Atch_4_-_Part_V_Attachments.pdf

Defense Transportation Regulation – Part IV Personal Property

22 February 2012

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ATTACHMENT E1

(OCONUS PACIFIC/EUROPE)

FIRE PREVENTION AND WAREHOUSE STANDARDS

A. INTRODUCTION

1. Fire prevention and warehouse standards are prescribed in this Attachment and the Defense Transportation Regulation (DTR), Part IV. Since it is not feasible to list all criteria which make a warehouse satisfactory, the decision as to adequacy will be a matter of judgment by the inspecting official. The primary objective is to ensure that the warehouse will afford proper protection to property and does not prevent the Transportation Service Provider (TSP)/agent from performing the required services. Host country standards, practices, and customs will be taken into consideration in determining the adequacy of a warehouse. If host country standards, practices, and customs conflict with the standards contained in the DTR, Part IV, exceptions to policy may be granted by the Military Surface Deployment and Distribution Command (SDDC) Personal Property Office-Pacific or European Office, through coordination with the local Personal Property Shipping Office (PPSO), when deemed in the best interest of the Department of Defense

(DOD).

2. All TSPs, agents, and contractors will cooperate fully with local fire departments to obtain maximum technical assistance in fire prevention and protection. An annual inspection by the local fire department will be made to ensure compliance with local and national fire ordinances.

3. PPSOs will utilize the standards established by this Attachment and the DTR, Part IV as a guide when conducting semi-annual warehouse inspections (utilizing the DD Form 1812).

B. SPRINKLER AND FIRE-DETECTION SYSTEM

1. All warehouses will have an adequate source of water for fire-fighting purposes and a responsive fire department. Adequacy of the water supply, sufficient water pressure and fire department response will be based upon statements provided by the local/Host Nation (HN) official. Only warehouses equipped with one of the following systems will be approved for storage of DOD shipments:

a. Fully automatic supervised sprinkler system or United Laboratory (UL)-approved fire suppression system. In the event of fire this system will operate automatically and sound an alarm from a central control point, which will be manned 24-hours a day. Such a point could be a security post, or the local fire department, or police station. An alarm sounding at a home, at a watchman station, or a system that merely sounds outside the warehouse does not meet the definition of a supervised system.

b. Fully automatic unsupervised sprinkler system or UL-approved fire suppression system. In the event of fire, this system will be set in operation automatically. Unlike a supervised system, this system will not sound an alarm at a central point.

c. Supervised detection and reporting system which is activated automatically and which sounds an alarm at a central point manned 24-hours a day, recognized by the local fire department or HN official as adequate. This system is an acceptable alternative when the water pressure level precludes a sprinkler system. However, this system must have an adequate water supply and a responsive fire department that are deemed acceptable by the SDDC Personal Property Office-Pacific/Europe in coordination with the local PPSO.

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2. Fire fighting/evacuation plan will be clearly written and prominently displayed. The fire plan will indicate the configuration of pallets, aisles, working areas, office space, and of wall clearance.

3. Periodic inspection (semi-annually as a minimum) will be conducted by the PPSOs to verify that the fire detection system in use is properly maintained In Accordance With (IAW) local requirements.

C. WAREHOUSE CONSTRUCTION AND UTILIZATION

1. Warehouse construction and utilization must conform to the more stringent requirements of the host country ordinances and national building codes, or this instruction. Notice will be given to prevention and protection requirements such as minimum clearance above stacks, width of aisles, accessibility to fire aisles, distribution of fire extinguishers, and outside storage of combustible materials.

2. Electrical service wiring, fixtures, etc., will conform to the local/national electrical codes.

3. Roofing must be of a sufficient strength to withstand high winds (typhoon or hurricane force), as specified in the local/national building codes.

4. The warehouse site will be located so as to prevent flooding. If the warehouse is located in an area that is subject to flooding, approval of the contractor's flood proofing plan will be submitted to SDDC Personal Property Office-Pacific/Europe.

D. FIRE EXTINGUISHERS

Fire extinguishers will be maintained in proper working order and inspected IAW local/national fire standards. Only recognized and approved fire extinguishers will be used. Fire extinguishers must be conspicuously located and signs identifying locations must be easily seen and posted.

E. FIRE PREVENTION/HOUSEKEEPING

The following will be verified during the pre-award survey and subsequent semi-annual inspections:

1. Shipments are not exposed to hazardous materials or operations inside or outside the warehouse.

2. "NO Smoking" signs are conspicuously posted in all storage areas and that no smoking restrictions are rigidly enforced. Smoking is prohibited while working inside the warehouse or loading zones. The “NO Smoking" signs will be bilingual or multilingual to meet local requirements.

3. Authorized smoking areas that are located within the warehouse will have proper container-type ashtrays or sand buckets. Metal container-type waste receptacles used for the collection of all smoking materials will have metal lids. No overstuffed furniture or non-fire resistant carpeting will be permitted in a designated smoking area. Break rooms, lunchrooms, and offices must be checked prior to closing each evening to ensure that all smoking materials have been properly disposed.

4. Fire plans will be posted in the warehouse area. They will contain specific instructions on:

a. How to call local fire department.

b. How to use emergency fire-fighting equipment.

c. Location of fire-fighting equipment.

5. Main aisles (generally not less than eight feet) are necessary to provide a means of exit and manual fire fighting. All aisles will be kept free of storage and other materials, which could restrict free movement.

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6. Fire lanes of sufficient width to permit access for fire-fighting equipment will be maintained around warehouse exterior.

7. Parking areas and driveways approaching the warehouse must be maintained to allow easy access by fire fighting personnel.

8. Parking of gasoline and electrical powered Material Handling Equipment (MHE) is not permitted inside the warehouse unless suitable non-hazardous locations, readily accessible to a suitable building exit, are used and such location does not conflict with other local or national fire standards.

9. Parking of gasoline and electrically powered MHE, trucks, tractors, trailers, vans, storage of packing material, pallets, containers and other combustible material on or near loading docks, under awnings, canopies, or within 20-feet of the warehouse is not permitted during non-business hours.

10. Internal combustion driven equipment (e.g., gasoline) will not be repaired, maintained, or stored within the warehouse area. Forklifts and other similar self-propelled MHE with internal combustion engines will be equipped with a mounted fire extinguisher.

11. Power equipment such as sweepers, pallet jacks, and forklifts are operated and/or garaged IAW DOD standards unless local or national host country codes and standards are more rigorous.

12. A five-foot clearance will be maintained between parked equipment (e.g., forklifts) and any combustible material. Aisles and exits for immediate removal of equipment in case of emergency will be kept clear at all times.

13. Storage of any flammable liquids (including paint) inside the warehouse is prohibited.

Flammables and combustibles must be stored in a separate locker or locked room that is not exposed to the main warehouse. Liquefied petroleum (e.g., propane, butane, ethane, ethylene, propylene, isobutane, butylene) cannot be stored in the warehouse.

14. Recharging of batteries in the warehouse is prohibited except in a designated area with adequate ventilation to disperse the explosive gases generated. DOD standards or local/HN country safety requirements must be maintained.

15. Oil fired space heaters are not permitted inside the warehouse. Any use of a portable electric heater will be closely monitored. Extension cords/"trouble lights" will not be used in lieu of permanent approved wiring. Approved extension cords can be used with hand-operated power equipment (e.g., drills, saws), but must be unplugged when not in use.

16. Heating, electrical, plumbing, and other systems are serviced at least annually, are maintained in sound condition, and meet all requirements of local/national ordinance codes, whichever is more rigorous.

17. Adequate aisle must be maintained for access to sprinkler controls. There will be no obstructions within 18 inches of sprinkler heads.

18. High fire-hazard type industry or facility (e.g., paint shops) equipment material storage, or trash will be separated from warehouse by firewalls.

19. In the event of fire, smoke, or associated water damage to DOD shipments, the responsible TSP/agent will immediately notify the responsible PPSO.

20. All access windows and doors will provide sufficient protection as to prohibit forced entry.

Locking devices will have, as a minimum, a double locking system. The door with the double lock system must be metal, solid wood, or properly reinforced. Equipment and exterior areas will be provided maximum security.

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21. A shipment locator system will be maintained. To be effective, recommend records of the shipment locator system be completed in duplicate, that is, identical container identification information should be available in the warehouse proper as well as in the office jacket file/chart.

A dual shipment locator system will provide protection should the records in one area be destroyed. Testing of the adequacy of the shipment locator system will be accomplished during semi-annual inspections.

22. All shipments will be containerized and stored on skids, elevated platforms or similar aides which provide a two-inch minimum clearance from the floor to the bottom-most portion of the container and at least a minimum of 18-inches from exterior walls. Further, blocks of storage containers will not exceed 16-feet in any direction without an 18-inch fire lane dividing such blocks from adjacent blocks.

23. Warehouses will be maintained in a clean condition. Litter from work performed in the warehouse will be cleaned up and removed by the end of each workday.

24. Grass, shrubs, and bushes will be maintained so as not to present a fire-exposure hazard within a 50-foot radius of the warehouse. No trash will be burned within 75-feet of the warehouse.

Accumulated trash will be stored in covered 55-gallon steel drums or in an acceptable container until disposed of by burning (subject to local laws) or by refuse collection. Failure of the municipal refuse collection system to pick up refuse at the warehouse will not be accepted as an excuse for excessive trash accumulation.

25. Only metal containers with metal lids can be used for trash collection. Trash will be kept outside the warehouse whenever possible. Smoking materials will not be placed in trash containers.

F. OTHER CONSIDERATIONS

1. The TSP/agent/contractor facility will be separated from other occupants of a jointly occupied building. When multiple occupancy of a warehouse exists, there will be a separation by a solid wall or partition having a fire resistance rating of not less than one hour. A solid wall is defined as a closed structure from floor to ceiling except that sufficient space may be allowed to permit the operation of a centrally controlled fire detection system. A standard firewall is of masonry brick or cement block. As a minimum, construction may be of no less than 2"X 4" framing (wood or metal studs) on no greater than 16-inch centers, fire stopped, covered solidly on both sides with no less than 5/8-inch thick sheetrock, type "X" gypsum board or other similar fire resistant materials, providing for permanent type construction. Local/national material standards will be accepted when they meet or exceed DOD standards. Metal partition does not constitute a firewall.

2. When the TSP/agent/contractor facility is adjoined by an occupant engaged in a hazardous operation, a judgment by the inspecting official will be made to determine whether or not the hazard is of such a nature that entry or continued participation of the facility in the DOD program should be allowed.

G. DEVIATIONS

Any questions concerning procedures established by this enclosure may be referred to SDDC Personal Property Office-Pacific at DSN 456-3741/3141/3331 or Commercial 808 656- 3741/3141/3331; facsimile, extension 3221 or SDDC Personal Property Office-Europe at DSN 314- 421-4081/4/5/7, Commercial 011 49 711-729-4081/4/5/7; facsimile extension 2597.

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ATTACHMENT G1

FIGURES

The following pages contain the Figures referenced in this part.

Figure Description Page

G1-1 Household Goods Descriptive Inventory .........................................................................G1-2

G1-2 Packing List of Household Goods....................................................................................G1-3

G1-3 Location of Permanent Markings on ASTM-D4169-01 Wood HHG Box.......................G1-4

G1-4 Location of Permanent Markings on MIL-STD-1489 HHG Box ....................................G1-5

G1-5 Container Marking for Household Goods ........................................................................G1-6

G1-6 Military Shipping Label for Personal Property ................................................................G1-7

G1-7 Markings of Unaccompanied Baggage ............................................................................G1-8

G1-8 Joint Statement of Loss and Damage at Delivery (DD Form 1840).................................G1-9

G1-9 Notice of Loss or Damage (DD Form 1840R) ...............................................................G1-10

G1-10 Transportation Control and Movement Document (TCMD) (DD Form 1384) .............G1-11

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Figure G1-1. Household Goods Descriptive Inventory

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Figure G1-2. Packing List of Household Goods

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Figure G1-3. Location of Permanent Markings on ASTM-D4169-01 Wood HHG Box

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Figure G1-4. Location of Permanent Markings on MIL-STD-1489 HHG Box

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Figure G1-5. Container Marking for Household Goods

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Figure G1-6. Military Shipping Label, Personal Property

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Figure G1-7. Markings of Unaccompanied Baggage

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Figure G1-8. DD Form 1840, Joint Statement of Loss and Damage at Delivery

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Figure G1-9. DD Form 1840R, Notice of Loss or Damage

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Figure G1-10. DD Form 1384, Transportation Control and Movement Document (TCMD)

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THIS PAGE INTENTIONALLY LEFT BLANK

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4 April 2018

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ATTACHMENT G2

PUBLICATIONS AND COMMERCIAL STANDARDS

The publications below have been coded as mandatory or advisory. The contractor is obligated to follow those coded as mandatory. The contractor will be guided by those publications coded “advisory” to the extent necessary to accomplish requirements in the Performance Work Statement. Each applies to the current edition, unless otherwise specified.

Table G2-1. Publication Codes Specification Title Mandatory Advisory

ASTM-D3953-15 Standard Specification for Strapping, Flat Steel and Seals X

ASTM-D4169-16 Standard Practice for Performance Testing of Shipping Containers and Systems X

ASTM-D5118/D5118M-15 Standard Practice for Fabrication of Fiberboard Shipping Boxes X

ASTM-D5168-12 Standard Practice for Fabrication and Closure of Triple Wall Corrugated Fiberboard Containers X

ASTM-D6039/D6039M-11 Standard Specification for Crates, Wood, Open and Covered X

ASTM-D6251/D6251M-11 Standard Specification for Wood Cleated Panelboard Shipping Boxes X

International Standards for Phytosanitary Measures

Publication No. 15

International Standards for Phytosanitary Measures (ISPM): Guidelines for Regulating

Wood Packaging Material (WPM) in International Trade

X

Military Standard-129 Department of Defense Standard Practice, Military Marking For Shipment and Storage X

PPP-C-1797A Cushioning Material, Resilient, Low Density, Unicellular Polypropylene Foam X

DTR 4500.9-R Defense Transportation Regulation, Part II, Cargo Movement and Part IV, Personal Property X

SDDC PAMPHLET 55-12 Commercial Containers for Department of Defense Household Goods Shipments X

ANSI MH10.8.1 Linear Bar Code and 2-dimensional Symbols Used in Shipping, Receiving and Transport

A li ti

X

NOTE: All publications marked as Mandatory will be maintained at the contractor’s facilities.

Copies of government publications may be obtained by submitting a written request to:

DLA Document Services Headquarters 5450 Carlisle Pike Bldg. 09 PO Box 2020 Mechanicsburg, PA 17055-0788

Copies of commercial standards may be obtained by submitting a written request to:

American Society of Testing and Materials 100 Barr Harbor Drive West Conshohocken, PA 19428-2959

Telephone Number: 610 832-9585 Facsimile: 610 832-9555

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The request must contain the title of the specification, its number, and date. Supplements or amendments to these mandatory publications may be issued during the life of the contract and must be in full force and effect as soon as possible but not later than 30 days after receipt by the contractor. Changes in the contract price due to publication supplements and amendments may be considered under the Changes clause.

Attachment 4 - Part V PWS - Attachments

7 September 2018 tailored

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ATTACHMENT G3

CONTRACTOR DOCUMENTS REQUIREMENT LISTINGS

Contractor’s Quality Control Program. See Contract Data Requirements List (CDRL) 0001.

Weight Tickets. See CDRL 0002.

Household Goods Descriptive Inventory. See CDRL 0003.

Exception Sheet. See CDRL 0004.

Reserved. See CDRL 0005.

Joint Statement of Loss and Damage at Delivery. See CDRL 0006.

Claims Correspondence. See CDRL 0007.

Bill of Lading. See CDRL 0008.

Contractor's Weekly Report. See CDRL 0009.

Report of Shipments On-Hand. See CDRL 0010.

Outsized Air Cargo Report. See CDRL 0011.

Monthly SDS Metrics Report. See CDRL 0012.

The following abbreviations and their meanings are used in the CDRL.

ASREQ - As Required

COR - Contracting Officer

DAC - Day after contract start

DS - Destination

EAS - Each shipment

MTHLY Monthly

N/A Not applicable

ONE/R - One time with revisions

PPSO - Personal Property Shipping Office

QTRLY - Quarterly

WKLY - Weekly

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Personal Property

7 September 2018

CONTRACT DATA REQUIREMENTS LIST Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

Send comments regarding this burden estimate or any other aspect of collecting of information, including suggestions for reducing the burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person must be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to the above address. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP TM OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. Data Item No. 2. Title of Data Item Contractor's Quality Control Plan

3. Subtitle 17. Price 0001 Group

4. Authority (Data Acquisition Document No.) 5. Contract Reference 6. Requiring Office

Part III, Para.5.a COR 18. Est.

7. DD 250 Req 9. Dist Statement 10. Frequency 12. Date of 1st Submission 14. Distribution Total DS Required One/R

a. Addressee

b. Copies

8. App Code 11. As of Date 13. Subsequent Submit Final N/A Reg Rep

16. Remarks Basic version submitted at preaward survey conference. Updated version submitted on contract start date. Schedule I, II, III and IV.

15. Total

1. Data Item No. 2. Title of Data Item 3. Subtitle 17. Price 0002 Weight Tickets Group

4. Authority (Data Acquisition Document No.) 5. Contract Reference 6. Requiring Office

Part I, Para A.2.b. COR 18. Est.

7. DD 250 Req 9. Dist Statement 10. Frequency 12. Date of 1st Submission 14. Distribution Total DS Required EAS

a. Addressee

b. Copies

8. App Code 11. As of Date 13. Subsequent Submit Final N/A Reg Rep

16. Remarks Weight tickets not required on inbound shipments unless reweigh is ordered. Schedule I, II, III and IV.

15. Total

1. Data Item No. 2. Title of Data Item 3. Subtitle 17. Price 0003 Household Goods Descriptive Inventory Group

4. Authority (Data Acquisition Document No.) 5. Contract Reference 6. Requiring Office

Part I, Para A.5.i COR 18. Est.

7. DD 250 Req 9. Dist Statement 10. Frequency 12. Date of 1st Submission 14. Distribution Total DS Required EAS

a. Addressee

b. Copies

8. App Code 11. As of Date 13. Subsequent Submit Final N/A Reg Rep

16. Remarks Inventories not required on inbound shipments. Schedule I, III and IV.

15. Total

1. Data Item No. 2. Title of Data Item 3. Subtitle 17. Price 0004 Exception Sheet Group

4. Authority (Data Acquisition Document No.) 5. Contract Reference 6. Requiring Office

Part I, Para A.5.l COR 18. Est.

7. DD 250 Req 9. Dist Statement 10. Frequency 12. Date of 1st Submission 14. Distribution Total DS Required See 16

a. Addressee

b. Copies

8. App Code 11. As of Date 13. Subsequent Submit Final See 16 Reg Rep

16. Remarks Exception sheets are made on shipments from NTS when contractor's representative and storage contractor's representative disagree on condition of goods. Maintained in contractor's file and made available to claims office. 15. Total

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

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Personal Property

7 September 2018

CONTRACT DATA REQUIREMENTS LIST Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

Send comments regarding this burden estimate or any other aspect of collecting of information, including suggestions for reducing the burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person must be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to the above address. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP TM OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. Data Item No. 2. Title of Data Item 3. Subtitle 17. Price 0005 Reserved Group

4. Authority (Data Acquisition Document No.) 5. Contract Reference 6. Requiring Office

18. Est.

7. DD 250 Req 9. Dist Statement 10. Frequency 12. Date of 1st Submission 14. Distribution Total

a. Addressee

b. Copies

8. App Code 11. As of Date 13. Subsequent Submit Final Reg Rep

16. Remarks

15. Total

1. Data Item No. 2. Title of Data Item 3. Subtitle 17. Price 0006 Joint Statement of Loss & Damage at Delivery Group

4. Authority (Data Acquisition Document No.) 5. Contract Reference 6. Requiring Office

Part I , Para A.14 COR 18. Est.

7. DD 250 Req 9. Dist Statement 10. Frequency 12. Date of 1st Submission 14. Distribution Total DS Required See 16

a. Addressee

b. Copies

8. App Code 11. As of Date 13. Subsequent Submit Final See 16 Reg Rep

16. Remarks DD Form 1840. Schedule II, III and IV.

15. Total

1. Data Item No. 2. Title of Data Item 3. Subtitle 17. Price 0007 Claims Correspondence Group

4. Authority (Data Acquisition Document No.) 5. Contract Reference 6. Requiring Office

Part I , Para A.14. COR 18. Est.

7. DD 250 Req 9. Dist Statement 10. Frequency 12. Date of 1st Submission 14. Distribution Total DS Required See 16

a. Addressee

b. Copies

8. App Code 11. As of Date 13. Subsequent Submit Final N/A Reg Rep

16. Remarks Each time any correspondence regarding a claim is received from anyone other than the local TO, the contractor must furnish the TO an information copy. Schedule I, II, III and IV.

15. Total

1. Data Item No. 2. Title of Data Item 3. Subtitle 17. Price 0008 Bill of Lading Group

4. Authority (Data Acquisition Document No.) 5. Contract Reference 6. Requiring Office

Part I , Para A.9.d COR 18. Est.

7. DD 250 Req 9. Dist Statement 10. Frequency 12. Date of 1st Submission 14. Distribution Total DS Required See 16

a. Addressee

b. Copies

8. App Code 11. As of Date 13. Subsequent Submit Final N/A Reg Rep

16. Remarks Original and copies 2, 3, and 4 are given to the carrier. Copies 5, 6, and 7 to the TO and copy 8 maintained by the contractor. In instances where computer generated PPGBL/BLs are used, enough copies must be made to ensure the right number of copies will be submitted.

15. Total

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

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Personal Property

7 September 2018

CONTRACT DATA REQUIREMENTS LIST Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information.

Send comments regarding this burden estimate or any other aspect of collecting of information, including suggestions for reducing the burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0704-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person must be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to the above address. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP TM OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. Data Item No. 2. Title of Data Item 3. Subtitle 17. Price 0009 Contractor's Weekly Report Group

4. Authority (Data Acquisition Document No.) 5. Contract Reference 6. Requiring Office

Part I, Para A.9.j COR 18. Est.

7. DD 250 Req 9. Dist Statement 10. Frequency 12. Date of 1st Submission 14. Distribution Total DS Required WKLY

a. Addressee

b. Copies

8. App Code 11. As of Date 13. Subsequent Submit Final See 16 Reg Rep

16. Remarks Block 11 - Day of submission Block 12 - First Monday after contract start date Schedule I 15. Total

1. Data Item No. 2. Title of Data Item 3. Subtitle 17. Price 0010 Report of Shipments on Hand Group

4. Authority (Data Acquisition Document No.) 5. Contract Reference 6. Requiring Office

Part I, Para A10.h COR 18. Est.

7. DD 250 Req 9. Dist Statement 10. Frequency 12. Date of 1st Submission 14. Distribution Total DS Required See 16

a. Addressee

b. Copies

8. App Code 11. As of Date 13. Subsequent Submit Final See 16 Reg Rep

16. Remarks Blocks 10 & 11 - Determined by the TO Negative reports are required. Should identify when reports are submitted to TO Schedule II 15. Total

1. Data Item No. 2. Title of Data Item 3. Subtitle 17. Price 0011 Outsized Air Cargo Report Group

4. Authority (Data Acquisition Document No.) 5. Contract Reference 6. Requiring Office

Part I, Para A.9.g COR 18. Est.

7. DD 250 Req 9. Dist Statement 10. Frequency 12. Date of 1st Submission 14. Distribution Total DS Required See 16

a. Addressee

b. Copies

8. App Code 11. As of Date 13. Subsequent Submit Final See 16 Reg Rep

16. Remarks Schedule I

15. Total

1. Data Item No. 2. Title of Data Item 3. Subtitle 17. Price 0012 Monthly SDS Metrics Report Group

4. Authority (Data Acquisition Document No.) 5. Contract Reference 6. Requiring Office

Part III, Para 5.b 18. Est.

7. DD 250 Req 9. Dist Statement 10. Frequency 12. Date of 1st Submission 14. Distribution Total DS Required MTHLY

a. Addressee

b. Copies

8. App Code 11. As of Date 13. Subsequent Submit Final N/A Reg Rep

16. Remarks Schedule I, II, III and IV.

15. Total

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

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ATTACHMENT G4

DEFINITIONS

This part defines words and terms commonly used in this performance work statement.

Bluebark. United States military personnel, United States citizen civilian employees of the Department of Defense, and the dependents of both categories who travel in connection with the death of an immediate family member. It also applies to designated escorts for dependents of deceased military members. Furthermore, the term is used to designate the personal property shipment of a deceased member.

Call Number or Lot Number. A locally assigned control number provided by the ordering activity when a requirement for services is placed with the contractor. For inbound shipments, the number is normally assigned when the Personal Property Shipping Officer receives the freight bill or written receiving notice from the contractor. For outbound or local drayage shipments, the number is normally assigned at the time the order is placed with the contractor.

Complete Service. The rate bid per each item includes all related services, such as long carry, stairs, elevators, excessive distances, necessary to perform the complete pickup and delivery of the personal property shipment.

Containerization. The use of containers to unitize cargo for transportation, supply, and storage.

Containerization incorporates supply, transportation, packaging, storage, and security together with visibility of container and its contents into a distribution system from source to user.

Contracting Officer. The Service member or Department of Defense civilian with the legal authority to enter into, administer, modify, and/or terminate contracts.

Direct Procurement Method. A method of shipment in which the Government manages the shipment throughout. Packing, containerization, local drayage, delivery, unpacking, storage, and related services are obtained from commercial firms under a contractual arrangement or by the use of Government facilities and employees.

Drayage.

a. Schedule I - Drayage included applies in those instances when a shipment requires drayage to an air, water, or other terminal for onward movement after completion of the shipment preparation by the contractor. If it is being moved from a residence or other pickup point to the contractor’s warehouse for onward movement by another freight company, carrier, drayage not included applies.

b. Schedule II - Drayage included means delivery of the shipment from destination contractor’s facility or other destination point to the final delivery point as ordered. When shipment or partial removal of items from shipment is performed and prepared for member's/employee’s pickup at destination delivery point, drayage not included applies.

Employee. A civilian individual:

a. Employed by an Agency (See Agency), regardless of status or grade.

b. Employed intermittently as an expert or consultant and paid on a daily, while actually employed, basis.

c. Serving without pay or at $1 a year (5 U.S.C. § 5701(2), Definitions) (also referred to as “invitational traveler” for temporary duty travel purposes only).

GCWT. Code to designate gross hundredweight.

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Household Goods. See the Joint Federal Travel Regulations, Appendix A (http://www.defensetravel.dod.mil/site/travelreg.cfm) for uniformed members and the Joint Travel Regulations, Appendix A (http://www.defensetravel.dod.mil/site/travelreg.cfm) for Department of Defense civilian employees for definitions of household goods.

International. The movement of household goods or unaccompanied baggage between a point in the Continental United States and a point in an overseas area.

Intertheater. The movement of household goods or unaccompanied baggage between one overseas theater and another overseas theater.

Intratheater. The movement of household goods or unaccompanied baggage within one overseas theater.

Issuing Officer. Only authorized or acting Personal Property Shipping Offices may issue Personal Property Bills of Lading. Such authorized persons may be military personnel or civilian employees of the government on duty at the issuing office. As stated in 41 CFR §101-41.302-4, accountability for Personal Property Bills of Ladings used by a contractor-shipper remains with the issuing office. The name and title of the issuing officer and the name and address of the issuing office, rather than those of the contractor-shipper must appear on the Personal Property Bills of Lading.

Item or Article. The terms item and article used in this Regulation are interchangeable. Each shipping piece or package and the contents constitute one item.

Lot Number. See Call Number.

Member. A commissioned officer, commissioned warrant officer, warrant officer, and enlisted person, including a retired person, of the Uniformed Services.

NOTE: “Retired person” includes members of the Fleet Reserve and Fleet Marine Corps Reserve who are in receipt of retainer pay.)

Member/Employee. Any member of the Government’s uniformed or civilian service.

Metrics. A statistical measurement of performance.

NCWT. Code used to designate net hundredweight.

Ordering Officer. The contracting officer of a using activity or a Government individual appointed by the contracting officer authorized to order services under the contract.

Outsize Air Cargo. A single item that exceeds 1,000 inches long by 117 inches wide by 105 inches high in any one dimension.

Packaging. The processes and procedures used to protect materiel from deterioration, damage, or both.

It includes cleaning, drying, preserving, packing, marking, and unitization.

Packed by Owner. Those articles packed in a container by the owner.

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FA564119RA003

http://www.defensetravel.dod.mil/site/travelreg.cfm http://www.defensetravel.dod.mil/site/travelreg.cfm

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Packing. Assembly of packaged items into a shipping container with necessary blocking, bracing, cushioning, weatherproofing, reinforcement, and marking.

Personal Property. Household goods, unaccompanied baggage, privately-owned vehicles and mobile homes, as defined in the Joint Federal Travel Regulations and the Joint Travel Regulations.

Personal Property Shipping Officer (PPSO). The individual designated by authority to perform assigned traffic management functions at military installations or activities, regardless of whether or not that is the organizational title of the individual. For the purpose of this contract, the term PPSO includes representatives designated to order the services required and to inspect and evaluate those services performed by the contractor for acceptance or rejection.

Professional Books, Papers, and Equipment for Member/Employee. (Also called PRO or PRO- Gear.) Articles of household goods in a Customer’s possession needed for the performance of official duties at the next or a later destination. Examples of Professional Books, Papers, and Equipment include:

a. The following items are considered PBP&E/Pro-Gear:

(1) Reference material.

(2) Instruments, tools, and equipment peculiar to technicians, mechanics, and members of the professions.

(3) Specialized clothing such as diving suits, flying suits; astronaut’s suits, flying suits and helmets, band uniforms, chaplain’s vestments, and other specialized apparel not normal or usual uniform or clothing.

(4) Communications equipment used by a member in association with the Military Affiliated Radio System.

(5) Individually owned or specially issued field clothing and equipment.

(6) Government-or uniformed service-owned accountable Organizational Clothing and Individual Clothing property issued to the employee or member by the Service/DOD COMPONENT for official use.

NOTE: Excluded from PBP&E/Pro-Gear are:

(a) Commercial products for sale/resale used in conducting business,

(b) Sports equipment,

(c) Office furniture,

(d) Household furniture,

(e) Shop fixtures,

(f) Furniture of any kind even though used In Connection With (ICW) the PBP&E (e.g., bookcases, study/computer desks, file cabinets, and racks),

(g) Personal computer equipment and peripheral devices,

(h) Memorabilia including awards, plaques or other objects presented for past performance, (includes any type of going away gifts, office decorations, pictures, etc.)

(i) Table service including flatware (including serving pieces), dishes (including serving pieces, salvers and their heating units), other utensils, and glassware.

Other items of a professional nature that are not necessary at the next/subsequent PDS, such as text books from previous schools unrelated to future duties, personal books, even if used as part

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of a past professional reading program or course of instruction and reference material that ordinarily would be available at the next/subsequent PDS either in hard copy or available on the Internet.

Pro Number. The abbreviation of the word progressive and is usually prefixed to an agent’s record numbers on freight bills.

Quality Assurance Evaluator (QAE). Representative of the Personal Property Shipping Officer who has been appointed as a QAE to be responsible for providing technical assistance to the contracting officer in administration of the contract. The QAE must be responsible for inspection and acceptance of materials and services rendered by the contractor.

Residence. Normally considered to be the home, barracks, or other dwelling of the Service/Agency member/employee.

Unaccompanied Baggage. (See the Joint Federal Travel Regulations and the Joint Travel Regulations, Appendices A for complete definition.) That portion of the member’s/employee’s authorized weight allowance of personal property that is not transported free on a ticket used for personal travel and which is shipped separately from the bulk of the household goods. This shipment may be shipped by the expedited transportation mode. Examples are: personal clothing; professional books and equipment needed on arrival for performance of official duties; pots, pans, linens, and other light housekeeping items; collapsible cribs, playpens and baby carriages; small radios, portable televisions and small tape recorders; special equipment required for patients; and other items required for the health, comfort, and morale of the member/employee. (In addition, refer to individual Service/Agency Regulations for specific definition of unaccompanied baggage.)

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ATTACHMENT G5

ACRONYMS

Acronym Meaning ALSC American Lumber Standards Committee AMC Air Mobility Command

ANSI American National Standards Institute

ASTM American Society for Testing and Materials

BL Bill of Lading

CD Contractor Disassembled

CDRL Contract Data Requirements List

CFC Contractor Furnished Container

CLIN Contract Line Item Number

CONUS Continental United States

CP Contractor Packed

CPPSO Consolidated Personal Property Shipping Office

CTNS Cartons

CU Cube

CW Containerized Warehouse

CWT Hundredweight

DBO Disassembled by Owner

DD Form Department of Defense Form

DPM Direct Procurement Method

DOD Department of Defense

DOD Department of Defense Activity Address Code

DTR Defense Transportation Regulation

DTS Defense Transportation System

FAR Federal Acquisition Regulation

FRV Full Replacement Value

GCWT Gross Hundredweight

GOC Government-Owned Container

HHG Household Goods

HT Heat Treated

IAW In Accordance With

ISPM International Standards for Phytosanitary Measures

ITGBL International Through Government Bill of Lading Page 27 of 52 Attachment 4 - Part V

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Acronym Meaning

KMC Kaiserslautern Military Community

MSL Military Shipping Label

NCWT Net Hundredweight

NTS Nontemporary Storage

OCONUS Outside Continental United States

PBP&E Professional Books, Papers and Equipment

PBO Packed By Owner POD Port of Debarkation

POE Port of Embarkation

POF Privately Owned Firearms

PPCIG Personal Property Consignment Instruction Guide

PPGBL/BL Personal Property Government Bill of Lading/Bill of Lading

PPSO Personal Property Shipping Office

PRO PRO-Gear (Professional Books, Papers and Equipment)

PWS Performance Work Statement

QAE Quality Assurance Evaluator

RDD Required Delivery Date

SDDC Military Surface Deployment and Distribution Command

SDS Service Delivery Summary

SF Standard Form

TAC Transportation Account Code

TCMD Transportation Control Movement Document

TCN Transportation Control Number

TGBL Through Government Bill of Lading

TPPS Third Party Payment System

UB Unaccompanied Baggage WPM Wood Packaging Materials

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ATTACHMENT G6

DIRECT PROCUREMENT METHOD (DPM) CLAIMS AND LIABILITY

PROCEDURES

A. CLAIMS PROCESS FOR SHIPMENTS

1. Claims Filing:

a. Member/employees who have property lost and/or damaged in transit and wish to file against the contractor must file their claims within 2 years from the delivery date of the shipment that gave rise to the claim. If the member/employee submits the claim within 9 months of the delivery date, the contractor must be liable for the full, undepreciated replacement value on all lost or destroyed items. If a claim is not completely settled after 30 days, members/employees may transfer the claim to the Service Military Claims Office (MCO).

Members/employees may transfer a claim immediately, and still be eligible for Full Replacement Value (FRV), under the following conditions:

(1) Notice that the contractor has made a final offer on the claim or denied it in full.

(2) Notification by the United States Transportation Command (USTRANSCOM) that the contractor is in bankruptcy.

(3) Notification that the contractor contract is terminated.

(4) The contractor’s failure to comply with the catastrophic loss provisions in Paragraph A.13, and as verified by the MCO.

(5) The contractor’s failure to comply with essential items provisions in Paragraph A.14, and as verified by the MCO.

b. War or armed conflict: For the purpose of filing with the contractor within 2 years, if a claim for loss and/or damage accrues during war or an armed conflict in which an armed force of the United States is involved, or has accrued within 2 years before war or an armed conflict begins, and there is good cause for delay in filing due to that armed conflict or war, the claim must be presented within a reasonable time frame as determined by the MCO after the cause no longer exists, or after the war or armed conflict ends, whichever is earlier. An armed conflict begins and ends as stated in concurrent resolution of Congress or a decision of the President. This same exception must apply to the 9-month filing period required to trigger the contractor liability for FRV. Any extension granted by this provision must be at least as long as the duration of the good cause and may be longer, at the discretion of the contractor.

If the contractor anticipates denial of an extension, they may contact the Service Military Claims HQ for an advisory opinion.

c. When a member/employee transfers a claim to the MCO, the MCO may contact the contractor using the toll-free number or electronic mail (e-mail) address given to the member/employee, to determine if the contractor has already obtained estimates. If the contractor has obtained estimates, the contractor must transmit the estimates within 24 hours, or the next business day if notification occurs on a Friday, Saturday, or the day before a holiday, by facsimile (fax) or e-mail to the MCO. If the contractor has not obtained estimates, the MCO may give the contractor until the next business day to decide whether to inspect and obtain estimates on those items requiring estimates, and to make arrangements with the member/employee and repair firms for the estimates. If the contractor decides to inspect and obtain estimates, the estimates must be obtained by the second business day after contact unless the member/employee agrees to allow additional time. If the contractor is

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unable to obtain estimates within 2 business days and the member/employee does not agree to allow additional time, the MCO must proceed to adjudicate and settle the claim.

d. The MCO may assert a demand against the contractor for liability as established in Paragraph B. The contractor is not liable for payment of items for which the contractor has already paid the member/employee, if the correspondence between the contractor and the member/employee clearly indicates prior settlement was in full for the entire claim or was in full for the particular item and member/employee is satisfied.

e. For purposes of qualifying for FRV and for meeting the 2-year limit for filing claims directly with the contractor, a claim submitted directly by the member/employee to the contractor must be submitted within 9 months from the delivery date to be eligible for FRV or 2 years for depreciated value. The claim must identify the member/employee; contain facts sufficient to identify the shipment or shipments involved; must assert a demand for a specific or determinable amount of money; and, must list each lost and damaged item and give a description of the damage.

f. For shipments that have been in the custody of one or more contractors or a warehouse that are not agents of the delivering contractor, then the 9-month limit for obtaining FRV and the 2-year limit for filing the claim is met for all contractors and warehouses in the chain of custody, if the claim is filed with the delivering contractor within the 9-month or 2-year time limit. If the delivering contractor believes some of the loss and/or damage occurred while the goods were in the custody of a prior contractor or warehouse, the delivering contractor must forward the claim to the prior contractor with the documents or other evidence that establish the prior contractor or warehouses liability. The delivering contractor must also advise the member/employee the date the claim was forwarded, the items for which the delivery contractor is denying liability, and the address/telephone number of the prior contractor or warehouse to which the claim was forwarded. Filing with the delivery contractor satisfies the requirement for all contractors and warehouses in the chain of custody that a claim must be filed directly with a contractor to entitle the member/employee to FRV settlement.

2. Exceptions to Filing Claims Directly with the Contractor:

a. Filing with the delivery contractor satisfies the requirement for all contractors in the chain of custody that a claim must be filed directly with a contractor to entitle the member/employee to settlement on the basis of FRV. Exceptions to the requirement that the member/employee file directly with the contractor must be granted on a case-by-case basis, in writing, by the MCO. Some examples of exceptions are:

(1) No access to a telephone or fax machine.

(2) Claims for deceased member/employees (Bluebark) involving surviving family members not familiar with the claims process.

(3) Language barriers in the claims filing process.

3. Substantiation of Claims:

a. In addition to the minimum requirements needed to meet timely filing, all claims must include the following information in order for the contractor to begin the settlement process:

any notices of concealed damages or loss that were found after the date of delivery, and not previously provided to contractor under Paragraph A.4; sufficient information about the shipment to enable the contractor to locate a copy of the bill of lading (BL), service order, or inventory; a description of each item that is lost; and a list of each item that is damaged including a statement of the nature, location and extent of the damage. The description of items lost and/or damaged must also include the date of purchase of each item (if known); the

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age of each item (if known); or, for items that were not purchased (e.g., gifts or bequests), the date the member/employee acquired the item, along with an estimate of the original purchase price or value at time of purchase/acquisition (if known).

b.