FA6643-08-R-0005-0001.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been modified:

H020 FAIR OPPORTUNITY TASK ORDER PROCEDURES

A. Task Order (TO) Procedures

1. In accordance with the Federal Acquisition Streamlining Act and FAR 16.505(b), the CO will provide each awardee a fair opportunity to be considered for each order in excess of $3,000 pursuant to the procedures established in paragraph B below unless:

a. The agency need for supplies or services is so urgent that providing such opportunity would result in unacceptable delays;

b. Only one awardee is capable of providing such supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized;

c. The order must be based on a sole source basis in the interest of economy and efficiency as a logical follow-on to a TO already issued under this contract, provided that all multiple awardees were given fair opportunity to be considered for the original order; or

d. It is necessary to place an order to satisfy a minimum guarantee.

2. The Contractor shall, within the time specified in the task order RFP, provide the Contracting Officer with the number of hard copies and electronic copies of the proposal as requested in the RFP. The task order cost estimate and any documents which show the computation of costs and rates shall also be furnished in Microsoft Excel files and include all cell formulas.

3. A detailed cost proposal should be submitted in accordance with the instructions set forth in the task order RFP and FAR 15.403-5, Table 15-2.

4. The Firm Fixed Price Fully Burdened Labor Rates incorporated into the basic contract at Attachment L-6 will be used for future FFP task order pricing. The Home Office Labor Rates will not be adjusted. G&A and fee/profit may be subject to negotiation on each individual task order. However, G&A and fee/profit applied to costs included in the Firm Fixed Price Fully Burdened Labor Rates at Attachment L-6 will not be subject to negotiation.

B. Procedures for Providing a Fair Opportunity for Consideration on each Requirement

1. To determine which awardees the Government will ask to submit technical/price proposals and to provide the fair opportunity as required by FAR 16.505(b)(1), the Government will examine information already in the Government’s possession including:

A. Contractor Performance on prior TO’s.

(1) Quality of Work

(2) Customer Satisfaction/Timely Completion of Previous TO’s

(3) Cost Efficient Management Approach

(4) Relevancy to Current Requirement

B. Specific Technical and/or Management Capabilities

C. Proximity to Proposed Work Site

D. Potential Impact on other orders placed with Contractor

E. Small Business Subcontracting Participation

Other factors as determined by the PCO may also be considered. The Government may request additional information from each contractor when the PCO determines such information is necessary to fairly consider each contractor for an award of a TO.

The Government will utilize the above criteria to promote competition at the task order level. The Government will conduct a quarterly administrative review of the Fair Opportunity ordering process.

Any contractor who is solicited but refuses to reasonably propose on a task order may NOT be considered for any additional task orders throughout the life of the contract.

2. After proposals are requested and received, the Government will make an integrated evaluation of the proposals and award to the contractor offering the best value to the Government. Each TO will identify the evaluation factors and the relative importance.

3. This clause does not guarantee the contractor issuance of any task order above the minimum guarantee(s) stated in FAR 52.216-19 of this contract.

4. Under the provisions of the Federal Acquisition Streamlining Act of 1994, 10 U.S.C. 2304© (Public Law 103.355), a protest is not authorized in connection with the issuance or proposed issuance of a task or delivery order except for a protest on the grounds that the order increases the scope, period, or maximum value of the contract under which the order is issued.

5. For this contract, the designated task or delivery order ombudsman is Ms. Diane C. Sharpe, HQ AFRC/A7K, 255 Richard Ray Blvd., Robins AFB, GA 31098, (478)327-1606 (office), (478)327-0722 (fax), email, diane.sharpe@afrc.af.mil . The task or delivery order ombudsman is responsible for reviewing complaints from multiple award contractors and ensuring that all of the contractors are afforded a fair opportunity to be considered for task and delivery orders in excess of $3,000, consistent with procedures in the contract. However, it is not within the designated task or delivery order contract ombudsman’s authority to prevent the issuance of an order or disturb an existing order.

6. This contract vehicle is primarily for use by the Air Force Reserve Command (AFRC) host installations and AFRC tenant locations, but may be made available for use by other Federal agencies after approval by HQ AFRC and the AFRC contracting officer. Actual task orders may only be placed by designated warranted COs.

H021 SMALL BUSINESS SUBCONTRACTING PLAN/REPORTING (SF 294 & SF 295) (REFERENCE 52.219-09)

All contract administration related to the Small Business Subcontracting Plan/Reporting will be retained by HQ AFRC/A7KA, Contracting Officer; therefore SF 294s and SF 295s should be submitted directly to the CO at:

HQ AFRC/A7KA

COMPEC Contracting Officer

255 Richard Ray Blvd

Robins AFB, GA 31098

Copies should be submitted to the Small Business Office at:

HQ AFRC/A7KO

255 Richard Ray Blvd

Robins AFB, GA 31098

Attn: Small Business Representative

NOTE 1: All other requirements to prepare and submit SF 294 & SF 295 (Subcontracting Report) apply.

NOTE 2: SF 294 reporting is inclusive of ALL task order dollars. In order to assure compliance with the small business subcontracting percentages outlined in your proposal and subsequent contract, an additional worksheet (See Section J, Attachment 2 Supplemental Subcontracting Participation Worksheet) shall be provided to show the task orders in which you desire small business participation credit.

SECTION I - CONTRACT CLAUSES

The following have been updated:

The following have been modified:

252.228-7004 BONDS OR OTHER SECURITY (DEC 1991)

(a) Offerors shall furnish a bid guarantee in the amount of $TBD at Task Order Level with their bids. The Offeror receiving notice of award shall furnish--

(1) A performance bond in the penal amount of $ TBD at Task Order Level; and

(2) Payment in full of any sum due the Government.

(b) The Contractor shall furnish the performance bond to the Contracting Officer within TBD at Task Order Level days after receipt of the notice of award. The Contracting Officer will not issue the notice to proceed until receipt of an acceptable performance bond and payment of any sum due the Government.

Bonds supported by sureties whose names appear on the list contained in Treasury Department Circular 570 are acceptable. Performance bonds from individual sureties are acceptable if each person acting as a surety provides a SF 28, Affidavit of Individual Surety, and a pledge of assets acceptable to the Contracting Officer.

(End of clause)

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (Aug 2007)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and TBD at Task Order Level to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with TBD at Task Order Level citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

The following have been modified:

L

L005 SMALL BUSINESS AND SMALL DISADVANTAGED BUSINESS (FEB 1997)

FAR 52.219-9 AND DFARS 252.219-7003 and 252.219-7005 are included in this solicitation and will be incorporated into any resultant contract. A subcontracting plan is required from all Offerors other than small business concerns for proposals exceeding $500,000 which contain subcontracting opportunities. The plan shall be submitted with the initial proposal and will be concurrently negotiated. If a cost proposal is required by this solicitation, it must relate to, and substantiate, the submissions under FAR 52.219-9(d). Also substantiate the reasonableness of any additional costs to be expended in pursuit of the small disadvantaged business goal. The Offeror's submission must provide sufficient information to support the contracting officer's review of the subcontracting plan to determine: (a) if it is acceptable (otherwise an Offeror will be ineligible to receive the contract award); and (b) if at the time of contract completion any small disadvantaged business subcontracting incentive or award fee has been earned. Contractors who have been selected for participation in the DoD test program authorized by Section 834 of Public Law 101-189 and who have approved comprehensive subcontracting plans are not required to negotiate subcontracting plans on an individual contract basis. If the Offeror has an approved comprehensive subcontracting plan under the DoD test program, the Offeror shall provide a copy of its approved comprehensive subcontracting plan in lieu of the individual plan required herein. Any contract resulting from this solicitation which includes a comprehensive subcontracting plan will include the clause at 252.219-7004, Small Business and Small Disadvantaged Business Subcontracting Plan (Test Program), in lieu of the clauses at FAR 52.219-9, and DFARS 252.219-7003 and 252.219-7005.

1. Program Structure and Objectives The Government intends to select approximately three (3) contractors for the Command-wide O&M Project Execution Contract (COMPEC). The Government will evaluate proposals and award contracts without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror's initial proposal should contain the Offeror's best terms from a technical and a price standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

2. General Instructions

2.1 General Information

2.1.1 Point of Contact

(a) The Contracting Officer (CO) is the sole point of contact for this acquisition.

(b) Address any questions or concerns you may have to the CO

(c) Written requests for clarification may be sent to the CO via fax or email.

(d) Email is the preferred method of communication.

(e) The CO for this acquisition is as follows.

Ms. Monica Meadows

HQ AFRC/A7KA

478-327-0591

FAX 478-327-0722

Monica.Meadows@afrc.af.mil

2.1.2 Reserved

2.1.3 Discrepancies

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall notify the CO in writing with supporting rationale immediately, but no later than 10 days after release of the RFP.

2.1.4 Teaming

(a) All team members must have a signed Teaming Agreement (TA) or Letter of Intent (LOI).

- If any first-tier subcontractor is projected to perform more than 20% of all work on the contract, a signed TA or LOI shall be provided for that subcontractor.

(b) A subcontractor without a TA or LOI with the Offeror is NOT considered as part of the “team” and will not be evaluated as such.

(c) Mission Capability, Past Performance Information, and Past Performance Questionnaires submitted for subcontractors without a TA or LOI will not be evaluated.

(d) The Government will consider the Offeror and all subcontractors a “team” when evidence of a signed TA or LOI is provided in Volume I, Contract Documentation and Volume II, Technical.

(e) A Joint Venture (JV) will be considered a sole business entity.

(f) Mentor-Protégé (M-P) is a relationship and not a business entity. M-Ps require formal TAs or LOIs to qualify for consideration as a team member.

(g) The proposal shall present a complete, coherent presentation of team abilities, as applicable.

2.2 Organization/Distribution/Number of Copies/Page Limits

(a) Table 2.2 Proposal Organization

(1) The Offeror shall prepare the proposal as set forth in Table 2.2 below.

(2) The titles and contents of the volumes shall be as defined in Table 2.2 below.

(3) All titles and contents shall be within the required page limits and with the number of copies as specified.

(4) All Proposal volumes (original unbound, hard copies, e-copies) identified shall be delivered to the address specified in Block 8 of the SF 33 by the date and time specified in Block 3 of the DD Form 1707.

(b) Specific format requirements are identified in paragraph 2.3. Proposal Format.

(c) The contents of each proposal volume are described in the Information to Offeror(s) (ITO) paragraph as noted in the table below.

(d) In the event that this table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

(e) In compliance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. The Government will destroy extra hard copies of such unsuccessful proposals.

Table 2.2. Proposal Organization

Subcontracting Plan4 Include the completed Subcontracting worksheets provided in Section J as applicable Unlimited

1 Joint Venture Agreement Summary only – full Joint Venture Agreement should be provided in Volume I only.

2 Subdivisions of Section 6.3.1 Narrative; individual page allocations not mandated, total of Section 6.3.1 shall not exceed 10 pages.

3 If applicable

2.3 Proposal Format

2.3.1 Guidance

(a) This section of the ITO provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal.

(b) The Offeror's proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions.

(c) All the requirements specified in this solicitation are mandatory.

(d) You are representing that your firm will perform all the requirements specified in the solicitation by submitting your proposal.

(e) These instructions are intended to elicit brief and specific responses. However, simply stating that the Offeror understands and intends to comply with this effort or paraphrasing statements in the RFP is inadequate.

(f) The offer shall be compliant with the requirements as stated in the RFP.

2.3.2 Sufficient Detail

(a) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

(b) The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

(c) Offeror(s) shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror's proposal.

2.3.3 Elaborate Presentations Not Desired

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.3.4 Price Information

All pricing information shall be addressed in the Price Proposal Volume IV.

2.3.5 No Cross-Referencing

Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal.

2.3.6 Tab Indexing

(a) Tab indexing shall be used to identify sections within each Volume, but shall not be used to present other information.

(b) Tabs for items identified in the Title column of Table 2.2 Proposal Organization shall be utilized.

(c) Tabs do not count against the page limitations for their respective volumes.

(d) Tabs for Volume III Past Performance section 6.3.2.1 Present/Past Performance Information (PPI) Forms and section 6.3.2.2 Present/Past Performance Questionnaires (PPQ) shall be included.

2.3.7 Table of Contents

(a) Table of Contents.

(1) Each volume shall contain detailed table of contents to delineate the subparagraphs within that volume.

(b) Master Table of Contents.

(1) Volume I, Contract Documentation, shall contain a consolidation of the individual Table of Contents for all Volumes (I thorough V).

(2) A separate e-file of the Master Table of Contents shall be provided in accordance with Electronic Copies (E-Copies) requirements in paragraph 2.3.10.3.

(c) The Table of Contents will not count against the page limitations for their respective volumes.

2.3.8 List of Tables and Figures

(a) Each volume shall contain a list of all tables and figures within that volume.

(b) The List of Tables and Figures will not count against the page limitations for their respective volumes.

2.3.9 Glossary of Abbreviations and Acronyms

(a) Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

(b) One glossary may be developed for the entire proposal and provided in each volume.

(c) Glossaries do not count against the page limitations for their respective volumes.

2.3.10 Proposal Copies

(a) All copies of an Offeror’s proposal must be submitted together.

(b) All Prime and team member information must be incorporated into one coherent submittal.

(c) Staples shall not be used.

(d) Be sure to use appropriate markings such as the legend at FAR 52.215-1(e), Restriction on disclosure and use of data.

2.3.10.1 “Original” Unbound Proposal One hardcopy of each volume shall be clearly identified as “original.” The “original” shall be formatted as follows:

(a) Clearly marked as “Original.”

(b) Unbound.

(c) Hole-punched with a standard 2-hole punch at the top of each page.

(d) Printed head-to-foot so that each page can be read when placed in a standard 2-hole file folder.

(e) Each volume shall have a cover sheet, clearly marked as volume number, “ORIGINAL”, Offeror's name, solicitation title, solicitation number and proposal date.

(f) Shall include tab dividers, see 2.3.6

2.3.10.2 Hard Copies

(a) Each hard copy volume of the proposal shall be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open.

(b) A cover sheet shall be bound in each book, clearly marked as to volume number, copy number, Offeror's name, solicitation title, solicitation number and proposal date.

(c) A label should be placed on the front cover of each binder clearly identifying volume number, copy number, Offeror's name, solicitation title, solicitation number and proposal date.

(d) A label shall be placed in the spine of each binder clearly identifying volume number, copy number, Offeror's name, solicitation title, solicitation number and proposal date.

(e) All document binders shall have a color other than red or other applicable security designation colors.

2.3.10.3 Electronic Copies (E-Copies)

(a) General requirements

(1) All electronic copies shall be submitted on CD-ROM in a protective sleeve.

(2) Electronic file directory titles and organization shall reflect the titles and organization of these instructions.

(3) Each directory shall contain a Microsoft Word file with the Master Table of Contents for that directory.

(4) The searchable Adobe Acrobat Portable Document File (pdf) copy of the proposal shall be an exact duplicate of the “original” paper proposal. The CD-ROMs will be used for proposal evaluation. The Government will not perform a word-by-word check of the “original” vs. the electronic version. However, if discrepancies are identified between the electronic proposal and the “original” paper proposal, the paper proposal shall prevail.

(5) Offerors shall ensure electronic copies on CD-ROM are virus free.

(6) Electronic copies of each volume shall be compatible with the following available Government equipment and software products: Pentium Class PCs Adobe Acrobat Reader 7.0 Microsoft Office 2003

(7) Sound or video (e.g. MPEG) files shall not be embedded into the proposal files.

(b) Master copy CD-ROM requirements

(1) Complete electronic copies of all Volumes shall be submitted in pdf searchable text format.

(3) A separate CD-ROM shall be used for each Volume (Please note that two (2) electronic copies of Volume IV Price are required, so that there will be a total of eight 6) CDs.)

(4) Each CD-ROM and protective sleeve shall be clearly marked as to volume number/name, Offeror's name, solicitation title, solicitation number and proposal date.

2.3.11 Page Format Restrictions and Limitations

2.3.11.1 Page Format

(a) All pages shall be printed double-sided on recycled paper as much as practical. For example, original letters are exempted from the double-sided requirement.

(b) Pages shall be 8.5 x 11 inches, not including foldouts.

(c) Text pages shall be portrait oriented. Graphics and tables may be landscape oriented if required to properly present the information.

(d) Pages shall be typed with at least single line spacing.

(e) No condensed fonts allowed. Times New Roman font preferred. The font size shall be no less than 12 point except for the following.

(1) The reproduced sections of the solicitation document shall be as reproduced.

(2) The font for tables, charts, graphs and figures shall be no smaller than 8. For Section L Attachments, 10 point or larger font may be used

(f) Margins on all four edges of each sheet will be at least one inch.

(g) Proprietary statements, security markings, and page numbers can fall within the defined margin area.

(h) Each required section within a volume shall be numbered consecutively (i.e. Exec Summary 1-5, TOC 1-x; Resources 1-16; Management Approach 1-15, etc).

(i) These page format restrictions shall also apply to responses to Evaluation Notices (ENs).

2.3.11.2 Foldouts

(a) Foldout pages may only be used for large tables, charts, graphs, drawings, diagrams and schematics.

(b) Foldout pages may not be used for pages of text.

(c) Legible tables, charts, graphs, drawings, diagrams, schematics and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc.

(d) These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size.

(e) Each printed side of a foldout will count as two pages.

(f) For tables, charts, graphs and figures, the font shall be no smaller than 8 point.

(g) All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15 inches.

(h) Foldout pages shall fold so that the Government can read and evaluate them without removal from proposal binder.

(i) Foldout pages shall fold entirely within the volume.

2.3.11.3 Page Limitations

(a) Page limitations shall be treated as maximums.

(b) Each side of each 8 ½ x 11 inch sheet that displays printed material shall be counted as 1 page for page limitation purposes.

(c) Each side of each 11 x 17 inch sheet that displays printed material shall be counted as 2 pages for page limitation purposes.

(d) Compliance with page count limits shall be verified via the hardcopy.

(e) If page limits are exceeded, the excess pages (1) will be returned; and (2) will not be read or considered in the evaluation of the proposal.

(f) Page limitations shall be placed on responses to ENs. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offeror(s).

(g) Past Performance Information Sheets and Questionnaires shall be submitted via e-mail to the CO.

2.3.11.4 Pages Counted

Each page shall be counted except the following.

(a) Cover pages

(b) Table of contents

(c) List of figures

(d) Glossaries

(e) Tabs

(f) Dividers

(g) Blank pages (Shall be identified as “Left blank intentionally”)

(h) Bonding Surety Letters

3 VOLUME I - CONTRACT DOCUMENTATION

3.0 Volume Organization

(a) Executive Summary

(b) Master Table of Contents

(c) Table of Contents

(d) List of Tables and Figures

(e) Glossary of Abbreviations and Acronyms

(f) Choice of Competition

(g) Validity Statement

(h) Joint Ventures, Teaming Arrangements, and/or Letters of Intent

(i) Exceptions to Terms and Conditions

(j) Representations and Certifications

(k) H016, Performance Agreement

(l) Financial Responsibility

3.1 Executive Summary

(a) The Executive Summary is a concise narrative summary of the entire proposal, including significant risks, and a highlight of any key or unique features, excluding price.

(b) The salient features should tie in with Section M Evaluation Criteria.

(c) Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

3.2 Standard Proposal Information

(a) Provide a Master Table of Contents for the entire proposal (all Volumes).

(b) Provide a Table of Contents for Volume I per ITO paragraph 2.3.7.

(c) Provide a List of Tables and Figures for Volume I per ITO paragraph 2.3.8.

(d) Provide a Glossary of Abbreviations and Acronyms for Volume I per ITO paragraph 2.3.9.

3.3 Choice of Competition

(a) Complete the Choice of Competition form provided at Attachment L-1.

(b) Include the completed form in your proposal.

3.4 Validity Statement

(a) The proposal acceptance period is specified in the SF 33, Page 1, Block 12 of the RFP.

(b) The Offeror shall make a clear statement that the proposal is valid until this date in Volume I, Contract Documentation.

(c) Be sure to use appropriate markings such as the legend at FAR 52.215-1(e), Restriction on Disclosure and Use of Data.

3.5 Joint Ventures, Teaming Arrangements, and/or Letters of Intent Provide all Joint Venture Agreements, Teaming Arrangements and Letters of Intent to receive credit for performing as a team.

3.6 Exceptions to Terms and Conditions

(a) Offerors are required to meet all solicitation requirements, such as terms and conditions, representation and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Exceptions to Terms and Conditions of the solicitation are strongly discouraged. Exceptions taken to terms and conditions of the solicitation, to any of its formal attachments, or to other parts of the solicitation shall be identified.

(b) Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

(c) Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation.

(d) This information shall be provided in the format and content of Table 3.7.

Table 3.7 – Solicitation Exceptions

3.8. Representations and Certifications

(a) The Offeror's proposal shall include a signed copy of SF33 and sections A through K.

3.9. Financial Responsibility

(a) Offerors shall provide year-to-date financial information through the last quarter available. If audited, reviewed, compiled or certified financial statements are available, these shall be submitted.

(b) In addition to the above, Offerors shall explain how performance for the initial 90 days of the resultant contract will be funded. If the Offeror intends to rely on internally available working/operating capital, evidence of availability shall be submitted. If the Offeror plans to rely on financial support from other sources, identify the maximum lines of credit that may be available. Include documentation to support the line of credit amounts and a point of contact for the lender.

(c) The above information shall be provided for the Prime and team members performing more than 20 percent of the proposed contract effort. If the Offeror is a combination of firms (for example, a partnership or joint venture), discuss the financial responsibilities among the companies. Historical and year-to-date financial data shall be submitted for each company that makes up the Offeror, and the ability to fund contract performance shall be addressed for the combined firm.

(d) Financial responsibility is not an evaluation criterion. A contract may only be awarded to the Offerors who are deemed responsible in accordance with the Federal Acquisition Regulation (FAR).

4 VOLUME II - TECHNICAL

4.0 Volume Organization

(a) Executive Summary (duplication of executive summary in Volume I, Contract Documentation)

(b) Table of Contents

(c) List of Tables and Figures

(d) Glossary

(e) Joint Venture Agreements (summary only), Teaming Arrangements, and/or Letters of Intent

(f) Resources (Include copies of bonding surety letters in this volume.)

(g) Management Approach

(h) Subcontracting Plan

(i) Proposal Risk

4.1 Standard Proposal Information

(a) Provide a duplicate copy of the executive summary narrative as required in Volume I, Contract Documentation, ITO paragraph 3.1.

(b) Provide a Table of Contents for Volume II per ITO paragraph 2.3.7.

(c) Provide a List of Tables and Figures for Volume II per ITO paragraph 2.3.8.

(d) Provide a Glossary of Abbreviations and Acronyms for Volume II per ITO paragraph 2.3.9.

4.2 Joint Ventures, Teaming Arrangements, and/or Letters of Intent Provide duplicate copies of all Joint Venture Agreements (summary only), Teaming Arrangements, and Letters of Intent for first-tier subcontractors as required in Volume I, Contract Documentation, ITO paragraph 3.6 to receive credit for performing as a team.

4.3 General

(a) The Technical Volume shall be specific and complete.

(b) Commercials are not desired and will not be evaluated. Hard evidence of capabilities is required to receive credit for evaluation Subfactors.

(c) Legibility, clarity, and coherence are very important.

(d) Your responses will be evaluated against the Factors, Subfactors, and Criteria defined in Section M, Evaluation Factors for Award. The proposal shall address the Factors and Subfactors in the sequence outlined in Section M.

(e) Provide as specifically as possible, the actual method you would use for accomplishing and satisfying the requirements.

(f) Mission Capability Subfactors.

(1) Describe the Offeror’s proposed strategic approach to meeting the requirements of each Mission Capability Subfactor.

(2) Include mission capabilities of team members with signed, valid TAs or LOIs.

(3) Evidence of capabilities may include organization charts, resumes of key personnel, descriptions of relevant projects, descriptions of management approaches, etc.

(4) Emphasize abilities, approaches, and other evidence requested under each Subfactor.

4.4 Resources (Mission Capability Subfactor 1.1)

Clearly address the following.

(a) Provide an organization chart showing the following key personnel. See section M, Subfactor

1.1 For key personnel responsibilities and qualifications.

Program Manager Program Construction Manager Program QA/QC Manager Program Health and Safety Manager Provide a brief resume (education, professional certification(s), years with company, total years of experience, and a brief description of experience supporting the proposed role) for each of the key personnel presented in the following Resume Format

Note: Expand tables as needed for text. Minimum of 10 pt font is required. Times New Roman, font preferred.

Resume Format

Years with Company/Total Years of Experience:

Brief Description of Experience Supporting the Proposed Role:

It is recommend that Resumes be a maximum of one-half page each, but may be less than one-half page.

(b) Describe the resources (e.g. number & skills of personnel, size and location of offices, etc.) the Prime will use to manage and/or perform task orders under this contract. Describe how Prime resources will be used to meet requirements.

(c) Describe the resources (e.g. number & skills of personnel, size and location of offices, etc.) the Team will use to execute task orders under this contract. . Describe how team resources will be used to meet both typical and surge requirements under this contract. Provide number and locations of licensed Professional Engineers and Registered Architects within the Team.

(d) Provide a graphic of the location and size (number of personnel) of Team offices. Be sure to distinguish between Prime and team member offices. Do NOT include AF locations on the team office graphic.

(e) Describe the bonding ability of the Prime.

(1) Provide proof of excess bonding capacity with bonding capability letters from an approved surety listed with the Department of Treasury. Letters must be notarized and signed by someone who can represent the surety. Letters signed by agents are unacceptable unless accompanied by a Power of Attorney granting proper authority to the agent.

(2) The letter from the surety must be on surety letterhead and include a statement stating the contractor has a relationship with the surety and can obtain bonding.

(3) Offerors shall provide a brief narrative summary describing the Prime’s current excess bonding ability.

4.5 Management Approach (Mission Capability Subfactor 1.2)

Clearly address the following.

(a) Describe how the offeror will manage and execute COMPEC requirements (including all delivery methods) described in the COMPEC SOW. Include the proposed teaming structure, team members’ roles and responsibilities, experience working as a team, and distribution of work (by role of each team member, type of work, geographical location, etc) among team members. Include description of communications procedures and channels among the team.

(b) Describe how the Prime will acquire, utilize, and manage sub-contractors (beyond the proposed teaming arrangements) to execute COMPEC requirements. Describe the circumstances where additional subcontracts will be required and the process to ensure sub-contract performance in cost, schedule, quality, and safety.

(c) Describe how the Prime will administer and utilize Prime or Team resources to rapidly respond to and manage multiple, concurrent, geographically dispersed TOs.

(d) Describe the processes and/or plan the Prime has in place to provide QA/QC and manage health and site safety.

(e) Describe the processes the Prime has in place to identify and mitigate management issues to ensure tasks are executed within cost, schedule and quality goals with minimal government oversight. Provide examples (i.e. dealing with schedule delays, subcontractor nonperformance, cost growth, etc) of how these processes have been implemented and describe the outcome. Describe the Prime’s process to ensure tasks are executed within cost, schedule and quality goals. Describe your processes to minimize risks and to ensure that cost, schedule and quality status and issues are clearly communicated with both the team and the government (i.e. describe the Prime’s management process to ensure timely review, approval and/or resolution of submittals and requests for information from all project stakeholders including subcontractors, vendors and government personnel; describe the team’s management approach for ensuring all applicable permitting and environmental requirements are addressed in the execution of a task order; describe the team’s approach for ensuring warranty and latent defects are corrected in a timely manner.)

4.6 Small Business Subcontracting Plan (Mission Capability SubFactor 1.3) details are specified in paragraph 8.3.

5.

PROPOSAL RISK

(a) Identify any risks associated with implementation of Mission Capability requirements and how you intend to mitigate those risks.

(b) Identify if the Prime or team members have successfully used the proposed Mission Capability approaches. If not, describe how you intend to mitigate risks associated with implementation of Mission Capability requirements.

(c) There are no separate submittal requirements for Proposal Risk. The Offeror shall integrate the above into the Mission Capability submittal, as applicable.

(d) The Government will evaluate the risks associated with an Offeror’s Mission Capability proposal submittal.

6. VOLUME III – PAST PERFORMANCE

6.0 Volume Organization

(a) Executive Summary (duplication of executive summary in Volume I, Contract Documentation)

(b) Standard Proposal Information

(1) Table of Contents

(2) List of Tables and Figures

(3) Glossary of Abbreviations and Acronyms

(c) General

(1) Narrative

(i) Past Performance Summary

(ii) Relevance of Present/Past Performance to Mission Capability Subfactors

(iii) Organization Structure Change History

(2) Present/Past Performance Documents

(i) Present/Past Performance Information Forms (PPI) (Attachment L-2)

(ii) Present/Past Performance Questionnaires (PPQ) (Attachment L-3)

(3) Consent Letters (Attachment L-4)

(4) Client Authorization Letters (Attachment L-5)

(5) Standard Form 294/295 Submission

6.1 Executive Summary

Provide a duplicate copy of the Executive Summary per ITO paragraph 3.1.

6.2 Standard Proposal Information

(a) Provide a Table of Contents for Volume III per ITO paragraph 2.3.7.

(b) Provide a List of Tables and Figures for Volume III per ITO paragraph 2.3.8.

(c) Provide a Glossary of Abbreviations and Acronyms for Volume III per ITO paragraph 2.3.9.

6.3 General

6.3.1 Narrative

This information is required for all proposals and is limited to a total of ten (10) pages.

6.3.1.1 Past Performance Summary

(a) Describe the role of the Prime and each Teaming Partner that will potentially perform on the COMPEC contract. The Government will consider only work performed by teaming partners with signed TA/LOIs proposed to perform work on the COMPEC contract.

(b) This information is to assist the evaluators in determining relevancy of projects submitted for past performance evaluation by confirming the role of the team member compared to the scope of the projects submitted for evaluation.

6.3.1.2 Relevance of Present/Past Performance to Mission Capability Subfactors The narrative portion will discuss how the projects submitted for evaluation demonstrate the Offeror’s ability to meet the Mission Capability Subfactors.

Subfactor 1.1: Resources

Subfactor 1.2: Management Approach

Subfactor 1.3: Small Business Participation

6.3.1.3 Organization Structure Change History

(a) Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition.

(b) To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes within the last three years in the organization of your company and teaming partners.

(c) As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment.

(d) Since the government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror(s), your “roadmap” should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

6.3.2 Present/Past Performance Documents

(a) Offerors are cautioned that the Government will use data provided by the Teaming Partners as well as data obtained from other sources in the evaluation of Present/Past performance (see Attachment L-3, Present/Past Performance Questionnaire, for an example of the type of information requested from other sources).

(b) The Government will not consider performance on an Offerors submission that concluded more than four (4) years prior to the issue date of this solicitation.

(c) The Government will consider only those projects which are complete as of the proposal due date. Credit will be given only for work actually completed, not for anticipated scope.

6.3.2.1 Present/Past Performance Information (PPI) Forms (Attachment L-2)

(a) Each team shall submit a maximum of eight (8) PPI forms. A minimum of two (2) PPI forms shall be submitted for the prime contractor. If the prime contractor is a Joint Venture (JV), each JV partner shall submit a minimum of two (2) PPI form. At least two (2) PPI form shall be submitted for each team member performing >20% of the work, if any. The balance of the (8) PPI forms may be used at the Offeror’s discretion to establish relevancy to the COMPEC contract. One hard copy of the Present/Past Performance Summary Sheet shall be included with the proposal submission NLT the RFP due date.

(b) A Present/Past Performance Information Summary Sheet identifying:

(1) all Teaming Partners performing >20% of the work proposed for the COMPEC contract and Teaming Partners performing <20% in which PPI forms are submitted; (2) which of the past performance projects submitted they teamed on; shall also be submitted. A total of one (1) summary sheet shall be submitted per team.

(c) To best represent the depth and breadth of past performance, the offeror should submit at least one project in each of the following dollar categories (>$100,000 to <$500,000, >$500,000 to <$1 Million, >$1 Million) which encompass the elements identified in Section L, Attachments 2 & 3, paragraph 11.

(d) Identify the scope summary of the project submitted as it relates to the COMPEC scope.

(e) Describe your rationale supporting your assertion of relevance of the submitted project to the COMPEC acquisition. Clearly link the past performance to the COMPEC Basic Contract SOW.

(f) Clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. The problem/resolution examples must be specific to the project discussed in the PPI form. For example, submit quality performance indicators or other management indicators that clearly support that an Offeror, or applicable Teaming Partner, has overcome past problems.

(g) Provide references for each project. For each PPI, identify those persons/customers most knowledgeable about the contract. For Government contracts, provide current information for the Government Program Manager, Project/Task Manager, Contracting Officer, and Administrative Contracting Office. For commercial contracts, provide points of contact fulfilling these same roles. Any additional customers that have in-depth knowledge of the contract may be added. Email addresses are required for each point of contact.

6.3.2.2 Past Performance Questionnaires (PPQs) (Attachment L-3)

(a) The responsibility to distribute (and track completion of) the past performance questionnaires rests solely with the offeror – i.e., it shall not be delegated to any subcontractors, teaming contractors, and/or joint venture partners.

(b) The attached Transmittal Letter without revision, shall be used to distribute the performance questionnaires. It is imperative that you make every reasonable effort to ensure that at least two POCs per relevant contract submit a completed past performance questionnaire directly to the government.

(c) Even though the assessment of Past Performance is separate and distinct from the Determination of Responsibility required by FAR 9, past performance information contained herein may be used to support the Determination of Responsibility for the successful awardees.

(d) Information provided on the Past Performance Questionnaires assists the evaluation team in determining the confidence ratings for past performance.

6.4 Consent Letters

The Offeror shall provide a consent letter for each Teaming Partner using the format provided at Attachment L-4, Example Format for Consent Letter. This letter allows the release of Teaming Partner adverse Present/Past performance information to the Offeror so the Offeror can respond to such information.

(a) The Offeror shall provide original consent letters for each Teaming Partner and/or joint venture partner.

(b) Past performance information concerning subcontractors and Teaming Partners cannot be disclosed to a private party without the subcontractor's or Teaming Partner's consent.

(c) Because a prime and a teaming member are private parties, the Government will need the above consent before disclosing Teaming Partner past and present performance information to the prime during exchanges.

(d) Consent letters are evaluated only to the extent that they are complete and present for each Teaming Partner, and/or joint venture partner that presented past performance information in the proposal.

6.5 Client Authorization Letters

If a Teaming Partner identifies Present/Past performance efforts performed for a commercial customer, then each Teaming Partner shall submit a client authorization letter, authorizing release to the Government of requested information on their respective performance using the format provided at Attachment L-5, Example Format for Client Authorization Letter.

(a) The Offeror shall provide original client authorization letters for the Offeror and each Teaming Partner and/or joint venture partner.

(b) Each Offeror, Teaming Partner, and/or joint venture partner shall execute a client authorization letter for commercial customers.

(c) Client authorization letters are evaluated only to the extent that they are complete and present for each Teaming Partner, and/or joint venture partner that presented past performance information in the proposal.

6.6 Standard Form (SF) 294/295 Submittal

Each Offeror must submit SF 294(s) and SF 295(s) for all PPI project(s) (or the basic contract for the individual delivery order/task order) for work performed by the Prime in which SF 294 and 295 reporting was required. The SF 294/295(s) must cover the period of performance for the submitted project(s).

7. VOLUME IV - PRICE

7.0 Volume Organization

(a) Table of Contents

(b) List of Tables and Figures

(c) Glossary of Abbreviations and Acronyms

(d) Accounting System

(e) Firm Fixed Priced Fully Burdened Labor Rates

7.1 Standard Proposal Information

(a) Provide a Table of Contents for Volume IV per ITO paragraph 2.3.7.

(b) Provide a List of Tables and Figures…