QA -Bond Template-1467-AFN 4 Apr 24.pdf

4 April 2024

Pag.1 di 11

Question and answers

Question 1: As for the address where to mail the proposal, on page 46 of the solicitation, it is written as follows:

31CONS LGC -FA5682

VIA PORDENONE89/B, AREA "E" EDIF. 600

BASE AEREA DI AVIANO

33081 AVIANO (PN)

However, at the beginning of the same document, the following is written:

UFFICIO CONTRATTI, 31 CONS/PKC

BASE AEREA DI AVIANO, AREA E, EDIFICIO 600

VIA PORDENONE 89/B

33081 AVIANO (PN)

Could do please let us know which one of the addresses is the best?

Answer: Please provide proposals to:

UFFICIO CONTRATTI, 31 CONS/PKC

BASE AEREA DI AVIANO, AREA E, EDIFICIO 600

VIA PORDENONE 89/B

33081 AVIANO (PN)

Question 2: With reference to the Solicitation form, I would like to be sure that we will fill properly the whole document, so I have the following questions:

Page 2: With reference to the offeror, where can I find the "code" and "facility code"? What should we add on page 2 point 19 Amendments?

Answer: The “code” in block 14 shall be filled with the Unique Entity ID number and CAGE code associated to your SAM account. The “facility code” shall be left blank.

Block 19 shall be filled with all the amendments number (i.e. 0001) and the effective date of each based on the number of amendments issued in relation to this solictiation.

Amendment number can be found in block 2 of the SF30, while the effective date is contained in block 3.

Acknowledgement of all the amendments issued under this solicitation shall be given by filling blocks 20a, 20b and 20c of the solicitation and by returning the amendments properly filled.

Page 4: Are we required to fill in the last two columns of the table?

Answer: First table in Section B shall be filled proposed price for each Contract Line Item Number (CLIN) using the amount resulting from the completion of the Construction Cost Estimate Breakdown

Pag.2 di 11 form as indicated in solicitation section L. Table embedded in clause 252.229-7001 Tax Relief shall be filled with tax name and percentage rate.

Page 13: Should the sections "USE OF DRAWINGS, MAPS, SITE PLANS AND OTHER DOCUMENTS" and "NON-APPLICABILITY OF ITALIAN CIVIL CODE" be signed by the legal representative of the company?

Answer: Yes

Page 17: Is the section "Hazardous Material Identification and Material Safety Data" only to be filled if there are such materials?

Answer: Yes

Page 18: Do we need to fill out this page, or is it only required if we have subcontractors?

Answer: Verbiage in 52.232-5 (c) shall be provided by the awardee for each request for progress payment in case of contract award.

On page 28, regarding 'Clauses Incorporated by Reference,' should we consider adding anything to this paragraph?

Answer: Clause 52.252-2 includes the website where all the clauses incorporated by reference in the model contract can be retrieved and read in their entirety.

Page 30, letter (e) is already complete, or we must add Title and Drawing number? Or Attachment 1:

REPAIR FAC.1467 FOR AFN AVIANO AREA F - AVIANO AB, ITALY - TECHNICAL SPECIFICATIONS, 69 PAGES Attachment 2: PROJECT NO. ASHE 17-1038 REPAIR FAC. 1467 FOR AFN AVIANO AREA F - AVIANO AB, ITALY - DRAWINGS , 83 SHEETS? On page 34, under Section J - List of Attachments, are we required to print and attach the following documents to our proposal?

Answer: Clause 252.236-7001 is already filled out and remains as it is. There is no need for the offeror to return the documents listed in section J with the proposal.

Pages 31-32 Transportation of Supplies by Sea, it is N/A for this project.

Answer: Representation of Extent of Transportation by Sea is covered by SAM registration.

Should both the Solicitation and the EXCEL form ASHE171038 be forwarded in the offer?

Answer: Yes as stated in solicitation section L.

The apparently successful offeror agrees to submit, for each item as required prior to award, a Material Safety Data Sheet, meeting the requirements of 29 CFR 1910.1200(g) and the latest version of Federal Standard No.313, for all hazardous material identified in paragraph (b) of this clause. Data shall be submitted in accordance with Federal Standard No.313, whether or not the apparently successful offeror is the actual manufacturer of these items. Failure to submit the Material Safety Data Sheet prior to award may result in the apparently successful offeror being considered non responsible and ineligible for award: Do we have to send the safety data sheets immediately together with our offer? or later?

Answer: See answer above in reference to "Hazardous Material Identification and Material Safety Data"

As per page 37 we haven’t any changes so we can write N/A or just skip the form?

Answer: Answer cannot be provided as the verbiage mentioned above couldn’t be retrieved at page 37.

Pag.3 di 11

Page 38, letter (b): the offeror <<is not a successor to a predecessor that held a federal contract or grant within the last three years>>, should we underline or circle this provision?

Answer: Yes

Question 3: Is it expected that the offer will arrive in a sealed envelope to ufficio contratti, 31 cons/pkc base aerea di aviano, Area E, edificio 600 via pordenone 89/b 33081 Aviano (PN)? If not, how could we send you our offer?

Answer: Proposals can be handcarried or submitted in sealed envelope. Proposals shall reach the issuing office by the date and time specified in block 13A of the Standard Form1442.

Question 4: Do we need to add our company to the “Interested Vendors List” on the “SAM.gov” website?

Answer: Adding your company to the “Interested Vendors List” on the “SAM.gov” is highly encouraged in order to be notified of updates on the solicitation.

Question 5: The CME EXCELL form must be filled in with our prices and labor costs, right?

Answer: Per solicitation section L, the Construction Cost Estimate Breakdown form and the excel file used to develop the Construction Cost Estimate Breakdown shall be returned with the offer.

Question 6: Would it be possible to get the DWG formats for the tender documents?

Answer: DWG will be provided to the awardee.

Question 7: Is it necessary to be stipulated a "bid guarantee" by a bank in order to submit the offer?

Answer: Per solicitation block 13b, an offer guarantee is not required.

Question 8: Reference CCEB, Part IIb. Architectural, Item 27: Please indicate what types of metal sleeves are required to be installed for core drill hole penetrations.

Answer:

No specific requirements. Just provide the right sleeve sizing:

• If external pipe diameter is from 15 to 80mm (d), diameter sleeve must be d+50mm

• If external pipe diameter is 100mm or larger (d), diameter sleeve must be d+100mm

Question 9: Reference CCEB, Part IIb. Architectural, Item 65: Please provide more detail or brand name for the requested “roll-up insect screens” for the windows.

Answer:

Roll-up insect screen with vertical movement chain, custom-made, with:

- Extruded 6060 aluminum structures, surface treated by anodic oxidation, powder coating or sublimation;

- Gray fiberglass and PVC mesh, finished with tape welded around the perimeter in fiber glass and storm plastic buttons;

- 6063 Aluminum upper winding box complete with plastic closing plates. Section 41x41mm or

50x50mm;

- Side sliding guides with bristles; The guides are fixed in the compartment using plastic compensators which allow to adjust them to a recess depth;

- Plastic movement chain completes with limit switch and transparent chain tensioner;

Pag.4 di 11

- Internal single chain control.

Question 10: Reference CCEB, Part IIb. Architectural, Item 73: Please provide the technical specifications for the type of door louvers being requested.

Answer:

Please refer to drawings, sheet A-602

Question 11: Reference CCEB, Part IIb. Architectural, Item 80: Please provide more detail or technical specifications on the type of roof safety system to be installed.

Answer:

Please refer to drawings, sheet A-102

Questions 12: Reference CCEB, Part IIb. Architectural, Item 81: Please provide more detail or technical specifications for the security ladder required for roof access.

Answer:

Please refer to drawings, sheet A-102

Question 13: Reference CCEB, Part IIb. Architectural, Item 81: Please provide more detail, brand name, or technical specifications on the required electric hoist.

Answer:

Please refer to drawings, sheet A-102

Question 14: Please indicate which Key Personnel are required by 31 CONS DA LGC to be on-site during construction operations, i.e. Site Superintendent, SSHO (Safety Officer), Quality Control Manager, etc.

Answer: In accordance with FAR 52.236-6, a site superintendent (with an alternate substituting in case of the primary absence) shall be present on site at all times.

Question 15: We would like to know if it is expected that the bid deadline will be delayed (now it is 22MAR2024). The varieties of work requires the involvement of multiple stakeholders to produce the proposal.

Answer: Please see solicitation amendment 0002

Question 16: There are discrepancies between items IIb 10.b and 10.c in the CCEB and tech-specs, please clarify if this is a surcharge (in the italian translation it says “sovrapprezzo”) or it is a separate price for the specified items.

Answer:

Confirmed. That’s a surcharge (on CCEB the Italian translation says ‘sovrapprezzo’)

Question 17: Please clarify what kind of partitions are intended for room 103, in the drawing they are shown with a different line than the other rooms. Furthermore, there is no graphic indication referring to the tech-specs.

Answer:

Room 103 has glazing type partitions like “Giussani Light 3.2” or other equally approved.

A revised Final Design is provided (REVISION 01). Please refer to revised design for more details

Pag.5 di 11

Question 18: Tech-specs do not mention any kind of structural test or verification, please confirm which are needed.

Answer:

A static load test is requested as for Technical Standards for Construction (NTC 2018).

A revised Technical Specifications are provided (REVISION 01). Please refer to revised Technical Specifications for more details.

Question 19: Where is the laydown area and how large is it?

Answer:

Laydown area and other Safety-related topics will be discussed with the Govt and the Safety Coordinator (CSE) after award. The laydown area will be anyway in the vicinity of the construction site.

Question 20: What are the working hours?

Answer: Working hours are Monday through Friday, 0730-1730.

Question 21: Is the procedure to get the access permit the same as for the other project in Base?

Answer: Base passes request procedures are the same as other projects

Question 22: Are there some items that have to be delivered to the Government/Air Base after demolition/deinstallation?

Answer: Based on technical specifications, no deliverable is required.

Question 23: Is there any specific fire rating request?

Please follow the most stringent requirement among applicable Regulations (Host Nation and USA) and Design.

Question 24: With reference to the cost estimate breakdown part IV Electrical works there are discrepancies between the items present in the technical specifications and the quantities/items in the breakdown.

Answer:

There are no quantities in the Breakdown. Please clarify the question

Question 25: With reference to the technical specifications item 23 part IIb Architectural works install new electric hoist, please provide specifications about type, model and load capacity.

Answer:

See answer to question no.13

Question 26: Reference is made to Technical Specification, SCHEDULE OF WORK ITEMS Page 46 of 69 item 14: “Also paint the steel structure with intumescent paint to ensure minimum Fire resistance

Pag.6 di 11

R60”. Could the Government clarify if the same intumescent painting needs to be applied to the exposed underneath metal surface of HI-BOND slab?

Answer:

Intumescent paint not needed to the exposed underneath metal surface of HI-BOND slab.

Question 27: Can you please give us more information about stretch sheeting such as number of sheets, dimensions and can you provide intumescent paint specifications to help us find the right product?

Answer:

Please follow the most stringent requirement between selected product specifications and AVIANO

MASTER SPECIFICATIONS, 2020

Question 28: Index or equivalent radon barrier is defined in the project, but there are 3 types of radon barriers under this brand, which type will be used? Is there a specification for this material?

Please, refer to drawings, detail 1, sheet A-501

Question 29: Regarding roof waterproofing, there are many products with similar features in the Derbigum brand, can you please provide more details such as SRI (Solar Reflectance Index) about roof waterproofing and specifications?

Answer:

Refer to AVIANO MASTER SPECIFICATIONS, 2020 (Section 07230)

Question 30: There is no detailed information about toilet fixtures in the project or in the specification file provided, what are the required product specifications?

Answer:

Please refer to drawings, sheet A-604

Question 31: There are 3 signage in the toilet plan, are these signs included in the fixtures? If included, they also do not have features. Can you please give us more information?

Answer:

The signs are included in the fixture supply.

Below the signs information Photopolymer on 3mm acrylic sign dimensions 210x210x3mm;

All character, letter and number must be ‘Helvetica medium’ upper case;

Pag.7 di 11

All character, letter and number must be of contrasting color accompanied to braille grade 2;

All character, letter and number must be raised 0.8mm minimum.

Question 32: Will the marked walls of the ground floor 103 room be made as glass partitions and the door as a glass door?

door as a glass door?

Specifications.

Question 33: What is the area to be provided for unloading the disposal materials? How should the disposal of materials be planned? Which area will be fenced for the construction site?

Answer:

Laydown area, construction site fence and other Safety-related topics will be discussed with the Govt and the Safety Coordinator (CSE) after award.

Planning of materials disposal is up to the Contractor

Question 34: How should the excavation work to be carried out inside the building be planned? Can an opening be provided for work machines such as Bobcat to pass through or must it be constructed with labor?

Pag.8 di 11

New openings are not suggested and will not be authorized. The design asks for the use of hand tools for excavation. The use of tools and small vehicles may be authorized but these must enter and exit through the existing openings.

The awarded Contractor must submit the demolition plan where he shows how perform the demolitions, including excavation. The Govt will evaluate the plan and approve, if acceptable. The utmost caution will be necessary in order not to damage the existing structure

Question 35: There are no details on the drawings about the waterproof on foundation, but it is mentioned in BoQ. What are the material and application details for waterproofing on foundation?

It is possible to use an elastomeric- bituminous liquid product

Question 36: Will there be exterior painting after the façade equipment dismantling?

Yes, where the removed system hole cannot be re-used by the new systems

Questions 37: We identified some missing items that should be added to the BoQ list. Should these work items be added to the list?

• Light Gray Rug (145cmx90cm) -------→ counted on carpet tile voice

• Room Partition No. 103 (It is predicted to be glass based on layer in drawings)

• Antenna Pole

• Pigeon dissuader

Answer:

Specifications.

Question 38: In reference to drawing M001, regarding the presence of the air intake channel, on both recuperators, an electric battery is provided for which there is no technical data to make a quotation and, more importantly, by whom it must be managed, since there is no DDC.

Answer:

These are electrical safety batteries included in the description of the fan units in the Technical Specifications (Work Item List). They are supplied as a standard by the fan supplier and are connected and regulated directly by the fan unit.

Question 39: There are motorized shutters on the entrance to rooms 107-108 and 109. Who should manage these shutters, given that there is no DDC.

Pag.9 di 11

They are dampers whose installation is required for safety reasons. Please refer to electrical Technical Specifications for their operation.

Question 40: In rooms 110-111 and 112 there are three radiators, only one is present in the calculation. What should we refer to?

Answer:

Please refer to Technical Specifications (Work Item List), where a power of 500W each is requested.

Question 41: During the site visit it was clarified that the form of the BOQ to be used for the financial offer has to be the same file provided by the client in the solicitation phase. The BOQ file is missing the quantities that are included in the technical specifications. Should we include the same quantities shown in the specification in the BOQ or should the contractor include the quantities based on its evaluation?

Answer:

Contractors shall include quantities in the BOQ based on their estimates. Quantities in the work item list are indicative and can be used but the Contractor is responsible for its own estimate.

Question 42: We kindly request if there is an Experience Sheet to use for Part II – Technical – Subfactor I – Experience or should offerors submit the experience without a specific form?

Answer:

Offerors should submit experience without a specific form.

Question 43: Where there aren’t CPARS evaluations available, may offeror submit a PPQ?

Answer: PPQs can be submitted as long as solicitation section M requirements are met.

Question 44: How should offerors submit the hard copy of the proposal to the Contracting Office if not in possession of a valid pass?

Answer: Offerors can contact the contract specialist/contracting officer by phone to meet at the installation entrance (Area E).

Question 45: Would it be possible to get the DWG formats for the tender documents?

Answer: See answer to question 6

Question 46: Is it expected that the offer will arrive in a sealed envelope to ufficio contratti, 31 cons/pkc base aerea di aviano, Area E, edificio 600 via pordenone 89/b 33081 Aviano (PN)? If not, how could we send you our offer?

Answer: See answer to question 3

Question 47: Interior demolition of the pavements and foundations can be done small equipment (small excavator) or only hand tools?

Answer:

See answer to question 34.

Question 48: Where will be located the contractor laydown area?

Answer: See answer to question 19.

Pag.10 di 11

Question 49: What are the required positions that need to be present daily on- site? (i.e. site super, QC, safety?)

Answer:

See answer to question 14.

Question 50: Has analysis been done on all materials to be demolished and disposed (i.e. asbestos)?

Answer:

Based on the information currently in the Government's availability, it is not believed that there are ACMs

Question 51: Scaffolding for demolition of mezzanine is contractors’ responsibility?

Answer:

YES. As per General notes on demolitions drawings and on submittal register is the contractor own duty to submit, before works having start, the demolition plan where he shows how perform the demolitions, including excavation, in order not to damage the structure that will be maintained. Is also Contractor’s responsibility to provide and use all the systems suitable for static consolidation during the works phases (see general notes on demolition sheets)

Question 52: Can movement of materials from interior to exterior be made with track equipment (small tracked vehicles)?

Answer:

See answer to question n.34

Question 53: We cannot submit a bid without being certain that the bank will release the guarantee to us in case of eventual award, as per article "52.228-15 Performance Payment Bonds - Construction (Jun 2020)" of the solicitation.

We need to receive the “Format” and forward it to the bank, which can tell us within 30 days whether it will release the required surety bond in case of our eventual award.

Answer: A sample of the Performance Bond is hereby provided. In accordance with solicitation’s block 12a and b, a performance bond shall be submitted to the Contractin g Office 15 calendar days after award.

FA 5682 31 CONS DA LGC

Unit 6102 Box 140

APO AE 09604-6102

United States

Your Contact

Letter of Guarantee Number Date for EUR

Dear Sir or Madam, I/We, the undersigned, acting as the duly authorized representative(s) of the Bank, declare that the Bank hereby guarantees and is jointly and severally liable as the guarantor with company name (herein after called the Contractor), to effect payment to the Contracting Office through a bank that "31 CONS DA LGC" will indicate, within five (5) calendar days after receipt of a simple written request by registered mail, from the Contracting Officer designated in the contract described below, or his successor, immediately and entirely without any need for the Contracting Officer to protest or take any legal action or obtain the prior consent of the Contractor, or for any other proof, action or decision by any other authority, up to the sum

EUR

in words: EUR which represents the deposit required of the Contractor to guarantee fulfillment of its obligations for the satisfactory completion and timely performance of the work under Contract No. FA5682---------- for PROJECT TITLE -AVIANO AB, ITALY, in strict compliance with terms and conditions of said contract entered into between the United States of America and the Contractor, plus legal interest to be calculated from the 6th day after the date of receipt of the registered letter of request by the Contracting Officer until the date of actual payment.

Registered letter request shall inform the Bank that the Contractor failed to comply with the terms and conditions of the contract, or did not fulfill his undertaking in whole or in part.

This letter of performance guarantee will continue in effect without change in amount or terms until two years after the work has been finally accepted by the Government.

NAME & ADDRESS OF THE BANK:

Signed By:

1458177917U Highlight

1458177917U Highlight

1458177917U Highlight

1458177917U Highlight

1458177917U Highlight

1458177917U Highlight