Combined Recycling Pre-proposal Conf Slides 2024.pptx

Ms. Carina Legleitner Procuring Contracting Officer 700th Contracting Squadron/PKA 31 July 2024

Pre-Proposal Conference/Site Visit Collection and Recycling Services and Operation of Recycling Centers in the Kaiserslautern Military Community (KMC) and Pirmasens Husterhoehe

RFP # FA5613-24-R-0005

OVERALL BRIEFING CLASSIFICATION:

UNCLASSIFIED

U.S. Air Forces in Europe

Welcome and Introduction Contracting Office: 700 CONS/PKA Ms. Carina Legleitner – Contracting Officer Ms. Beatrice Meier – Contract Specialist

Using Activity: 786 CES MSgt Laura Westfield – Superintendent, Ops Engineering Lt Elena Mae Reyes – OIC, Service Contracts TSgt Omar Portillo – NCOIC, Service Contracts Ms. Luise Westrich – COR Team Lead/Technical Expert

86 CES/CEIE:

Thomas Weber – Subject Matter Expert for Hazardous Waste

Agenda

Purpose Rules of Engagement Administrative Comments Program/Requirements Description Solicitation Overview Questions Site Visit

Purpose Provide prospective offerors an overall understanding of the objectives of this acquisition Provide a summary and discuss the requirement Explain significant elements of the solicitation Give prospective offerors an opportunity to visit individual sites

Rules of Engagement

All communication regarding this acquisition shall be through the Procuring Contracting Office (PCO, 700 CONS/PKA) The Contract Specialist and PCO serve as the only points of contact for all inquiries and information regarding this acquisition Any remarks, explanations, or answers to questions are supplemental guidance and do not override the terms of the solicitation Terms of the solicitation remain unchanged unless the solicitation is formally amended in writing Questions must be received in writing to receive an “official response” Please do not use video/recording devices Please turn off cell phones

Administrative Comments

Sign-in Attendance sheet will be posted to Contract Opportunities Briefing slides will be posted to Contract Opportunities Questions and responses:

Questions may be asked during the briefer’s presentation Questions during the site visit may be asked, but must be submitted by email Questions and answers provided will be posted to Contract Opportunities

Internet Sites

Contract Opportunities (SAM):

https://sam.gov/content/opportunities

FAR Site:

https://www.acquisition.gov/content/regulations

Program/Requirements Description

Program/Requirements Description

– presented by Lt Elena Mae Reyes

31 July 2024

KMC COLLECTION AND RECYCLING SERVICES

AND OPERATION OF RECYCLING CENTERS

786th Civil Engineer Squadron

“HONOR AND INGENUITY”

Program Overview 1st LT Elena Reyes – OIC, Service Contracts Mr. Sascha Lindauer – (acting) Chief, Service Contracts

4 Contracting Officer Representatives (CORs)

Ms. Luise Westrich (Team Lead) Ms. Anina Farlin Ms. Stefanie Fuchs Ms. Yvonne Murph

Kaiserslautern Military Community

CTS

Landstuhl

RAB

Bann

Requirements Overview (cont.)

Locations & Areas Ramstein Air Base (51 underground, 318 above-ground)

Ramstein Military Housing (370 Townhouses – only yellow bags)

Landstuhl Military Housing (2 underground, 7 above-ground)

CTS site

Bann

Pirmasens-Husterhoehe Communication Site

COLLECTION ABOVE-GROUND CONTAINERS

Light Fraction Paper/Cardboard Glass (sorted/mixed) Electronic Waste Metal Construction Debris Wood (treated/untreated) Tires (with/without rims)

COLLECTION UNDERGROUND CONTAINERS

Paper, Light Fraction and Glass (3 & 5cbm volume)

SPECIFIC MOUNTED DEVICE

Kinshofer Pilz

Requirements Overview (cont.)

CLEANING OF 323

UNDERGROUND CONTAINERS

Basic cleaning and On-call cleaning

UNSCHEDULED

UNDERGROUND CONTAINER

LIFTING

Operation of Recycling Centers Located at Ramstein and Vogelweh Hours of Operation:

Mon – Sat, 0700 – 1800 Closed on 25-26 December and 1 January

incomplete or inaccurate submittals, schedules and reports per performance period.

3.3.

3.3.1.3.

Zero (0) defects per month. N/A

Ensure both of the two recycling centers are accessible and in operation for customers from Monday through Saturday, 0700 a.m. – 1800 p.m. hrs., except on holidays indicated in paragraph 3.2. 3.2. No more than two (2) inspection defects per month. Re-performance within 1 hour of notification by COR.

3.4.1.

3.4.1.1.

QUESTIONS?

786th Civil Engineer Squadron

Combined Synopsis/Solicitation

FA5613-24-R-0005

RFP posted to Contract Opportunities website on 9 July 2024 Solicitation No.: FA5613-24-R-0005 Title: Recycling and Collection Services, Operation of Recycling Centers in the Kaiserslautern Military Community (KMC) and Pirmasens Husterhoehe All supporting documents, notices, questions and answers, or any amendments will be posted to this website Deadline for submitting questions in writing via email to the Contract Specialist, Ms. Meier, and the PCO, Ms. Legleitner, is 2 August 2024 (1400 CEST) Deadline for submitting proposals via email to the Contract Specialist, Ms. Meier, and the PCO, Ms. Legleitner, is 14 August 2024 (1400 CEST) Anticipated contract award is 2 December 2024 Anticipated contract/performance start is 1 February 2025 (phase-in period), full performance start is 1 April 2025

Contract Type and Structure

Acquisition is for commercial services to be performed in Germany Re-procurement; incumbent contractor is Jakob Becker GmbH Firm-fixed price (FFP) requirements contract Task order (TO) will be issued Single contract award Firm-fixed unit priced CLINs

Period of Performance

CLIN Structure, IAW the Bid Schedule Phase-in Period 1 Feb 2025 – 31 Mar 2025, CLIN 0002

CLIN Structure, IAW the Bid Schedule Base Period 1 Apr 2025 – 30 Sep 2025, CLINs 0003, 0005 & 0015

• Recycling Collection (PWS Para. 1.1.1.) in accordance with Appendix E

• Providing and Deployment of Containers (PWS Para. 1.1.1.4.)

• Unscheduled Pick-ups and Special Events (PWS Para. 1.1.2.)

• Additional Pick-ups (PWS Para. 1.1.2.1)

• Container Relocations (PWS Para. 1.1.2.2.) 6 MO EUR________ EUR________

CLIN Structure, IAW the Bid Schedule Base Period Continued

Base Period Continued

• Recycling Collection (PWS Para. 1.1.1.) in accordance with Appendix E

• Providing and Deployment of Containers (PWS Para. 1.1.1.4.)

• Unscheduled Pick-ups and Special Events (PWS Para. 1.1.2.)

• Additional Pick-ups (PWS Para. 1.1.2.1)

• Container Relocations (PWS Para. 1.1.2.2.) 6 MO EUR________ EUR________

• Customer Assistance (PWS Para. 3.2.1.)

• Authorized Customers (PWS Para. 3.2.3.)

• Recyclables/Refuse (PWS Para. 3.3.)

• Pick-up Coordination for Recyclables/Refuse (PWS Para. 3.3.1.3.)

• Hazardous Waste Material (PWS Para. 3.4.) 6 MO EUR________ EUR________

CLIN Structure

Option Year 1–5, Period 1 Oct 202X – 30 Sep 202X, CLINs X003, X005, X015

NOTE: FOR DESCRIPTION AND CLIN DETAILS, PLEASE SEE SLIDES FOR BASE PERIOD.

Proposal Organization

2. Phase-in Plan

3. Quality Control Plan

4. Performance Management Plan

5. Contractor Certifications

6. Equipment

10* No Limit No Limit

Addendum to FAR 52.212-1 Instructions to Offerors Volume I – Technical Proposal

Factor 1 – Technical Capability:

Subfactor 1 – Past Experience: (Means what was done) Offerors shall submit evidence of a minimum of one (1), but not more than three (3) references of at least three (3) continuous years of contract performance entirely within the previous five (5) years from the issuance date of this solicitation, where the offeror* is/was responsible for the performance of relevant recycling collection and operation of recycling center services.

“Relevant” is defined as services that are similar to the following services identified in the Performance Work Statement (PWS): (1) removal of an amount equal to, or greater than, 3,900 metric tons of recyclable material annually for above ground and/or underground containers, (2) emptying and cleaning of multiple underground containers**, (3) operation of recycling center(s) and (4) handling of hazardous waste, submittals must list examples of materials shown in PWS Appendix C, “List of Hazardous Waste Accepted at the KMC Recycling Centers”.

NOTE:

**If no experience, or less than three years of continuous experience, the emptying of 53 and cleaning of 323 “Kinshofer Pilz” underground containers must be addressed in the Performance Management Plan.

*or subcontractor, teaming partner, and/or joint venture partner being intended to perform the solicited services, or instances where the offeror performed as key personnel or a subcontractor

Instructions to Offerors - cont’d Volume I – Technical Proposal

2. Subfactor Two (2) – Phase-in Plan:

Offeror shall submit a detailed phase-in plan that demonstrates the offeror’s capability to service the area without interfering with the current contractor. The phase-in plan shall include crucial milestones and describe the 2-month phase-in process for the deployment of and recycling collection for above ground containers. At a minimum, the plan must address how the offeror will meet the requirements in PWS para. 5. and 6.

3. Subfactor Three (3) – Quality Control Plan (QCP):

QCP shall ensure services are performed in accordance with the PWS and commonly accepted commercial practices; procedures shall address performance objectives in para 2. of the PWS, Services Summary (SS).

4. Subfactor Four (4) – Performance Management Plan:

PMP shall indicate if offeror, subcontractor, teaming partner, and/or joint venture partner will perform services and indicate the percentage and nature of work to be performed by subcontractor, teaming partner, and/or joint venture partner. Below information is also to be provided on subcontractor, teaming and/or joint venture partner in accordance with FAR 9.104-4, Subcontractor Responsibility, para. (b).

Instructions to Offerors - cont’d Volume I – Technical Proposal

PMP shall address responsibility standards listed in FAR 9.104-1, General Standards*.

Offeror shall describe how compliance with the proposed performance schedule will be achieved, taking into consideration all existing commercial and governmental business commitments.

Offeror shall describe its business integrity and business ethics policies. Company shall demonstrate that it has a satisfactory record of business integrity and business ethics policies.

Offeror shall demonstrate that it has the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them**.

5. Subfactor Five (5) – Contractor Certifications:

Offeror shall submit copy of current documentation demonstrating that the offeror*** is a certified disposal company (Entsorgungsfachbetrieb) in accordance with volume 7, paragraph 56 of the KrWG (Kreislaufwirtschaftsgesetz – German Act on Life‐Cycle Management).

Offeror shall submit proof of German Chamber of Commerce and Industry (Industrie- und Handelskammer) or German Chamber of Trade (Handwerkskammer) membership of offeror (or subcontractor, teaming partner, and/or joint venture partner being intended to perform the solicited services)

*Except for FAR 9.104-1(f) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them.

*Except for FAR 9.104-1(g) Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

**1. Shall include the offeror's organizational structure with clear lines of authority and an appropriate skill mix to satisfy the requirements of the PWS. If the company has no prior experience or less than three (3) years of continuous experience in the emptying and cleaning of underground containers, the offeror shall, at a minimum, explain how the PWS requirements pertaining to underground containers will be successfully met.

2. Offeror shall address English and German language skills of staff to be provided for the operation of the recycling centers, the contract manager, quality control inspector and alternate(s) and indicate how many years of experience in utilizing English and German as part of their daily job duties the proposed employees (each) have in relation to their duties under the anticipated contract.

***or subcontractor, teaming partner, and/or joint venture partner being intended to perform the solicited services

Volume I – Technical Proposal

6. Subfactor Six (6) – Equipment:

Offeror shall provide a list (Excel) identifying all proposed container capacities, quantities, DIN standards, colors, types, indicating if they are with or without a lid, and delivery period(s) in accordance with PWS para. 1.1.1.4., Type of Containers.

Offeror shall submit the manufacturer/provider’s offer indicating the delivery period of the 325 above ground containers to be provided by the offeror in accordance with PWS para. 1.1.1.4., Type of Containers, if equipment is not on stock.

Offeror shall submit the manufacturer/provider’s offer indicating the delivery period of the vehicles and attachments required for the emptying and cleaning of “Kinshofer Pilz” underground containers in accordance with PWS para. 1.1.1.5, Government-owned Underground Containers, if equipment is not on stock.

7. Subfactor Seven (7) – Submittals:

Offerors shall include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the combined synopsis/solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item on Atch 2, Bid Schedule.

The offeror shall provide proof that it has adequate financial resources at its disposal to perform the contract, or that the company has the ability to obtain them.*

*Company shall submit the below financial records:

Current Bank Statements (not older than six months upon submission of quote).

Balance Sheet or Statement of Financial Condition (must include assets, liabilities, debt, equity) for the following years: 2022, 2023.

Financial plan on how resources will be allocated to contract (personnel, equipment, management and overhead, man-hours, subcontractor costs, etc.).

If adequate financial resources are not available, offeror must present a financial plan for the anticipated contract providing information on the amount of financial resources to be obtained, how these will be obtained (loans, private equity, etc.) and when they will become available. In addition, company shall address how the resources will be allocated to contract (personnel, equipment, management and overhead, man-hours, subcontractor costs, etc.).

Volume II – Price

Factor 2 – Price:

Attachment 2, Bid Schedule Historical Annual Workload Data is identified in Appendix A of the PWS (for the 2-month phase-in period, the 6-month base period and 12-month option periods) Only Euro Currency Offers Unit of Issue: Month

Volume III – Past Performance

Factor 3 – Past Performance: (Means how well it was done)

Sufficient past performance information, to demonstrate a history of consistent satisfactory performance of recent and relevant contracts performed for federal agencies and/or commercial customers.

Offerors will submit recent and relevant past performance information to assess the Government’s confidence in the offeror’s ability to perform on an acceptable/unacceptable basis. Offerors shall provide a minimum of one (1), but not more than three (3) references.

Recent contracts are for services entirely performed within the last five (5) years from issuance date of the solicitation for a minimum of three (3) years.

Relevant contracts are contracts that meet the past experience relevancy criteria.

Attachment 4, Past Performance Questionnaire (PPQ).

NOTES:

- Submitted not later than (NLT) 14 August 2024, 1400 CEST BY COMMERCIAL

CUSTOMER OR CONTRACTING ACTIVITY.

- A listing of references shall be submitted with the proposal by offeror.

Basis for Award

The Government intends to award to the lowest priced, technically acceptable (LPTA) offeror with an acceptable past performance rating.

This is the language out of the solicitation

FAR 52.212-2

Evaluation of Offers FACTOR 1 – Technical Capability

Offerors will be evaluated on written documentation provided in accordance with the “Instructions to Offerors”. Offerors must have an “Acceptable” rating for each technical evaluation subfactor to receive an overall “Acceptable” rating for “Factor 1 – Technical Capability”.

Offerors shall be evaluated on an Acceptable/Unacceptable basis IAW the criteria set forth in FAR 52.212-2.

Technical Rating Definitions:

Evaluation - cont’d FACTOR 2 – Price

Evaluation on GRAND TOTAL PRICE resulting from estimated total amounts of all CLINS X003, X005, X015.

Evaluated for completeness and reasonableness of price.

Award will be made on an “All or None” basis > all CLINS must be quoted.

Government reserves the right to obtain other than cost or pricing data if deemed necessary by the Contracting Officer.

NOTE:

Failure to include all prices will exclude the offeror from further consideration for award.

FACTOR 3 – Past Performance

Rated on “Acceptable/Unacceptable” basis, “Acceptable” rating must be achieved to receive an award.

Based on provided references (PPQs), CPARS and other information obtained by the Government.

Offerors without a record of relevant past performance is determined unknown past performance and is considered “Acceptable”.

“Acceptable” past performance rating is met when recent and relevant past performance information as defined in 52.212-1, submitted by the offeror and/or the information found by the Government is evaluated indicating successful performance history. Exceptional, Very Good, and Satisfactory performance as indicated on the PPQ, CPARS or obtained from any other source deemed necessary by the Government will receive an “Acceptable” rating.

FACTOR 3 – Past Performance – Cnt’d

Past Performance Rating Definitions:

Award Process

(1) PRICE –

offers will be ranked from lowest to highest total evaluated price.

(2) TECHNICAL –

technical evaluation beginning with lowest priced offers.

AND

Evaluations will stop when two technically acceptable proposals receive an acceptable past performance rating for price comparison purposes.

Provisions Requiring Fill-Ins

FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.* FAR 52.204-26, Covered Telecommunications Equipment or Services – Representation.

FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, Alternate I, or complete paragraph (b) of 52.212-3, if the offeror has completed the annual representations and certifications electronically at https://www.acquisition.gov/browse/index/far.

DFARS 252.204-7016, Covered Defense Telecommunications Equipment or Services – Representation.

DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation.*

*please see instructions in combined synopsis/solicitation

SUBMISSION OF OFFERS

Submit all required submissions.

Amendments (if and as issued) Acknowledge receipt of the amendment(s).

Follow/consider the instructions, as addressed.

Return prior to the proposal due date.

Late offers may not be accepted!

QUESTIONS?

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