SOLICITATION FA56822Q0009 QandA.pdf

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SOLICITATION FA56822Q0009

MAINTENANCE AND REPAIR OF FIRE PROTECTION SYSTEMS AT AVIANO AND GHEDI ABs, ITALY-

QUESTIONS AND ANSWERS

1. Q: In case of major repairs required - with the need of a design; will the design (stamped by enrolled engineer) be part of the contract or not ?

The Ministerial Decree 37/2008 tells that after "some cases of installation and maintenance" a Declaration of Conformity MUST be released. Per these cases: Nuovo Impianto = New system(s) installation (*) Trasformazione = System(s) transformation (*) Ampliamento = System(s) Upgrade/Enlargement (*) Manutenzione Straordinaria = Extraordinary Maintenance, (*) DM 37/2008 requires the Design by an enrolled engineer; in fact, the document "Declaration of Conformity" requires the engineers' data, to be included into the named document.Present the situation of TRANSFORMATION of existing systems, as usually happen, the question is “In case KTR "fall into" some of this cases: New system(s) installation, System(s) transformation, System(s) Upgrade/Enlargement, Does the bidder need to consider the cost for an Enrolled Engineer to sign/stamp the dedicated design ?

A: No, the design (stamped by enrolled engineer) will not be part of the contract

2. Q: Repair Materials: Are the materials required for repairs and updates, such as smoke detectors, manual push buttons, optical plates, control panels, and aspiration units, included in the offer, or will they be accounted for as additional contractual costs?

A: Repair materials are part of the contract and must be included in the offer as part of the Extraordinary Maintenance (PWS para 1.3.2) and/or Emergency (PWS para 1.3.3)

3. Q: Component Replacement: Are replacements for components that have reached 12 years of installation included in the contract, or will they be treated as extra-contractual items?

A: They are included in the contract, as per PWS para 1.3.1.2.5. (for each PoP there are two dedicated CLINs in the “Price Schedule Breakdown” part of the solicitation docs):

appendix I was provided for this purpose.

4. Q: Subcontracting: Is subcontracting permitted for any part of the specified work?

A: Yes, Subcontracting is permitted.

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5. Q: Battery Replacement: Is the replacement of all batteries covered under the contract? Is there a specified replacement frequency, either annually or every five years, as outlined in Appendix-H?

A: The replacement of all backup batteries is included in the contract, as specified in PWS para 1.3.1.2.6. (for the first Period of Performance there are two dedicated CLINs in the “Price Schedule Breakdown” part of the solicitation documents): Appendix H was provided for this purpose.

As “The backup batteries shall be classified as “long life” according to the Eurobat Guide; this means 10/12 years of design life” the next scheduled replacement will not occur within this contract. It is understood that any replacement of batteries, due to malfunction, during the life of the contract of elements replaced during the first year falls within the scope of the contract.

6. Q: Technical Assistance: We request clarification regarding the "Technical Assistance" entry on the Excel sheet "Step 3 Base Year" contained in the file "Price Schedule Breakdown."

A: Clerical error has been corrected replacing the document with Price Schedule Breakdown Rev1 with Amendment 0001

7. Q: We have reviewed the "PA-Evacuation system" mentioned in the EVAC plant documentation, but I noticed that there are no specific descriptions in the "Appendix C."

A: As per PWS para 1.3.1.5., “[…] The Government makes no representation as to the completeness and accuracy of Appendix C, and it is the contractor’s responsibility to provide the updated Appendix C no later than ten (10) working days after contract award, and to provide the mandatory ITM services based on the most stringent standard (par.

1.2.1.1) requirements of the applicable standards.[…]”.

Appendix C “[…] is a sample version of the common Mandatory ITM Service and Frequency requirements based on listed standards (UNI, EN, NFPA and UFC) […]”, and its purpose is only to provide a base on which the contractor will develop the tasks’ frequencies of the mandatory services to be performed.

8. Q: Could you please confirm if specialized maintenance by the manufacturer’s service center is required for this system? If so, could you also specify the recommended frequency (e.g., semi-annual, annual, etc.)?.

A: PWS, Paragraph 1.2 and subparagraphs, indicate the mandatory services to be performed on all the systems/components listed in appendix A and or pertaining to the Fire protection System as indicated in the PWS (if some components are not listed in Appendix A it is contractor’s responsibility to communicate it to the government as per PWS para 4.2.10) must be maintained in accordance with what specified in Appendix C (it is Contractor’s responsibility to provide the updated version as per above point 5).

If Contractor’s employes are not qualified/certified to perform the required operations, the Contractor is authorized to hire a qualified/certified subcontractor ( see above question & answer #4)

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9. Q: Should any defective amplifiers or microphone bases be included within the scope of the contractual agreement?

A: PWS, Paragraph 1.2 and subparagraphs, indicates the mandatory services to be performed on all the systems/components listed in appendix A and or pertaining to the Fire protection System as indicated in the PWS (if some components are not listed in Appendix A it is contractor’s responsibility to communicate it to the government as per PWS para 4.2.10).