RFI - FA660625R0010 - 9-29-2025.pdf

REQUEST FOR INFORMATION (RFI)

9/29/2025

Solicitation: FA660625R0010 Title: Aircraft Wash and Lubrication (C-5)

S:

No

Category Question Source / Reference (doc name)

Section no. & Pg #

Government Response

1. Facility Access / Staging

Will the Government provide a dedicated parking space for contractor vehicles/lifts on base, or must equipment be mobilized/demobilized for each wash?

Aircraft Wash PWS

PWS 1.1, 1.6.1,

Sec 3; Pg 8, 10

There is room for equipment such as lifts to be parked inside the wash hangar between washes. The contractor may have to move them if there are any unforeseen situations

1.1.6. The contractor is responsible

for ensuring the availability of all vehicles and equipment needed to accomplish the requirements of this PWS. All contractor supplied vehicles shall be identified with the contractor’s company name visible on both sides. Contractor shall ensure vehicles are operational at all times.

The contractor shall notify the COR immediately of any damaged or malfunctioning contractor’s equipment used to provide services if such equipment will cause a delay in completion of services. Repair or replacement, to include rental vehicles/equipment must be made within 24 hours, in order to preclude a lapse in service.

2.

Availability and Scheduling

The solicitation references 24/7 availability for wash services (Note 2). Can the Government clarify whether the contractor must (a) maintain an on-site presence, or (b) mobilize within the 24-hour notice window, and whether a predetermined wash schedule for base and option years will be provided?

Aircraft Wash PWS 2025 & Clauses Pg

PWS Note 2 (24-hour notice);

Combined Synopsis (availability), A minimum twenty-four-hour notice will be given by the government for aircraft wash services. There will be a quarterly wash schedule that will be given from the C.O.R. throughout the year.

3. GSE

Requirement

Will the Government furnish the external hydraulic test stand (“mule”) for kneel/unkneel and control surface cycling, or must the contractor provide it?

Aircraft Wash PWS

Sec 1.2.3 The Hydraulic test stand will be provided by the government. 3.2.2. Powered & Non- Powered AGE: Make available AGE needed to provide services to aid in the performance of aircraft wash services.

4. Technical Data Will the Government provide on-site access to the latest T.O.s/publications, or must the contractor maintain its own controlled T.O. library?

Aircraft Wash PWS

Sec 1.1.4 The C.O.R. or QAR will have access to the tool crib to obtain the most current technical orders and publications. 4.11. Technical Orders, Publications, & Forms: The contractor is responsible for utilizing electronic technical orders, publications and forms in effect at the time of performance. If additional technical orders, publications, or forms are required for performance of this Performance Work Statement, arrangements to acquire them can be made through the 439 MXG QA Technical Order Distribution Office or the QAE.

5. Inspection Checklist

Will the Government COR or MXG Wash Supervisor provide official acceptance and inspection sign-off for each completed service in accordance with PWS 4.7 (Quality Assurance), or should the contractor include its own inspection checklist in the Quality Control Plan?

Aircraft Wash PWS 2025, Section 4.7 (Pg 13)

There are 2 checklists that will be printed and available per the technical order 1C-5M-23-1

There is also a work card in technical order 1C-5M-6WC-13 that is for the lube,

6. CLIN Can the Government confirm whether multiple consecutive washes may be required under the same CLIN (per Note 2 in PWS Section 1.2), and whether labor/equipment availability must support back-to-back operations?

Aircraft Wash PWS

Note 2 (Pg 4)

Depending on the schedule there will be consecutive washes, and this will require the contractor to have the ability to wash and lube back-to-back.

7. QCP Will the Government require submission of a Quality Control Plan (QCP) OR Table of Contents screenshot with the proposal or only post-award?

Aircraft Wash PWS

4.6 Quality

Control

Please submit a Quality control plan.

8. Base Access For subcontractors entering base, will separate NAC background checks and base badges be issued individually, or can they operate under the prime’s access roster?

Aircraft Wash PWS

Section 1.1.5.2 and 4.5

Each individual working for the contractor will require their own contractor badge. The C.O.R.

will initiate the process for each individual.

9. Liability If base systems (e.g., oil/water separators or drainage infrastructure) cause backup or overflow during wash operations, will liability shift to the Government if contractor procedures are compliant?

Aircraft Wash PWS

Section 1.4.1 (Environmental Compliance)

No, if Westover is fined, per PWS the “Contractor is responsible for cleanup of spills that occur during the course of performance.

Contractor is responsible for any fines, penalty assessments and/or natural resources damage claims that may be brought against Westover ARB by any regulator due to contractor’s performance or failure to perform during the execution and performance of the contract.”

Contractor is not responsible for maintenance and/or repair of drainage infrastructure, unless negligence caused the damage.

10. G081 Access & Authorization

PWS 1.1.1 states that the MXG Wash Supervisor ensures job close-out in G081 but also allows authorized contractor personnel with NAC and Information Protection Awareness Training to use the system. The PRIME intends to manage G081 entries initially, with the option for trained subcontractors to perform this later if approved. Can the Government confirm if this arrangement is acceptable and whether contractor access to G081 is limited to on-base LAN only (no remote access)?

Aircraft Wash PWS

Sec 1.1.1 and 1.1.5.2

The C.O.R or the QAR will have access to GO81. The contractor may have access with proper training and would be for on-base only.

The arrangement currently does not have the contractor using GO81 since all the forms and checklists are preprinted prior to all washes.

11. Environmental What are the base-approved methods and designated points for wastewater/runoff and hazardous residue disposal?

Aircraft Wash PWS

Note 4 & Sec 1.4

The hangar is equipped with all waste-water/run-off and hazardous residue disposal drains and equipment.

12. Aircraft Movement / Towing

Can the Government confirm whether aircraft towing and positioning into the wash facility will be performed by Government maintenance personnel, and that the contractor’s responsibility begins once the aircraft is parked in place, since the PWS only references operation of aircraft hydraulics (kneel/unkneel) and use of hi-lift equipment but not towing?

Aircraft Wash PWS

Sec 1.2.2 (Pre- Wash Preparation), Appendix 1 – Equipment

The towing into and out of the wash facility will be accomplished by Government personnel. Then the contractor’s responsibility begins. During back-to-back washes, the government will provide personnel to tow the completed aircraft out, and the next scheduled aircraft into the wash facility.

13. Chemicals / Cleaning Agents

In previous aircraft wash contracts, the Government furnished approved cleaning agents and referenced them in the PWS. However, for this solicitation, no such provision appears in Section 3 or elsewhere.

Can the Government confirm whether, for FA660625R0010, all cleaning chemicals, soaps, and corrosion-control products must be

Aircraft Wash PWS

Sec 1.0 (Description of Services), Sec 1.5 (Environmental Specifications), Sec 3.2 (Government

In Appendix 1, Under equipment there is a list of Cleaning compound and greases that are provided by the government.

contractor-furnished, subject to QPL or base environmental approval?

Furnished Property)

14. Cybersecurity Requirements

DFARS 252.204-7012/7019/7020

apply. Can the Government

a) confirm if a current NIST SP 800-171 SPRS score is required at proposal stage or post-award, and clarify if any additional certifications (ISO, FAA, DD2345, NRC) are required?

b) is it enough for the Prime to comply with these cyber requirements or do the subcontractors have to comply as well?

Aircraft Wash Clauses & Provisions –

FA660625R0010

Pg 10, 37 a) NIST will be checked during evaluation phase, no additional certification are required.

b) DFARS Subpart 204.73 -

SAFEGUARDING COVERED DEFENSE

INFORMATION AND CYBER INCIDENT

REPORTING

204.7300 Scope.

(a) This subpart applies to contracts and subcontracts requiring contractors and subcontractors to safeguard covered defense information that resides in or transits through covered contractor information systems by applying specified network security requirements. It also requires reporting of cyber incidents.

204.7302 Policy.

(a)(1) Contractors and subcontractors are required to provide adequate security on all covered contractor information systems.

(2) Contractors required to implement NIST SP 800-171, in accordance with the clause at 252.204-7012, Safeguarding Covered Defense Information and Cyber incident Reporting, are required at time of award to have at least a Basic NIST SP 800-171 DoD Assessment that is current (i.e., not more than 3 years old unless a lesser time is specified in the solicitation) (see 252.204-7019).

15. CDI or CUI transmission

DFARS 252.204-7012 requires cyber incident reporting and protection of Controlled Defense Information (CDI). Can the Government confirm if this contract involves any CDI or CUI transmission (e.g., G081 access, flight schedule data) that would trigger 7012 compliance at the medium baseline level?

Aircraft Wash Clauses & Provisions –

FA660625R0010

FA660625R00

10, DFARS

252.204-7012 / 7019 / 7020

No CDI or CUI information is involved.

16. Proposal Format & Structure

Can the Government confirm if there are page limits, file naming conventions, or formatting requirements for proposal submission?

Aircraft Wash Clauses & Provisions –

FA660625R0010

Combined Synopsis

No page limit, file name should reference the solicitation number, no formatting requirements.

17. Evaluation of Options

The RFP states option prices will be evaluated but may not obligate the Government to exercise them. Can the Government clarify whether the “bridge option” (Option 5, 16 washes) will also be included in price evaluation, or excluded entirely?

Note: The bridge option (CLIN 5001, 16 washes) is listed as “Not Evaluated” per the Price Evaluation Factor; clarification will confirm this interpretation.

Aircraft Wash Clauses & Provisions –

FA660625R0010

Price Evaluation Factor

OY5 will not be used during price evaluation

18. Workload History / Pricing Assumptions

The solicitation lists projected wash quantities per CLIN. Can the Government also provide historical wash frequency and incumbent performance data from the past 3– 5 years to support accurate staffing and pricing, any lessons learned the government can share from previous experiences?

Aircraft Wash Clauses & Provisions –

FA660625R0010

CLIN Table (Pg 39)

Previous contract number is FA660621C0002.

The government plans for 32 washes per year, historical average about 25 washes per year, 2- 3 washes per month.

19. Labor Category Mapping

Which SCA labor categories apply to wash personnel (e.g., Aircraft Worker, Aircraft Servicer, Mechanic Helper)?

Clarification: The SCA WD 2015- 4095v32 lists “Cleaner, Vehicles” (11030) and “Aircraft Worker/Servicer” as potentially applicable; confirmation is requested on whether wash/lubrication staff should align with those or higher categories.

SCA 2015-4095v32 8-7-25

WD matrix & conformance note (p.19)

23060 – Aircraft Servicer

20. Proposal Submission & Debriefing

Will the Government provide a post-award debriefing to unsuccessful offerors?

General Question N/A If requested one will be provided

21. Subcontracting / Logistics

Are subcontractors permitted to use third-party logistics partners for equipment/material pickup and delivery?

General Question N/A Yes