FA568224Q8085_ADR EXIII Enclosed and ADR EXII Flatbed Trailers_Amendment 1.pdf

Requirement Information

DEPARTMENT OF THE AIR FORCE

31st FIGHTER WING (USAFE)

Combined Synopsis/Solicitation_ AMENDMENT 1_Amended parts highlighted in red

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

ADR EXIII Enclosed and ADR EXII Flatbed Trailers

FA568224Q8085

03-Sep-2024 Response Deadline: 13-Sep-2024 no later than 4:00 PM CET Point(s) of Contact: BIANNICA, BARKSDALE, CIV, USAF, biannica. barksdale@us.af.mil

GANT, MICHELE, CIV, USAF, michele.gant.it@us.af.mil

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request For Quotation (RFQ) using Simplified Acquisition Procedures (FAR Part 13)

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2024-06 29-Aug-2024

Defense Federal Acquisition Regulation Public Notice

Department of the Air Force Federal Acquisition Circular

15-Aug-2024

12-Jun-2024

4. The North American Industry Size Classification (NAICS) code associated with this requirement is 333924

Description:

***AMENDMENT 1*** Amendment to update Solicitation and Requirement Specification documents to increase requested ADR EXIII trailer quantity from two (2) to three (3), update ADR Certifications and Delivery terms.

The United States Air Force (USAF) anticipates awarding a single or multiple Firm Fixed Priced (FFP) Purchase Order for quantity of three (3) ADR EXIII Certified Enclosed and one (1) ADR EXII Certified Open Flatbed Trailers, each capable of meeting this solicitation's specifications, outlined in Attachment 3 - Requirement Specifications_Amendment 1. Additionally, the Government requires preferred delivery to AVIANO AIR BASE, ITALY (Commercial Door-to-Door) or alternative delivery point in continental European Union. All quotes must adhere to this solicitation in its entirety to include attachments/amendments as applicable.

Required Delivery: 15 - 18 weeks After Receipt of Order (ARO), not to exceed 365 days after receipt of order (ARO)

Subject to Availability of Funds: Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Place of Performance | Delivery: Shipping FOB

Delivery to: Preferred Aviano Air Base, Italy - or alternative delivery point in continental European Union.

Please indicate the Proposed Delivery Date and address:

Not to exceed 365 days after receipt of order (ARO)

Shipping cost must be included in the price.

Set-aside:

No Set-asides used.

General Information

Combined Synopsis/Solicitation

Instructions to Quoters

Company Name:

Name and Title of Representative:

Phone / Email:

Discount Terms:

Cage Code:

By the submission of this quote, the aforementioned Vendor acknowledges the solicitation and all of its amendments as well as takes no objections to the Solicitation's Provisions and Clauses.

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023).

Addendum to FAR 52.212-1.

Clarification of language used. This solicitation is a Request for Quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote", the word "offeror" shall mean "quoter", and the word "contract" shall mean "purchase order."

Submitting your quote: Submit quotations to the office specified in this solicitation and before the exact time specified in this solicitation. Questions may be submitted no later than 09 September by 4:00 P.M. Central European Time (CET).

Submission deadline: All quotes must be submitted to the following email addresses no-later-than 13 September 2024 by 4:00 P.M.

Central European Time (CET):

biannica.barksdale@us.af.mil;

michele.gant.it@us.af.mil

Content of Quote: Submitted quotes must include a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary. Vendor is responsible for ensuring the quote provided addresses each specification listed in this solicitation. Descriptive literature information such as illustrations, drawings, or a clear reference, such as website information must be made readily available to the Contracting Officer. The Contracting Officer is NOT responsible for locating or obtaining any information not identified in the quote and literature. The Government intends to make an award without discussion; to this end, if a quote does not clearly demonstrate technical compliance and/or does not comply with every requirement contained within this solicitation, the quote will not be considered for award.

You may submit more than one quote and are encouraged to do so if an alternative satisfying the requirements of the solicitation exists and may be of interest to the Government. If you do, we will evaluate each quote separately.

Quotes, attachments, and all other correspondence as listed in this solicitation must be emailed to both points of contact (POCs).

Line Item Description Quantity Unit Unit Price Extended Price

0001 Supply and Deliver FOB Destination to Aviano Air Base three

(3) ADR EXIII Certified Enclosed Trailers in accordance with the Salient Characteristics documents, the ADR Regulation and Italian and European Road Legal requirements. Commercial Warranty included

3 EA

0002 Supply and Deliver FOB Destination to Aviano Air Base one

(1) ADR EXII Certified Open Flatbed Trailer in accordance with the Salient Characteristics documents, the ADR Regulation and Italian and European Road Legal requirements.

Commercial Warranty included

1 EA

Vendor Information

Determination of Contractor Responsibility. All vendor must be registered in the System for Award Management (SAM.gov) at the time of quote submittal. If a vendor is in the process of registering and/or re-validating Representations & Certifications at the time of quote submittal, contact the Contracting Officer prior to the close of the solicitation with all supporting documentation.

Issuance of Purchase Order. The Government intends to issue a single Firm Fixed Price Purchase Order to the vendor that provides the most advantageous quote to the Government. The Contracting Officer may reject any or all quotes. The Contracting Officer will make an award to the vendor whose quote represents the best overall value to the Government in accordance with the Evaluation Criteria specified in the Addendum to FAR 52.212-2, Evaluation - Commercial Products and Commercial Services, below.

The Government reserves the right to cancel this RFQ at any time prior to or after receipt of quotes. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a quoter for any costs.

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021) is hereby incorporated by reference.

Addendum to FAR 52.212-2.

IAW FAR 12.301(c)(2) and the procedures stated in FAR 13.106-2, the Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation and is most advantageous to the Government, price and other factors considered.

Evaluation Procedures: The Government will award a contract to the quote that represents the Best Value (as defined by FAR 2.101) and results in the lowest overall cost alternative (considering price, technical compliance, and delivery schedule) to meet the Government’s needs. Award may only be made to a responder who is deemed responsible in accordance with FAR 9.1, whose quote conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required under the Addendum to FAR 52.212-1, Instruction to Offerors, of this solicitation), based on the evaluation factors/subfactors, and to represent the Best value quote. The following factors shall be used in a comparative evaluation:

1) Price: At a minimum the CLINs structure outlined in the solicitation shall be completed. The proposed price shall be submitted in Euro or in Dollars and inclusive of supply, shipping, delivery, installation, setup, dismantling and disposal. The Unit Price must be rounded to the second decimal.

2) Technical Compliance. Quotes will be evaluated based upon how well they adhere to this solicitation's specifications via submitted technical documentation and will be rated on an Acceptable/Not Acceptable basis. If no technical documentation is provided the proposal will be deemed unacceptable and/or unresponsive.

a) MINIMUM TECHNICAL DOCUMENTATION REQUIRED:

i) Trailers full list of specifications (compliant with the attached salient characteristics)

ii) Visual preview of the trailers (drawings and/or pictures)

iii) Separate Warranty Document

iv) Detailed plan and method of shipment that will be used (specify if the trailers are going to be towed by a tractor or be transported onto another trailer)

v) Confirmation that COC (Certificate of Conformity), operator, maintenance, & parts manuals in English (full coverage of assembled vehicle and all components) will be consigned upon delivery.

vi) Preferred: Confirmation that ADR (European Agreement concerning the International Carriage of Dangerous

Goods by Road) Certification copy will be provided upon certification, before delivery and original certification will be provided upon delivery.

Alternative: Evidenced proof of the capability to achieve the required level of ADR certification post-delivery.

- TECHNICAL RATINGS -

Acceptable: Quote clearly meets the minimum requirements of solicitation Not Acceptable: Quote does NOT clearly meet the minimum requirements of the solicitation

Evaluation Criteria

Attachments | Other

Only quotes deemed “Responsive” shall be evaluated. All responsive quotes received will be first evaluated by Qualifications, Technical Acceptability and then for Price. The technical evaluation team will evaluate quotes on an Acceptable/Not Acceptable basis. After evaluations, the offer that is deemed technical acceptable and offers the Best Value to the Government will be selected for award.

The Government intends to evaluate quotes and award a contract without discussions with vendors. Vendors should not expect requests for clarification or additional information from the Government. Award will be based on the initial evaluation of quotes received in response to the solicitation. Therefore, quoters are cautioned that their initial quotes should contain their best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions with vendors if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest; and may waive informalities and minor irregularities in quotes received.

Attachment 1: Provisions and Clauses Attachment 2: Instructions to Offerors (FAR 52.212-1) Attachment 3: Requirement Specification_Amendment 1