Attachment 1 EMCS Services Contract PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

AIR FORCE RESERVE COMMAND

EMCS Multi-Year Service Contract

24 February 2025

1.0 DESCRIPTION OF SERVICES.

1.1 Introduction. The contractor shall provide all professional services necessary to fully meet all requirements of this Performance-based Work Statement (PWS), and all Contract Documents related to and/or documents relevant to the EMCS system upgrade at the Minneapolis/St. Paul ARS, Minneapolis, MN.

1.2 Scope of Work. This PWS describes the services required to/for 934 CE. These services include: Hardware and software procurement, sustainment of “sun-downing” system, installation and programming of Niagara V4 system, graphics programming, device programming, device installation, and training of federal civilians and military personnel IAW UFC 3-470-01 Unified Facilities Criteria (UFC) Utility Monitoring and Control System Front End and Integration (attachment 2).

1.3 Organization. The AFRC organization with primary responsibility for this requirement is 934th Civil Engineer Squadron.

1.4 Place of Performance. These services will be performed at multiple facilities on the Minneapolis/St. Paul ARS, Minneapolis, MN 55450. Programming is also authorized to be conducted at the contractor’s primary business location. The primary office location while on the Minneapolis/St. Paul Air Reserve Station is located within Bldg. 744, Rm 161.

1.5 Required Services.

Specific services are as follows:

1. Installation of Government purchased FW-VAV EasyIO Controllers

2. Installation of Government purchased FS-32 EasyIO Controllers

3. Installation Government purchased FS-20 EasyIO Controllers

4. EasyIO Device software (Contractor procured/Contractor Installed on Government Furnished

Equipment)

5. Niagara V4 (Government Procured/Contractor Installed on Government Furnished

Equipment)

6. Fully integrated and functioning software system controlling individual EMCS devices.

7. Contractor shall obtain a Common Access Card (CAC) that is valid through the Period of

Performance (PoP).

8. Integrate and program other sensors and thermostats owned or procured by the government or existing devices that are being migrated from the previous Niagara version.

9. Contractor shall obtain AFNET/NIPRNET access sponsored by the 934th Civil Engineer

Squadron.

10. Contractor shall obtain and maintain Privileged Air Force Civil Engineer Center Community of Interest Enclave (AFCEC COINE) access, sponsored by AFCEC personnel.

11. Contractor shall train 934th Civil Engineer Squadron personnel (Military and Civilian) on device installation, connections, programming, networking, monitoring and usage of the Niagara V4 system, EasyIO devices, the “sun-downing” system, and routine troubleshooting and maintenance.

12. It is the sole responsibility of the contractor to maintain currency on all required Computer Based Training.

13. Contractor shall install the upgraded system and make any necessary network and physical connections from the existing configuration to the upgraded configuration.

14. It may be necessary to revert to the previous configuration while troubleshooting functionality issues while upgrading. For this reason, the contractor may need to work outside of normal business hours to minimally disrupt operations. This may include, but not limited to, providing services during scheduled drill weekends.

15. If significant interruptions to facilities or operations are required, the contractor must work with 934 CE personnel to address and gain approvals for scheduled outages and disruptions to 934 AW organizations.

16. Contractor shall register any contractor procured items with warranties to the 934th Civil Engineer Squadron.

2.0 SERVICES SUMMARY (SS)

2.1 Applicable Documents: If there is a conflict between codes, regulations and specifications, the most stringent requirements shall apply at all times. Documents listed by and/or provided by the Government are for reference only and do not relieve the contractor from adherence with applicable codes not specifically addressed. Where conflicts between the drawings and specifications occur, specifications shall govern IAW FAR 52.236-21.

2.2 Background: The existing installation EMCS Tridium Niagara AX front-end is no longer supported by Tridium, and on October 12, 2025 will no longer be supported by Microsoft. The installation has decided to migrate the front-end to Niagara V4.

2.2.1 Multi-Year Service Contract: This contract is being offered as a multi-year option, Base plus four option years. Other than the base year, which includes procurement of proprietary software, the contract performance duties will be substantially the same for all years of the contract.

2.3 General Expectations of Work: As part of the proposed effort, the contractor shall implement means and methods that will limit disturbance to base activities to the greatest extent practicable throughout the performance. The government provided documents and existing field conditions shall be reviewed by the contractor to identify any potential discrepancies and develop necessary requests for information (RFI) prior to construction mobilization. The repair efforts shall be in strict accordance with the SOW. Substitutions and/or deviations will not be accepted unless approved by the Contracting Officer (CO) in writing. Ancillary efforts required to access and complete the work not specifically listed in the task description shall be anticipated and accounted for in the contractor’s proposal documents. The task descriptions below are summaries of work to be completed to integrate the existing controllers into the EMCS front-end.

The Period of Performance (PoP) shall be three hundred sixty-five (365) calendar days from the issuing the Notice to Proceed (NTP). The contractor shall provide a construction schedule with proposal breaking out all keywork features along with a sequence of procedure, means of access, space for storage of and equipment, and use of approaches, corridors, and stairways.

2.4 Work Tasks

The most critical performance work tasks are as follows:

a. Install necessary software on the COINE Supervisor and ensure proper functionality.

b. Install necessary software on the stand-alone field computer and ensure proper functionality.

c. Program each individual device prior to installation, and field verify functionality and connectivity between the device and Niagara V4 system.

d. Program the graphics for functionality and operability to view and control each device housed within the Niagara V4 system located within the COINE network.

e. Immediately advise the government of any defects in quality of workmanship or functionality of faulty devices so 934 CE may address warranty issues with the manufacturer.

3.0 GOVERNMENT PROPERTY AND SERVICES

GFP is defined as property in the possession of or acquired by the Government and subsequently furnished to the Contractor for performance of a contract. If the equipment is located on a government site or installation, used within the location or remains accountable to the Government, it is not considered GFP. Contractor will track, secure and account for all GFP/GFM IAW clauses contained within the contract.

3.0 Government Inventory

3.1 The contractor shall document the serial number for each device programmed and document the location on an Excel document within 3 days of installation. In the event of inventory being replaced, the contractor will update the model number, serial number, and location of the device being replaced. Updated physical device locations shall be submitted furnished to 934 CE personnel as requested. The report shall detail the results of the inventory, any items not accounted for and items that are lost, damaged or destroyed beyond use

3.2 Government Furnished Property (Material/Equipment). The contractor shall maintain records evidencing receipt, accountability, preventative maintenance and disposal as defined within the government property clauses. Furthermore, GFP, specifically government laptops and desktops shall not be removed from the installation, unless the services are being performed at Bldg. 403 Small Arms Range only. All furnished government property shall be listed in Section J attachment to the contract.

3.3 Base Support:

The Government shall furnish items incidental to the place of performance Ex: office space, desk, chair, desktop or laptop computer, and access to copier, and a networked printer. In addition, the Government shall provide telephone service, to include the Defense Switched Network (DSN). The contractor shall ensure use is limited to performance of contract related official Government business. The contractor shall never use flash memory or any other device that is not “white-listed” into any government computer. Upon completion or termination of the contract or expiration of employee identification passes, the prime contractor shall ensure that all items to include base ID passes, desktop computer, laptop computers, peripherals, and other software/hardware is returned to the Contracting Officer’s Representative (COR) and each individual is processed through the directed Out-processing checklist.

3.4 Government System(s). The Government will provide Contractor personnel access to system(s) necessary to perform tasks under the contract/order. Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account(s) will be closed.

4.0 GENERAL REQUIREMENTS

4.1 Post Award Meeting. The Contractor shall attend a one (1) day post award meeting convened and hosted by the AFRC/CES COR. The post award conference will be held within two (2) weeks of contract award. The location of the post award conference will be in the CE Conference Room. The Functional Commander, AFRC/PKA CO, AFRC/CES COR, and AFRC/CES PM will participate with Contractor Representatives. The meeting will provide an orientation and overview of the contract scope, terms and conditions. The meeting will detail the roles and responsibilities of AFRC team members, and contract closeout.

4.2 Training Requirements The contractor shall have:

a. At a minimum an interim Secret clearance. Additionally, the contractor shall have knowledge of the current EMCS system utilized on the Minneapolis/St. Paul Air Reserve Station along with the locations of buildings and locations where the devices being upgraded are located.

b. 10 years experience with programming building automation systems.

c. BACNET

d. LONWORKS

e. Niagara AX Workbench and Supervisor

f. Niagara V4 Supervisor

g. 5 years experience with integrating building controllers with EMCS front-end

h. Contractor shall be approved for access to COINE (Community of Interest Network Enclave).

i. Contractor shall obtain an AFRC CAC (Common Access Card) and registered for an AFNET account within 2 weeks of receiving the card.

4.3 Contractor Identification. The Contractor personnel shall wear contractor-provided identification at all times while in government facilities so as to distinguish themselves from Government employees. Contractor personnel shall always identify themselves as Contractor support to avoid potential misrepresentation as Government personnel or to avoid situations arising where sensitive topics might be better discussed solely amongst government personnel.

Electronic mail signature blocks shall identify their company affiliation. Where practicable, Contractor personnel occupying collocated space with their Government program customer shall identify their work space with their name and company affiliation.

4.4 Federal Holidays: The Minneapolis Air Reserve Station observes the following Federal Legal Holidays:

New Year’s Day 1 Jan Martin Luther King Birthday Third Monday in Jan Presidents Day Third Monday in Feb Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in Sep Columbus Day Second Monday in Oct Veterans Day Second Monday in Nov

Thanksgiving Day Fourth Thursday in Nov Christmas Day 25 Dec

4.5 Work Schedule: The contractor’s normal duty hours shall be no earlier than 0600hrs and no later than 1700hrs Monday – Friday while performing duty on station, excluding federal holidays. The contractor may work on programming and design at any time outside normal duty hours at his primary business location. The contractor may also perform duty during UTA weekends. If the contractor needs additional time on station, including outside of normal business hours, the contractor will coordinate with CE. Requests to work outside of normal business hours must be submitted to CE at least 3 business days in advance for consideration.

In the event of a government operational shutdown, this work could be deemed mission essential in order to prevent catastrophic mechanical failure in any of the 934th facilities. If a government continuing resolution budget should occur during the POP, the work shall continue due to this contract being fully funded upon award.

4.6 Contractor Manpower Reporting. In accordance with 10 U.S.C. 2330a, the Contractor shall provide an annual count of contractor/subcontractor personnel performing work for each fiscal year if the DoD is the requiring activity and if the acquisition is in excess of $3,000,000.

The Contractor shall report all Contractor labor hours, including subcontractor labor hours, required for performance of the services provided under the contract in System for Award Management (SAM). Reporting shall be conducted for each fiscal year, which extends October 1 through September 30. While inputs may be made any time during the fiscal year, all data shall be reported no later than October 31 of the following fiscal year. The Contractor shall establish a record for the contract/order in SAM no later than 30 calendar days after contract/order award. The Contractor shall enter Order Data, Contact Data and Location Data.

Additional information and user manuals for government personnel and contractors are available at the SAM website (https://www.sam.gov).

4.7 Continuation of Mission-Essential Services During a Crisis. The Functional Commander or civilian equivalent has determined, by placing the decision in writing, that all of the contractor services performed under this contract are not mission-essential and will not continue in the event of a crisis.

4.8 Non-personal Services. The Government will neither supervise contractor personnel nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor personnel. It shall be the responsibility of the Contractor to manage its personnel and to guard against any actions that are of the nature of personal services, or give the perception of personal services. The Contractor shall notify the AFRC/PKA CO immediately if any task requires action by the Contractor personnel that constitutes, or are perceived to constitute personal services.

These services shall not be used to perform work of a policy/decision making or management nature, i.e. inherently governmental functions. All decisions relative to the EMCS Upgrade supported by the Contractor shall be the sole responsibility of the Government.

4.9 Security. The Contractor shall comply with all security regulations and directives identified herein and other security requirements as shown elsewhere in this contract.

https://www.sam.gov/

4.9.1 Information Security Program. The Contractor shall be integrated into the sponsoring Government activity’s Information Protection Program (IPP) which participates in the host Servicing Security Activity’s IPP. Information Protection may change at anytime to be in compliance with DoD and USAF policies. The contractor must adapt to the new policies as soon as they are directed.

4.9.2 Controlled Unclassified Information. The Contractor shall mark, handle and safeguard Controlled Unclassified Information in accordance with the DoD Manual 5200.1-M, Volume 4, DoD Information Security Program: Controlled Unclassified Information (CUI). if applicable.

4.10 Personnel Security Program.

4.10.1 Background Investigation Requirements. The Contractor shall be responsible for processing background investigations for all employees that require access to classified information. The Servicing Security Activity at the installation will be responsible for processing background investigations for contractor personnel that do NOT require a National Security determination.

4.11 Contractor Notification. The Contractor is notified by Servicing Security Activity at the installation Personnel Security section of the results of the Contractor personnel background investigation for Trustworthiness Determinations.

4.12 COR Notification. The Servicing Security Activity at the installation will document the HSPD-12 credentialing determination when the case file is returned to the submitting office number (SON) for a local decision. The Contractor personnel may have access to sensitive information, automated information systems, or escorted access to restricted areas during an interim clearance. The Servicing Security Activity at the installation provides final credentialing determinations to the COR and sponsoring unit security manager.

4.12.1 Terminations. If Contractor personnel are terminated before the Government completes the Trustworthiness Determination, the Contractor’s PM shall immediately forward written notice to the Servicing Security Activity at the installation with a copy of the notice to the COR.

4.13 Physical Security Program.

4.13.1 Installation Perimeter Access Control. The requirements for installation perimeter access are detailed in Air Force Federal Acquisition Regulation Supplement (AFFARS) clause 5352.242-9000 entitled, Contractor Access to Air Force Installations, in Section I, Contract Clauses, of the basic contract. Contractors merely requiring unescorted access to the installation to perform services, that don’t require access to classified information or network access, will be vetted IAW AFM 31-113, para 4.3 and issued a DBIDS Identification Card. The Contractor is only allowed to visit the installations specified in the contract and/or DD254.

4.13.2 Resource Protection and Integrated Defense. The Contractor shall safeguard all government property in accordance with AFI 31-101, Integrated Defense, and any forms provided for Contractor use. The Contractor shall immediately report all thefts, vandalism, or destruction of property and equipment (Government or Contractor owned) to the Contracting Officer Representative (COR) of this contract.

4.13.3 USAF Restricted Area and Controlled Area Access. The requirements for USAF Restricted Area and Controlled Area access are detailed in AFI 31-101, Integrated Defense, and governed at each installation by the Integrated Defense Plan, if required. The contractor shall be escorted by authorized 934th civilian or military personnel with restricted area credentials.

4.14 Privacy Act of 1974. The Contractor personnel shall have access to Privacy Act information that requires adherence with the Privacy Act of 1974, Title 5 of the U.S. Code, Section 552a, AFI 33-332, Air Force Privacy Act Program, and other applicable agency rules and regulations. The Contractor personnel shall follow agency procedures to identify and safeguard reports and data accordingly. The Contractor shall ensure that Contractor personnel assigned to this requirement are briefed annually on properly identifying and handling Privacy Act data and reports.

4.15 Network Security.

4.15.1 Overview. Network access is a privilege extended to Contractor personnel. Network access will be granted by the Government after all criteria have been met and may be suspended for cause as defined in AFI 33-115V2, Section 5.6. Network access will be approved by the Government in accordance with AFI 31-501, AFMAN 16-1406, AFI 33-115V2 and V3, AFI 33- 200, DoDI 8510.01, and DoDM 5220.22-M and its supplement. Pursuant to AFI 33-115V2, every individual who has access to the Air Force (AF) network (af.mil) or af.mil domain, specialized systems, and mission systems is a network user. Before becoming an Air Force network user, the Contractor personnel shall have a favorable background investigation for the designated IT level and system, be trained, and licensed. This process of training and licensing ensures every AF network user is trained and aware of the basic principles of network security and their role in Information Assurance (IA). The Government will issue a Common Access Card in accordance with Air Force FAR Supplement clause 5352.242-9001 entitled, Common Access Card for Contractor Personnel, to Contractor personnel that meet the criteria (favorable trustworthiness determination, training and licensing).

4.15.2 Information Technology (IT) Level and Investigation Required. Contractor personnel shall possess a SAC with continuous reevaluation as mandated by DoD Regulation 5200.2-R entitled, Personnel Security Program, paragraph C3.6.15 and DoD Instruction 8500.1 entitled, Cybersecurity, para 3i. These background investigations will be submitted by the Govt and they do not result in security clearance eligibility. Contractor personnel shall possess a current and favorable background investigation for designated IT Level 3 (Non-Privileged) access within 60 days of contract performance. Contractor personnel without a current investigation shall follow the procedures in paragraph 4.9.3.1. above.

4.16 Health & Safety Program. The Contractor is responsible for the safety and health of their personnel and protection of the public on Government work sites (DODI 6055.1, Paragraph E5.1). The Contractor shall maintain a health and safety program that meets OSHA standards. If the AFRC/PKA CO notifies the Contractor of a potential OSHA violation, the Contractor is obligated to comply with the applicable OSHA regulations.

4.16.1 Incident or Mishap Procedures. The Contractor shall immediately call 911. The Contractor shall within one (1) hour notify the AFRC/PKA CO, AFRC/CES COR and

AFRC/SEG of all mishaps or incidents for damage to government property. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three (3) calendar days to the AFRC/PKA CO (with copy to AFRC/CES COR) who will forward to AFRC/SEG. For information not available at the time of initial notification, the Contractor shall provide the remaining information not later than twenty (20) calendar days after the mishap, unless extended by the AFRC/PKA CO. Mishap notifications shall contain, as a minimum, the following information:

(A) Contract, contract number, name and title of person(s) reporting

(B) Date, time and exact location of accident/incident

(C) Brief narrative of accident/incident (events leading up to the accident/incident)

(D) Cause of accident/incident (if known)

(E) Estimated cost of accident/incident (material + labor to repair/replace)

(F) Nomenclature of equipment and personnel involved in the accident/incident

(G) Corrective actions (taken or proposed)

(H) Other pertinent information

The Contractor shall, in the event of an accidental incident/mishap, take reasonable action to establish control of the incident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the incident/mishap investigative authority.

4.16.2 Fire Emergencies. The Contractor personnel shall dial 911 to report fire related emergencies.

4.16.3 Fire Protection and Prevention Program – Minneapolis/St. Paul ARS, Minneapolis, MN. All Contractor personnel performing work on properties under jurisdiction of the Minneapolis/St. Paul ARS shall be responsible for fire safety and compliance with all applicable OSHA, State, Air Force, AFMC, and base regulations and directives. The Contractor personnel shall attend a contractor's briefing on fire safety prior to any work. The Contractor shall ensure that all Contractor personnel and sub-contractors under their control are briefed on fire prevention practices in accordance with Robins AFBI 32-2001, Fire Protection Operations & Fire Prevention Program. The Contractor personnel who work on Minneapolis/St. Paul ARS, Minneapolis, MN are required to take annual fire prevention refresher training in accordance with AFI 32-2001.

4.17 Department of Labor (DoL) Inspection of Contractor Operations. The Contractor is subject to DoL inspections and enforcement by OSHA health and safety officials while performing work on a Government installation. The OSHA health and safety officials may access workplaces on Government installations at any time, scheduled or unscheduled, during regular work hours. The OSHA health and safety officials must meet security requirements to enter restricted or classified areas. The Contractor shall notify the AFRC/PKA CO and AFRC/CES COR upon notification of a visit.

4.18 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip http://www.state.gov/j/tip