COMBINED SYNOPSIS 1428 Amendment 2.pdf

DEPARTMENT OF THE AIR FORCE

31st FIGHTER WING (USAFE)

31st CONTRACTING SQUADRON

AVIANO AB, ITALY

Combined Synopsis / Solicitation

FA568226QA052

For

Supply, Delivery, Installation, and Removal of 144 sets of Dormitory Furniture at Building 1428, Aviano Air Base, Italy

AMENDMENT 2: Extension of solicitation from 20 July 2026 to 31 July 2026. Correction of the "Shelf Bookcase" dimensions from 91cm to 81 cm and upload of the document "Attachment 1 Technical Specifications 1428 Amendment 2". Include fireproof mattress certification information from the Questions and Answers documents in the document "Attachment 1 Technical Specifications 1428 Amendment 2". Uploaded the following documents: "QUESTIONS AND ANSWERS Part 1" and "QUESTIONS AND ANSWERS Part 2". Addition of Attachment 4 - CONTRACTOR ASSERTION - ANTHROPIC, PBC PRODUCTS OR SERVICES for the Offeror to fill, sign and submit with the offer.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes only solicitation. Offers are being requested and a separate written solicitation will not be issued.

SOLICITATION #: FA568226QA052

[X] Request for Quotation (RFQ) [ ] Request for Proposal (RFP) [ ] Invitation for Bid (IFB) This solicitation and the incorporated provision and clauses are those in effect through Revolutionary FAR Overhaul (RFO): https://www.acquisition.gov/far-overhaul

Due to the overseas location of this solicitation, no set-aside for small business will be used.

North American Industry Classification Code (NAICS): 449110

Potential offerors are to quote on the following line items, quotes are due to this office by 31 July 2026 @ 11:00 hrs. Central European Time (CET) 20 July 2026 @ 11:00 hrs. Central European Time (CET).

26 June 2026 @ 10:00 hrs. Central European Time (CET).

Any questions are due NLT 24 June 2026 @ 10:00 CET.

A single Site Visits is scheduled for 23 June 2026 at 10:00 CET. No more than two vendors are allowed to attend the site visit per company and please notify by email the names of the attendees and their cellular phone numbers NLT 2 day prior to scheduled visit at the following email addresses: michael.keith.18@us.af.mil and joseph.hudson.16@us.af.mil

CONTRACT INFORMATION

- TYPE OF CONTRACT: Firm Fixed Price Purchase Order

- INVOICING PROCEDURES: The contractor will submit invoices for payment electronically through the

Procurement Integrated Enterprise Environment (PIEE) system (https://piee.eb.mil/piee-landing/).

- GOVERNMENT PURCHASE CARD: A Government Purchase card is NOT allowed under this contract

Period of Performance/Delivery Date:

120 working days from award date

Attachments:

Attachment 1 – Technical Specifications 1428.

Attachment 2 – List of Italian and US Holidays Attachment 3 – Price Schedule Attachment 4 - CONTRACTOR ASSERTION - ANTHROPIC, PBC PRODUCTS OR SERVICES

GENERAL INFORMATION

ITEMS TO BE PROVIDED/SERVICES TO BE PERFORMED

https://www.acquisition.gov/far-overhaul mailto:AnyquestionsaredueNLT15December2020@1400hrs.CET mailto:michael.keith.18@us.af.mil mailto:joseph.hudson.16@us.af.mil https://piee.eb.mil/piee-landing/

COMPANY INFORMATION

NAME AND ADDRESS OF FIRM:

CAGE Code Number:

TELEPHONE:

E-MAIL:

SIGNATURE:

Place of Delivery/Performance/Acceptance/FOB Point:

This furniture supply, delivery, installation, and removal shall be conducted exclusively at Aviano Air Base, Italy

All items are to be provided in strict accordance with this solicitation.

RFO provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, and its addendum applies to this acquisition. As prescribed in RFO 12.205(a) (1), the following addendum is provided for this solicitation and hereby amends any language therein:

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

QUOTATION PREPARATION INSTRUCTIONS.

To ensure timely and equitable evaluation of quotations, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and the identified evaluations factors. Failure to meet a requirement may result in a quotation being ineligible for award. By submission of its quotation the offeror agrees to hold the prices firm until 30 September 2026.

In order to be determined responsive, an offeror must submit all documentation to demonstrate the following:

a. Acknowledgement of compliance with all solicitation terms and conditions (Solicitation filled out and signed in each part)

b. Acknowledgement of all solicitations’ amendments

c. Proof of System for Award Management (SAM) active registration

d. Fill out and sign Attachment 4 - CONTRACTOR ASSERTION - ANTHROPIC, PBC PRODUCTS

OR SERVICES.

Only responsive quotes will be evaluated in terms of Technical Capability, Prior Experience and Price.

Unresponsive quotation may be excluded from the competition.

Purchase Order award. Quotations should contain the quoter's best technical, prior experience and price terms. After the evaluation of quotations, the Contracting Officer may conduct interchanges with one or more

INSTRUCTIONS TO QUOTERS

quoters of the Government's choice before issuing any awardee. The Contracting Officer will not negotiate with any quoters other than those of the Government's choice and may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

Quoters may request information on award resulting from this solicitation from the contracting officer.

Address any questions, concerns to the Contracting Office. The subject of the email shall be "Questions - FA568226QA052." Questions shall annotate a reference to the specific RFQ element to which they pertain. All questions submitted by the deadline set forth at page 2 of this solicitation will be taken into consideration and answered via posting to SAM.GOV (https://www.sam.gov). Written requests for questions shall be sent to:

Michael Keith at michael.keith.18@us.af.mil

Joseph Hudson at joseph.hudson.16@us.af.mil

All referenced documents for this RFQ are available on the beta SAM website. Potential quoters are encouraged to subscribe / follow for real-time e-mail notifications when information has been posted to the website for this RFQ.

All submissions shall be referencing the solicitation number FA568226QA052, including the company information and point of contact, phone number, and e-mail address. Quotes shall be submitted digitally by e-mail ONLY prior to the time set for quotes closing to:

Michael Keith at michael.keith.18@us.af.mil

Joseph Hudson at joseph.hudson.16@us.af.mil

It is solely contractor’s responsibility to make sure the Government has received their emails. When sending multiple emails, please numerate them, 1 of #, 2 of #, etc.

In addition to the requirements outlined above required to determine responsiveness of prospective quoters, the quote shall consist of three additional separate parts.

Part I – Technical Capability

PART II - Prior Experience

Part III – Price

PART I - TECHNICAL CAPABILITY

The technical part of quotation shall be clear, concise, and include all stated elements to ensure effective evaluation and for substantiating the validity of stated claims. The quoters should not simply rephrase or restate the government's requirements but rather shall provide convincing rationale to address how they intend to meet these requirements. The technical part shall be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in the "Evaluation Criteria for Award" section of this solicitation. The quoter shall mailto:michael.keith.18@us.af.mil mailto:joseph.hudson.16@us.af.mil mailto:michael.keith.18@us.af.mil mailto:joseph.hudson.16@us.af.mil submit technical product literature with its quote. The technical literature shall describe the item being offered in sufficient detailed to evaluate compliance with the requirements in the solicitation. The Technical literature shall be of no more than 10 pages.

The quoter shall submit a Technical Plan describing the operations of dismantle, removal and disposal of 144 sets of old furniture at building 1428 (Dorm) and the supply and installation of 144 new sets of furniture at building 1428 of Aviano Air Base Italy IAW the timeframes identified in the Technical Specifications 1428 (Attachment 1). The Technical Plan shall be of no more than 10 pages.

The technical part shall be prepared in a format consistent with Technical Specifications 1428 (Attachment 1) and the evaluation criteria for award set forth in the "Evaluation Criteria for Award" section of this solicitation.

The contractor shall also submit a redacted copy of the technical portion of the quote. Redacted means that the verbiage through which the vendor can be identified must be obscured (example:

company name, company address, company logo, candidates name etc)

PART II – PRIOR EXPERIENCE

The contractor shall submit the resume of at least two (2) but no more than four (4) projects showing in detail their experience with similar magnitude furniture supply, delivery, installation, and removal. The projects must have been completed within three (3) years from the solicitation posting date.

The contractor shall also submit a redacted copy of each of the projects submitted. Redacted means that the verbiage through which the vendor can be identified must be obscured (example: company name, company address, company logo, candidates name etc)

PART III – PRICE

The quoter shall insert prices in the Price Schedule (Attachment 3). NOTE: Unit prices are no more than 2 decimals. The quote must be submitted for all items in EURO (€) or US Dollar ($). The following conversion rate shall apply: 0.9303. The Fixed Priced Quote: the resultant purchase order will be Firm-Fixed Priced.

Multiple awards will not be considered. Accordingly, quoted prices shall be fixed, and not subject to revision and/or negotiation if selected for contract award.

Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

Debriefings.

If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

RFO Provision 52.212-2, Evaluation -- Commercial Products and Commercial Services Items and its addendum apply to this acquisition. As prescribed in RFO 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends any language therein:

Addendum to 52.212-2 Evaluation Commercial Products and Commercial Services

BASIS FOR CONTRACT AWARD: Government evaluation will be conducted on received quotations considering the evaluation factors listed herein. Consistent with Simplified Acquisition Procedures the quotations will be evaluated in accordance with RFO 12.201-1. Comparative evaluations will be utilized whereby the government will compare all quotes that meet the Government’s requirements as defined in Addendum to 52.212-1 and 52.212-2. The government will select an awardee whose quote is considered the most advantageous to the government, price and other factors considered. Therefore, the Government reserves the right to select an awardee that provides benefit to the government exceeding the minimum standards but is not required to do so.

This selection will be based on an integrated evaluation of the factors as described below.

Part I - Technical Capability Part II - Prior Experience Part III - Price.

I. Technical capability evaluation:

In evaluation of this factor, the Government will confirm that quoter's technical part of quotation shall be clear, concise, and include all stated elements to ensure effective evaluation and for substantiating the validity of stated claims. The quoters should not simply rephrase or restate the government's requirements but rather shall provide convincing rationale to address how they intend to meet these requirements.

II. Prior Experience evaluation In evaluation of this factor, the Government will confirm that the offeror submitted prior experience information of at least two (2) but no more than four (4) projects. Prior Experience must be relevant to the one required by Technical Specifications. Relevant prior experience includes projects completed within three (3) years from the solicitation posting date. In evaluation of this factor, the Government will confirm that the offeror submitted the Prior Experience in the format required by Addendum to RFO 52.212-1.

III. Price Evaluation:

The reasonableness of the quotation will be determined on the total price provided for this solicitation. The total price will be determined by the sum of all the unit price submitted for each of the items listed on the Price List (Attachment 3 Price Schedule). Quoters should give the best available price to the Government for each unit price in terms of arriving at the most competitive price. Additionally, as this requirement is commercial and will result in a "firm-fixed price", a comparison of quoters' total price will satisfy the requirement for price analysis, in determining the price fair and reasonable. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced.

Important note: The listing of the above evaluation factors is not in any order of importance.

No additional requirements or terms and conditions apply to this acquisition.

Defense Priorities and Allocations System (DPAS) assigned rating is: none.

SAM Requirement - Offerors are required to be registered and have an active profile in the System for Award Management (SAM) at the time a quotation is submitted in order to comply with the annual representations and certifications requirements. If company is not registered in SAM, they may do so by going to SAM website at https://sam.gov/help.Offerors should provide their CAGE code and confirmation of their SAM registration along with their quote.

The full text of the RFO can be access on the internet at https://www.acquisition.gov/far-overhaul The full text of the R-DFARS/PGI can be access on the internet at https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html The full text of the DAF Contracting Compass can be accessed on the Internet at https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting- Compass.aspx

52.204-13 52.204-19 52.209-6

Incorporation by Reference of Representations and Certifications Prohibition on Contracting With Inverted Domestic Corporations Protecting the Government’s Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

52.209-10

52.212-1 52.212-4

52.222-19 52.222-50 52.225-14 52.226-8

Prohibition on contracting With Inverted Domestic Corporations

Instructions to Offerors_Commercial Products and Commercial Services Terms and Conditions – Commercial Products and Commercial Services

Child Labor Cooperation with Authorities and Remedies Combating Trafficking in Persons Inconsistency Between English Version and Translation of Contract Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-33 52.233-3 52.233-4 52.237-1

Payment by Electronic Funds Transfer System For Award Management Protest after Award Applicable Law for Breach of Contract Claim Site Visit

52.237-2 52.240-90 52.240-91 52.244-6

Protection of Government Buildings, Equipment, and Vegetation Security Prohibitions and Exclusions Representations and Certifications Security Prohibitions and Exclusions Subcontracts for Commercial Products and Commercial Services

252.203-7000 252.203-7002 252.203-7005

Requirements Relating to Compensation of Former DoD Officials Requirements to Inform Employees of Whistleblower Rights Representation Relating to Compensation of Former DoD Officials

CLAUSES INCORPORATED BY REFERENCE

https://sam.gov/help https://www.acquisition.gov/far-overhaul https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass.aspx https://usaf.dps.mil/sites/AFCC/AQCP/KnowledgeCenter/SitePages/DAF-Contracting-Compass.aspx

252.204-7004 Antiterrorism Awareness Training for Contractors 252.204-7015 252.204-7024

Notice of Authorized Disclosure of Information for Litigation Support Notice on the Use of the Supplier Performance Risk System

252.222-7002 Compliance with Local Labor Laws (Overseas) 252.223-7006 252.223-7008

Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials Prohibition of Hexavalent Chromium

252.225-7048 252.225-7055 252.225-7056 252.225-7059 252.225-7060

Export-Controlled Items Representation Regarding Business Operations with the Maduro Regime Prohibition Regarding Business with the Maduro Regime Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7008 Assignment of Claims (Overseas) 252.232-7010 Levies on Contract Payments 252.233-7001 252.237-7010

Choice of Law (Overseas) Prohibition on Interrogation of Detainees by Contractor Personnel (Jan 2023)

252.243-7001 Pricing of Contract Modifications (Dec 1991) 252.244-7000 Subcontracts for Commercial Items (Nov 2023)

5352.223-9001 5352.223-9000

Health and Safety on Government Installations (Jul 2023) Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jun 2024)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of clause)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation or contract of any Department of Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Provision)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

252.229-7001 TAX RELIEF—BASIC (APR 2020)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor s government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: (Offeror insert)

RATE (PERCENTAGE): (Offeror insert)

(b) Invoices submitted in accordance with the terms and conditions of this contract shall be exclusive of all taxes or duties for which relief is available. The Contractor s invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government s exemption from these taxes.

The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

CLAUSES INCORPORATED BY FULL TEXT

252.229-7003 TAX EXEMPTIONS (ITALY) (MAR 2012)

(a) As the Contractor represented in its offer, the contract price, including the prices in subcontracts awarded under this contract, does not include taxes from which the United States Government is exempt.

(b) The United States Government is exempt from payment of Imposta Valore Aggiunto (IVA) tax in accordance with Article 72 of the IVA implementing decree on all supplies and services sold to United States Military Commands in Italy.

(1) The Contractor shall include the following information on invoices submitted to the United States Government:

(i) The contract number.

(ii) The IVA tax exemption claimed pursuant to Article 72 of Decree Law 633, dated October 26, 1972.

(iii) The following fiscal code(s): 91000190933 .

(2)(i) Upon receipt of the invoice, the paying office will include the following certification on one copy of the invoice:

An authorized United States Government official will sign the copy of the invoice containing this certification.

(ii) The paying office will return the certified copy together with payment to the Contractor. The payment will not include the amount of the IVA tax.

(iii) The Contractor shall retain the certified copy to substantiate non-payment of the IVA tax.

(3) The Contractor may address questions regarding the IVA tax to the Ministry of Finance, IVA Office, Rome (06) 520741.

a. In addition to the IVA tax, purchases by the United States Forces in Italy are exempt from the following taxes:

a. Imposta di Fabbricazione (Production Tax for Petroleum Products).

b. Imposta di Consumo (Consumption Tax for Electrical Power).

c. Dazi Doganali (Customs Duties).

d. Tassa di Sbarco e d Imbarco sulle Merci Transportate per Via Aerea e per Via Maritima (Port Fees).

e. Tassa de Circolazione sui Veicoli (Vehicle Circulation Tax).

f. Imposta di Registro (Registration Tax).

g. Imposta di Bollo (Stamp Tax).

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

I certify that this invoice is true and correct and reflects expenditures made in Italy for the Common Defenseby the United States Government pursuant to international agreements. The amount to be paid does not include the IVA tax, because this transaction is not subject to the tax in accordance with Article 72 of DecreeLaw 633, dated October 26, 1972.

https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Combo: Invoice and Receiving Report (Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact: melissa.maurhart.it@us.af.mil;

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

DAF Part 1 OMBUDSMAN

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC F87700

Issue By DoDAAC FA5682

Admin DoDAAC** FA5682

Inspect By DoDAAC F1F3A2

Ship To Code F1F3A2

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) F1F3A2

Service Acceptor (DoDAAC) F1F3A2

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A mailto:melissa.maurhart.it@us.af.mil

Mr. Alex A. Hight

AFICC/KU OL-AFE, OPC 02 BOX 3, APO, AE 09094

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6371-47-2025

Alternate:

Mr. Alexander L. Larsen

AFICC/KU OL-AFE, OPC 02 BOX 3, APO, AE 09094

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alexander.larsen.1@us.af.mil Tel: DSN: (314)480-5938 Fax: (49)-6371-47-5938

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

Attachments:

Attachment 1 – Technical Specifications 1428 Attachment 2 – List of Italian and US Holidays Attachment 3- Price Schedule Attachment 4 - CONTRACTOR ASSERTION - ANTHROPIC, PBC PRODUCTS OR SERVICES

For further information/questions, please contact:

1st Lt Michael Keith

31 CONS/PKBZ

DSN 632- 8553

Commercial Tel: 0434-308553 Email: michael.keith.18@us.af.mil and

SSgt Joseph Hudson

31 CONS/PKBZ

DSN: 632-6007

Commercial Tel: 0434-306007 Email: joseph.hudson.16@us.af.mil

LIST OF EXHIBITS AND ATTACHMENTS

mailto:alex.hight@us.af.mil mailto:alexander.larsen.1@us.af.mil