Environmental_Sampling_Services_Performance_Work_Statement_(PWS).pdf

PERFORMANCE WORK STATEMENT (PWS) FOR

ENVIRONMENTAL SAMPLING SERVICES AT

DOBBINS ARB, GEORGIA

GENERAL REQUIREMENTS

1.0 DESCRIPTION OF SERVICES. Contractor shall provide all labor, materials, equipment, transportation, and tools necessary to provide monthly, seasonal and on-call environmental sampling and analytical services for Dobbins Air Reserve Base (Dobbins ARB), Georgia, as coordinated and designated through the Environmental Flight of the Mission Support Group, Base Civil Engineering Squadron (94MSG/CEV). Analytical services and collection methods shall be performed in accordance with applicable local, state, and Federal regulations. Services shall include, but are not limited to, laboratory analyses, collection of environmental samples, consultation, chains-of custody, analytical reports, field sample collection records, and Quality Assurance and Quality Control (QA/QC) reports from the certified laboratory.

Sampling parameters for routine, monthly, and seasonal samples are as indicated in paragraph 2.4 and shall be taken from sampling points provided by CEV personnel.

1.2 HOURS OF OPERATION. On-site work performed under this contract shall be accomplished on weekdays, Monday through Friday, between the hours of 8:00 A.M. and 4:30 P.M.

1.3 QUALIFICATIONS. The Contractor and any sub-Contractors shall have all appropriate licenses and/or certifications necessary to perform this PWS. The Contractor shall be responsible for proper training of the sampling personnel and shall provide written instructions to their personnel on the various requirements or methods of environmental sampling outlined in this Statement of Work, as appropriate. Laboratories analyzing samples from Dobbins ARB shall be NELCA certified, e accredited by Georgia governing the type(s) of analyses performed, and shall have all necessary State and Federal permits and/or licenses required to operate said laboratory facilities.

Copies of current laboratory licenses/certifications and copies of sampling personnel qualifications/certifications shall be submitted with bid proposal for government review.

1.4 FIRE PROTECTION. The Contractor shall take all necessary precautions to ensure all operations are performed in a fire-safe manner and that they are in strict compliance with all applicable local, state and federal codes and regulations. Should any emergency arise, medical, safety or fire, the Contractor will immediately contact the Dobbins ARB Fire Department at (678) 655-3117.

1.5 SAFETY. All work shall be accomplished in accordance with OSHA 29 CFR 1910, OSHA 29 CFR 1926, and applicable AFOSH Standards. Additionally, the Contractor shall conform to any restrictions as may be outlined by the Base Safety Officer.

1.6 DEFINITIONS. The following definitions apply to this Statement of Work.

ACM – Asbestos-containing Material ACBM – Asbestos-containing Building Material ARB - Air Reserve Base BOD - Biochemical Oxygen Demand BTEX – Benzene, Toluene, Ethyl Benzene, Xylene CEV - Civil Engineering Environmental Flight CFR – Code of Federal Regulations COD - Chemical Oxygen Demand CWA – Clean Water Act Day(s) – Business Day(s) unless otherwise specified DO - Dissolved Oxygen EPA – U. S. Environmental Protection Agency F. coli – fecal coliform GAEPD – Georgia Environmental Protection Division GADNR – Georgia Department of Natural Resources IAW – In accordance with LBP – Lead-based Paint mg/L – milligrams per liter ml - milliliter NELAC - National Environmental Laboratory Accreditation Conference NIST – National Institute of Standards and Technology NPDES – Nation Pollution Discharge Elimination System NWS – National Weather Service OCGA – Official Code of Georgia Annotated OSHA - Occupational Safety and Health Administration OWS – Oil / Water Separator pH – Measurement of the Hydrogen ion (H+) concentration in liquids RCRA – Resource Conservation and Recovery Act TCLP - Toxic Characteristic Leaching Procedure TMDL – Total Maximum Daily Load TOD – Total Oxygen Demand TRPH – Total Recoverable Petroleum Hydrocarbons TSS - Total Suspended Solids VOC - Volatile Organic Compounds

2.0 GENERAL. The Contractor shall furnish all labor, supplies, transportation, equipment, and office support necessary to collect, analyze, and report findings for industrial waste water, storm water, facility materials, and industrial waste from Dobbins ARB, GA. Storm water samples will be collected quarterly from nine (9) outfall locations on Dobbins ARB. Industrial waste characterization samples will be collected from various containers holding waste on an as needed basis. Industrial wastes may be potentially hazardous and/or non-hazardous, and shall include, and, but not be limited to, aircraft and equipment painting solids and liquids, maintenance solids (filters, rags, vacuum dust, etc.), off-spec fuels, wash rack sludge, used antifreeze and other vehicular fluids, suspected lead-based paint solids; suspected asbestos-containing materials, and expired chemicals. Sampling may also be required to characterize soils, OWS sludge, petroleum-contact water, storm drain sludge, and other solids or liquids contaminated with hazardous materials. Sampling parameters are indicated in paragraph 2.4 and shall be collected from sampling points provided by CEV personnel.

2.1 FACILITY IDENTIFICATION. This Statement of Work covers activities to be performed at Dobbins ARB, GA.

2.1.1 The quarterly storm water sampling is comprised of nine (9) sampling points located throughout the base storm water collection system, drainage canals, swales and trenches. Steep slopes and uneven terrain is not uncommon within the storm water system. Additionally, some sampling points may be located in remote portions of Dobbins ARB where potentially dangerous animal species, including but not limited to poisonous snakes, feral dogs and cats, and coyotes, have been known to inhabit.

2.1.2 Waste characterization samples shall generally be taken from containers in facilities.

2.2.1 Quarterly storm water sampling shall ideally be conducted during the first qualifying rainfall event of the quarter. A “qualifying event” is a storm event that is greater than 0.1 inches in magnitude that occurs at least 72 hours from the previously measurable (greater than 0.1 inch) storm event. The sample shall be taken during normal business hours for Dobbins ARB, as previous defined. If a qualifying event does not occur, the Contractor shall provide a Letter of Report stating that sampling could not be performed, which shall be supported by NWS records for the quarter.

2.2.2 CEV will coordinate with the Contractor for waste characterization, profiling, asbestos-containing materials and similar sampling requests.

2.3 EQUIPMENT

The Contractor's equipment and materials shall be sufficient to complete the work specified. Equipment shall include all necessary sampling/testing materials, workable and recordable gauges and necessary containers.

2.3.1 All sampling equipment shall be free from contaminants and/or properly decontaminated prior to entering Dobbins ARB. Decontamination procedures shall be in accordance with all local, state and federal requirements.

All equipment decontamination is to be accomplished prior to entering Dobbins ARB; no chemicals shall be brought onto Dobbins ARB except for those inside prepared sample containers.

2.3.2 Sampling containers shall be sterile and free from contaminants and shall be preserved prior to entering Dobbins, as required by specific analytical procedures.

2.3.3 The Contractor shall ensure that only appropriate containers as specified and/or supplied by the laboratory are used. Subsequent to sampling, proper sample preservation methods shall be employed during the transportation of the collected samples to the laboratory. Expenses incurred by the Contractor to perform resampling as a result of unsatisfactory sampling procedures, contaminated equipment or equipment failure shall not be reimbursed by the Government.

2.4 SAMPLING AND ANALYSES

Samples collected at Dobbins ARB must be collected, transported and deliver with an appropriate Chain of Custody document. Sample analyses shall be performed IAW US EPA and State of Georgia requirements.

Storm Water Sampling

2.4.1 Quarterly storm water sampling shall ideally be conducted during the first qualifying rainfall event of the quarter. A “qualifying event” is a storm event that is greater than 0.1 inches in magnitude that occurs at least 72 hours from the previously measurable (greater than 0.1 inch) storm event. The sample shall be taken during normal business hours for Dobbins ARB, as previous defined. If a qualifying event does not occur, the Contractor shall provide a Letter of Report stating that sampling could not be performed, which shall be supported by NWS records for the quarter.

2.4.1.1 Four sampling events will be required to satisfy the storm water sampling requirements. The Contractor shall monitor NWS reports during rainfall events in the Dobbins ARB area to determine if a qualifying rainfall is occurring or likely to occur. This is a determining criterion for mobilization to sample storm water outfalls. The Contractor shall coordinate with CEV to gain access to all sampling locations.

2.4.1.2 Field activities for the storm-water sampling event shall include visual monitoring of the outfalls for foam and/or discoloration, collection of field parameters (i.e., pH), and sample collection. Grab samples shall be obtained from each of the nine (9) outfalls. Sampling shall be conducted during qualifying rainfall events that generate runoff that continues during normal business hours. All nine outfalls will be sampled during the qualifying event in a manner that ensures analytical holding times are met for ALL parameters sampled. The Contractor shall attempt to have the same individuals conduct the visual monitoring and sampling throughout the term of this contract to ensure the greatest degree of consistency possible when recording observations. Storm water samples shall require the following analysis:

• Biochemical Oxygen Demand (mg/L)

• Chemical Oxygen Demand (mg/L)

• Total Oxygen Demand (mg/L)

• Fecal Coliform (geometric mean of colonies per 100 ml)

• Total Copper (mg/L)

• Total Lead (mg/L)

• Total Zinc (mg/L)

• Total Cadmium (mg/L)

• Total Oil & Grease (EPA Method 1664) (mg/L)

• Total Suspended Solids (mg/L)

• Turbidity (NTU)

2.4.2 Field Observation Report.

The Contractor shall prepare a Field Observation Report to document each field activity at Dobbins ARB which shall be submitted along with the corresponding sample analysis report.

2.4.2.1 The Field Observation Report for storm water sampling shall contain the following observations:

• Sample location

• Date/time sampled

• Depth/width of sample location

• Sample temperature

• Sample pH

• Color

• Odor

• Turbidity (clarity)

• Foam

• Oil sheen

• Floating solids

• Settled solids

• Suspended solids

• Other obvious indicators of potential storm water pollution

• Additional observations are to be included at the Contractor's discretion.

2.4.2.2 The field observation report is to be provided to CEV and shall be included with the laboratory analytical package, unless unusual conditions are noted at the sampling point. In this case, immediate notification shall be made to CEV within one hour of field activities. Examples of unusual conditions include, but are not limited to: fish kills, petroleum sheen, strong unidentifiable/objectionable odors and significantly distressed vegetation. The Contractor will use his discretion and expertise in determining if immediate notification is warranted.

2.4.3 Laboratory Analytical Reports

Routine laboratory reports shall be submitted to CEV not later than 14 days following the collection date of the samples. CEV will discuss exceptions to this deadline with the Contractor when unusual circumstances, e.g., unusually discharge conditions or similar issues, and agree upon a new submission date.

2.4.3.1 The Contractor shall make every effort to collect the samples in accordance with GAR05000 (General Stormwater Permit. All such samples must be collected from a storm event of >0.1 inches in magnitude and at least 72 hours from the previously measurable storm event. If a qualifying event has not occurred during the first seven

(7) weeks or thirty-five (35) business days of a quarter, the Contractor shall sample during the next rain event during which runoff is continuing during normal business hours.

2.4.3.2 The Contractor shall be responsible for adequately determining when sampling should occur, and making appropriate scheduling efforts. This may be accomplished through weather watches, monitoring of National Weather Service reports, or similar methods to determine that a “qualifying event is or has occurred. The Contractor shall maintain records sufficient to document this monitor. These records or legal copies shall be submitted with each quarterly report during the period of this contract. As severe weather occurs frequently, the Contractor is responsible for anticipating the need to attempt sampling as effectively as possible, the protection of their employee, and the minimization of repeated trips to Dobbins ARB.

2.4.3.3. The Contractor will submit a report for each sampling event within seven (7) days after receiving the analytical results for the samples collected. In the event that a “qualifying rainfall event” does not occur during the quarter, the Contractor shall provide a letter report documenting the fact that a “qualifying event” did not occur.

This letter will be supported by meteorological documentation showing that no events occurred at Dobbins ARB that met sampling criteria. This letter report shall be submitted within seven (7) days following the end of the quarter. Content of submittals are discussed in Section 2.6.1, below.

2.4.4 Waste Characterization

2.4.4.1 The Contractor shall conduct waste characterization within 24 hours as requested and provided written reports for each sampling event. Collection of waste characterization and other samples shall be coordinated through CEV and is not expected to be a scheduled recurring event. Characterization of multi-phase samples is not anticipated; however, if required, the Contractor will coordinate such sampling and analytical costs with the CEV Program Manager or designated alternate.

2.4.4.2 Waste characterization parameters will include, but may not be limited to, the following:

• Corrosivity – (pH)

• Flash Point (Pensky closed cup method)

• Phenols

• Polyaromatic Hydrocarbons (EPA 610)

• Purgable Organics (EPA 624)

• RCRA Metals by TCLP Method 6020

• TCLP (US EPA SW846, Method 1311, EPA HW #D004 – D043 IAW 40 CFR Part 261.24)

2.4.5 Other Sampling

The Contractor shall conduct asbestos and/or lead-based paint sampling within 24 hours as requested by CEV.

Typically, these sampling requirements result from renovation projects on base and involve determining the presence and extent of asbestos or LBP at a specific building or area within a building. Asbestos sampling requirements will range from single layer bulk samples to multi-layer wall and/or roofing matrices. Lead-based sampling will be primarily paint chip sample situations in defined areas of concern. X-ray refraction fluorescence may be used by the Contractor if deemed cost-effective during coordination with the CEV Program Manager or designated alternate. Analytical results are typically needed on72 hour turn around CEV will specify the required turn around for these samples. The Contractor will provide all labor and equipment necessary to collect samples, analyze samples, prepare, and submit a report for each sampling event.

2.4.6 Quality Assurance Plan

The Contractor will submit and maintain a quality assurance plan specifying the numbers, types, and frequency of quality assurance measures employed during this contract. The Contractor will provide a copy of the Quality Assurance Plan to the Contracting Officer within ten (10) days following contract award for review and acceptance.

2.5.1 Laboratory.

2.5.1.1 The Contractor shall arrange for, and deliver the samples to, a Georgia certified laboratory. The Contractor shall ensure the laboratories selected for use maintain current accreditation under NIST and NELAC during the performance period of this contract. Samples shall be collected and preserved IAW federal and/or state approved methodology. Samples will be stored, packaged and shipped in accordance with instructions provided by the laboratory. All shipping and transportation arrangements and costs for shipping of samples shall be the responsibility of the Contractor. All sampling personnel shall initiate a chain of custody document, which shall be completed by the laboratory and returned to CEV along with the analytical testing results. Due to Dobbins ARB security considerations the Contractor shall make every effort to perform sampling on Dobbins ARB using the same personnel for each event, as practical.

2.5.1.2 Samples shall be analyzed using federally approved and/or state-approved methodologies. The laboratory(s) providing analytical services must be NELAC certified and hold any other current certification(s) recognized by the GAEPD for all analyses to be performed under this contract. The Contractor shall provide proof of this certification to the Contracting Officer before any work under this contract is permitted. The Contractor's laboratory(s) must be able to achieve the minimum detection limits (MDL) for all contaminants. Any published revisions of MDLs during the time period of this contract must be adhered to. In addition, the Contractor's laboratory must be located within an area to allow for sample delivery or shipments of samples to arrive at the laboratory within specified holding times appropriate the analyses required. The holding times for each analytical method shall not be exceeded.

2.6 SUBMITTALS

2.6.1 Sampling Event Reports shall indicate the analyses performed, sample number, date and time sample received by laboratory, date sample analyzed and laboratory identification. The signed chain of custody documentation and laboratory QA/QC documentation will also be submitted to CEV along with the laboratory report.

2.6.2. Reported results shall be quantified, and shall not be identified as “greater than” a regulatory or reportable level. Values may be reported as “less than” only when below levels of detection. The report shall identify the regulatory or reportable level, concurrent with the reported analytical result. Units of measure shall be consistent with the regulatory or reportable level units of measure.