should the technician do?

(h) Question 8: An aircraft launches for a morning mission and picks up into a hover; the aircraft rolls hard to the right, corrects itself, then sets down immediately. The pilot reports the sticks were straight and level when the aircraft rolled right. This particular aircraft just FCF released the day prior for a primary servo change. What would be your fist course of action?

(i) Question 9: What are the Quality Control’s responsibilities for a helicopter combing gearbox installation prior to

FCF?

(j) Question 10: Are VIP interior kits authorized at FE Warren, Minot, Malmstrom and Yokota AFBs?

(k) Question 11: Is it permitted to have personal flashlights, pocket knives or "all purpose tools" on your belt or be used on the flight line? Please cite appropriate reference.

(l) Question 12: One of Malmstrom AFB’s helicopters crashed and is lying on its side. The Safety Investigation

Board released the aircraft to the recovery team. List the SP's responsibilities, procedures and references for recovery of the helicopter, including minimum number of recovery personnel required to accomplish the recovery.

(m) Question 13: A technician is sent out to the ramp to remove the gun from the aircraft. What technical order will he/she use and are there any precautions the technician needs to perform to safeguard the gun once removed?

3.2.5 Subfactor Three (Small Business Subcontracting Plan/Small Business Participation)

(a) In accordance with FAR 19.705-2, large business prime offerors shall provide a clear, detailed and realistic plan that complies with FAR 52.219-9 and DFARS 252.219-7003 and satisfies all of the requirements of FAR 19.704, DFARS 219.704, and AFFARS 5319.704(a)(1) in order to be determined acceptable by the CO prior to contract award. The offeror's submission must provide sufficient information to support the CO's review of the subcontracting plan to determine acceptability. If small business subcontract possibilities do not exist or are limited, the offeror’s plan must state as such and provide rationale supporting the assertion. An approved Subcontracting

Plan is required for contract award to a large business offeror. FAR 52.219-9 Small Business Subcontracting Plan does not apply to small business concerns.

(b) For reference purposes, FY14 DoD subcontracting goals are as follows:

Small Business 36.7%

HUBZone 3%

Service-Disabled Veteran Owned Small Business 3%

Small Disadvantaged Business 5%

Woman Owned Small Business 5%

Offerors should propose goals that are realistically obtainable and provide rationale for the proposed goals.

(c) Separate from the Small Business Subcontracting Plan, provide a narrative detailing the corporate commitment and specific steps taken to identify sources and provide subcontracting opportunities for small businesses and historically black college or universities and minority institutions.

L.4.0 Volume II – Price (Factor 2)

4.0.1. Volume Organization

The Price volume shall be organized according to the following general outline:

(1) Table of Contents

(2) Summary Page

(3) Glossary

(4) Price Data

(5) Statement of Compliance with SCA WD

(6) Statement of Compliance with CBA

(7) Probable Subcontractors

(8) Subcontractor Vendor Pricing

(9) Responsibility Determination Supporting Documentation

(10) Teaming Arrangement(s) and/or Letters of Intent (if applicable)

L.4.1 General Instructions Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your pricing position. All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Price Volume.

Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal.

Note: Attachment 14, Contract Performance in Japan, provides information on the Status of Forces Agreement

(SOFA) between the United States and Japan referencing contractor personnel. This attachment is provided for information purposes only. It is the responsibility of the contractor adhere to the SOFA and all applicable host nation laws while performing the services required in the PWS.

4.1.0. Summary Page

Provide a summary page of total proposed price for the base period, and each option period. Provide a summary of total proposed price for each CLIN, in the order listed in Section B, for the base period, and each option period. For fixed priced CLINS, list the CLIN number (item number), the unit price, and the max amount. For the travel

CLINs, list the CLIN number, and include the prices inserted by the Government in Section B. The offeror is not required to calculate and apply a travel cost for the travel CLINs. If this amount is changed, please provide reasoning behind the change. Please provide a total amount for the entire proposal at the bottom of the CLIN schedule which identifies total proposed price for all CLINs. There is no page limitation for this summary page.

4.1.1 Price Reasonableness and Realism

(a) These instructions are to assist you in submitting information (i.e., data other than certified cost or pricing data) that is required to evaluate the reasonableness of your proposed prices. Compliance with these instructions is mandatory and failure to comply may result in rejection of your proposal.

(b) The source selection will be conducted with the expectation of adequate price competition for this acquisition per

FAR 15.403-1(c)(1); therefore, certified cost or pricing data are not required per FAR 15.403-1(b)(1). If at any time during this competition the Contracting Officer determines that adequate price competition no longer exists or if price reasonableness cannot be determined, offerors may be required to submit certified cost or pricing data or additional data other than certified cost or pricing data, as appropriate, for the Contracting Officer to determine price reasonableness.

(c) Offeror’s proposal will be evaluated for reasonableness and balance. Note that unrealistic pricing (unrealistically low prices), initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirement or has submitted an unrealistic proposal. Additionally, unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Balanced pricing is determined with respect to separately priced CLINs or SubCLINs or significant unexplained variance in pricing from year to year. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the offeror.

4.1.2 Price Data

(a) The offeror shall propose and insert a whole dollar unit price, with no decimal places, for each Firm-Fixed-Price

(FFP) CLIN of the Base Period and each Option Period in the Section B Price Schedule of the RFP. The total extended amount for the FFP CLINs must equal, to the dollar, the unit price multiplied by the quantity of units. The sum total of all FFP CLINs, for the Base Period and each Option Period, will form the offeror’s Total Evaluated

Price (TEP). The offeror is not required to provide an estimated price for travel CLINs. The government has already estimated travel costs for each travel CLIN and those amounts shall be annotated in the offeror’s proposal.

The proposed prices in Section B must be based on the offeror’s own technical approach submitted in the Technical

Proposal and the Government’s PWS requirements.

(b) Data beyond that required by this instruction shall not be submitted, unless it is essential to document or support the offeror’s price position. All data relating to the proposed price, including all required supporting documentation, must be included in the Price volume (Volume II). Under no circumstances shall this data and documentation be included elsewhere in the proposal with the exception of the Small Business Subontracting Plan which will be provided in Technical Volume (I), Subfactor 3, as a separate section easily removed from the technical proposal to be evaluated by the contracting officer.

(d) STATEMENT OF COMPLIANCE WITH THE SERVICE CONTRACT LABOR STANDARDS (SCLS);

formerly known as the SERVICE CONTRACT (SCA). The SCA Wage Determination (WD) provided in Section J, Attachment 6, is applicable to this requirement. It is the responsibility of the Offeror and the subsequent contract awardee to comply with the SCLS Wage Determination Rates. The offeror shall provide a statement acknowledging:

i. Compliance with the requirements of the SCA WD;

ii. The prices proposed for labor covered by the SCA WDs were formulated in consideration of the rates specified in the document as required for covered contractor personnel;

iii. The wage and benefit rates specified in the SCA WD are not escalated beyond the basic period of performance

(FAR 52.222-43(a) and (b)) and likewise, the prices proposed for labor covered by the SCA WD were not escalated beyond the basic period of performance; and

iv. The proposed prices for each CLIN demonstrate a logical correlation to the staffing (e.g., Full-Time Employees’ man-years, man-hours, labor categories, skill mix) proposed in the Technical Proposal (Volume I).

(e) STATEMENT OF COMPLIANCE WITH THE COLLECTIVE BARGAINING AGREEMENT (CBA). The

CBAs provided in Section J, Attachments 3-5, is applicable to this requirement. The offeror shall provide a statement acknowledging:

i. Compliance with the requirements of the CBA;

ii. The prices proposed for labor covered by the CBA were formulated in consideration of the rates specified in the document as required for covered contractor personnel;

iii. The wage and benefit rates specified in the CBA are not escalated beyond the basic period of performance (FAR

52.222-43(a) and (b)) and likewise, the prices proposed for labor covered by the CBA were not escalated beyond the basic period of performance; and

iv. The proposed prices for each CLIN demonstrate a logical correlation to the staffing (e.g., Full-Time Employees’ man-years, man-hours, labor categories, skill mix) proposed in the Technical Proposal at Volume I.

4.1.3 Probable Subcontractors

Submit a list of the proposed probable subcontractors and inter-divisional transfers showing (a) the supplier, (b) description of effort, (c) type of contract.

4.1.4 Subcontractor and Vendor Pricing

The proposal must include a detailed explanation of your determination of proposed subcontractor or vendor pricing considered fair and reasonable. As prime contractor, documentation is required to demonstrate subcontractor/vendor commercial quotes are considered fair and reasonable. Include a detailed description of your process for evaluating subcontractor/vendor pricing in your determination of fair and reasonable pricing.

The percent of total small business subcontract dollars goal shall be no less than 5% of the total contract dollars, on an annual basis, when taking into consideration the CONUS operations ONLY. It is not required to apply the 5% to the OCONUS projected operating costs. The price proposal shall clearly indicate in the price data the total small business subcontract dollars.

4.1.5 Responsibility Determination

To assist in determining contractor responsibility in accordance with FAR 9.104-3(a), the offeror shall explain how they plan to maintain adequate financial resources for a contract of this magnitude and length. The offeror shall address a fiscal plan for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments.

IAW FAR 9.104-5, the offeror is required to comply with the submission regarding FAR 52.209-5, Certification

Regarding Responsibility Matters found in Section K of this RFP. Since it is the Government’s intent to make

Award Without Discussions IAW FAR 52.215-1, the Government may request an offeror submit additional information so a responsibility determination can be made. This request for additional information will not be construed as communications or discussions with an offeror as defined by FAR 15.306. An incomplete proposal may be considered to indicate lack of understanding of the requirement and may result in the entire proposal being determined “unacceptable” and eliminated from further consideration.

4.1.6 Teaming Arrangements and/or Letters of Intent

If a teaming arrangement is contemplated, provide complete, verifiable information detailing the arrangement, to include any relevant and recent information on previous teaming arrangements with same partner. Submit information relative to the formation, organization and operation of the business unit. Additional information that should be submitted shall include cost and revenue sharing agreements and any other information which describes the business arrangement. Disclose existing or planned agreements between and among the principals, each company’s responsibility for financial management of the venture, the business systems contemplated for use by the entity and their location.

L.5.0. Volume III - Past Performance

L.5.1 General

(a) Each offeror shall submit a Past Performance Volume with its proposal. The Past Performance volume shall be prepared in accordance with all instructions contained within this Section L. This information is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners who are proposed to perform the work outlined in the solicitation. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

(b) Along with the information required in this paragraph, the offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

L.5.2 Format and Specific Content

5.2.1. Volume Organization

The Past Performance Volume shall be organized according to the following general outline

(1) Table of Contents

(2) Summary Page

(3) Glossary

(4) Past Performance Information (PPI)

(5) Organization Structure Change History

(6) Subcontractor Letters of Consent

(7) Client Authorization Letters

(8) Past Performance Questionnaires (PPQ)

5.2.2 Summary Page

Describe the role of the offeror and each subcontractor, teaming partner, and/or joint venture partner for whom the offeror is required to provide Past Performance Information.The Table of Contents and Summary Page(s) shall not exceed ten (10) pages combined.

5.2.3 Past Performance Information (PPI)

Submit information on no more than three (3) total recent contracts that the offeror considers most relevant in demonstrating their ability to perform the proposed effort. Also, the offeror may also submit up to three (3) past performance references for subcontractors, teaming partners, and/or joint venture partners, that will perform major or critical aspects of the requirement. “Recent” is defined as ongoing contracts or those completed within three years of the date of issuance of the solicitation, to include at least six months of documented performance during the three-year period. Include rationale supporting the offeror’s assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining relevancy, reference Section M of this RFP. The following may be provided as part of the PPI: quality and satisfaction ratings for ongoing contracts or contracts completed in the past three (3) years, e.g. letters, metrics, customer surveys, independent surveys, etc., which demonstrates customer satisfaction with overall job performance and quality of completed product for relevant contracts. The PPI for each contract, including letters, metrics, customer surveys, independent surveys, etc., is limited to five (5) pages total per contract. The Government intends to collect additional references from other sources during the evaluation of past performance.

5.2.3.1 Specific Content

The PPI for each contract or subcontract shall include the following:

(a) Contracting Agency/Customer

(b) Contract Number (for subcontracts, provide the prime contract number and subcontract number)

(c) Contract Type

(d) Total Contract Dollar Value per Year and/or Total Amount

(e) Date of Award

(f) Period of Performance

(g) Narrative addressing why performance of the subject contract is relevant to the requirements defined in this solicitation.

(h) Description of the role of the offeror and each subcontractor.

(i) Contracting Officer’s Name or Commercial Customer Point of Contact, Telephone Number and E-mail address

The offeror is required to explain what aspects of the past/current contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a “Limited” or “No Confidence” rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems.

5.2.4 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection.

As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the

Government receives information from other sources. There is no page limit applied to Organizational Structure

Change History; however, the offeror is requested to limit the number of pages to the minimum required to clearly articulate the pertinent information. Include CAGE codes for any predecessor companies.

5.2.5 Subcontractor Letters of Consent

Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Proposals must include a Consent Letter (Section J, Attachment 8) executed by each subcontractor, teaming partner, and/or joint venture partner, that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

5.2.6 Client Authorization Letters

If applicable, offerors must also include Client Authorization Letters (Section J, Attachment 9) for each identified effort performed for a commercial customer, authorizing release to the Government of requested information on the offeror’s performance.

5.2.7 Past Performance Questionnaires (PPQ)

The Government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The Government will use information submitted by the offeror and other sources such as other Federal

Government offices and commercial sources, to assess past performance. Offerors are requested to complete the information in Sections 1, 2 and 3 of the PPQ (Section J, Attachment 7) and submit to POC(s) the offeror previously provided recent and relevant service. Ensure the Point of Contact provided is available and knowledgeable of the service provided under that contract. The POC shall submit completed questionnaires directly to the Government representatives identified in 2.1.1 no later than the proposal due date identified in Block 9 of SF33 above. Once submitted, the information contained therein shall be considered sensitive and shall not be released to the offeror.

L.6.0 Volume IV – Contract Documentation

6.0.1 No table of contents or summary page is required

L.6.1. Model Contract/Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal shall include a signed copy of the Model Contract, and Sections A through K.

6.1.1 Section A - Solicitation/Contract Form

Statement of the period for which the proposal is valid. Ensure period is specified in Block 12, Section A of the solicitation (SF33).

Complete Standard Form 33 (Solicitation, Offer, and Award), blocks 13, 14, 15A, 15B, 15C (if applicable), 16, 17, and 18. In completing these blocks, the offeror accedes to the contract terms and conditions as written in the RFP

Sections A through K Completed form signed by the offeror constitutes an offer, which the Government may accept.

The “original” copy should be clearly marked under separate cover and should be provided without any punched holes.

6.1.2 Section I – Contract Clauses

The offeror shall provide required information to complete clauses as required.

6.1.3 Section K – Representations, Certifications, and other Statements of Offerors Complete representations, certifications, acknowledgments and statements. Offeror is required to fill out an online provision 52.204-8 Annual Representations and Certifications https://www.sam.gov/portal/public/SAM/#1.

Include any FAR, DFAR, or AFFARS clauses requiring fill-in information, as well as any other acknowledgments required. Ensure the Tax Identification Number (TIN) is loaded in SAM or provided for in the proposal submission.If the CO is unable to access/retrieve an offeror’s annual representations and certifications, that offeror may, upon request by the CO, be required to submit a hard copy of their annual representations and certifications.

This request will not be construed as communications or discussions with an offeror as defined by FAR 15.306.

L.6.2 Exceptions to Solicitation Requirements

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.