Addendum_to_FAR_52_212-1_Instructions_to_Offerors.pdf

ADDENDUM TO FAR 52.212-1 - INSTRUCTIONS TO OFFERORS –

COMMERCIAL ITEMS (OCT 2018)

1. GENERAL INSTRUCTIONS:

1.1 To ensure timely and equitable evaluation of proposals, offerors must follow the instructions herein. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offeror being ineligible for award. The Government intends to award without discussions, but reserves the right to conduct discussions if necessary. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation; alternate proposals will not be accepted. The response shall consist of three (3) separate volumes: Volume I- Technical Proposal, Volume II- Past Performance, and Volume III- Price and Contract. The offer acceptance period shall be a minimum of 180 calendar days.

1.2 Receipt of Proposals: Offerors shall submit their proposals electronically via e-mail to the Procuring Contracting Officer (PCO), Mr. Sean W. Kennedy at sean.kennedy@us.af.mil, as well as to the Contract Specialists, Mr. Thomas Collins at thomas.collins.16.de@us.af.mil, Ms. Jennifer Schneider at jennifer.schneider.7.de@us.af.mil, and Ms. Antje Veit at antje.veit.de@us.af.mil. The PCO and Contract Specialists inboxes are the only points of receipt. No other US Government point of receipt for e-mailed submissions is acceptable, including e-mail servers. Each offeror should allow sufficient time for their proposal to clear the Agency’s e-mail servers and is responsible for timely submission of their proposal. The offerors shall submit electronic copies of the proposal in a format readable by Microsoft (MS) Word 2013, MS Excel 2013, or MS Power Point 2013, as applicable. If files are compressed, the offeror must include the necessary decompression utility. Please note that e-mail submissions are subject to size and type restrictions, typically limited to less than 10 megabyte in size per e-mail. If multiple e-mails are sent, the offeror must mark them in a manner that allows the Government to verify the number of e-mails that are sent by a single offeror (e.g. 1 of 2, 2 of 2). It is the offeror’s responsibility to verify that the Government timely received the e-mail; the offer is complete; and, the Government can view the offer. The Government will be responsible neither for offers not received nor for any failure of the offeror to verify the receipt of the e-mailed offer.

All proposals must be received NLT 10 October 2019, 15:00 hours Central European Summer Time (CEST).

1.3 Evaluation Factors and Standards: The addendum to FAR Clause 52.212-1, INSTRUCTIONS TO OFFERORS (OCT 2018) provides information on the format and content of the proposal package and what items need to be submitted for each volume. The FAR Clause 52.212-2, EVALUATION OF COMMERCIAL ITEMS (OCT 2014), provides a complete description regarding the evaluation factor for award.

1.4 High Probability of Adequate Price Competition: The Procuring Contracting Officer (PCO) has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the initial offerors, the PCO will review this determination and if, in the PCO’s mailto:sean.kennedy@us.af.mil mailto:thomas.collins.16.de@us.af.mil, mailto:jennifer.schneider.7.de@us.af.mil mailto:antje.veit.de@us.af.mil opinion, adequate price competition exists, no additional price information will be requested.

However, if at any time during this competition the PCO determines that adequate price competition no longer exists, offerors may be required to submit additional information such as Other than Certified Cost or Pricing Data to the PCO for determination of fair and reasonable pricing.

1.5 In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals.

1.6 The offeror shall apply all appropriate markings to the proposal including those prescribed in FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

1.7 Point of Contact (POC): The PCO and the Contract Specialists are the sole POCs for this acquisition. Address any questions or concerns to the PCO and Contract Specialists. The PCO is Sean W. Kennedy at sean.kennedy@us.af.mil. Questions shall be sent as written requests to the PCO, Sean W. Kennedy at sean.kennedy@us.af.mil, as well as to the Contract Specialists, Thomas Collins at thomas.collins.16.de@us.af.mil, Ms. Jennifer Schneider at jennifer.schneider.7.de@us.af.mil and Ms. Antje Veit at antje.veit.de@us.af.mil.

Submit all requests for clarification to the PCO and the Contract Specialists NLT 26 September 2019, 15:00 hours Central European Summer Time (CEST).

2.0 SPECIFIC PROPOSAL PREPARATION INSTRUCTIONS

2.1 The offeror shall prepare the proposal as set forth in the Proposal Organization Table 1, below.

The titles and contents of the parts shall be as defined in this table, all of which shall be within the required page limitation and with the number of copies as specified. Pages exceeding the page limitations set forth in this Section will be removed from the proposal and will not be read or evaluated.

Table 1 – Proposal Organization

ELEMENT TITLE FORMAT MAXIMUM # PAGES

VOLUME I Technical Written/ Electronic 15 as listed below:

Management Approach Written/ Electronic No more than 5 pages

Past Experience Written/ Electronic No more than 5 pages

Quality Control Plan Written/ Electronic No more than 5 pages

VOLUME II Past Performance Written/ Electronic Up to 10 pages (2 pages per contract/reference) mailto:sean.kennedy@us.af.mil mailto:sean.kennedy@us.af.mil mailto:thomas.collins.16.de@us.af.mil, mailto:jennifer.schneider.7.de@us.af.mil mailto:antje.veit.de@us.af.mil

VOLUME III Price/contract to include fill-ins, required information, documents, and records

Written/ Electronic No limit

2.2 The page limitation for all volumes is inclusive of all material except: the front and back cover, title page, transmittal letters, tabs and table of contents. When both sides on a page display printing, it shall be counted as two (2) pages. No material may be incorporated by reference. Any pages in excess of the maximum number specified will be removed from the proposal without being evaluated. Each volume shall contain a table of contents. Tab indexing shall be used to identify sections. One copy of each part shall be marked “ORIGINAL”.

2.3 All volumes shall contain pages size 8 ½ x 11 inches and text using no smaller than 10 pitch, Times New Roman Font (font size as small as 6 may be used for graphics and organization charts).

Pages must have a minimum 1 inch margin for all four margins. Offerors may include 11 x 17 inch foldouts only to display graphics, flow charts, organizational charts, and drawings. Foldouts shall not be used for incorporating more text information per given page. Foldouts will be counted as one page. Larger page size and smaller font size are not applicable to tables. Pages shall be numbered sequentially by volume.

2.4 Each part shall be written on a stand-alone basis, so that its contents may be evaluated with no cross-referencing to other parts of the proposal. Information required for proposal evaluation that is not found in its designated part will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal part is permitted where its use will conserve space without impairing clarity and the logical flow of the subject matter is maintained.

2.5 Electronic Reference Documents. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.6 Discrepancies/Ambiguities. Should any portion of this solicitation contain a perceived error, omission or otherwise be unclear, the offeror shall immediately email the PCO, clearly describing the portion of the solicitation in question and the impact the discrepancy has on the offeror’s ability to prepare their proposal.

3.0 VOLUME I - TECHNICAL PROPOSAL (EVALUATION FACTOR 1)

3.1 GENERAL: Information the offeror deems appropriate to address the technical criteria should be included in the proposal in an orderly format and be consistent with the evaluation criteria for award set forth in the Addendum to FAR Clause 52.212-2 of this solicitation. Proposal paragraphs shall correspond to the below evaluation factor and pertinent Performance Work Statement (PWS). To facilitate evaluation, the information contained in Volume I shall be specific, detailed, and clearly demonstrate that the offeror has a thorough understanding of the requirement for the accomplishment of this effort.

http://www.fbo.gov/

3.1.1. SUBFACTOR 1 – MANAGEMENT APPROACH - Offerors are required to submit a Management Approach (Atch 3) addressing all areas identified in the attachment, items 1-6 and shall describe the offeror’s capability to assume full responsibility for performance throughout the lifetime of the contract.

3.1.2. SUBFACTOR 2 – PAST EXPERIENCE - The offeror shall provide proof of Packing, Containerization and Local Drayage services relevant to the PWS with a minimum annual volume of 1,200 NCWT for schedules I through IV and performed for at least one (1) year within the last five (5) years from the date of issuance of this solicitation. The offeror’s experience can be commercial and/or governmental. If an offeror has key personnel who have experience managing Packing, Containerization and Local Drayage of Direct Procurement Method (DPM) Personal Property Shipments services relevant to the PWS in accordance with the minimum value and years stated above, the offeror must submit documentation and an explanation of the experience of the key personnel in order for the Government to consider this past experience. Include the following information for each contract or subcontract:

a. Contracting Agency/Customer

b. Contract Number (for subcontracts, provide the prime contract number and subcontract number)

c. Contract Type

d. Total Contract Dollar Value per Year and Total Amount

e. Date of Award

f. Period of Performance

g. Description of Requirement and its relevance to the Packing, Containerization and Local

Drayage of DPM Personal Property Shipments Services PWS

h. Contracting Officer’s Name or Commercial Customer Point of Contact, Telephone Number and e-mail address

3.1.3. SUBFACTOR 3- QUALITY CONTROL PLAN - The offeror shall provide a quality control plan that clearly and completely addresses the areas listed in the Performance Work Statement (PWS), part III paragraph 5.

4.0 VOLUME II - PAST PERFORMANCE INFORMATION (EVALUATION FACTOR 2)

4.1 Volume II shall provide up to five (5) of the most recent and relevant contract citations performed for Government agencies and commercial customers. Each offeror shall provide recent and relevant past performance citations according to the format identified below. A citation is considered to be one contract. An offeror may not provide multiple citations under one contract unless each citation is a separate task order under an indefinite-delivery type contract.

4.1.1 To be recent, the contract citation must have been completed or ongoing within the past five

(5) years from the date of issuance of this solicitation for a minimum of a one (1) year period. Past Performance for contracts exceeding the timeframe for this definition of recency will be excluded from evaluation.

4.1.2 Relevant contract citations include performance of personal property shipment, drayage and/or storage services and related services through the DPM specified in the Performance Work

Statement (PWS) for government or commercial customers that are equal to or greater in scope, magnitude and complexity of the requirement described in the attached PWS. Scope and complexity are defined as they relate to the similarities between a given past performance effort and the PWS and appendices located as Attachment 1 of the RFP. Magnitude is defined as contracts for DPM services IAW the PWS with a minimum annual volume of 1,200 NCWT for schedules I through IV.

Offerors shall provide information for each current or previously performed contract which details at a minimum the following items:

a. Company/Division name

b. Product/Service

c. Contracting Agency/Customer

d. Contract Number

e. Contract Dollar Value

f. Period of Performance

g. Verified, up-to-date name, address, email & telephone number of the contracting officer

h. Narrative addressing why performance of the subject contract is relevant to the requirements defined in his solicitation

i. Narrative addressing compliance with contract terms and conditions

j. Narrative addressing customer satisfaction in terms of quality

k. Narrative addressing any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions and any corrective actions taken

4.2 . Offerors will be evaluated on their past performance under recent and relevant contracts/subcontracts for support similar to this solicitation. The Government may review the Contractor Performance Assessment Reporting System (CPARS) and any other source deemed necessary on order to obtain additional information that will be used in the evaluation of the offeror’s past performance.

4.3 The Government may contact references other than those identified by the offeror and use information received from such references to evaluate the offeror’s past performance.

4.4 If a teaming arrangement is contemplated, the offeror shall provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangement with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

4.5 Subcontractor/Joint Venture Teaming Partner Consent: Past performance information pertaining to a subcontractor or partner cannot be disclosed to the prime offeror without the subcontractor’s/partner’s consent. Provide with the proposal a letter from all subcontractors/partners, consenting to the release of their past performance information to the prime contractor.

5.0 VOLUME III - PRICE AND CONTRACT (EVALUATION FACTOR 3)

5.1 No page limit. Complete blocks 12, 17a, 30a, b and-c of the Standard Form (SF) 1449. Enter applicable CAGE code in block 17a, CODE. The “original” copy shall be clearly marked under separate cover. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

5.2 Insert proposed unit and extended prices in the Pricing Schedule (Atch 1 to the RFP) for each Contract Line Item Number (CLIN) to include all Option CLINs. All proposed extended CLIN amounts must equal the whole dollar unit price multiplied by the number of units. If the offeror fails to provide an extended amount or if the unit price and extended amount do not calculate correctly, the offered unit price will take precedence. The price offered shall be the offeror’s best price for performance of the work as set forth herein.

5.3 Complete the necessary fill-ins and certifications in provisions. The provisions of FAR 52.212- 3 shall be completed in www.sam.gov and be current during the 180 calendar day offer acceptance period.

5.4 Submit all proposed unit and extended prices in Euro currency and round the amount proposed to the nearest Euro. Offers not submitted in the Euro currency will not be considered for award.

5.5 Acknowledged Solicitation Amendments. Provide all executed SF 30s, or other appropriate amendment acknowledgments (if applicable).

5.6 Six Month Extension of Services. The solicitation contains the clause at FAR 52.217-8 Option to Extend Services. The exercising of this option is not guaranteed and is at the sole discretion of the Government. If it is deemed in the best interest of the Government to exercise this option, the pricing for the six month Option to Extend Services will be calculated by multiplying the proposed unit price for the last exercised option by 50%.

5.7 Provide the name, title and telephone number of the company/division point of contact who can make decisions concerning your proposal and who can obligate your company contractually.

Also, identify the individual(s) authorized to negotiate with the Government. Ensure compliance with FAR 4.102, Contractors Signature. The offeror must provide the company/division's street address, county and facility code; CAGE code and DUNS code.

http://www.sam.gov/