Atch_4_-_PWS.pdf

Page 1 of 29 Attachment 4 Performance Work Statement (PWS)

FA564119RA003

PERFORMANCE WORK STATEMENT (PWS)

FOR PACKING, CONTAINERIZATION AND LOCAL DRAYAGE

OF DIRECT PROCUREMENT METHOD (DPM)

PERSONAL PROPERTY SHIPMENTS

01 August 19

In Accordance with Defense Transportation Regulation (DTR) 4500.9-R, Part IV, Personal Property, APPENDIX G

Page 2 of 29 Attachment 4

TABLE OF CONTENTS

PERFORMANCE WORK STATEMENT FOR PACKING, CONTAINERIZATION AND

LOCAL DRAYAGE OF DIRECT PROCUREMENT METHOD (DPM) PERSONAL

PROPERTY SHIPMENTS

SECTION/TITLE PAGE

PART I – DESCRIPTION OF SERVICES 03

SCOPE OF WORK 03

1. Premove Survey 04

2. Weighing 04

3. Time Requirements 06

4. Preparation, Packing, Loading and Containerization 06

5. Tagging, Inventorying, and Packing List 08

6. Appliance Servicing and Unservicing 11

7. Containers and Vehicles 11

8. Marking Exterior Shipping Containers 12

9. Outbound Documentation and Movement 15

10. Storage 16

11. Facilities 17

12. Cargo Insurance 18

13. DPM Delivery, Unloading, and Unpacking 18

14. Claims 19

15. Subcontracting 19

16. Drayage 19

17. Erroneous Shipments 19

PART II – GOVERNMENT-FURNISHED PROPERTY AND SERVICES 20

PART III – GENERAL REQUIREMENTS 21

1. Application 21

2. Personnel 21

3. Materials 21

4. Documentation and Reports 21

5. Quality Control and Assurance 21

6. CONUS to OCONUS UB Shipments Using Air Mobility Command

(AMC) Aerial Ports 21

7. Conformance with Environmental Management Systems 21

8. Conformance with Environmental Requirements 21

9. Contractor Manpower Reporting 21

PART IV – LIST OF APPENDICES 22

PART V – LIST OF ATTACHMENTS 22

Page 3 of 29 Attachment 4

Tables and Figures

Table G-1 - Task/Type of Move Matrix 4 Table G-2 - Service Summary 24 Figure G-3 - DD Form 1299, Application for Shipment and/or Storage 25 of Personal Property

Page 4 of 29 Attachment 4

PART I – DESCRIPTION OF SERVICES

SCOPE OF WORK

The contractor shall furnish all personnel, equipment, facilities, supplies, services, and materials, except as specified herein as government-furnished, for the preparation of the personal property (including servicing of appliances, refers to the placing of the stabilization bolt of a frontload washer, other services such as dismounting or mounting of televisions, assembly or disassembly of outdoor equipment are the member’s/employee’s responsibility) of Department of Defense (DoD) personnel for shipment, drayage and/or storage and related services through the Direct Procurement Method (DPM). Work to be performed shall be those services in the Schedules I (Outbound Services) and II (Inbound Services) awarded to the contractor as outlined in individual Contract Line Item Number (CLIN) items (see Attachment G-3). Table 1, Task/Type of Move Matrix, shows which tasks normally apply to each type of move. The contractor shall furnish all materials, all equipment, plant and labor; and perform all work in accomplishing containerization of personal property for overseas or domestic movement or storage, including stenciling, cooperage, drayage of personal property in connection with other services, decontainerization of inbound shipments of personal property; and the handling of shipments into and out of the contractor's facility. Specific requirements for each task are described below. If specific instructions or requirements are not provided, the contractor shall request use of commercial standards of services and best business practice through the Consolidated Personal Property Shipping Office Kaiserslautern (referred to as “CPPSO”). Excluded from the scope of this contract is the furnishing of like services or materials which are provided incident to complete movement of personal property when purchased by the Through Government Bill of Lading or other method/mode of shipment or property to be moved under the Do-It-Yourself moving program or otherwise moved by the owner. The contractor shall perform services within the following defined geographical areas of performance, which include terminals identified in the Schedule and/or individual CLIN items. The Government will consider all areas of performance described in the Schedule and/or individual items as including the contractor's facility, regardless of geographical location. If the Government determines that the areas of responsibility and performance must be altered to meet mission needs, it reserves the right to negotiate an increase to the miles/kilometers radius for each area listed below.

Areas of responsibility and performance are:

Area I: Kaiserslautern Military Community (KMC): 75 miles/120 kilometers radius around Ramstein Air Base to include the following: Army facilities at Kleber, Panzer, and Daenner Kaserne, Vogelweh, Landstuhl, Miesau, Pirmasens, Rhine Ordnance, and Pulaski Barracks, Air Force facilities at Ramstein Air Base, Einsiedlerhof, Sembach, and Kapaun Air Station.

Area II: Spangdahlem Air Base: 50 miles/80 kilometers radius around the air base.

Area III: Lajes Field, Azores, Portugal: The complete island of Terceira, which is less than 20 miles/32 kilometers radius.

Page 5 of 29 Attachment 4

Table G-1. Task/Type of Move Matrix

Task

Local Move

Outbound Household Goods

Outbound Unaccompanied Baggage

Inbound Household Goods

Inbound Unaccompanied Baggage

Premove Survey X X Weighing X X X X X Time Requirements X X X X X Preparation, Packing, Loading and Containerization

X

Tagging, Preparing Inventory and Packing List

X X X

Appliance Servicing and Unservicing

X X X X X

Containers and Vehicles X X X X X Marking Exterior Shipping Containers X X

Storage X X X X Facilities X X X X Cargo Insurance X X X X X DPM Delivery, Unloading and Unpacking

X X X X X

Claims X X X X X

1. Premove Survey.

The contractor shall determine the nature of personal property offered for shipment either by physical inspection or telephone survey with the member/employee. The survey shall be conducted at a time and date mutually agreed upon between the contractor and the member/employee. The contractor shall coordinate any pack/pickup date changes with the CPPSO.

2. Weighing.

a. The gross, tare, and net weight of all shipments shall be determined by the contractor through the use of scales properly certified by a state inspector of weights and measures in accordance with (IAW) the regulations of the state having legal jurisdiction over the scales.

Personnel designated to operate the scales shall be licensed by the German or Portuguese officials or otherwise qualified as weigh masters if required by the state. When a metric scale is utilized, the contractor shall use 1 kilogram per 2.2 pounds for conversion. The contractor shall use certified calibrated scales that meet the requirements of the German and Portuguese national law and manufacture’s recommendations.

b. The contractor shall submit weight tickets, reflecting gross, tare, and net weight, in duplicate, properly certified IAW federal, state regulations to the CPPSO (Contract Data Requirements List [CDRL] 0002).

c. When scales are not available or their use is not practical, the application of a constructive weight of 7 pounds per cubic foot shall be used provided prior written approval is obtained by

Page 6 of 29 Attachment 4 the contractor from the CPPSO. (See Paragraph 2.d for constructive weight of professional books, papers, and equipment [PBP&E], also known as PRO or PRO-Gear).

d. When PBP&E are included as part of the shipment, the contractor shall enter the weight of each item individually described on the inventory on the same line of the inventory next to the description. The contractor shall annotate the total weight of such articles separately on the inventory and packing list. The PBP&E weight may be obtained using bathroom or platform type scales. If it is not possible or practical for the contractor to weigh the items at the time of packing and pickup, and there is no cube indicated on the inventory, the contractor shall use a constructive weight of 7 pounds per cubic foot for PBP&E.

e. The weight tickets shall contain the name and address of the weighing station, date, name of contractor, van or trailer number, name of member/employee, call number assigned by the CPPSO-Kaiserslautern, and signature of the weigh master.

f. For inbound personal property, the contractor shall bill on the origin net weights obtained from the Personal Property Government Bill of Lading/Bill of Lading (PPGBL/BL) or other movement document and need not submit a weight certificate, unless a reweigh is ordered by the ordering officer. When a reweigh is ordered, the contractor shall bill on the reweigh weight.

g. If the PPGBL/BL, movement document, or container does not reflect the net weight for inbound shipments or if the PPGBL/BL is unavailable at the destination, the contractor shall bill on the origin gross weights obtained from the PPGBL/BL, or other available sources, such as containers or supporting documentation. The contractor shall use all means available (containers, supporting documentation) to obtain a net weight prior to submitting the bill. If the bill is submitted on the origin gross weight, CPPSO will pay the contractor for the gross weight based on the net weight bid price.

h. The contractor shall perform reweigh services when ordered by the ordering officer. The reweigh shall be requested at the time the delivery order is placed and shall be performed IAW instructions set forth in Paragraph 2.a. When so advised by the ordering officer, a designated representative of the CPPSO and/or the member/employee shall be permitted to accompany, in a separate conveyance, the contractor to witness the reweigh. This conveyance would be at no extra charge for the Government and the contractor would not provide the separate conveyance.

i. When a reweigh is ordered by the ordering officer, the contractor shall furnish the CPPSO the weight tickets in duplicate within 7 workdays of completion of the service.

j. When the weighing of a shipment at origin is witnessed by the CPPSO, the back of all copies of the weight ticket shall be annotated by a designated representative of the CPPSO with the statement “weight observed” and verified by the signature of the ordering officer. The contractor shall similarly annotate the number 7 copy of the PPGBL/BL (property received copy) prior to mailing to the destination CPPSO. When computer-generated PPGBL/BLs are used, the contractor shall annotate the copy going to the destination CPPSO.

Page 7 of 29 Attachment 4

k. Minimum Weight Billing. For overseas activities, excluding Hawaii and Alaska, shipments are payable on the actual net weight shipped.

l. The contractor shall provide actual pieces, weight, and cubic feet of UB shipments to the CPPSO prior to the issuance of the PPGBL/BL.

3. Time Requirements.

a. The Government may place orders required for the completion of services (for shipments in the contractor's possession) for 180 calendar days past the expiration date. The CPPSO will normally give the contractor notice to commence services ordered herein at least 1 full workday prior to the date specified. Oral orders shall be confirmed in writing within 2 workdays following order acceptance by the contractor. The contractor shall be available to receive orders from CPPSO between the hours 0800 and 1700. Upon request, the contractor shall provide CPPSO with information as to whether the service shall be performed between the hours of 0800 to 1200 hours or between the hours of 1200 to 1700 hours, based upon the best information available.

b. The contractor shall not begin pickup or delivery services at a member’s/employee’s residence before 0800 hours or after 1700 hours without prior approval of the CPPSO and the member/employee. The contractor shall not begin any service that shall not allow completion by 2100 hours without approval by the CPPSO and the member/employee by 1630 hours of the scheduled date. When services cannot be completed on the scheduled date, the contractor shall notify the CPPSO and the member/employee. In case of an approved suspension of operations by CPPSO, the contractor shall assure his/her return the next workday at 0800 hours to complete the services.

c. If containerization is ordered by the ordering officer at the contractor’s facility, the contractor shall pick up the HHG or UB on the date and within the hours specified by the CPPSO. Unless a longer period is authorized by the CPPSO, the maximum containerization time allowed at the contractor’s facility shall be 3 workdays following the specified pickup date for HHG and 2 workdays following the specified pickup date for UB.

d. The contractor shall accept from commercial contractors and pickup from commercial, air, water, and military terminals inbound shipments of HHG or UB. The contractor shall notify the CPPSO upon arrival of a shipment no later than 1200 hours of the next workday. The contractor shall deliver the shipment to the member/employee within 3 workdays following the date of the contractor’s arrival notification unless otherwise specified by the ordering officer. For shipments in storage, the contractor shall affect delivery to the member’s/employee’s residence within 3 workdays following notification for delivery by the CPPSO (e.g., if the CPPSO calls on Monday, the personal property shall be delivered to the member’s/employee’s residence on or before Thursday). The contractor shall not deviate from the specified delivery date unless approved by the CPPSO.

4. Preparation, Packing, Loading and Containerization.

a. The contractor shall prepare, pack, load, and containerize personal property for all types of shipments destined for the CONUS or Outside CONUS (OCONUS). The contractor shall

Page 8 of 29 Attachment 4 coordinate with the CPPSO container size and configuration for each mode of shipment prior to packing containers.

b. The contractor shall perform all preparation and packing in a manner requiring the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight. The contractor shall protect all shipments from the elements (rain, snow, or sun) and theft at all times.

(1) Items of unusual nature may require disassembly service by a third party. The contractor shall not arrange for third-party servicing without the authorization of the CPPSO. The contractor shall bill the charges for third-party service as a separate charge on the invoice and supported with two copies of the third-party company’s invoice.

(2) The contractor shall not be required to disassemble swing sets, outdoor recreation equipment, exercise equipment, trampolines, television and radio antennas, and similar articles. The member/employee will disassemble these items. The contractor shall show items disassembled by the member/employee in the remarks section of the inventory as Disassembled by the Owner (DBO). (Per International Tender: $33.65 for packing, $3.00 for unpacking)

(3) Member/Employee-Packed Items. The contractor shall inspect all prepacked goods to ascertain the contents, condition of the contents, and only articles not otherwise prohibited by the DTR are contained in the shipment. The contractor has the right to determine if goods require repacking, and it is the contractor’s responsibility to do the repacking of items already packed by the member/employee, with the exception of Attachment G-3, Schedule I, Item 0006, Outbound Service-Unaccompanied Baggage Packed by member/employee, and Item 0007, Outbound Service-Unaccompanied Baggage Packed By Member/Employee-Consolidated Shipments/Government Facility. The contractor assumes liability for whatever they pack. The contractor has the right to inspect all items and shall use the appropriate carton(s) to pack all items (e.g., clothes in wardrobe boxes), thereby affording items the proper protection.

CPPSOs will ensure items are shipped in sealed cartons for stacking in trucks/crates and to avoid pilferage. Therefore, one of two things must occur:

(a) The contractor packs all the contents in cartons and then stacks empty plastic totes or tubs separately for onward movement, or

(b) The member/employee provides an already-packed tote/tub and the contractor then inspects it and decides to do one of the following:

i. Empty the tote/tub and place its contents in a carton, or

ii. Ship the tote/tub as is with contents (it shall be the contractor’s responsibility to place the tote/tub in a proper carton or container for safe movement; tape may not be placed directly on the tote/tub).

The above decision is at the contractor’s discretion. The member/employee cannot insist that the contents must remain in the tote/tub, since the contractor assumes liability for the tote/tub and the contents.

(4) Trunks and Footlockers. Trunks and footlockers packed by the member/employee may be inspected by the contractor to determine if the contents are packed safe for travel or if the contractor needs to repack.

Page 9 of 29 Attachment 4

c. When the CPPSO authorizes the contractor to use tailgating, the load shall not extend beyond the surface of the tailgate or beyond the surface of the vehicle. The contractor shall protect the tailgated items from inclement weather by a suitable covering.

d. Containerization. The contractor shall containerize outbound HHG and UB at the member’s/employee’s residence, unless otherwise authorized by the CPPSO. The contractor shall perform all exterior containerization services as prescribed in Paragraph 7 for the type of articles, destination, and method of shipment designated by the CPPSO.

(1) Firearms. When firearms are included in containerized shipments, the contractor shall place them in the number one container in such a manner to permit easy withdrawal for inspection. The contractor shall list the make, model, caliber or gauge, and serial number of the firearm on the inventory form (see Paragraph 5.c). The contractor shall place all privately-owned firearms (POFs) in a number one (1) external shipping container and positioned so that they are readily accessible for examination by customs officials, when required, and the container closed and sealed at the member’s/employee’s residence. The contractor shall comply with the following provisions of Public Law 103-159, Brady Handgun Violence Protection Act and the Personal Property Consignment Instruction Guide (PPCIG). Marking the outside of any package, luggage, or other container indicating that the package contains a firearm is prohibited. This does not exclude attaching documentation in a sealed envelope to a box/container of HHGs. The contractor shall procure a signed acknowledgement of receipt from the recipient of any package containing a firearm. Signatures can be on a bill of lading, inventory, or contractor generated receipt. Signatures are only required at the time of delivery, i.e., not required at in-transit points.

(2) Boats. Boats may include, but are not limited to, the following: canoes, skiffs, light rowboats, kayaks, and sailboats. The contractor shall accept a boat and/or boat trailer less than 14 feet in length or over 14 feet in length (member only) but less than 500 pounds in weight from a member/employee. Members/employees are limited to domestic shipment of boats and their associated trailer that can be transported in a moving van (e.g., canoe, kayak, rowboat, or outboard/inboard motorboat [14 feet or less]). The contractor shall containerize components and boat accessories that shall not fit into an American Society for Testing and Materials (ASTM) D4169-16, Standard Practice for Performance Testing of Shipping Containers and Systems or Military Surface Deployment and Distribution Command (SDDC) Pamphlet 55-12, Transportation and Travel Commercial Containers for Department of Defense Household Goods Shipments, container IAW ASTM D6251/D6251M-011, Standard Specification for Wood-Cleated Panelboard Shipping Boxes. The member/employee shall be responsible for any special crating or materials needed to move the boat by

DPM.

e. Security Seals. The contractor shall seal all exterior HHG/UB containers and boxes, including overflow and oversize boxes and rug tubes/cartons, with accountable seals at the member’s/employee’s residence, unless otherwise authorized by the CPPSO. The contractor shall complete sealing prior to any movement and the seal (control) numbers entered on the inventory, cross-referencing the container number. The contractor shall use two seals, as a minimum, for UB, per box and seals shall secure the access overlap top and ends. If only two

Page 10 of 29 Attachment 4 seals out of a set of four are used, the seals not used shall be destroyed at the time of sealing or given to the member/employee. Four seals, as a minimum, on HHG, shall be used per box and seals shall secure the access overlap door and side panels.

f. Removal of Debris. Packing and loading at the origin shall include, as a minimum, removing from the member’s/employee’s residence all empty contractor-provided containers, packing materials, and other debris accumulated incident to packing and loading unless specifically waived by the member/employee in writing. (Per the International Tender: Debris Removal Service is $127.84 per shipment) Debris Removal required pre-approval from the CPPSO and is utilized by exception only provided by services guidance (e.g., Bluebard, etc.)

The charge only applies when the CPPSO requests the contractor to perform debris removal of unpacked cartons subsequent to the date of delivery and the service is performed within 30 days of delivery date.

5. Tagging, Inventorying and Packing List. The contractor, in coordination with the member/employee, shall prepare an accurate, legible, HHG/UB descriptive inventory similar to Figure G1-1, Household Goods Descriptive Inventory. The contractor shall count and examine all goods tendered for shipments, receipt for them, and make written exception for any goods not in apparent good order. The contractor shall accomplish all tagging prior to the removal of goods from the residence.

a. Inventory Identification. The contractor shall mark each carton to indicate the general contents and member’s/employee’s last name. The contractor shall tag and inventory each carton as a separate inventory line item. The contractor shall identify the cartons by type and cube with an indication of general contents, such as, linens, pots and pans, mirror carton, 3.5 cubic feet.

b. Inventory Symbols. The contractor shall use the “Exception Symbols” and “Location Symbols,” as shown in Figure G1-1, to describe exceptions and their locations . Exceptions and their locations shall be true and accurate. The omission of exception symbols shall indicate good condition except for normal wear. The contractor shall describe in as much detail as possible items of furniture; for example, television sets shall be identified as being either console or portable. The contractor shall annotate on the inventory item(s), such as TVs, stereo components, computer hardware, VCRs, and video cameras, by make, model, and serial number when these are visible on the outside of the item.

c. The contractor shall annotate each privately owned firearm on the inventory by make, model, caliber or gauge, and serial number.

d. For PBP&E, the contractor shall ensure the term “PRO-GEAR (PRO)” is used to identify such articles on the inventory, together with the cube and weight of the individual carton; a line entry item for each container, such as, carton PRO 3 cubic ft., 53 lbs. These items identified by the member/employee shall be separated from other items of the shipment, weighed separately, and placed in separate boxes or cartons to provide safe transportation. The contractor shall use the symbol PRO. The contactor shall record the total weight of the packed professional items on the last page of the inventory and on the packing list for outbound HHG

Page 11 of 29 Attachment 4 and UB shipments. PRO-GEAR is identified as instruments, tools, and equipment peculiar to technicians, mechanics, medical professionals, musicians (band uniforms) and members of the professions. Sports equipment, office furniture, household furniture, shop fixtures, bookcases, study/computer desks, file cabinets, racks, personal computer equipment and peripheral devices, and commercial products for sale/resale used in conducting business are not PRO-

GEAR.

e. The contractor shall show items disassembled by the contractor in the remarks section of the inventory as Contractor Disassembled (CD). Items disassembled by the member/employee shall be shown in the remarks section of the inventory as DBO. When an article is packed by the member/employee may be inspected by the contractor to determine if the contents are packed safe for travel or if the contractor needs to repackin an original container furnished by the member/employee, the inventory shall indicate the type of article and shall list it as Contractor Packed (CP).

f. The contractor shall inventory motorcycles, mopeds, and motor scooters as one line item, listing their serial number, make, year, model, and odometer reading. For international shipments, the contractor shall ensure one copy of the title and/or registration is attached to all copies of the PPGBL/BL/Commercial Bill of Lading/Transportation Control and Movement Document (TCMD).

NOTE: Motorcycles and mopeds that do not conform to vehicle emissions standards and motor vehicle safety standards of the destination country cannot be shipped as part of a HHG shipment.

g. When the CPPSO permits the contractor to partially containerize a shipment at the warehouse, the contractor shall annotate each item removed from the residence on the inventory as Containerized Warehouse (CW).

h. Inventory Form. The inventory form shall bear the signature of the member/employee, and date signed, together with the signature of the contractor’s representative and date signed certifying to its accuracy and completeness.

i. The contractor shall prepare the inventory in five copies for outbound HHG and UB shipments and in three copies for local drayage moves. The original and all copies shall be legible and shall bear the name and complete mailing address of the contractor. The contractor shall furnish the original inventory to the CPPSO. The contractor shall retain one copy, and one copy shall be given to the member/employee (CDRL 0003, Household Goods Descriptive Inventory). For HHG and UB, the contractor shall place in a waterproof envelope secured to the No. 1 container: one copy of the inventory; one copy of the DD Form 1299, Application for the Shipment and/or Storage of Personal Property, Figure G-2, and if an overseas shipment, one copy of the member’s/employee’s orders and custom’s document. Additionally, for HHG, the contractor shall place an envelope containing the following documents in an easily accessible location inside the No. 1 container: one copy of the packing list and Exception Sheet for shipments released from non-temporary storage (NTS). For UB shipments, the contractor

Page 12 of 29 Attachment 4 shall place one copy of the member’s/employee’s orders inside the carton prior to sealing. The member/employee shall be required to furnish all the necessary copies of his or her orders.

j. The contractor shall annotate the receiving document or inventory to show any overage, shortage, and damage found, including visible damage to external shipping containers and condition of security seals each time custody of the property changes from a storage contractor (warehouseman) to the contractor or from one contractor or contractor to another. When available, the contractor shall use the same inventory prepared at origin to verify delivery and condition of the articles at destination.

k. Packing Lists. The contractor shall use the packing list identified in Figure G1-2, Packing List of Household Goods, or a similar format. The contracting officer will advise the contractor as to the required packing list prior to the start date of the contract. The contractor shall prepare a packing list at the time the goods are packed, noting the number of each piece, the weight, and the cubic measurement.

6. Appliance Servicing and Unservicing.

The contractor shall service and unservice appliances IAW manufacturer’s specifications. If third-party servicing or unservicing is required and approved by the CPPSO, the contractor shall bill the services as prescribed in Paragraph 4.b.(1).

7. Containers and Vehicles

a. Contractor-furnished containers (CFC). The contractor shall construct CFC IAW Commercial Standard ASTM-D4169-16. CFCs also include those containers listed in SDDC Pamphlet 55-12, those meeting ASTM-D6251/D6251M-11, and wooden overflow and oversize containers purchased by the government or received by the contractor awarded the Schedule II, Inbound Services contract.

(1) CFCs shall be free of defects (holes, loose or broken framing, missing skids, caulking repairs, or separated plywood). Unacceptable containers are those that have been extended to accommodate oversize or overflow items, any panel bowed or bulging beyond their normal conformity, those with deteriorated plywood (either rotted or delaminated), those caulked on outside seams or joints, and those patched without the use of caulking compound. Patches on the outside surfaces are not acceptable because they increase the overall dimension and are subject to being scraped off during handling.

The floor shall be solid and all skids installed and in sound condition.

(2) All CFCs shall conform to United States (U.S.) Department of Agriculture requirements for Wood Packaging Materials (WPM). WPM is defined as wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames, and cleats.

Packaging materials exempt from the requirements are materials that have undergone a manufacturing process such as corrugated fiberboard, plywood, particleboard, veneer and oriented strand board. All WPM must be constructed from Heat Treated (HT) lumber (HT to 56 degrees centigrade for 30 minutes) and certified by an accredited agency recognized by the American Lumber Standards Committee (ALSC), Incorporated, or an equivalent organization recognized by the host nation’s government for WPM procured outside the United States IAW WPM policy and WPM enforcement regulations (http://www.alsc.org). Wood fumigated with methyl bromide is not

Page 13 of 29 Attachment 4 authorized for use in the shipment of HHGs as damage may occur to the HHGs. All materials must include certification markings IAW ALSC standards and be placed in an unobstructed area that shall be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides and ends of the pallet and be contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with International Standards for Phytosanitary Measures Publication No. 15, International Standards for Phytosanitary Measures (ISPM):

Guidelines for Regulating Wood Packaging Material (WPM) in International Trade and be marked with an ALSC approved dunnage stamp. Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry. Additional information on WPM requirements can be found at http://www.aphis.usda.gov.

b. Containers for articles such as large pieces of marble or glass table tops that require more protection than the standard packing techniques shall be constructed IAW ASTM D6039/D6039M-11, Standard Specification for Crates, Wood, Open and Covered. The contractor shall use these containers for interior packing purposes. The contractor shall annotate actual dimensions of the item in their pre-approval request and submit to the CPPSO for internal and external crates. Internal crates will not exceed 3 inches beyond any single dimension (length, width, or height) of the item being crated, example: Item 39x71x.05 Crate:

42x74x3.5. The contractor shall use external crates only when item dimensions in any one direction (after the 5 inch rule has been applied) exceed those of a Type II container (45”x85”x87” at 195 cu ft) and when approved by the ordering officer.

c. Skids. Any container that shall be handled with a forklift shall be constructed with two or more skids. All wooden containers entering the Defense Transportation System (DTS) with a gross weight of 100 pounds or more or with length and width dimensions of 48 inches by 24 inches or more shall be equipped with two skids of not less than a minimum of 3 inches high and 3-1/2 inches wide. Skid sizes shall be IAW ASTM-D6251/D6251M-11.

d. Banding. The contractor shall band containers of plywood construction IAW Commercial Standard ASTM D3953-15, Standard Specification for Strapping, Flat Steel and Seals, or of equal quality with nonmetal banding.

e. Coopering of CFCs shall be performed when authorized by the CPPSO. Patches shall not increase the overall container dimensions. The contractor shall make all repairs prior to delivery to residence.

f. Vehicles. The contractor shall ensure that all vehicles used in the movement of personal property shall be of a safe and sound condition so as not to permit damage to personal property.

8. Marking Exterior Shipping Containers. The contractor shall mark all CFCs by stenciling with letters at least 1 inch high. The contractor shall not use freehand marking or felt-tip markers.

All old shipment markings shall be obliterated prior to delivery to residence. Each container shall be stenciled with all required elements prior to departure from the warehouse.

Page 14 of 29 Attachment 4

a. Permanent markings on containers shall be legible and conform to Commercial Standard ASTM-D4169-16 and SDDC Pamphlet 55-12. The following permanent markings shall be stenciled in black letters 1-1/2 inches high, Figures G1-3, Location of Permanent Markings on ASTM-D4169-16 Wood HHG Box, and G1-4, Location of Permanent Markings on MIL-STD- 1489 HHG Box:

On one side and one end:

USE NO HOOKS

STORE UNDER COVER

US PROPERTY SDDC APPROVED

In the appropriate places:

CENTER OF BALANCE

LIFT HERE

FORKLIFT HERE

b. On Commercial Standard ASTM-D4169-16 and SDDC Pamphlet 55-12 containers, the following additional permanent markings shall be stenciled on one side and one end toward the top of the container in black letters 2 inches high. The contractor shall stencil the word “UP” with an arrow pointing to the top of the container. Then under “UP” on an orange background not to exceed 8 x 10 inches in black letters approximately 2 inches high, the contractor shall stencil “DPM.” The word “EXPEDITE” shall be symmetrically spaced below in 1-1/2-inch high black letters. (See Figures G1-3 and G1-4.)

c. Shipments identified as “BLUEBARK” shall be stenciled in 1-inch letters with the code word BLUEBARK above the PPGBL/BL number.

d. As a minimum, the property member’s/employee’s last name shall be legibly hand written or stenciled on all containers for identification purposes prior to departure from the origin residence or other pickup point.

e. Permanent markings on DPM HHG, Figure G1-5, Container Marking for Household Goods, and UB, Figure G1-7, Markings of Unaccompanied Baggage containers shall be legible and conform to Commercial Standard ASTM-D4169-16 and SDDC Pamphlet 55-12.

DPM HHG and UB containers shall have a completed Military Shipping Label (MSL) affixed on one side and one end panel for all shipments entering the DTS, except for passenger bags and similar packages, which shall have an MSL affixed to one surface. The MSL, Figure G1- 6, Military Shipping Label for Personal Property, requires human-readable information as well as linear and two-dimensional bar codes. The human-readable and linear bar-coded portions of the MSL are prepared as described below and the two-dimensional bar code is prepared IAW Appendix R. If the shipping container does not lend itself to the application of the label, or if the label would cover or interfere with other required markings, the label shall be attached to a general purpose tag or a placard. The general purpose tag or placard shall be tied, wired, or otherwise fastened to the shipment unit or movement conveyance.

Page 15 of 29 Attachment 4

f. The contactor shall place the following listed human readable data and Code 39 linear bar codes on each MSL. Some entries are keyed to numbered blocks on the MSL, and some are in addition to that form’s requirements. The human readable unit of measure shall be provided in U.S. standard terms (e.g., pieces, inches, feet, and pounds for measured items) and the data values shall be rounded up to the nearest whole number with leading zeros suppressed. Also see Military Standard-129, Department of Defense Standard Practice, Military Marking For Shipment and Storage, and ANSI MH10.8.1.

(1) Transportation Control Number (TCN): Human readable and linear bar code using 1/2-inch high Code 39 format.

(2) Transportation Account Code (TAC), PPGBL/BL number, and contractor.

(3) From: The consignor Department of Defense Activity Address Code (DODAAC) and in-the-clear address.

(4) Type Service: In-the-clear text (e.g., TGBL Cd J). The clear-text descriptions may be derived from the personal property TCN field 15 descriptions.

(5) Ship to/POE: Three-digit air/sea port of embarkation (POE) code, and enough space for 5 lines of up to 35 characters for the in-the-clear address.

(6) Transportation Priority: Bold text 3/4 inches tall.

(7) POD: Three-digit air/sea port of debarkation (POD) code or blank.

(8) Consignee/Mark For: Member’s/Employee’s name, followed by the consignee

DODAAC and/or Mark For in-the-clear address, and linear bar code using 1/2-inch high Code 39 format.

(9) Weight: Actual gross weight (this piece) with unit of measure. Do not zero fill.

(10) RDD: Three-digit code or blank for Required Delivery Date. Blank for classified unit move.

(11) Cube: Cube (this piece) with unit of measure. Do not zero fill.

(12) Tare Weight: Weight of container before loading personal property.

(13) Date Shipped: Four-position code or in-the-clear date. Blank for unit move.

(14) Net Weight: Weight of personal property loaded into a container.

(15) Piece Number: The piece number (of total pieces) of this shipment and a linear bar code using 1/2-inch high Code 39 format. Do not zero fill. The piece number and total pieces may be expressed as “Piece Number of Total Pieces” to save space on the label.

(16) Total Pieces: Total number of pieces in this shipment unit. Do not zero fill.

(17) PDF417 2D symbol IAW with Appendix R.

NOTE. The contractor shall not stencil any Social Security Number on the container unless it is a part of the TCN.

g. The contractor may optionally stencil shipment markings in addition to the MSL on the outside of containers. Freehand marking is not acceptable. Markings shall be proportional to the available space on the container. Old markings not applicable to the current shipment shall be permanently obliterated before the container’s arrival at the member’s/employee’s residence.

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h. Overflow Containers. Overflow containers (Schedule I, Item 0003) shall be limited to use for those items that accumulate over and above that which can be packed into an ASTM- D4169-16 or SDDC Pamphlet 55-12 container. The construction of an overflow container shall be IAW ASTM-D6251/D6251M-11. The overflow container normally is of lesser size than ASTM-D4169-16 or SDDC Pamphlet 55-12 containers and shall be limited to one per shipment.

i. Oversize Containers. Oversize containers (Schedule I, Item 0003) shall be limited to use for a single item that exceeds the dimensions of and cannot be accommodated in ASTM- D4169-16 or SDDC Pamphlet 55-12 container and therefore requires a specially built container. One or more of this type may be required per shipment. These containers shall be constructed IAW ASTM-D6251/D6251M-11 and the exterior container dimensions furnished to the CPPSO

j. Other Shipments. The contractor shall construct containers constructed for other shipments (Schedule I, Item 0003) IAW ASTM-D6251/D6251M-11. Other shipments are defined as small shipments that require a lesser size box (container) than specified in Commercial Standard ASTM-D4169-16 or SDDC Pamphlet 55-12.

9. Outbound Documentation and Movement.

a. The contractor shall pick up PPGBL/BL and similar documents covering outbound HHG shipments from the CPPSO each workday or obtain them IAW locally established procedures, such as mail or courier. Distribution of completed PPGBL/BL and TCMDs shall be as outlined below.

b. On outbound HHG shipments, the contractor shall complete by typing the following information on the original PPGBL/BL and all copies:

(1) Block 26 (Packages). Enter the number and kind of containers, such as 1 F/L or 2

CTNS.

(2) Block 27 (Description of Shipment). Enter the aggregate weight and cube of the total number of each different type of container shown in Block 26.

(3) Block 28 (Weight). Enter the gross, tare, and net weight.

c. On outbound UB shipments, the contractor shall provide information on actual pieces, weight, and cube to the CPPSO within 1 day after pickup so that the CPPSO can prepare the PPGBL/BL. Information shall include:

(1) Packages to include the number and kind of containers, such as 1 F/L, 2 CTNS.

(2) The aggregate weight and cube of the total number of each different type of container.

(3) The gross, tare, and net weight.

d. On all outbound shipments moving by a PPGBL/BL, the contractor shall surrender the original and copies 2, 3, and 4 of the PPGBL/BL to the carrier when the shipment is picked

up. The contractor shall return copies 5, 6, and 7 of the PPGBL/BL to the CPPSO not later than the close of business the next workday after the day the shipment is picked up (CDRL 0008, Bill of Lading). Computer-generated PPGBL/BLs are not numbered. In instances where the contractor uses computer-generated PPGBLs/BLs, the contractor shall make enough copies

Page 17 of 29 Attachment 4 to ensure the right number of copies is submitted. All copies of the PPGBL/BL returned to the CPPSO shall bear a legible pickup date, contractor pro number stickers, and signature of the contractor’s representative. The contractor shall furnish the CPPSO the completed inventory, packing list, and weight tickets not later than 4 workdays from the date of pickup for HHG and 3 workdays from the date of pickup for UB shipments.

e. On outbound overseas shipments, the contractor shall complete by typing the following information on the original TCMD (Figure G1-10) and all copies:

(1) Block 22 (Pieces). Enter the total number of pieces in the shipment.

(2) Block 23 (Weight). Enter the gross, tare and net weight.

(3) Block 24 (Cube). Enter the total cube of the shipment.

f. The contractor shall place one completed copy of the TCMD in the waterproof envelope on the number one container, give three copies to the carrier, and return one annotated copy to the Contracting Officer’s Representative.

g. If any container being prepared to enter the DTS has an outside measurement greater than 84 inches, the contractor shall prepare an Outsized Air Cargo Report (CDRL 0011).

h. Contractor Pickup of Shipments. Within 1 workday after the property is ready for shipment, the contractor shall contact the assigned contractor, as indicated on the PPGBL/BL, to arrange for pickup. When shipments are not picked up by the assigned contractor by close of business of the next workday, after contractor notification, the contractor shall notify the CPPSO of the contractor’s failure to pick up the shipment not later than 9 a.m. of the next workday.

i. For outbound shipments requiring drayage to an air or sea terminal within the contract area of performance, the contractor shall deliver the shipment to the designated terminal within 5 workdays of the request by the CPPSO for UB or within 6 workdays of a request by the CPPSO for HHG. For shipments drayed to a terminal, the contractor shall return the delivery receipt or transfer document to the CPPSO not later than the next workday following delivery.

j. The contractor shall submit a weekly report showing outbound shipments on-hand which were picked up prior to the previous Wednesday (CDRL 0009, Contractor’s Weekly Report).

k. When the contractor’s facility is located in a town, city, or metropolitan area other than the location of the CPPSO, telephone notification of containerization or arrival of shipments shall be considered as meeting the requirements for written notification. However, the contractor shall mail the written notification to the CPPSO within 1 workday following the day of telephone notification.

l. On outbound overseas shipments entering the DTS, the contractor shall prepare and affix a two-dimensional and linear barcoded MSL as described in Paragraph 8.f and Appendix R.

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10. Storage.

a. Identification. The contractor shall identify all outbound shipments by the member’s/employee’s name, PPGBL/BL number, and call or lot number. Such identification shall be in plain view on each lot.

b. Vehicles shall not be used for the storage of shipments. Pickup and drayage includes placing the goods within the facility on the pickup date specified in the order; however, at the latest, the contractor shall place the shipment in the facility no later than the day following pickup. When the contractor chooses to allow the personal property to remain on the truck until the next working day, the contractor shall be held liable for any loss or damage occurring during this time without regard to cause.

c. The contractor shall store all personal property to maintain a minimum of 2 inches of clearance from the floor to the undermost portion of the personal property. This elevation requirement shall apply after 3 workdays handling-in period. The contractor shall protect items waiting for the completion of handling-in services at all times. In addition, the contractor shall not store the property in contact with exterior walls. Height of HHG stacked loose shall not exceed 10 feet. Extension ladders, TV antennas, swing sets, and similar items are excluded from this height requirement.

d. Shipping Containers. The contractor shall ensure that no contents of containerized shipments are removed from containers when placed in storage. Shipment shall not be decontainerized prior to delivery to residence unless ordered by the CPPSO.

e. Storage Charges. The contractor shall not commence storage charges for outbound HHG and UB shipments earlier than the sixth workday following the date of CPPSO’s receipt of the contractor’s notification of completion of containerization service. Storage charges shall apply for each 30-day period or computed as a fraction thereof. Date of release from storage shall not be considered in computation of storage charges.

f. The contractor shall not commence storage charges for inbound HHG and UB shipments earlier than the sixth workday following the date of contractor’s notification to the CPPSO of arrival of shipment. Storage charges shall apply for each 30-day period or computed as a fraction thereof. Date of release from storage shall not be considered in computation of storage charges.

g. When the contractor cannot release a shipment from storage or deliver a shipment on the date requested by the CPPSO, the storage charges shall cease on the requested date instead of the actual date of release.

h. The contractor shall submit an on-hand report for all inbound shipments at the contractor’s facility (CDRL 0010, Report of Shipments on Hand). This report shall list all inbound shipments in storage and/or waiting to be delivered. Negative reports are required. The CPSSO will identify when reports are to be submitted.

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i. The CPPSO will follow Service guidelines when authorizing additional storage. The CPPSO will notify the contractor of the expiration date of storage at government expense.

11. Facilities.

Contractor’s facilities shall meet the guidelines outlined in Appendix D.

a. Inspection of Contractor’s Facility. The contractor’s facility shall be initially inspected and approved by a representative from the contracting office or CPPSO for compliance with this contract and the standards and regulations stated or referenced therein. Thereafter, inspections shall be on a quarterly basis or, if deemed necessary, on a more frequent basis.

Inspections shall be conducted using Appendix E. If a facility is found to be unsatisfactory, the facility may be declared ineligible to store HHG or UB under the contract. The contractor shall then furnish alternate storage facilities without any additional cost to the Government.

b. Upon receipt of contract award, the contractor shall furnish to the contracting officer evidence of the kinds and minimum amounts of insurance covering work to be performed. The contractor shall maintain at least the minimum insurance coverage required as specified in the Federal Acquisition Regulation Part 28.307-2 -- Liability, throughout the contract period. Each policy shall contain an endorsement that cancellation or material change in the policy shall not be effective until after a 30-day written notice of cancellation or material change is furnished by the insurance company to the contracting officer.

12. Cargo Insurance.

The contractor shall provide a certification of cargo insurance to the contracting office reflecting coverage on a continuous basis in at least the amount shown below to cover legal liability. The certificate shall contain the statement that the insurance company shall provide the contracting officer with a 30-day written notice of any change, expiration, or cancellation of said policy. The underwriter of cargo insurance shall have a rating of “A” or better in the current issue of Best’s Insurance Guide. The certificate shall be prepared with original signatures and provided to the contracting officer.