Second Set of Questions.docx

a. According to PWS, the DGUV-3 inspection is to be conducted in the first and last year. Should the first inspection of the systems take place during the 4-month Basic Period or during the first Option Period?

· The initial DGUV-3 inspection shall be conducted during the 4-month Basic Period to establish the baseline condition of all systems.

b. Page 26 of 31, paragraph 4.1 Maintenance Control Program (MCP) – is it correct that the MCP is to be submitted with the quote and again to the COR within 30 calendar days after contract award

· Yes, the Maintenance Control Program (MCP) must be submitted with the quote for evaluation purposes, and a finalized version must be submitted to the COR within 30 calendar days after contract award

c. Electrical testing (DGUV-V3) as required by paragraph 4.5 of the PWS. Please clarify if these tests are to be performed by a licensed electrical contractor or qualified electrician, with proof of registration with the Chamber of Trades? Or can they also be performed by an employee of the contractor?

· The tests may be performed by an employee of the contractor, provided that the employee is a "qualified person" (befähigte Person) in accordance with TRBS 1203 (Technische Regel für Betriebssicherheit) and meets all German statutory requirements for electrical testing.

d. Are any facilities equipped with access control systems? If so, are these specialized, sophisticated, and complex access control systems—both hardware and software—the responsibility of the contractor, or are these systems excluded from the contract, and will any failures or defects be covered by the Government?

· Yes, the contractor is fully responsible for the maintenance and repair of all access control systems associated with the equipment, including both hardware and software. Any system failures or defects shall be addressed by the contractor as part of the performance requirements of the PWS.

e. Is it correct that all costs arising from Schedule Coordination, paragraph 8.10 and Schedule Information, paragraph 8.11 must be included in the quoted prices?

· Yes. This is a Firm-Fixed-Price contract. All administrative, coordination, and scheduling costs must be factored into the quoted Firm-Fixed-Price CLINs.

f. As existing systems continue to age, must the supplier factor the additional material costs resulting from this aging into their prices in advance, or is the contractor permitted to adjust their prices upward after a certain period of time?

· The contractor shall factor general aging into their proposed prices. However, catastrophic failures or major components requiring replacement outside the scope of normal wear and tear will be handled via the separate Over and Above CLIN, subject to CO approval.

g. As indicated in the equipment list, there are currently 153 systems to be serviced. Is this number likely to go up or down?

· The Government estimates 153 systems. This number is subject to change. Any additions or deletions of equipment during the performance period will be addressed via a formal contract modification.

h. The PWS states that the contractor shall provide all management, tools, supplies, equipment, parts and labor necessary to maintain, repair, and inspect the real property; however, there is a separate CLIN for repair parts in the Bid Schedule. Can the Government please elaborate on how material and repair parts are to be proposed?

· The basic maintenance CLINs shall include all preventive maintenance materials (e.g., grease, filters, fluids). The separate CLIN for "Repair Parts" is to be used exclusively for corrective maintenance and replacement of broken components, which must be approved by the COR prior to purchase.

i. What about the manufacturer-applied paint and special coatings on the ground barriers and bollards that vehicles drive over, which wear off and are abraded by vehicle traffic? Is it the contractor’s responsibility to repaint and recoat? As these ground barriers and bollards are usually located at very busy entrances and exits, painting and coating work cannot be accomplished during normal operating hours. Can the Government please clarify if the contractor is responsible for accomplishing the painting and if yes, how and when is the contractor to perform the work?

· Yes, repainting and recoating is the contractor's responsibility to prevent corrosion. Work in high-traffic areas must be coordinated with the COR in advance and may need to be performed outside of normal operating hours or on weekends at no additional cost to the Government.

j. Is the cleaning work necessary during maintenance work on ground barriers to be performed by the contractor or by the Government? If it is to be performed by the contractor, must the contractor provide all the water needed for the cleaning, or will there be a water hose connection available near the facility?

· All necessary cleaning work during maintenance on ground barriers shall be performed by the contractor. The Government will not provide water or water connections on site. The contractor is fully responsible for providing and transporting all water and equipment required for the cleaning process.

k. If a piece of equipment causes environmental damage due to a malfunction, is the contractor responsible for repairing and cleaning up that damage?

· If the environmental damage is the direct result of contractor negligence or improper maintenance, the contractor is liable for cleanup. If the damage is due to a sudden mechanical failure not preventable by scheduled maintenance, the Government will review on a case-by-case basis.

l. Can the Government please clarify if all technicians and installers involved in repairs or maintenance are required to hold a Heintzmann certificate individually, or is it sufficient for the company to hold a company certificate? Also, if new technicians or installers are hired by the contractor, must they also be trained by Heintzmann before they are allowed to work independently on the systems?

· Individual technicians working independently on the systems must hold a valid Heintzmann certificate to ensure warranties are not voided and work meets manufacturer specifications. A company-level certificate alone is not sufficient.

m. Is the contractor permitted to set up one or more containers as storage unit on base for medium- and large-scale material storage during the duration of the contract and will electricity be provided?

· Due to security considerations, we are unable to accommodate contractor storage containers on the base.

n. If repairs cannot be accomplished immediately due to Government delay are any additional costs (such as hotel accommodation costs) resulting from the delay to be factored into the quoted price

· Please refer to Clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial

o. CLINS XXX4, Repair Parts Cost, please explain how parts are to be invoiced and are prospective offerors required to estimate a price in the Bid Schedule or will the Government provide a fill-in amount?

· Offerors shall insert an extended price for each CLIN as listed within the Bid Schedule, except for CLIN X005, there is 5 year estimate provided in Appendix A in the PWS.

p. b. Page 24 of 31, paragraph 1.0 General Instructions states a Purchase Order with one 12-month base and four option years will be awarded; however, the base period appears to be only 4 months, which is correct?

· The base period is 4 months

q. c. Page 25 of 31, paragraph 2.0 Quote Organization – The MCP is limited to 3 pages, will the Government consider excluding the schedule for the individual equipment as it has to be accomplished for more than 4 years and must include required inspections, timelines for inspections and maintenance to be performed for all equipment in accordance with the PWS.

· The schedule for individual equipment is exempted.

r. Page 26 of 31, paragraph 4.1 Maintenance Control Program (MCP) – is it correct that the MCP is to be submitted with the quote and again to the COR within 30 calendar days after contract award?

· Yes, that is correct.

s. The basic contract period is only 4 months followed by four 1-year option periods. Is it correct that only the basic period is guaranteed and the option periods may or may not be exercised?

· That is correct.