Questions Regarding Solicitation FA670325Q0023 final V3.pdf

Questions Regarding Solicitation FA670325Q0023

1. Can we stage/store equipment on base overnight? If so, where, and are there security restrictions?

Equipment can be stored on base during period of project. Equipment will not be staged near the main gate or on the flightline area. The COR will provide the locations. At a minimum plan on staging at CE laydown area. No security restrictions once on base.

2. Are there size/weight restrictions for equipment (e.g., stump grinders, trucks) entering/exiting the gate?

All equipment will access the base via gate 2, No size or weight restrictions.

3. What are the approved working hours for contractors on Dobbins ARB?

0630 to 1600 M-F not including holidays.

4 Are weekends or after-hours permitted, or is it strictly weekdays/0800–1600?

Weekend work and extended work hours can be requested for government approval at no cost to the government.

5 For the airfield location, the PWS notes escorts may always be needed. Can you confirm escort requirements and who will provide them?

The government will provide a CE staff member all times while this phase of work is being done on the airfield.

6 Will access badges or passes be issued for the duration of the project, or must workers check in daily at the Visitor Center?

Passes will be issued at Gate 2 for the period of the project. You still must get vehicle inspections daily at the Barclay gate.

7 Can tree debris be staged temporarily on base before removal, or must all debris be hauled off immediately each day?

Tree debris at the immediate main gate must be removed immediately due to security concerns all other locations debris may be stage if possible. Staging area must be approved by the Government prior to any staging occurring.

8 Is there an approved disposal site off-base, or is the contractor responsible for arranging their own?

Contractor’s responsibility

9 Are there underground utilities, irrigation, or other sensitive infrastructure we should be aware of in the work zones?

Utility’s location map will be provided after contract award. A dig permit is required at all locations. This is a 14 day process to complete at each location.

10 For the Fam Camp area, are there seasonal occupancy restrictions or times when campers may limit access?

Area will be cleared of RV during tree clearing.

11 For the airfield site, what is the process for coordinating with Airfield Management and Civil Engineering?

Coordination will be done at Pre-Construction Meeting.

12 Who will be our daily government point of contact for site access and issue resolution?

Project manager will be assigned after contract award.

13 The PWS requires stump grinding within 3 workdays of tree removal. Can this be sequenced by area, or must all stumps across all sites be ground within 3 days of project start?

It can be sequenced by area. You can cut one area and grind another. With no more than two sites being worked on at a time.

14 Is the government flexible if weather delays occur, given the 90-day period of performance?

Yes.

15 Are there base-specific safety orientations, PPE requirements, or training briefings our crew must attend before starting work?

OSHA standard for work type applies. Inform the government daily prior to work being performed on the tasks being performed and location. The government must coordinate with agencies on base such as safety, security forces, and fire department. There will be a pre-construction meeting to explain base requirements.

16 Will a pre-construction meeting be scheduled with CE/Airfield staff?

Yes.

17 Chipping On-Site: Will the contractor be allowed to chip debris on-site rather than hauling it away?

Only at the MWR & Airfield Locations. Haul off excess chip debris. Coordinate with COR.

18 Mulch Reuse: If chipping is allowed, can mulch be spread on-site (e.g., around cleared areas) to fill in and stabilize ground?

Only at the MWR & Airfield Locations. Locations must be approved by the Government prior to spreading. Coordinate with COR.

19 Detailed Maps/Exhibits: Can more detailed, scaled maps of the removal areas be provided to better scope access points, waterway buffers, and airfield perimeters?

Yes, see exhibit maps.

20 Airfield Clearing Scope: Can you clarify the exact acreage or linear footage expected for the airfield fence line clearing?

See attached D1.

21 Escort Scheduling: What is the process for requesting escorts for the Airfield area, and will this impact the 90-day performance timeline?

The Instruction will be provided in pre-construction meeting. It does not affect performance timeline.

22 Work Hours: What are the permitted work hours for noisy equipment (grinders, chippers, saws), especially near the Main Gate and Fam Camp? See 3 & 4

23 For the work being conducted on the airfield, will the escort remain present at all times to allow freedom of movement (within reason). -ie removal of fallen trees and other debris throughout the conduct of the job in order to maximize efficiency? Yes

24 For the work being conducted in the Fam Camp area, will the area be cleared out of attendees during the conduct of the job in order to alleviate any safety concerns? Yes

25 Will all underground utilities be clearly marked or flagged before work starts? Reference question 9.

Follow dig permit procedures.

26 Will we have staging locations for logs that will be hauled off? Yes

27 Which specific areas will stump grinding debris need to be removed? All areas except at the MWR & Airfield Locations. Approval of locations where debris to be placed must be approved by the Government prior to action.

28 Will equipment be allowed to be left in designated work zones overnight and/or will we be provided a lay down yard? Yes, The Government is not responsible for any equipment etc. left on site. A lay down area will be provided.

29 What hours are we allowed to work? See questions 3 & 4

30 Start date and time of completion. NTP will be issued with time of completion after pre-construction meeting.

31 Can a crane be used in proximity to the radar? Crane can be utilized (FAA approval/waiver is required) This is a long lead time to get the waiver completed. (Maybe 60 days).

32 Can we leave all wood chips on the airfield section or only stump millings? Stump millings may be left at Government approved locations. Needs coordination with COR.

33 “U” shape clearing around building we are leaving the millings, and no topsoil is needed Topsoil as needed.

Needs coordination with COR.

34 For the trees that have branches overhanging powerlines – will the power company be covering those power lines? No – Thess area needs to be identified prior to tree removal and coordinate with the government.

35 Will there be an opportunity to get improved tree counts for the FAM camp and MWR areas? MWR Approximately 110 Trees FAM Camp 105 Trees. Review updated SOW.

36 Can we get close up aerial images of the trees to be removed by the airfield, similar to the images taken by the front gate? Review updated pictures.

37 The deadline for our quote is September 23 — are there any additional submission requirements we should be aware of? None

38 Will a past performance list be required with the quote? No.

39 Can you confirm that the specifications exclude: Hauling stump grindings and backfilling with dirt- Will it be defined in the scope of work that this is not necessary near the air strip and exhibit C, horseshoe area Topsoil as needed in these areas.

40 Are there any addenda or clarifications to the work description we should review? No.

41 Will OSHA personnel be onsite or performing inspections during the project? OSHA may or may not be present. OSHA doesn’t announce their intentions.

42 Are there additional base-specific safety protocols we must follow beyond OSHA standards? EM 385-1-1

43 Can the power lines near the trees at Exhibit C be de-energized during removal work? Yes, with scheduling.

44 Can you provide more of a specification of the impact around work areas that is accessible? No

45 Who coordinates this (base utilities, Georgia Power, or another contractor)? The Government

46 During the pre-contract meeting, it was stated that Exhibit D of the airstrip should be cleared to the fence line. However, the photo in the document does not seem to match that description See D1 picture.

47 Could you please confirm whether the clearing should extend fully to the fence line or follow the limits shown in the picture? Follow the limits in D1 Picture. Fence line is already clear.