Specs LJYC 00-1044P2.pdf

SPECIFICATIONS

FOR

INCIRLIK AIR BASE, TURKEY

RECOMMENDED FOR APPROVAL BY

CHIEF OF ENGINEERING DESIGN

CONTRACTING OFFICER

RPR HVAC SYSTEM, BILLETING

FACILITIES #1082 LJYC 00-1044P2

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00.00 40 SUMMARY OF WORK

01 14 00 WORK RESTRICTIONS

01 32 01.00 10 PROJECT SCHEDULE

01 33 00 SUBMITTAL PROCEDURES

01 35 30 SAFETY, HEALTH, AND EMERGENCY RESPONSE (HTRW/UST)

01 45 00.00 20 CONSTRUCTION QUALITY CONTROL

01 45 04.00 10 CONTRACTOR QUALITY CONTROL

01 50 02.00 10 TEMPORARY CONSTRUCTION FACILITIES

01 57 20.00 10 ENVIRONMENTAL PROTECTION

01 77 00.00 20 CLOSEOUT PROCEDURES

01 78 02.00 10 CLOSEOUT SUBMITTALS

01 78 23 OPERATION AND MAINTENANCE DATA

DIVISION 02 - SITE CONSTRUCTION

02 41 00 DEMOLITION AND DECONSTRUCTION

02 61 13 EXCAVATION AND HANDLING OF CONTAMINATED MATERIAL

02 65 01.00 10 UNDERGROUND STORAGE TANK REMOVAL

02 82 14.00 10 ASBESTOS HAZARD CONTROL ACTIVITIES

DIVISION 03 - CONCRETE

03 11 14.00 10 FORMWORK FOR CONCRETE

03 20 01.00 10 CONCRETE REINFORCEMENT

03 31 00.00 10 CAST-IN-PLACE STRUCTURAL CONCRETE

DIVISION 04 - Not Used

DIVISION 05 - METALS

05 05 23 WELDING, STRUCTURAL

05 12 00 STRUCTURAL STEEL

DIVISION 06 - Not Used

DIVISION 07 - Not Used

DIVISION 08 - Not Used

DIVISION 09 - FINISHES

09 23 82.00 40 FIREPROOF GYPSUM PLASTERING

09 29 00 GYPSUM BOARD

09 72 00 WALL COVERINGS

09 90 00 PAINTS AND COATINGS

DIVISION 10 - Not Used

DIVISION 11 - Not Used

DIVISION 12 - Not Used

DIVISION 13 - SPECIAL CONSTRUCTION

13 48 00.00 10 SEISMIC PROTECTION FOR MECHANICAL EQUIPMENT

DIVISION 23 - HEATING, VENTILATING AND AIR CONDITIONING

23 00 00 AIR SUPPLY, DISTRIBUTION, VENTILATION, AND EXHAUST SYSTEMS

23 03 00.00 20 BASIC MECHANICAL MATERIALS AND METHODS

23 07 00 THERMAL INSULATION FOR MECHANICAL SYSTEMS

23 08 00.00 20 HVAC TESTING/ADJUSTING/BALANCING

23 09 23 DIRECT DIGITAL CONTROL FOR HVAC AND OTHER LOCAL BUILDING

SYSTEMS

23 10 00 FUEL STORAGE SYSTEMS

23 11 13.00 20 FUEL OIL PIPING

23 21 13.00 20 LOW TEMPERATURE WATER [LTW] HEATING SYSTEM

23 30 13.00 20 DUCTWORK AND DUCTWORK ACCESSORIES

23 64 26 CHILLED, CHILLED-HOT, AND CONDENSER WATER PIPING SYSTEMS

23 81 00.00 20 UNITARY AIR CONDITIONING EQUIPMENT

DIVISION 26 - ELECTRICAL

26 00 00.00 20 BASIC ELECTRICAL MATERIALS AND METHODS

26 05 19.00 10 INSULATED WIRE AND CABLE

26 05 48.00 10 SEISMIC PROTECTION FOR ELECTRICAL EQUIPMENT

26 08 00 APPARATUS INSPECTION AND TESTING

26 20 00 INTERIOR DISTRIBUTION SYSTEM

26 51 00 INTERIOR LIGHTING

DIVISION 33 - UTILITIES

33 56 13 ABOVEGROUND FUEL OIL STORAGE TANKS

33 71 02.00 20 UNDERGROUND ELECTRICAL DISTRIBUTION

DIVISION 42 - PROCESS HEATING, COOLING AND DRYING EQUIPMENT

42 22 00.00 10 LIQUID CHILLERS

DIVISION 14 - Not Used

DIVISION 15 - Not Used

DIVISION 16 - Not Used

-- End of Project Table of Contents --

SECTION 01 11 00.00 40

SUMMARY OF WORK

PART 1 GENERAL

1.1 SUMMARY

The work to be performed under this project consists of providing the labor, equipment, and materials as shown on the Contract Documents.

The work includes but not limited to the following;

1. Remove existing HVAC system c/w chiller,FCU-fan coil units, FCU cabinet,piping, insulation, valves, control systems, 2500 gals.

UST-underground storage tank, 3000 gals AST-underground storage tank, fuel system, concrete slab and foundation, concrete pad and decorative wall.

2. Provide and install chiller units c/w all related accessories, concrete pad, decorative wall.

3. Provide and install boiler c/w burner,chimney connection and all related accessories.

4. Provide and install chilled and hot water pumps c/w accessories.

5. Provide and install DHW-domestic hot water system c/w acumution tank, plate type heat exchanger, pumps, valves and control system.

6. Provide and install FCU c/w pipe connections, fresh air connections, and accessories.

7. Provide and install fresh air system for FCU.

8. Provide and install hot water pump c/w accessories.

9. Provide and install chilled/hot water piping system c/w insulation, fittings and accessories.

10. Provide and install valves inculing gate, check, strainer, butterfly and three way valve.

11. Provide and install expansion tanks for chiller and hot water system.

12. Provide and install all related auxialry equipment such as flow meter, gaugers, fittings,thermometer, pressure gauges and etc.

13. Provide and install automatic control system c/w all related equipment, accessories and fittings.

14. Provide and install double walled AST-above ground fuel tank system c/w leak and over fill/spill prevention system, gauges, piping,pipe connections, filling connection, coating, dike, excavation, backfilling, concrete pad, decorative wall.

15. Soil assesment for fuel system

16. Provide and install fresh air ststem for FCUs c/w duct system, AHU and control system.

17. TAB-testing, adjusting and balancing of Mechanical systems.

18. Remove and reinstall existing light fixtures, smoke detectors which are mounted on suspended ceiling when working above suspended ceiling.

Contractor shall control the existing light fixtures and smoke detectors are working before remove. And contractor shall be testing the appliances after reinstalled.

19. Demolish existing fan coil and room thermostat complete with wiring.

20. Demolish existing electric panels in mechanical room complete with wiring.

21. Provide and install PP-1 power and control panel complete with power cables in mechanical room.

22. Provide and install DDC panel complete with control and cat5e cable.

23. Provide and install room unit controller panel in each room complete

RPR HVAC SYSTEM, BILLETING

with power and control cable in conduit according to drawings.

24. Provide and install power connection between fresh air fans which are located in attic and PP-1 panel c/w disconnect switches.

25. Provide and install new room thermostat in each room.

26. Provide and install temperature and pressure sensor for mechanical room equipments according to drawings.

27. Provide and install power and control cable between PP-1 ,DDC panel and new elevated tank level controller.

28. Replace existing compact circuit breaker in MDP panel which is feeding existing mechanical room panel with new and feeder cable.

29. Provide and install new power and control cable duct bank c/w concrete pull box between mechanical room and chiller units.

30. Contractor shall install new laminated medium density fiberboard panel and cabinet c/w door openings and accessories after fan coil unit and piping replacement in the rooms.

The contract drawings, which accompany this specification, are a part of the Contract Documents.

1.2 EXISTING WORK

Protect existing vegetation, structures, equipment, utilities, pavement and improvements.

Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.2.1 LOCATION OF UNDERGROUND FACILITIES

Obtain digging permits prior to start of excavation. Scan the construction site with electromagnetic or sonic equipment, and mark the surface of the ground, pier deck or paved surface where existing underground utilities or utilities encased in pier structures are discovered. Verify the elevations of existing piping, utilities,and any type of underground or encased obstruction not indicated to be specified or removed but indicated or discovered udring scanning in locations to be traversed by piping, ducts, and other work to be conducted or installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

1.2.2 Notification Prior to Excavation

Notify the Contracting Officer at least 15 days prior to starting excavation work.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

RPR HVAC SYSTEM, BILLETING

SD-01 Preconstruction Submittals

Upon receipt of Government Furnished Equipment, the Contractor shall submit records in accordance with paragraph entitled, "Government Furnished Property," of this section.

Submit the following items to the Contracting Officer:

Utility Outage Requests Utility Connection Requests Welding Permits

1.4 CONTRACT DRAWINGS

Contract drawings are as follows:

DRAWING NO TITLE

T1 1 OF 27 TITLE SHEET / PROJECT INDEX

A1 2 OF 27 EXISTING ELEVATIONS AND GENERAL NOTES

A2 3 OF 27 GROUND FLOOR ENLARGED PLAN AND DETAILS

M1 4 OF 27 NOTES AND LEGEND

M2 5 OF 27 GROUND FLOOR EXISTING CONDITION AND

DEMOLITION PLAN

M3 6 OF 27 FIRST AND SECOND FLOOR EXISTING CONDITION

AND DEMOLITION PLAN

M4 7 OF 27 EQUIPMENT LIST

M5 8 OF 27 GROUND FLOOR NEW HVAC PLAN

M6 9 OF 27 FIRST AND SECOND FLOOR NEW HVAC PLAN

M7 10 OF 27 MECHANICAL ROOM NEW ENLARGED PLAN

M8 11 OF 27 HVAC SYSTEM FLOW DIAGRAMS AND LEGEND

M9 12 OF 27 GROUND FLOOR NEW FRESH AIR SUPPLY PLAN

AND HVAC SYSTEM PIPING DIAGRAM

M10 13 OF 27 FIRST AND SECOND FLOOR NEW FRESH AIR

SUPPLY PLAN

M11 14 OF 27 ATTIC PLAN FOR NEW FRESH AIR DUCT AND POWER

M12 15 OF 27 ENLARGED FRESH AIR SUPPLY PLAN AND SECTION

M13 16 OF 27 DETAILS-1

M14 17 OF 27 DETAILS-2

M15 18 OF 27 NEW FUEL TANK DETAILS

M16 19 OF 27 FUEL TANK AND DECORATIVE WALL DETAILS

E1 20 OF 27 LEGEND AND NOTES

E2 21 OF 27 GROUND FLOOR NEW POWER AND DDC CONTROL PLAN

E3 22 OF 27 FIRST AND SECOND FLOOR NEW POWER

AND DDC CONTROL PLAN

E4 23 OF 27 DDC CONTROL POINT ANALIZE DIAGRAMS

E5 24 OF 27 DDC CONTROL FLOW DIAGRAM

E6 25 OF 27 UTILITY ROOM POWER INSTALLATION PLAN AND

PP-1 PANEL SINGLE LINE DIAGRAM

E7 26 OF 27 DETAILS

A CD copy of contract drawings, maps, blank cost estimates, and specifications will be furnished to the Contractor without charge.

Reference publications will not be furnished.

Contractor shall immediately check furnished drawings and notify the Government of any discrepancies.

RPR HVAC SYSTEM, BILLETING

1.5 WORK RESCHEDULING

Contractor shall allow for delays where construction activity is prohibitive. Government will provide 24 hour notification each time the restrictions are invoked.

Normal duty hours for work shall be from 07:30 a.m. to 16:30 p.m., Monday through Friday. Requests for additional work shall require written approval from the Contracting Officer 7 days in advance of the proposed work period.

1.5.1 WEATHER DELAYS

The performance period listed in the contract does not include expected weather delays. The expected weather delays will be added when Contruction Notice to Proceed is issued using the chart below.

Historical Average Rain Days - Incirlik AB, Turkey (1973-2003)

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec #Days GE 0.01 9 9 9 8 6 3 1 1 2 5 6 10

Prior to issuing the notice proceed, the above chart will be used to determine the historical average number of rain days during the performance period. Then the Government and Contractor will agree on the expected total days of weather delays based on the total days of expected rain and taking into account weather impact to this type of project and rain days that will occur on non-working days. When the Contruction Notice to Proceed is issued, the performance period will include the original performance period plus plus the number of work days expected to be impacted by weather.

In order for the contract to be extended for severe weather, the contractor must demonstrate that the total actual rain days during the project has exceeded the total historical average rain days for the project period which was determined prior to Construction Notice to Proceed.

1.5.2 WORK IN RESTRICTED AREAS

Contractors performing work in restricted areas will encounter temporary delays and full exclusion days due to mission requirements. The contractor should prepare their proposals and schedules with the expectation that there will be 8.5 work days of delays for every 50 scheduled calendar days during the total contract period. The Contractor will also experience shorter work hours due to access requirements in the morning and evening.

1.6 OCCUPANCY OF PREMISES

Building(s) will be occupied during performance of work under this Contract. Occupancy notifications will be posted in a prominent location in the work area.

Before work is started, the Contractor shall arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.7 GOVERNMENT FURNISHED PROPERTY

Government will furnish to the Contractor the following property to be

RPR HVAC SYSTEM, BILLETING

incorporated or installed in the work, or used in its performance. Such property will be furnished Free On Board (F.O.B.) at the salvage receiving point shown in the table below.

[SALVAGE

DATE RECEIVING

ITEM DESCRIPTION QUANTITY AVAILABLE POINT

Quantities indicated for the above-listed items marked with an asterisk are estimates. It is the intention of the Government to furnish all quantities of the asterisk items required to complete the work as specified and the various quantities will be adjusted when necessary.

Quantities stated for the above items not marked with an asterisk are all that will be furnished by the Government. Contractor shall furnish any additional quantities required.

1.8 ON-SITE PERMITS

1.8.1 Utility Outage Requests and Utility Connection Requests

Notify the Contracting Officer at least 48 hours prior to starting excavation work. Contractor is responsible for marking and verifying all utilities not marked.

The Contractor shall verify the elevations of existing piping, utilities, and any type of underground obstruction not indicated or specified to be removed. But indicated in locations to be transversed by piping, ducts, and other work to be installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

Work shall be scheduled to hold outages to a minimum.

Utility outages and connections required during the prosecution of work that affect existing systems shall be arranged for at the convenience of the Government and shall be scheduled outside the regular working hours or on weekends.

Contracting Officer may permit utility outages at his discretion.

Contractor shall not be entitled to additional payment for utility outages and connections required to be performed outside the regular work hours.

Requests for utility outages and connections shall be made in writing to the Contracting Officer at least 15 calendar days in advance of the time required. Each request shall state the system involved, area involved, approximate duration of outage, and the nature of work involved.

1.8.2 Borrow, Excavation, Welding, and Burning Permits

RPR HVAC SYSTEM, BILLETING

ACTIVITY SUBMISSION DATE

Welding Permits Daily from Fire Department

Permits shall be posted at a conspicuous location in the construction area.

Burning of trash or rubbish is not permitted on project site.

Any burning of trash or rubbish shall be done in strict compliance with requirements established by the authority having jurisdiction.

1.9 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Contracting Officer to be salvaged shall remain the property of the Government.

The salvaged property shall be segregated, itemized, delivered, and off-loaded at the Government designated storage area.

Contractor shall maintain property control records for material or equipment designated as salvage. Contractor's system of property control may be used if approved by the Contracting Officer. Contractor shall be responsible for storage and protection of salvaged materials and equipment until disposition by the Contracting Officer.

1.10 EPA DESIGNATED ITEMS INCORPORATED IN THE WORK

Various sections of the specifications contain requirements for materials that have been designated by EPA as being products which are or can be made with recovered or recycled materials. These items, when incorporated into the work under this contract, shall contain at least the specified percentage of recycled or recovered material. A waiver must be completed and submitted by the Contractor, and approved by the Contracting Officer, if EPA designated products within this specification do not meet the required recovered or recycled content percentages. The following EPA designated products are included in this specification:

a. Fly Ash in Concrete

b. Blast Furnace Slag in Concrete

c. Glass Cullet in Fiberglass Insulation

d. Slag in Mineral-Fiber Insulation

e. Steel in Toilet Compartments

f. Plastic in Toilet Compartments

g. Rigid Foam in Insulation

h. Reprocessed Latex Paint

i. Rubber in Floor Tile

j. Postconsumer Paper

k. Polyethylene Terephthalate in Carpet

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

-- End of Section --

RPR HVAC SYSTEM, BILLETING

SECTION 01 14 00

WORK RESTRICTIONS

PART 1 GENERAL

[1.1 SPECIAL SCHEDULING REQUIREMENTS

a. Contractor shall be ready for operation as approved by Contracting Officer before work is started.

b. Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

c. The Contractor shall conduct his operations so as to cause the least possible interference with normal operations of the activity.

d. Permission to interrupt any Activity roads, railroads, and/or utility service shall be requested in writing a minimum of 30 calendar days prior to the desired date of interruption.

]1.2 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Activity Regulations

1.2.1.1 Subcontractors and Personnel Contacts

Furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.2.1.2 Identification Badges

Identification badges, if required, will be furnished without charge.

Application for and use of badges will be as directed. Immediately report instances of lost or stolen badges to the Contracting Officer.

[1.2.1.3 Personnel Entry Approval

Failure to obtain entry approval will not affect the contract price or time of completion.

]1.2.1.4 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installations except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

[1.2.2 Shipyard Regulations

Not used.

]1.2.3 Entry to Radiologically Controlled Areas

RPR HVAC SYSTEM, BILLETING

Contractor personnel shall not, under any circumstances, enter a radiologically controlled area or cross any posted radiological boundary.

This paragraph applies to all phases of contract work. Radiation areas are posted with signs consistent with OSHA requirements. Ensure that employees are familiar with the radiation signs and symbols. All personnel entering the shipyard for the first time are required to receive radiological indoctrination training.

Should contract workers encounter radiological postings and/or boundaries which appear to limit their ability to access or carry out their intended work, they shall notify their contract administrator for resolution of the problem.

1.2.3.1 Radioactive Materials and Equipment

All testing equipment, containing a radioactive source, shall be operated in accordance with an approved radioactive equipment plan. This plan shall be submitted to the Contracting Officer and approved by the Radiation Officer (Code 105.5), prior to bringing the equipment into the shipyard.

This plan shall include:

a. The name and type of equipment.

b. The type and size of radiation source.

c. The dates and locations of the equipment's usage.

d. The radiological controls that the Contractor will use while operating the equipment.

A different radioactive equipment plan will be required for each different type of equipment, type of radioactive source, or size of radioactive source. A data sheet of for each piece of new radioactive equipment shall be submitted to the Contracting Officer to forward to the shipyard's Radiation Safety Officer. The data sheet shall contain the following information:

a. Name of equipment.

b. Name and address of equipment manufacturer.

c. Type and size of radiation source.

d. The location of the installed radioactive equipment (i.e. building no., floor, code/shop area).

1.2.4 Working Hours

Regular working hours shall consist of an 8 1/2 hour period, Monday through Friday, excluding Government holidays.

1.2.5 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the Contracting Officer.

RPR HVAC SYSTEM, BILLETING

[1.2.6 Occupied Building[s]

The Contractor shall be working [in an existing building] [around existing buildings] which [is][are] occupied. [Do not enter the building[s] without prior approval of the Contracting Officer.]

[The existing buildings and their contents shall be kept secure at all times. Provide temporary closures as required to maintain security as directed by the Contracting Officer.]

[Provide dust covers or protective enclosures to protect existing work that remains and Government material located in the facility during the construction period.]

[Relocate movable furniture [approximately [1.8 m] away from the Contractor's working area] [as required to perform the work], protect the furniture, and replace the furniture in [its] [their] original location[s] upon completion of the work.] [Leave attached equipment in place, and protect [it] [them] against damage, or temporarily disconnect, relocate, protect, and reinstall [it] [them] at the completion of the work.]

[The Government will remove [and relocate] other Government property in the areas of the building[s] scheduled to receive work.]

]1.2.7 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in the paragraph "Work Outside Regular Hours."

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, and compressed air shall be considered utility cutovers pursuant to the paragraph entitled "Work Outside Regular Hours."

[ d. Operation of Station Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor shall notify the Contracting Officer giving reasonable advance notice when such operation is required.]

[1.2.8 SHIPYARD AREA WORK CLEARANCE REQUEST

Not Used.

][1.2.8.1 Shipyard Hazardous Areas

Not Used.

][1.2.9 RESTRICTIONS ON USE OF YELLOW[, ORANGE-YELLOW, RED, AND MAGENTA ]

MATERIALS

[ Contractor shall refrain from use of yellow or orange-yellow materials for the following purposes: sheeting, tarpaulins, polyethylene bottles or

RPR HVAC SYSTEM, BILLETING

other containers, tapes, bags, banding of identification marks on tools, boundary markers such as ribbons. Contractor generated yellow waste materials such as torn foul weather gear shall be disposed of by the Contractor off-yard. Shipyard dumpsters and trash cans shall not be used for disposal of Contractor generated yellow waste materials. Yellow colored items such as described above are of specific significance within the shipyard and are subject to strict controls.]

[ The use of yellow, tellow-orange, red and magenta materials for hte following purposes is prohibited: sheeting, tarpaulins, polyethylene bottles or other containers, tapes, bags, banding of identification marks on tools, and boundary markers such as ribbons. Obtain Contracting Oficer's prior approval for use of such colored materials for other purposes, such as buried vapor barrier membranes.]

][1.3 SECURITY REQUIREMENTS

"Special Working Conditions and Entry to Work Area" shall apply:

]PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

RPR HVAC SYSTEM, BILLETING

SECTION 01 32 01.00 10

PROJECT SCHEDULE

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for [Contractor Quality Control approval.][information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government.] The following shall be submitted in accordance with Section

01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Project Schedule[; G]

1.2 QUALIFICATIONS

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating (activity status) and preparation of reports. The authorized representative shall [be experienced in scheduling ][have previously developed, created, and maintained at least 2 electronic schedules for ]projects similar in nature [and complexity ]to this project and shall be experienced in the use of the scheduling software that meets the requirements of this specification.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Prepare for approval a Project Schedule, as specified herein, pursuant to the Contract Clause, SCHEDULE FOR CONSTRUCTION CONTRACTS. Show in the schedule the sequence in which the Contractor proposes to perform the work and dates on which the Contractor contemplates starting and completing all schedule activities. The scheduling of the entire project, including the design and construction sequences, is required. The scheduling of is the responsibility of the Contractor. Contractor management personnel shall actively participate in its development. working on the project shall also contribute in developing and maintaining an accurate Project Schedule. The schedule must be a forward planning as well as a project monitoring tool.

3.1.1 Approved Poject Schedule

Use the approved Project Schedule to measure the progress of the work and to aid in evaluating time extensions. Make the schedule cost loaded and activity coded. The schedule will provide the basis for all progress payments. If the Contractor fails to submit any schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

RPR HVAC SYSTEM, BILLETING

3.1.2 Schedule Status Reports

Provide a Schedule Status Report on at least a monthly basis. If, in the opinion of the Contracting Officer, the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and to submit for approval any supplementary schedule or schedules as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained.

3.1.3 Default Terms

Failure of the Contractor to comply with the requirements of the Contracting Officer shall be grounds for a determination by the Contracting Officer that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract.

Upon making this determination, the Contracting Officer may terminate the Contractor's right to proceed with the work, or any separable part of it, in accordance with the default terms of the contract.

3.2 BASIS FOR PAYMENT AND COST LOADING

Use the schedule as the basis for determining contract earnings during each update period and therefore the amount of each progress payment. Lack of an approved schedule update or qualified scheduling personnel will result in an inability of the Contracting Officer to evaluate contract earned value for the purposes of payment. Failure of the Contractor to provide all required information will result in the disapproval of the preliminary, initial and subsequent schedule updates. In the event schedule revisions are directed by the Contracting Officer and those revisions have not been included in subsequent revisions or updates, the Contracting Officer may hold retainage up to the maximum allowed by contract, each payment period, until such revisions to the Project Schedule have been made. Activity cost loading shall be reasonable, as determined by the Contracting Officer. The aggregate value of all activities coded to a contract CLIN shall equal the value of the CLIN on the Schedule.

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

The computer software system utilized to produce and update the Project Schedule shall be capable of meeting all requirements of this specification. Failure of the Contractor to meet the requirements of this specification will result in the disapproval of the schedule. Scheduling software that meets the activity coding structure defined in the Standard Data Exchange Format (SDEF) in ER 1-1-11 are Primavera Project Planner (P3) by Primavera, and Open Plan by Deltek

3.3.1 Critical Path Method

Use the Critical Path Method (CPM) of network calculation to generate the Project Schedule. Prepare the Project Schedule using the Precedence Diagram Method (PDM).

3.3.2 Level of Detail Required

Develop the Project Schedule to an appropriate level of detail. Failure to

RPR HVAC SYSTEM, BILLETING

develop the Project Schedule to an appropriate level of detail, as determined by the Contracting Officer, will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

3.3.2.1 Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Less than 2 percent of all non-procurement activities shall have Original Durations (OD) greater than 20 work days or 30 calendar days. Procurement activities are defined herein.

3.3.2.2 Procurement Activities

The schedule must include activities associated with the submittal, approval, procurement, fabrication and delivery of long lead materials, equipment, fabricated assemblies and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 90 calendar days. A typical procurement sequence includes the string of activities: submit, approve, procure, fabricate, and deliver.

3.3.2.3 Mandatory Tasks

The following tasks must be included and properly scheduled:

a. Submission, review and acceptance of design packages.

b. Submission of mechanical/electrical/information systems layout drawings.

c. Submission and approval of O & M manuals.

d. Submission and approval of as-built drawings.

e. Submission and approval of 1354 data and installed equipment lists.

f. Submission and approval of testing and air balance (TAB).

g. Submission of TAB specialist design review report.

h. Submission and approval of fire protection specialist.

i. Submission and approval of testing and balancing of HVAC plus commissioning plans and data. Develop the schedule logic associated with testing and commissioning of mechanical systems to a level of detail consistent with ECB 2005-10.

j. Air and water balancing.

k. HVAC commissioning.

l. Controls testing plan submission.

m. Controls testing.

n. Performance Verification testing.

o. Other systems testing, if required.

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p. Contractor's pre-final inspection.

q. Correction of punchlist from Contractor's pre-final inspection.

r. Government's pre-final inspection.

s. Correction of punch list from Government's pre-final inspection.

t. Final inspection.

3.3.2.4 Government Activities

Show Government and other agency activities that could impact progress.

These activities include, but are not limited to: inspections, utility tie-in, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for phasing requirements.

3.3.2.5 Activity Responsibility Coding (RESP)

Assign responsibility Code for all activities to the Prime Contractor, Subcontractor or Government agency responsible for performing the activity. Activities coded with a Government Responsibility code include, but are not limited to: Government approvals, Government design reviews, environmental permit approvals by State regulators, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for phasing requirements. Code all activities not coded with a Government Responsibility Code to the Prime Contractor or Subcontractor responsible to perform the work. Activities shall not have more than one Responsibility Code. Examples of acceptable activity code values are: DOR (for the designer of record); ELEC (for the electrical subcontractor); MECH (for the mechanical subcontractor); and GOVT (for USACE). Unacceptable code values are abbreviations of the names of subcontractors.

3.3.2.6 Activity Work Area Coding

Assign Work Area code to activities based upon the work area in which the activity occurs. Define work areas based on resource constraints or space constraints that would preclude a resource, such as a particular trade or craft work crew, from working in more than one work area at a time due to restraints on resources or space. Examples of Work Area Coding include different areas within a floor of a building, different floors within a building, and different buildings within a complex of buildings.

Activities shall not have more than one Work Area Code. Not all activities are required to be Work Area coded. A lack of Work Area coding will indicate the activity is not resource or space constrained.

3.3.2.7 Contract Changes/Requests for Equitable Adjustment (REA) Coding

(MODF)

Assign Activity code to any activity or sequence of activities added to the schedule as a result of a Contract Modification, when approved by the Contracting Officer, with a Contract Changes/REA Code. Key all Code values to the Government's modification numbering system. Any activity or sequence of activities added to the schedule as a result of alleged constructive changes made by the Government may be added to a copy of the current schedule, subject to the approval of the Contracting Officer.

Assign Activity codes for these activities with a Contract Changes/REA Code. Key the code values to the Contractor's numbering system. Approval

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to add these activities does not necessarily mean the Government accepts responsibility and therefore liability for such activities and any associated impacts to the schedule, but rather the Government recognizes such activities are appropriately added to the schedule for the purposes of maintaining a realistic and meaningful schedule. Such activities shall not be Responsibility Coded to the Government unless approved. An activity shall not have more than one Contract Changes/REA Code.

3.3.2.8 Contract Line Item (CLIN) Coding (BIDI)

Code all activities to the CLIN on the Contract Line Item Schedule to which the activity belongs. An activity shall not contain more than one CLIN Item Code. CLIN Item code all activities, even when an activity is not cost loaded.

3.3.2.9 Phase of Work Coding (PHAS)

Assign Phase of Work Code to all activities based upon the phase of work in which the activity occurs. Code activities to . Code fast track phases proposed by the Contractor to allow filtering and organizing the schedule by fast track design and construction packages. If the contract specifies construction phasing with separately defined performance periods, identify a Construction Phase Code to allow filtering and organizing the schedule accordingly. Each activity shall be identified with a single project phase and have only one Phase of Work code.

3.3.2.10 Category of Work Coding (CATW)

Assign Category of Work Code to all Activities based upon the category of work to which the activity belongs. Category of Work Code must include, but is not limited to: approvals, Acceptance, Procurement, Fabrication, Delivery, Weather Sensitive Installation, Non-Weather Sensitive Installation, Start-Up, Test and Turnover. Assign a Category of Work Code to each activity. Each activity shall have only one Category of Work Code.

3.3.2.11 Definable Features of Work Coding (FOW1, FOW2, FOW3)

Assign a Definable Feature of Work Code to appropriate activities based on the definable feature of work to which the activity belongs. Definable Feature of Work is defined in Specification Section 01 45 04.00 10 CONTRACTOR QUALITY CONTROL. An activity shall not have more than one Definable Feature of Work Code. Not all activities are required to be Definable Feature of Work Coded.

3.3.3 Scheduled Project Completion and Activity Calendars

The schedule interval shall extend from NTP date to the required contract completion date. The contract completion activity (End Project) shall finish based on the required contract duration in the accepted contract proposal, as adjusted for any approved contract time extensions. The first scheduled work period shall be the day after NTP is acknowledged by the Contractor. Schedule activities on a calendar to which the activity logically belongs. Activities may be assigned to a 7 day calendar when the contract assigns calendar day durations for the activity such as a Government Acceptance activity. If the Contractor intends to perform physical work less than seven days per week, schedule the associated activities on a calendar with non-work periods identified including weekends and holidays. Assign the Category of Work Code - Weather Sensitive Installation to those activities that are weather sensitive.

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Original durations must account for anticipated normal adverse weather.

The Government will interpret all work periods not identified as non-work periods on each calendar as meaning the Contractor intends to perform work during those periods.

3.3.3.1 Project Start Date

The schedule shall start no earlier than the date on which the NTP was acknowledged. Include as the first activity in the project schedule an activity called "Start Project"( or NTP). The "Start Project" activity shall have an "ES" constraint date equal to the date that the NTP was acknowledged, and a zero day duration.

3.3.3.2 Schedule Constraints and Open Ended Logic

Constrain completion of the last activity in the schedule by the contract completion date. Schedule calculations shall result in a negative float when the calculated early finish date of the last activity is later than the contract completion date. Include as the last activity in the project schedule an activity called "End Project". The "End Project" activity shall have an "LF" constraint date equal to the contract completion date for the project, and with a zero day duration or by using the "project must finish by" date in the scheduling software. The schedule shall have no constrained dates other than those specified in the contract. The use of artificial float constraints such as "zero fee float" or "zero total float" are typically prohibited. There shall only be 2 open ended activities:

Start Project (or NTP) with no predecessor logic and End Project with no successor logic.

3.3.3.3 Early Project Completion

In the event the Preliminary or Initial project schedule calculates an early completion date of the last activity prior to the contract completion date, the Contractor shall identify those activities that it intends to accelerate and/or those activities that are scheduled in parallel to support the Contractor's "early" completion. The last activity shall have a late finish constraint equal to the contract completion date and the schedule will calculate positive float. The Government will not approve an early completion schedule with zero float on the longest path. The Government is under no obligation to accelerate activities for which it is responsible to support a proposed early contract completion.

3.3.4 Interim Completion Dates

Constrain contractually specified interim completion dates to show negative float when the calculated early finish date of the last activity in that phase is later than the specified interim completion date.

3.3.4.1 Start Phase

Include as the first activity for a project phase an activity called "Start Phase X" where "X" refers to the phase of work. The "Start Phase X" activity shall have an "ES" constraint date equal to the date on which the NTP was acknowledged, and a zero day duration.

3.3.4.2 End Phase

Include as the last activity for a project phase an activity called "End Phase X" where "X" refers to the phase of work. The "End Phase X" activity

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shall have an "LF" constraint date equal to the specified completion date for that phase and a zero day duration.

3.3.4.3 Phase "X" Hammock

Include a hammock type activity for each project phase called "Phase X" where "X" refers to the phase of work. The "Phase X" hammock activity shall be logically tied to the earliest and latest activities in the phase.

3.3.5 Default Progress Data Disallowed

Do not automatically update Actual Start and Finish dates with default mechanisms that may be included in the scheduling software. Activity Actual Start (AS) and Actual Finish (AF) dates assigned during the updating process shall match those dates provided from Contractor Quality Control Reports. Failure of the Contractor to document the AS and AF dates on the Daily Quality Control report for every in-progress or completed activity, and failure to ensure that the data contained on the Daily Quality Control reports is the sole basis for schedule updating shall result in the disapproval of the Contractor's updated schedule and the inability of the Contracting Officer to evaluate Contractor progress for payment purposes.

Updating of the percent complete and the remaining duration of any activity shall be independent functions. Disable program features which calculate one of these parameters from the other.

3.3.6 Out-of-Sequence Progress

Activities that have progressed before all preceding logic has been satisfied (Out-of-Sequence Progress) will be allowed only on a case-by-case basis subject to approval by the Contracting Officer. Propose logic corrections to eliminate all out of sequence progress or justify not changing the sequencing for approval prior to submitting an updated project schedule. Correct out of sequence progress that continues for more than two update cycles by logic revision, as approved by the Contracting Officer.

3.3.7 Negative Lags and Start to Finish Relationships

Lag durations contained in the project schedule shall not have a negative value. Do not use Start to Finish (SF) relationships.

3.3.8 Calculation Mode

Schedule calculations shall retain the logic between predecessors and successors even when the successor activity starts and the predecessor activity has not finished. Software features that in effect sever the tie between predecessor and successor activities when the successor has started and the predecessor logic is not satisfied ("progress override") will not be allowed.

3.3.9 Milestones

The schedule must include milestone activities for each significant project event including but not limited to: milestone activities for each fast track design package released for construction; design complete;

foundation/substructure construction complete; superstructure construction complete; building dry-in or enclosure complete to allow the initiation of finish activities; permanent power complete; and building systems commissioning complete.

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3.4 PROJECT SCHEDULE SUBMISSIONS

Provide the submissions as described below. The data CD, reports, and network diagrams required for each submission are contained in paragraph

SUBMISSION REQUIREMENTS.

3.4.1 Preliminary Project Schedule Submission

Submit the Preliminary Project Schedule, defining the Contractor's planned operations for the first 90 calendar days for approval within 15 calendar days after the NTP is acknowledged. The approved Preliminary Project Schedule will be used for payment purposes not to exceed 90 calendar days after NTP. Completely cost load the Preliminary Project Schedule to balance the contract award CLINS shown on the Price Schedule. Detail it for the first 90 calendar days. It may be summary in nature for the remaining performance period. It must be early start and late finish constrained and logically tied as previously specified. The Preliminary Project Schedule forms the basis for the Initial Project Schedule specified herein and must include all of the required Plan and Program preparations, submissions and approvals identified in the contract (for example, Quality Control Plan, Safety Plan, and Environmental Protection Plan) as well as design activities, the planned submissions of all early design packages, permitting activities, design review conference activities and other non-construction activities intended to occur within the first 90 calendar days. Schedule any construction activities planned for the first 90 calendar days after NTP. Constrain planned construction activities by Government acceptance of the associated design package(s) and all other specified Program and Plan approvals. Activity code any activities that are summary in nature after the first 90 calendar days with Responsibility Code (RESP) and Feature of Work code (FOW1, FOW2, FOW3).

3.4.2 Initial Project Schedule Submission

Submit the Initial Project Schedule for approval within 42 calendar days after NTP. The schedule shall demonstrate a reasonable and realistic sequence of activities which represent all work through the entire contract performance period. The Initial Schedule shall be at a reasonable level of detail as determined by the Contracting Officer.

3.4.3 Design Package Schedule Submission

With each design package submitted to the Government, submit a frag-net schedule extracted from the then current Preliminary, Initial or Updated schedule which covers the activities associated with that Design Package including construction, procurement and permitting activities.

3.4.4 Periodic Schedule Updates

Based on the result of the meeting, specified in PERIODIC SCHEDULE UPDATE MEETINGS, submit periodic schedule updates. These submissions will enable the Contracting Officer to assess Contractor's progress. If the Contractor fails or refuses to furnish the information and project schedule data, which in the judgement of the Contracting Officer or authorized representative is necessary for verifying the Contractor's progress, the Contractor shall be deemed not to have provided an estimate upon which progress payment may be made.

3.4.5 Standard Activity Coding Dictionary

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Use the activity coding structure defined in the Standard Data Exchange Format (SDEF) in ER 1-1-11, Appendix A. This exact structure is mandatory, even if some fields are not used. A template SDEF compatible schedule backup file (sdef.prx) is available on the QCS website: www.rmssupport.com.

The SDEF format is as follows:

Field Activity Code Length Description

1 WRKP 3 Workers per Day 2 RESP 4 Responsible Party (e.g. GC, subcontractor, USACE) 3 AREA 4 Area of Work 4 MODF 6 Modification or REA number 5 BIDI 6 Bid Item (CLIN) 6 PHAS 2 Phase of Work 7 CATW 1 Category of Work 8 FOW1 10 Feature of Work (used up to 10 characters in length) 9 FOW2 10 Feature of Work (used up to 20 characters in length) 10 FOW3 10 Feature of Work (used up to 30 characters in length)

3.5 SUBMISSION REQUIREMENTS

Submit the following items for the Preliminary Schedule, Initial Schedule, and every Periodic Schedule Update throughout the life of the project:

3.5.1 Data CD's

Provide two sets of data CD's containing the project schedule in the backup format. Each CD shall also contain all previous update backup files. File medium shall be CD. Label each CD indicating the type of schedule (Preliminary, Initial, Update), full contract number, Data Date and file name. Each schedule shall have a unique file name as determined by the Contractor.

3.5.2 Narrative Report

Provide a Narrative Report with the Preliminary, Initial, and each Periodic Update of the project schedule, as the basis of the progress payment request. The Narrative Report shall include: a description of activities along the 2 most critical paths where the total float is less than or equal to 20 work days, a description of current and anticipated problem areas or delaying factors and their impact, and an explanation of corrective actions taken or required to be taken. The narrative report is expected to communicate to the Government, the Contractor's thorough analysis of the schedule output and its plans to compensate for any problems, either current or potential, which are revealed through that analysis. Identify and explain why any activities that, based their calculated late dates, should have either started or finished during the update period but did not.

3.5.3 Approved Changes Verification

Include only those project schedule changes in the schedule submission that have been previously approved by the Contracting Officer.