Questions_and_Answers_RFP_FA6703-14-T-0007_5_Sept_2014.pdf

RFP FA6703-14-T-0007 – ENVIRONMENTAL SAMPLING SERVICES

AMENDMENT 0002 – QUESTIONS AND ANSWERS

• Q1. How does the Government intend to determine/verify the qualifications of each bidder and the realism of their pricing, given the fact that this solicitation is open to all small businesses with the appropriate NAICS code and no qualification and experience, or references are required to be included?

A1. See FAR 52.212-1 Addendum and FAR 52.212-2.

• Q2. Clause 52.217-9(c) states the total duration of this contract shall not exceed 30 month, including the exercise of any options; however, quantities in Table 1 are based on duration of 12 months. Does the column titled “Basic” refer to the initial 12 month event (CLINs 0001 through 0004) and the second column titled “Option Yr 1” refer to the Optional CLINs (1001 through 1004) for an additional 12 month period? Is there an additional CLIN for the remaining 6 months? How should the additional 6 months be costed and presented and for what activities?

A2. Yes, you are correct for the Base and Option Yr1. The six months are identified as 2001 -2004 (see Amendment 0002).

• Q3. Labor and reporting are requested for each CLIN; however, the labor is not broken down into categories, such as labor to perform the work, administrative, or project management. Should the bidder 1) include additional line items for these tasks, or 2) include the labor costs as a lump sum cost to include all labor anticipated? How does the Government intend to evaluate each proposal in terms of cost if these line items are not broken out?

A3. 1) No additional line items for these tasks are needed and 2) include the labor costs as a lump sum cost to include all labor anticipated (see Amendment 0002).

• Q4. Should the Option Year costs reflect typical rate increases if option periods are awarded?

A4. Yes. (See Amendment 0002).

• Q5. Section 2.4.2.4 states that the contractor must maintain a quality assurance plan but it is not specified in the submittal section. Is the contractor required to submit a quality assurance plan? If so, how soon after contract award is the submittal of the plan required?

A5. Yes. Ten days after contract award. See revised PWS.

• Q6. Does the Base need to review the contractor’s health and safety plan (HASP) prior to initiating work?

A6. No. The contractor’s HASP is not required.

• Q7. Assuming the contractor obtains a badge to access the Base, will any of the sampling locations require an additional escort?

A7. Yes. All locations will require escort. The contractor will coordinate by telephone with the CEV program manager for each qualifying sampling event.

• Q8. What type of analytical data package (level II/level IV) is required? Also, is the contractor required to conduct data validation on all or part of the laboratory analytical results? If so, what level of validation is required and for which samples?

A8. Yes, the level will be determined by the media sampled, method used and contractor’s Quality Assurance Plan (QAP). Yes, the data validation is required for all samples in accordance with media sampled, method used and contractor’s QAP.

• Q9. Does the Base have specific minimum detection limit requirements for sample analysis for all constituents of concern?

A9. Minimum detection levels are those necessary to meet the appropriate federal/state requirements for documenting regulatory conformance.

Quarterly Storm Water Sampling

• Q10. Please provide a copy of the Storm Water Pollution Prevention Plan (SWPPP) for review prior to the due date of bid submissions.

A10. The SWPPP is for Official Use Only and may be provided to awardee.

• Q11. If not already provided in the SWPPP, please provide copies of inspection forms and reporting forms the Base will require for each quarter?

A11. The contractor to provide a clear, logical, and legible report with supporting analytical documentation, chains-of-custody, etc. as their reporting criteria.

• Q12. Section 2.2.1 of the Performance Work Statement states that storm water sampling shall be collected within the first 30 minutes of the discharge (not to exceed one hour) and Section 2.4.1.3 states that the contractor shall make every effort to collect samples within the first 45 minutes following the start of runoff. Please clarify when the storm water sampling should occur. Additionally, do all nine outfalls need to be sampled within a period of time or is the only requirement to initiate sampling within one hour of a qualifying event?

A12. See revised PWS.

• Q13. What is the procedure for notifying the Base Point of Contact prior to conduct of stormwater sampling? How will access to locked gates be provided in order to meet the requirements of sampling within the first 30 (or 45 minutes) of a qualified event?

A13. The contractor will coordinate by telephone with the CEV program manager for each qualifying sampling event and for access to secured areas. Telephone number and POC will be provided to awardee at time of award.

Waste Characterization

• Q14. Section 2.4.2.1 states that waste characterization samples are not expected to be a scheduled recurring event. Are we to assume 45 waste samples will be collected during one sampling event during a 12 month period? If multiple events are anticipated during a 12 month period, how many events are anticipated?

A14. No. See revised PWS and Amendment 0002.

• Q15. Table 1 specifies that 15 samples are to be collected for waste characterization.

Additionally Table 1 specifies “15” units for labor and “15” units for reports. Is the Base asking for 15 labor hours and 15 reports or does the Base anticipate 15 waste characterizations sampling events with 15 samples for each event, to include labor and reporting?

A15. See Amendment 0002

• Q16. Are there any instances for waste characterization that would require more than Level D personal protective equipment? For instance, will respirators or fully encapsulated suiting be required, or use of PIDs/FIDs, oxygen monitors, etc?

A16. No. Level D personal protective equipment will not be required.

Lead-based Paint and Asbestos

• Q17. Does the Base require personnel collecting lead-base paint or asbestos samples to be

Certified Lead-based paint or Asbestos Inspectors?

A17. Yes, see revised PWS.

• Q18. Are multiple lead-based paint and/or asbestos sampling events anticipated during a 12 month period? If so, how many events are anticipated? Should the bidder assume the same number of samples per event?

A18. Yes, see Amendment 0002

• Q19. Will an official asbestos survey be required as part of this scope or will the base identify specific material that will be disturbed during renovation/demolition activities?

A19. No. The base will specify the areas to be sampled.

• Q20. Section 2.4.2.3 states that analytical results for asbestos and lead-based paint samples are typically needed on 24 to 72 hour turnaround times. For cost estimating purposes, can the base specify which duration is preferred?

A20. Base preference is the 72 hour turnaround time.

• Q21. Table 1 specifies that 10 samples are to be collected for lead-based paint.

Additionally Table 1 specifies “10” units for labor and “10” units for reports. Is the Base asking for 10 labor hours and 10 reports or does the Base anticipate 10 lead-based paint sampling events with 10 samples for each event, to include labor and reporting?

A21. Yes, see Amendment 0002

• Q22. Table 1 specifies “10” units for labor and “10” units for reports for asbestos sampling. Is the Base asking for 10 labor hours and 10 reports or does the Base anticipate 10 lead-based paint sampling events with 10 samples for each event, to include labor and reporting?

A22. Yes, see Amendment 0002

• Q23. Would it be possible to provide a map of outfall locations?

A23. No. The contractor will coordinate by telephone with the CEV program manager for each qualifying sampling event and for access to secured areas.

• Q24. The items on pages 5 and 6 appear to duplicate the items on pages 3 and 4, as follows:

(Page 3) ITEM NO. 0001 - Quantity 36 Conduct Storm Water Outfall Sampling

FFP

Conduct storm water outfall sampling and analyses at nine (9) outfalls per quarter at Dobbins ARB, GA.

FOB: Destination

PURCHASE REQUEST NUMBER: F5B3234168A001

SIGNAL CODE: A

(Page 5) ITEM NO. 1001 - Quantity 36 Conduct Storm Water Outfall Sampling

FFP

Conduct Storm Water Outfall Sampling and Analyses at Nine (9) Outfalls at Dobbins ARB GA.

FOB: Destination

SIGNAL CODE: A

(Page 3) ITEM NO. 0002 - Quantity 15 Conduct Hazardous Waste Characterization

FFP

Conduct hazardous waste characterization sampling and analyses and submit a waste profile for each characterization performed.

FOB: Destination

PURCHASE REQUEST NUMBER: F5B3234168A001

SIGNAL CODE: A

(Page 5) ITEM NO. 1002 - Quantity 15 Conduct Hazardous Waste Characterization

FFP

Sampling and Analyses and Submit a Waste Profile for Each Characterization Performed.

FOB: Destination

SIGNAL CODE: A

(Page 4) ITEM NO. 0003 - Quantity 10 Conduct Lead-Base Paint Sampling

FFP

Conduct lead-base paint sampling and analyses at Dobbins ARB, Ga.

FOB: Destination

PURCHASE REQUEST NUMBER: F5B3234168A001

SIGNAL CODE: A

(Page 6) ITEM NO. 1003 - Quantity 10 Conduct Lead-Base Paint Sampling

FFP

and Analyses at Dobbins ARB Ga.

FOB: Destination

SIGNAL CODE: A

(Page 4) ITEM NO. 0004 - Quantity 10 Conduct Asbestos Sampling and Analyses

FFP

Conduct asbestos sampling and analyses at Dobbins ARB, Ga.

FOB: Destination

PURCHASE REQUEST NUMBER: F5B3234168A001

SIGNAL CODE: A

(Page 6) ITEM NO. 1004 - Quantity 10 Conduct Asbestos Sampling and Analyses

FFP

at Dobbins ARB Ga.

FOB: Destination

SIGNAL CODE: A

Please advise if there are distinctions that would impact the pricing for these items, or if the pricing is meant to be duplicated.

A24. see Amendment 0002

• Q25. With regard to Table 1, Pricing for Sampling and Lab Analyses:

The final grouping of items lists "Asbestos-PCM" (10 samples).

Please advise what Asbestos-PCM is. (We were wondering if this should be Asbestos- PLM, Polarized Light Microscope?)

A25. The correct terminology is “Polarized Light Microscope.” see Amendment 0002

• Q26. Are there any page limitations to this proposal?

A26. Not more than 10 pages.

• Q27. Do you prefer submission by email or hardcopies? If hardcopies, please advise number of copies, and if the submittal package label should include anything besides your name and address, offeror name and address, solicitation no. and name of proposal, please advise us about that too.

A27. We prefer receiving proposals via e-mail to Shelby Cook, Shelby.cook.2@us.af.mil and Thomas.Milloy@us.af.mil, however, you can send one (1) by mail, or hand deliver to us at Bldg 812 by closing date, 9 September 2014 at 2:00 p.m. Fill out Blocks 12., 17a., 24, and 30a., 30b., and 30c on page 1. Make sure to sign page 1 of solicitation and sign page 1 of amendments 0001 and 0002. see Amendment 0002

• Q28. If you have any preferences regarding formatting or layout – spacing, font size, etc., please advise.

A28. Times New Roman 12-font and single spaced. see Amendment 0002

• Q29. Section 2.3 of the PWS. Shall the contractor provide the CO a list of sampling equipment as part of the proposal or following award?

A29. Yes, see Amendment 0002

• Q30. Please elaborate on the specific reporting requirements for each type of sampling

(stormwater, HW, LBP, asbestos). For example, is a field observation report required Only for the stormwater sampling? Are we correct in assuming that a complete suite of Reports (hard and electronic; field observation/sampling/laboratory) must be submitted to the government after each sampling event?

A30. Yes, Field Observation for Storm Water only. Yes, All requirements are a mailto:Shelby.cook.2@us.af.mil combination of visual observations and Analytical Reports with comparisons to permitted limits and reports (hard and electronic; field observation/sampling/laboratory) must be submitted to the government after each sampling event. see Amendment 0002

• Q31. What is the target date that the contractor should anticipate to begin sampling under this contract?

A31. 24 September 2014.

Stormwater:

• Q32. Can you please provide a copy of your SWPPP with the Site Map showing outfall locations?

A32. The SWPPP is for Official Use Only and may be provided to awardee.

• Q33. Can you please provide a copy of your stormwater permit?

A33. Dobbins ARB operates under the State of Georgia GAR050000 general permit as it applies to airfield/airport operations. This permit is a public document available through GA DNR website.

HW Characterization:

• Q34. What response time do you require for a sampling technician to be on site from the time you contact us?

A34. The contractor will coordinate by telephone with the CEV program manager for each qualifying sampling event and for access to secured areas.

• Q35. Under quantity for Hazardous Waste Characterization, does “45” refer to discreet samples, locations, or sampling events?

A35. It refers to the maximum number of sampling events estimated during the Base contract period.

• Q36. How many hazardous waste samples will be collected per trip? Please provide an estimate of the number of samples if this is not a constant number.

A36. See Amendment 0002

• Q37. Where will samples be collected from?

A37. Samples will be collected from location(s) within the physical confines of Dobbins ARB as directed by the CEV program manager.

• Q38. Please elaborate on reporting requirements for hazardous waste. Is it correct to assume that preparation of manifests or additional documentation required profile the waste materials shall be performed by Dobbins ARB?

A38. Yes, The preparation of manifests and additional documentation required for profiling wastes (related to manifests) shall be performed by Dobbins, ARB.

LBP:

• Q39. What response time do you require for a sampling technician to be on site from the

A39. The contractor will coordinate by telephone with the CEV program manager for each qualifying sampling event and for access to secured areas.

• Q40. How many lead‐based paint samples will be collected per trip? Please provide an estimate of the number of samples if this is not a constant number.

A40. See Amendment 0002

Asbestos:

• Q41. What response time do you require for a sampling technician to be on site from the

A41. Within 24 Hours. See revised PWS.

• Q42. How many asbestos samples will be collected per trip? Please provide an estimate of the number of samples if this is not a constant number.

A42. See Amendment 0002

• Q43. Please clarify whether TOC listed on Table 1 should be TOD as defined in Section

1.7 and specified in Section 2.4.1.2 of the PWS.

A43. The revised Table 1 stipulates "TOD" per section 1.7 and specified in Section

2.4.1.2 of the PWS. See Amendment 0002

• Q44. Please clarify whether Phenols and Polyaromatic Hydrocarbons listed in Section

2.4.2.2 of the PWS should be included on Table 1.

A44. The compounds listed at 2.4.2.2. are representative of the type of compounds we are interested in but are not the only compounds of interest. US EPA 846 includes phenols and polyaromatics in the semivolatile analysis parameter is listed as TLCP-Semivolatiles in table 1. See Amendment 0002

• Q45. Are there any additional instructions to offerors about submittal of proposals?

A45. Yes, See Amendment 0002

• Q46. There is a significant increase in cost for 24 hour turnaround time versus 72 hour turnaround time. Which one should we be using for our bid submission?

A46. Base preference is the 72 hour turnaround time.

• Q47. Does the laboratory we use have to be NIST/NELAC certified for all sampling activities? Storm water sampling, Waste Characterization, Lead-based Paint sampling, and Asbestos sampling?

A47. Yes, per 1.3 of the PWS laboratory certification required.