FA6633-25-Q-A005 Combo EMCS Integration Service.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL PRODUCTS/SERVICES

General Information Solicitation Number: FA6633-25-Q-A005 Posted Date: 11 March 2025 Response Date: 19 March 2025 Product or Service Code: DA01 IT and Telecom- Business Application/Application Development Support Services (Labor) Contract Type: Sole Source Award for Time & Materials

Contracting Office Address 934th Airlift Wing/Contracting Office 860 Military Highway Minneapolis, MN 55450-2100

Description This is a combined synopsis/solicitation for a Sole Source Award of a Time & Materials contract for commercial products/services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,”. This acquisition is also in accordance with subpart 16.6, “Time-and-Materials, Labor-Hour, and Letter Contracts”; and subpart 6.302-1 “Only one responsible source and no other supplies or services will satisfy agency requirements” and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.

This solicitation is a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2024-07, Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20250117, and Department of the Air Force Acquisition Regulation Supplement (DAFFARS) 20241016.

The requirement for NAICS Code 541511 size standard: $34 M. All contractors must be registered in the System for Award Management (SAM) (http://www.sam.gov) database to be eligible to receive award and have completed the “On-line Representations and Certifications” within that registration.

The Offeror must be an authorized, qualified, and certified vendor. Written quotes are required (oral offers will not be accepted). One award is anticipated. All quotes are due on 19 March 2025 and required to be valid until 19 May 2025. Period of Performance for service is 365 calendar days with a base year plus four option years.

The labor category for this requirement, per the Service Contract Act Wage Determination 2015-4945 Rev 27 is as follows:

300085 ENGINEERING TECHNICIAN V SCA MINIMUM LABOR RATE: $34.72

The 934th Civil Engineer Squadron has a requirement to perform integration of the Energy Management Control System (EMCS) building controllers for various buildings on the 934 Airlift Wing side of the Minneapolis-St. Paul Air Reserve Station in accordance with the Performance-Based Work Statement (PWS), Attachment 1. Base year pricing shall include the cost to purchase the Brand Name Specific EasyIO Software identified in Attachment 2. Subsequent years will solely require the labor hour service.

Any interested offeror shall provide their company information (see below), and quotation(s) for the labor hour rate for this service.

The total contract price will be dependent upon the accepted labor rate and a Not to Exceed (NTE) Ceiling Price that will be set based on the rate and available funding for this contract:

Performance Period and Bid Schedule:

Base Year:

Line Item Description Quantity Unit Price 0001 Sustainment of “sun-downing” system, installation and programming of Niagara V4 system, graphics programming, device programming, device installation, and training of federal civilians and military personnel IAW UFC 3-470-01 Unified Facilities Criteria (UFC) Utility Monitoring and Control System Front End and Integration.

Labor Hour

0002 Procurement of EasyIO software 1 Lot

Option Year One:

Line Item Description Quantity Unit Price 1001 Sustainment of “sun-downing” system, installation and programming of Niagara V4 system, graphics programming, device programming, device installation, and training of federal civilians and military personnel IAW UFC 3-470-01 Unified Facilities Criteria (UFC) Utility Monitoring and Control System Front End and Integration.

Option Year Two:

2001 Sustainment of “sun-downing” system, installation and programming of Niagara V4 system, graphics programming, device programming, device installation, and training of federal civilians and military personnel IAW UFC 3-470-01 Unified Facilities Criteria (UFC) Utility Monitoring and Control System Front End and Integration.

Option Year Three:

3001 Sustainment of “sun-downing” system, installation and programming of Niagara V4 system, graphics programming, device programming, device installation, and training of federal civilians and military personnel IAW UFC 3-470-01 Unified Facilities Criteria (UFC) Utility Monitoring and Control System Front End and Integration.

Option Year Four:

4001 Sustainment of “sun-downing” system, installation and programming of Niagara V4 system, graphics programming, device programming, device installation, and training of federal civilians and military personnel IAW UFC 3-470-01 Unified Facilities Criteria (UFC) Utility Monitoring and Control System Front End and Integration.

NOTE: Documentation of proposed item (manuals, specifications literature, etc.) must be presented in sufficient detail for the Government to determine that quoted item can meet technical acceptability.

Company Information Per FAR 52.204-7(b)(1) and FAR 52.204-16(b), the offeror must provide the following:

Company Name:

Address:

Unique Entity Identifier (UEI):

Commercial and Government Entity (CAGE):

Place of Delivery, Shipping, and Dates 934 Airlift Wing, Minneapolis St. Paul Air Reserve Station, MN 55450 Delivery and/or performance must be completed no later than 365 Days after receipt of order (ARO).

Exact street addresses for applicable buildings and contact information will be provided to the successful offeror. All deliveries must be Free on Board (FOB) Destination, i.e., the seller delivers the goods on seller’s conveyance to the destination and is responsible for the cost of shipping and risk of loss.

Questions Questions generated for this solicitation shall be submitted to the Point(s)-of-Contact (POC) identified below not-later-than 12:00 CST Central Standard Time on 7 March 2025.

Clauses

FAR and DFARS included in Attachment 3

DAFFARS

5352.201-9101 Ombudsman OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Dean D. Sniegowski, HQ AFRC/DS, 555 Robins Parkway, Suite 250, Robins AFB, GA 31098-2005, dean.sniegowski.1@us.af.mil, 497-1008. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.242-9000 CONTRACTOR ACCESS TO THE DEPARTMENT OF THE AIR FORCE INSTALLATIONS (JUN 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base.

The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31- 101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

5352.242-9001 COMMON ACCESS CARDS (CAC) FOR CONTRACTOR PERSONNEL (JUL 2023)

(a) For installation(s)/location(s) cited in the contract, contractors shall ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel who meet one or both of the following criteria:

(1) Require logical access to Department of Defense computer networks and systems in either:

(i) the unclassified environment; or

(ii) the classified environment where authorized by governing security directives.

(2) Perform work, which requires the use of a CAC for installation entry control or physical access to facilities and buildings.

(b) Contractors and their personnel shall use the following procedures to obtain CACs:

(1) Contractors shall provide a listing of personnel who require a CAC to the contracting officer. The government will provide the contractor instruction on how to complete the Contractor Verification System (CVS) application and then notify the contractor when approved.

(2) Contractor personnel shall obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility (typically the local Military Personnel Flight (MPF)).

(c) While visiting or performing work on installation(s)/location(s), contractor personnel shall wear or prominently display the CAC as required by the governing local policy.

(d) During the performance period of the contract, the contractor shall:

(1) Within 7 working days of any changes to the listing of the contract personnel authorized a CAC, provide an updated listing to the contracting officer who will provide the updated listing to the authorizing government official;

(2) Return CACs in accordance with local policy/directives within 7 working days of a change in status for contractor personnel who no longer require logical or physical access;

(3) Return CACs in accordance with local policy/directives within 7 working days following a CACs expiration date; and

(4) Report lost or stolen CACs in accordance with local policy/directives.

(e) Within 7 working days following completion/termination of the contract, the contractor shall return all CACs issued to their personnel to the issuing office or the location specified by local policy/directives.

(f) Failure to comply with these requirements may result in withholding of final payment.

Additional Information

The Government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.” OR “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:” Offeror shall list exception(s) and rationale for the exception(s).

Quotes are due and shall be received not later than 12:00 P.M. Mountain Time on 17 March to the Points-of-Contact (POC) identified below, via email only. Faxed or mailed submissions will not be accepted. Late submission shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation shall be sent via email to the POC’s below.

Points of Contact Jayme K. Mortensen, Contracting Officer Michelle L. Hogan, Contracting Officer 612-713-1431 612-713-1430 jayme.mortensen.2@us.af.mil michelle.hogan.1@us.af.mil

Attachment(s)

1. Performance-Based Work Statement (PWS) Dated: 24 February 2025

2. Sole Source Justification

3. FAR and DFARS Provisions and Clauses Incorporated by Full Text

4. Service Contract Act Wage Determination Decision 2015-4945, Revision 27 Dated: 23 December 2024