Atch 1 PWS Recycling.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

COLLECTION AND RECYCLING SERVICES

AND FOR THE OPERATION OF

RECYCLING CENTERS

IN THE

KAISERSLAUTERN MILITARY COMMUNITY (KMC)

AND PIRMASENS HUSTERHOEHE

18 June 2024

NOTE: THIS PWS WILL FOLLOW THE MANDATORY PROCEDURES IN

ACCORDANCE WITH (IAW) AIR FORCE INSTRUCTION (AFI) 32-1001, “CIVIL

ENGINEER OPERATIONS”*

*https://www.e-publishing.af.mil/

TABLE OF CONTENTS

PARAGRAPH TITLE PAGE

1. Description of Services 4

1.1. Collection Requirements 5

1.1.1. Recycling 5

1.1.1.1. On-Call 5

1.1.1.2. Plastic Bags/Yellow Recycling Bins in

Housing

1.1.1.3. Other Locations 6

1.1.1.4. Type of Containers 6

1.1.1.5. Government-owned Underground Containers 6

1.1.1.6. Positioning 7

1.1.2. Unscheduled Pick-up and Specials Events 7

1.1.2.1. Additional Pick-ups 7

1.1.2.2. Container Relocations 7

1.1.3. Inclement Weather Schedule 7

1.1.4. Route Parameters 8

1.1.5. Points of Collection 8

1.1.6. Cubic Yard Capacity 8

1.1.7. Maintaining Containers and Collection Area 8

1.1.7.1. Cleaning of Underground Containers 8

1.1.7.2. Basic Cleaning 8

1.1.7.3. On-call Cleaning 9

1.1.7.4. Unscheduled Underground Container Lifting 9

1.1.8. Vehicle Weighing 9

1.2. Recyclable Materials Processing 9

1.2.1. Materials 9

1.2.2. Pick-up Points 10

1.2.3. Base Recycling Center/Material Recovery

Facility

1.3. Disposal 10

1.3.1. Off-base Disposal 10

1.3.2. Disposal of Non-marketable Materials 10

1.4. Equipment Maintenance 10

1.5. Reports and Records 11

2. Services Summary 11

2.1. Quality Control 12

2.2. Quality Assurance 13

2.3. Performance Assessment 13

2.3.1. Periodic Validations 13

2.3.2. Unsatisfactory Performance 13

2.4. Periodic Progress Meetings 14

2.4.1. Meetings 14

2.4.2. Meeting Minutes 14

3. Government Equipment and Services 14

3.1. Recycling Center/Material Recovery Facility/

Utilities

3.2. Hours of Operation for Recycling Centers at

Ramstein and Vogelweh

3.2.1. Customer Assistance 15

3.2.2. Safeguarding 15

3.2.3. Authorized Customers 15

3.2.4. English/German Language Requirements 15

3.2.5. Emergency Procedures 15

3.2.6. Emergency Numbers 16

3.3. Recyclables/Refuse 16

3.3.1. Recyclables 16

3.3.1.1. Refuse/Bulk Trash 16

3.3.1.2. Construction Debris 16

3.3.1.3. Tires/Rims 16

3.3.1.4. Pick-up Coordination for Recyclables/Refuse 16

3.4. Hazardous Waste Material 16

3.4.1. Hazardous Waste 17

3.4.1.1. Pick-up Coordination for Hazardous Waste

Containers

3.4.1.2. Log Books 17

3.4.1.3. Training 17

3.4.1.4. Cleaning 18

3.5. Applicable Laws/Regulations/Plans 18

3.6. Conformance with Environmental

Management Systems

4. General Information 19

4.1. Mission 19

4.2. Hours of Operation for Recycling Collection 19

4.3. Holidays and Closures 19

4.3.1. Federal Holidays 19

4.3.2. Other Base Closures 20

4.4 Performance of Service During Crisis or

Heightened Security

4.5. Contractor Personnel 20

4.5.1. Contract Manager 20

4.5.2. Quality Control Inspector 20

4.5.3. Personnel 21

4.5.4. Base Access Restrictions 21

4.6. Security Requirements 21

4.6.1. Base Access 22

4.6.2. Main Base Access 23

4.6.2.1. Security Authority 23

4.6.3. Restricted/Controlled Areas 23

4.6.4. Access Coordination 23

4.6.4.1. Escorts 23

4.6.5. Access Revocation 23

4.6.6. Contractor Vehicles 23

4.6.7. Reporting Requirements 24

4.6.8. Physical Security 24

4.6.9. Key Control 24

4.6.10. Performance and Services Performed During

Military Exercise or Operations

4.7. Safety Requirements and Reports 24

4.8. Contracting Officer and Contracting Officer

Representative

4.9. Multi-Functional Team 25

4.10. Damages to Government Buildings, Equipment, or Vegetation

4.11. Disposal Certification 25

4.12. Scope of Contract 25

5. Phase-in Period 26

6. Transition Period 26

7. Appendices 26

8. Deliverables 26

APPENDICES

PAGE

APPENDIX A Historical Annual Workload Data

APPENDIX B Maps and/or Site Plans 32

APPENDIX C List of Hazardous Waste Accepted At the KMC Recycling Centers 33 APPENDIX D List of Government Equipment and Services 35

APPENDIX E Container Locations* / Capacities / Frequencies (Excel)

APPENDIX F UC (Underground Container) Cleaning Locations* / Capacities (Excel)

*Locations will be provided upon award.

1. DESCRIPTION OF SERVICES.

This is a non-personal service contract, the Government shall not exercise any supervision or control over the contract service provider performing the services herein.

a. Recycling Collection.

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform the collection of recyclable materials to include Paper/Cardboard, Glass, Electronic Parts, Light Fraction (LF), Wood Material, Construction Debris, Tires and Metal (see Appendix A) and recycling services in the Kaiserslautern Military Community (KMC) and Pirmasens Husterhoehe.

Overview of Locations:

Air Mobility Command (AMC), Ramstein Air Base (RAB) Bann Administrative Areas Pirmasens Husterhoehe Construction Training Squadron (CTS) Camp Department of Defense Schools (DoDDS), RAB Department of Defense Schools (DoDDS), Landstuhl Dormitories, RAB Military Family Housing, Landstuhl Meat Processing Plant, RAB Medical Clinic Ramstein, RAB Ramstein Air Base Commissaries, RAB Military Family Housing, RAB

b. Operation of Recycling Centers.

The contractor shall provide all labor, equipment, personnel, supervision, management, necessary equipment and supplies, trained personnel, and services necessary to perform the operation of recycling centers as defined in this PWS in support of 786 CES/CEOES. The recycling centers are located at:

Ramstein Air Base (66877 Ramstein-Miesenbach, Germany) Vogelweh/Kapaun (67663 Kaiserslautern-Vogelweh, Germany)

The Contracting Officer Representative (COR) place of performance is bldg. 502, Ramstein Air Base, DSN: 480-6919, COM: 06371-47-6919, Email:

786CES.ServiceContracts.OrgBox@us.af.mil. The contractor shall perform to the standards as specified in the contract, PWS, all applicable European and German local, state, and federal regulations (laws, ordinances, provisions, etc.) in their applicable version, the NATO Status of Forces Agreement (SOFA), the U.S. Department of Defense (DoD) Environmental Final Governing Standards for Germany (see PWS Attachment 6), as well as all U.S. DoD and U.S. Air

Force (AF) regulations as specified in this PWS. Estimated workload factors are listed in Appendix A, “Historical Annual Workload Data”; the contractor shall establish pricing in accordance with the annual workload data indicated per CLIN (Contract Line Item) in Appendix A. Collection areas are listed in Appendix E, “Container Locations / Capacities / Frequencies”. For security reasons, only building numbers are being indicated in Appendix E and F, “UC (Underground Container) Cleaning Locations / Capacities”, a copy indicating all locations will be provided upon award.

All times indicated in this document for recycling collection and the operation of recycling centers are Central European Time (CET) or Central European Summer Time (CEST), as appropriate.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Recycling. The contractor shall empty above ground and underground recycling containers and collect recycling bags in accordance with the frequencies, collection days, and on-call requirements listed in Appendix E to maintain a healthy, vector free environment and prevent recycling container overflow. The contractor shall establish vehicle routes, which are subject to approval by the COR, based on Appendix E and the maps/site plans identified in Appendix B, “Maps and/or Site Plans”, to ensure efficient recycling collection at all collection points. The maps/site plans listed in Appendix B are viewable at 786 CES facilities. The contractor shall submit the vehicle routes to the COR for approval by email not later than ten (10) business days prior to the start of the period of performance (PoP). Any major changes to vehicles routes are subject to COR approval and must be provided by email to the COR not later than (10) business days prior to the requested date of change. The contractor may propose schedule (Appendix E) adjustments at any time, but as a minimum, the Contracting Officer’s (CO) designated representative and contractor shall monitor fill capacities during the entire performance period.

The contractor shall notify the Government by email whenever changes are required, such as adjustments to container capacities, quantities, routes, days, or frequencies. Collections on German holidays as indicated in 4.3., Holidays and Closures, below, will not take place. No changes are allowed to the requirements listed in Appendix E or the collection route without prior CO or COR coordination and approval. The contractor shall be responsible for collecting/picking up all recyclable material at the locations identified in Appendix E, to include any recyclable material disposed at the RAB recycling center, except for hazardous waste. The recyclable material at the Vogelweh recycling center will be picked up by the City of Kaiserslautern, except for hazardous waste; the contractor shall only be responsible for collecting all recyclable material at the Vogelweh recycling center. Solid Hazardous Waste (HW) at the Vogelweh/Kapaun recycling center will be picked up by Zentrale Abfallwirtschaft Kaiserslautern (ZAK) (Central Waste Management Kaiserslautern); at the RAB recycling center, solid HW will be picked up by the Umweltmobil operated by ZAK. Liquid HW at both recycling centers will be picked up by the Defense Logistics Agency (DLA) contractor.

1.1.1.1. On-call. The contractor shall collect recyclable material from the locations identified as “on-call” in Appendix E within 24 hours of notification by the COR.

1.1.1.2. Plastic Bags / Yellow Recycling Bins in Housing. Collection points for yellow plastic recycling bags shall be on the curbside of each townhouse or in designated yellow recycling bins for General Officer Quarters (GOQs). Any changes in collection points or days require prior approval by the COR to ensure tenants are being notified accordingly.

1.1.1.3. Other Locations. Container collection points are identified by building number and/or location as described in Appendix E. Any changes in collection points or days require prior approval by the COR to ensure tenants are being notified accordingly. The COR will adjust the appendix in case of permanent changes as required and provide the contractor with an updated version of the appendix.

1.1.1.4. Type of Containers. The contractor shall provide 325 above ground containers, which have to meet the DIN (Deutsche Industrienorm – German Industrial Standards), container type (w/ or w/o lid), quantity and capacity requirements as listed in Appendix E. All contractor-provided containers (see Appendix E, excluding all Underground Containers (UCs)), shall be approved by the Government. The contractor shall provide a list (Excel) identifying all proposed container capacities, quantities, DIN standards, colors, types, indicating if they are with or without a lid, and delivery period(s) upon submission of quote. All 325 containers must be delivered and deployed at the locations identified in Appendix E between 1 February and 31 March 2025. The offeror shall submit the manufacturer/provider’s offer (confidential information may be redacted) indicating the delivery period of the containers or stating that delivery will be made between 1 February and 31 March 2025 provided that an offer is placed by a certain date (specify date) with their proposal;

pricing information shall be redacted. If a portion of the containers is on stock, the contractor shall identify the quantity on stock in the Excel list to be provided and submit the manufacturer/provider’s offer indicating the aforementioned delivery information for the remaining containers. If all 325 containers are on stock, the contractor shall indicate this in the Excel list. 786 CES/CEOES shall be the approving authority for all above ground containers. The contractor shall label all containers in English and German specifying the type of material to be placed in the container. New or used containers are acceptable if they are in a clean and functional condition. The contractor is responsible for putting all 325 above ground containers in place at the collection points identified in Appendix E to ensure recycling collection at all collection points can start after completion of the phase-in period. During the phase-in period, the contractor shall collect recyclables from all containers already deployed. No additional costs will be incurred by the U.S. Government than agreed upon in the contract for the providing and deployment of containers, nor for the labeling of containers.

1.1.1.5. Government-owned Underground Containers. The contractor shall provide vehicles equipped with a specifically mounted device for “Kinshofer Pilz” underground containers. The maintenance, repair, labeling, and replacement of government-owned underground containers is the responsibility of the Government. Government-owned underground containers “Kinshofer Pilz” require vehicles to be equipped with special mountings, which will not be provided by the U.S. Government. It is the responsibility of the contractor to provide the required vehicles and attachments. If vehicles and/or attachments required for emptying “Kinshofer Pilz” underground containers are to be purchased or leased by the offeror, delivery shall be made by 31 March 2025.

The offeror shall submit the manufacturer/provider’s offer (confidential information may be redacted) indicating the delivery period of the vehicles and attachments or stating that delivery will be made by 31 March 2025 provided that an offer is placed by a certain date (specify date) with their proposal; pricing information shall be redacted. If part of the vehicles and/or attachments are already on sock, the contractor shall indicate this in the Excel list to be provided under paragraph 1.1.1.4., Type of Containers, and submit the manufacturer/provider’s offer indicating the aforementioned delivery information for the remaining vehicles and/or attachments. If all required vehicles and attachments are on stock, the contractor shall indicate this in the Excel list be provided under paragraph 1.1.1.4., Type of Containers.

1.1.1.6. Positioning. The contractor shall position containers for customer ease in depositing recycling material and to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees and other potential obstructions. Location of collection points may require temporary repositioning from time to time to accommodate construction or other events. Changes to collection points shall be approved in advance by the COR.

1.1.2. Unscheduled Pick-up and Special Events. The CO or COR may request that the contractor make unscheduled collections and disposals. For unscheduled pick-ups and special events, the contractor shall respond within one (1) business day of notification to the CO or COR.

Unscheduled pick-ups shall be made within the time frame specified by the CO or COR. For special events, the contractor shall be responsible for providing containers and for collecting any recyclable material generated within the time frame specified by the COR. The containers shall be placed in designated locations for the length of time as indicated by the CO or COR. After special events, the contractor shall remove the containers within the time frame specified by the CO or COR. The CO or COR shall notify the contractor by email in writing at least seven (7) business days in advance of the special event date and inform the contractor of the required container type and capacity. The COR may require the contractor to adjust the schedule temporarily for special events or other occasions. The costs for unscheduled pick-ups and special events are to be included in the fixed monthly rate (see Appendix A for workload data). No additional costs will be incurred by the U.S. Government than agreed upon in the contract for unscheduled pick-ups and special events, nor for the providing, deployment, and removal of containers for special events.

1.1.2.1. Additional Pick-ups. In the event unusual conditions cause containers to require pick-up before the scheduled day, the CO or COR may request additional pick-ups. The request will be made by email and pick-up shall be made within 24 hours of notification by the COR. The costs for additional pick-ups are to be included in the fixed monthly rate (see Appendix A for workload data). No additional costs will be incurred by the U.S. Government than agreed upon in the contract for additional pick-ups.

1.1.2.2. Container Relocations. The Government may request permanent and temporary relocation of containers at no additional cost to the Government than agreed upon in the contract.

The request will be made by email and the container shall be relocated within 24 hours of notification by the COR. In case of permanent relocations, Appendix E will be updated accordingly by the COR and provided to the contractor.

1.1.3. Inclement Weather Schedule. The contractor shall collect recyclable material during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions.

When exceptions are granted, the contractor shall accomplish all missed collections within 24 hours after the severe weather has terminated. The CO or COR may authorize additional time to accomplish make-up collections as appropriate for weather conditions.

1.1.4. Route Parameters. The contractor shall establish routes to the locations identified in Appendix E through the main gates, or alternate gates, as directed by Security Forces, West Gate, Bldg. 134, DSN: 480-9531 or COM: 06371-47-9531. Collection shall be made between the hours of 0600 a.m. – 1900 p.m., Monday through Saturday, for all locations. Collection outside of these hours shall require prior approval by the CO or COR.

1.1.5. Points of Collection. Collection points for recyclable material are shown in Appendix E. The contractor shall position containers for customer ease in depositing recycling materials. The contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains and other potential obstructions.

1.1.6. Cubic Yard Capacity. Container capacities are indicated in Appendix E. The contractor is encouraged to identify changes to container capacities, quantities and/or pick-up frequencies to improve the overall efficiency of recycling removal and to submit these changes to the CO or COR. No changes shall be made until the proposed change has been coordinated with and approved by the CO or COR. To request container capacity, quantity and/or pick-up frequency changes, the contractor shall submit proposed changes by email for approval to the CO or COR.

Appendix E will be updated accordingly by the COR and provided to the contractor.

1.1.7. Maintaining Containers and Collection Area. The contractor shall return all recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The contractor shall be responsible for immediate clean-up of all spills, debris, etc., which may occur during collection from containers and of plastic bags. All recyclable material in plastic bags designated for pick-up on the scheduled collection day will be placed on the ground, within three meters of the container or collection point. The contractor shall notify the COR of locations where debris is frequently placed outside of containers so that the COR may notify facility managers, and, if necessary, the contractor may adjust container capacities, quantities and/or pick-up frequencies with prior CO or COR approval. The contractor shall also notify the COR if it is being discovered that a particular receptacle is being utilized for the wrong material.

1.1.7.1. Cleaning of Underground Containers. The contractor shall provide on-site cleaning (basic and on-call) for underground containers for Ramstein, Vogelweh and Landstuhl IAW Appendix F. The costs for the cleaning of underground containers are to be included in the fixed monthly rate (see Appendix A for workload data). No additional costs will be incurred by the U.S.

Government than agreed upon in the contract for the cleaning of underground containers.

1.1.7.2. Basic Cleaning. The contractor shall provide basic cleaning two times per year. Basic cleaning is required for 56 underground containers, and consists of the following:

Platform cleaning (including removal of litter on the platforms and in the tray) Platform and gap suction cleaning Foundation cleaning (including water pumped out, steam cleaning or pressure washing as well as cleaning of the gap and receptacles)

Performance shall be accomplished twice a year, in May and October Cleaning schedule shall be provided in Excel or PDF format including the locations and date(s) on which cleaning will be accomplished to the COR not later than two weeks prior to start date; after cleaning has been completed, the cleaning schedule shall be signed by the contractor and submitted for verification to the COR by email not later than the 5th business day of June/November, respectively.

1.1.7.3. On-call Cleaning. The contractor shall provide on-call cleaning for approximately five

(5) underground containers for RAB, Vogelweh and Landstuhl per period of performance (basic/option year).

1.1.7.4. Unscheduled Underground Container Lifting. In the event of important items, such as keys, wallets, documents, identification cards, etc. being dropped in an underground container causing a container to require pick-up before the scheduled day, the CO or COR may request by email the lifting and emptying of the contents to the ground to retrieve the missing items within 24 hours of notification. The contractor shall provide lifting for approximately ten (10) underground containers in Ramstein, Landstuhl, and Vogelweh per period of performance. The costs for unscheduled underground container lifting are to be included in the fixed monthly rate (see Appendix A for workload data). No additional costs will be incurred by the U.S. Government than agreed upon in the contract for unscheduled underground container lifting.

1.1.8. Vehicle Weighing. All vehicles used in the collection of recyclable material shall be weighed on certified and calibrated vehicle scales after departing the base or on certified and calibrated scales at the landfill IAW TÜV (Technischer Ueberwachungsverein – Technical Monitoring Association) standards. The person weighing the vehicles shall be a Certified Weight Master (Zertifizierter Wiegemeister). The COR may be present at the scale to oversee the weighing without advance notification of the contractor at least twice a year. All weight discrepancies shall be resolved prior to departing the scale site.

1.2. RECYCLABLE MATERIALS PROCESSING.

The contractor is responsible for the collection and disposal of any unsorted recycling material.

The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. The contractor shall notify the COR of potential recycling opportunities in the local area.

1.2.1. Materials. The following items shall be recycled: Paper/Cardboard, Glass, Electronic Parts, Light Fraction (LF), Wood Material, Construction Debris, Tires and Metal. The contractor may recycle materials not listed above with prior CO and COR coordination and approval at no additional cost to the Government than agreed upon in the contract. All recyclable items shall be stored, shipped and disposed IAW all applicable European, German local, state and federal environmental regulations.

1.2.2. Pick-up Points. The contractor shall provide all above ground recycling containers at the locations designated in Appendix E, and containers shall be emptied as specified in Appendix E.

1.2.3. Base Recycling Center / Material Recovery Facility. The Government will provide the facilities for the recycling centers located on RAB and Vogelweh/Kapaun. Each facility is in a secure fenced-in area. For each area, the Government provides an office building or office container (Ramstein Air Base, Bldg. 2045) and (Vogelweh/Kapaun, Bldg. 2820). The contractor shall return the facilities to the Government in the same condition as received, to include fair wear and tear. Any damage caused by negligent or careless actions by the contractor, or by the contractor’s failure to use reasonable care, shall be repaired by the contractor at no additional cost to the Government than agreed upon in the contract. If the contractor fails or refuses to make such repair, the contractor shall be liable for the cost. These facilities shall only be used in performance of this contract and the Government will be responsible for all facility and utility maintenance, as well as for wear and tear repairs of the building.

1.3. DISPOSAL.

1.3.1. Off-base Disposal. The contractor shall transport and dispose of all recyclable material to a licensed off-base disposal site selected by the contractor. Disposal shall be IAW the latest version of all European and German laws and regulations, to include, but not limited to the below:

Kreislaufwirtschaftsgesetz (KrWG) (Act on Life-Cycle Management); Abfallverbringungsgesetz (AbfVerbrG) (Waste Shipment Act), as covered in the Kreislaufwirtschaftsgesetz (KrWG);

Entsorgungsfachbetriebeverordnung (EfbV) (Ordinance on Specialized Waste Management Companies); Transportgenehmigungsverordnung (TgV) (Ordinance on Transport Licenses);

Gewerbeabfallverordnung (GewAbfV) (Commercial Waste Ordinance); Elektro und Elektronikgesetz (ElektroG) (Act on the Disposal of Electronic Waste); Batteriegesetz (BattG) (Battery Act); Verpackungsgesetz (VerpackG) (Packaging Act). In addition, the following U.S.

regulations apply: U.S. Department of Defense Environmental Final Governing Standards for Germany (FGS, Germany), AFMAN 32-7002, “Environmental Compliance and Pollution Prevention” (https://www.e-publishing.af.mil/) in their applicable version. The contractor shall be responsible for obtaining any permits and/or bearing any fees associated with the use of off-base disposal locations.

1.3.2. Disposal of Non-marketable Materials. The contractor shall dispose of all non-marketable materials found during the recycling process at an off-base facility to include any recyclable material rejected by the disposal site IAW the Kreislaufwirtschaftsgesetz (KrWG).

1.4. EQUIPMENT MAINTENANCE.

The contractor shall maintain, clean, repair, replace (if necessary), and label all contractor-provided containers ensuring that they are free of unpleasant odors, dirt, debris and pests. All contractor-provided containers must remain in good, workable condition and be easily accessible by customers. Trucks and trailers used for hauling and collecting shall be free of odors, dirt, debris and pests. After servicing, the contractor shall return the containers to their original location in an upright position with the lids securely in place and closed. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any contractor vehicles or equipment have any leaks, the contractor shall notify the COR (786 CES) and the Environmental Management Office (86 CES) immediately and is responsible for clean-up. The contractor shall be responsible for bearing all costs associated with oil or hydraulic fluid leaks caused by contractor vehicles, for example vehicle spills caused by a hydraulic hose breaking. The contractor is not responsible for vehicle leaks/contaminations not caused by the contractor, for example if unauthorized waste is being placed in the wrong container/yellow bags causing spillages on roads, sidewalks, next to containers, etc.

1.5. REPORTS AND RECORDS.

The contractor shall provide the COR with a monthly report detailing total tonnages and a summary of all weight tickets (providing “certified original” weight tickets recorded by a weight station or landfill to the COR upon request) of recyclable material collected during the previous month not later than the 10th business day of the following month. The format of the monthly report shall include the fraction, date, location, building number and total quantities per fraction, location and building number, as well as overall total quantities per fraction. The report shall be provided by email in Excel. The format of the report shall be approved by the COR; the proposed report is to be provided by email not later than ten (10) business days prior to the start of the PoP.

2. SERVICES SUMMARY (SS).

The Government will evaluate contractor performance IAW the below criteria. The contract service requirements are summarized in performance objectives that relate directly to mission-essential items. The performance threshold briefly describes the minimally acceptable level of service for each requirement. The SS provides information on contract requirements and the expected level of contractor performance. These thresholds are critical to mission success.

Procedures as set forth in FAR 52.212-4 (a), Contract Terms and Conditions – Commercial Products and Commercial Services, Inspection/Acceptance, as well as the SS and paragraph 2.1., 2.2., 2.3., and 2.4. of this PWS will be used to remedy deficiencies. During the first initial 30 calendar days of the period of performance (after phase-in period, 1 through 30 April 2025) two additional errors for each performance objective shall be allowed in an effort to allow for normal phase-in problems (this applies only in case of a change in contractor).

SS-Item #

PWS

Para.

Performance Objective Performance

Threshold

Remedy

SS-1

1.

Collect and dispose of recyclable materials in accordance with the established schedule as prescribed in the PWS.

No more than five (5) inspection defects per month.

Re-performance within 1 business day of notification by

COR.

SS-2 1.4.

Maintain equipment in clean and workable condition in accordance with the PWS.

No more than five (5) inspection defects per month.

Re-performance within 1 business day of notification by

COR.

SS-3

1.1.1., 1.1.1.4., 1.1.1.5., 1.1.7.2., 1.5., 2.1., 2.2., 3.4.1.2., 3.4.1.3., 4.5.1., 4.5.2., 4.7., 4.11.

Provide Submittals, Schedules and Reports: Ensure Submittals, Schedules and

Reports provided are complete and accurate (in English), and delivered within time specified.

No more than five (5) late, incomplete or inaccurate submittals, schedules and reports per performance period.

Re-performance within 5 business days of notification by COR.

SS-4

3.2.1.

3.3.

3.3.1.3.

Ensure correct separation of recyclable materials, provision of advice and assistance to customers, and coordination of unscheduled exchange of full recycling containers with 786 CES/CEOES.

Zero (0) defects per month.

N/A

SS-5

3.4.

3.4.1.

3.4.1.1.

Ensure proper sorting and storage of hazardous waste; accept all hazardous waste listed, coordinate the exchange of hazardous waste containers with 86

CES/CEIE.

Zero (0) defects per month.

SS-6 3.2.

Ensure both of the two recycling centers are accessible and in operation for customers from Monday through Saturday, 0700 a.m. – 1800 p.m. hrs, except on holidays indicated in paragraph 3.2.

No more than two (2) inspection defects per month.

Re-performance within 1 hour of notification by

COR.

2.1. QUALITY CONTROL.

The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure performance is IAW the standards established within this PWS as well as any laws and regulations that apply to the services described herein. The QCP shall be provided upon submission of quote in PDF format and is subject to approval by the COR. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum, the contractor shall develop quality control procedures addressing the areas identified in paragraph 2., Services Summary. The QCP shall demonstrate how the contractor ensures quality performance during the contract period of performance. Quality control records shall be maintained throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. After acceptance by the Government, this plan becomes a compliance document incorporated into the contract at the time of award and after any approved updates. Any updates to the QCP shall be approved by the COR. The QCP shall identify procedures in writing for recycling material collection and disposal; the operation of recycling centers, underground container cleaning, HW collection, as well as inspections, individual responsible, and the location of all inspection records. All inspection forms and records shall be made available to the Government upon request. The QCP shall include the inspection forms and records to be used for this service.

2.2. QUALITY ASSURANCE.

The Government will periodically evaluate the contractor’s performance IAW the Quality Assurance Surveillance Plan (QASP) to ensure services are received IAW the requirements set forth in this PWS. The COR shall inspect periodically completed services by validating actual work performance, physically checking an attribute of the completed task, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. Validation results become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished as required, the COR will initiate and provide to the CO a Corrective Action Report (CAR) for issuance to the contractor. The contractor shall respond to the CAR in accordance with the instructions provided and return it to the CO not later than ten (10) calendar days after receipt. The CO will forward the contractor’s response to the COR once received. The COR will perform re-inspection within one

(1) business day of the contractor’s reperformance.

2.3. PERFORMANCE ASSESSMENT.

2.3.1. Validations. Unscheduled and periodic validations will be conducted. Periodic validations may take place daily, weekly, monthly, quarterly, semi-annual or annually and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded and the contractor shall re-perform the service after notification by the COR within the time frame specified in the SS or as directed by the COR or CO at no additional cost to the U.S.

Government than agreed upon in the contract. Failure to meet the performance threshold as outlined in the SS for any of the performance objectives in any one monthly period shall result in a CAR. Several CARs for the same performance failure will result in a Letter of Concern from the CO. Failure to meet the performance threshold as outlined in the SS for these performance objectives in any combination for any two, or more, in consecutive or non-consecutive months during a performance period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with FAR 52.212-4 (a), Contract Terms and Conditions – Commercial Products and Commercial Services, Inspection/Acceptance, as well as the SS.

2.4. PERIODIC PROGRESS MEETINGS.

2.4.1. Meetings. The CO, Functional Commander, COR, or other government personnel as appropriate and the contractor shall meet to discuss the contractor’s performance upon request of the COR and/or 700 CONS, if required. The following issues may be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends for each performance objective observed, positive performance and steps taken by the contractor to prevent unsatisfactory performance in the future. The COR shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

These meetings shall take place in person and the contractor is required to attend any meetings held under this contract in person. Online meetings (via TEAMS/Zoom) will only be held in exceptional and unusual circumstances (for example COVID 19 contact restrictions) at the sole discretion of the U.S. Government.

2.4.2. Meeting Minutes. Minutes of these meetings will be summarized in writing, signed by the Contract Specialist (CS) and any other signatories as deemed appropriate. Meeting minutes will be sent for verification to the functional area and the contractor prior to being signed and distributed. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO and CS identifying areas of non-concurrence for resolution. Both the contractor and functional area will receive a copy of the finalized meeting minutes.

3. GOVERNMENT EQUIPMENT AND SERVICES.

Government equipment includes an office desk, chair and an inital spill kit, etc. with absorbent compounds for each recycling center. Replacement spill kits shall be provided by the contractor.

The contractor shall be responsible to repair or replace government-furnished equipment, as directed by the CO upon assessment by the COR in case of intentional damage, negligent or careless actions by the contractor, or in case of damage caused by failure to use reasonable care.

If the contractor fails or refuses to make such repair or replacement, the contractor shall be liable for the cost. The contractor shall return all government-furnished equipment, to include the initial spill kit in case of non-usage, to the Government in the same condition as received, to include fair wear and tear. The contractor and COR shall conduct a joint inventory of all government-furnished equipment within ten (10) business days of the start of the PoP and within ten (10) business days of the beginning of each option period (see Appendix D, “List of Government Equipment and Services”, for a complete list of all government equipment provided). In accordance with FAR 45.000(b)(5), the government equipment listed in Appendix D is considered incidental to the place of performance, i.e. the contract requires contractor personnel to be located on a Government site or installation, and the property used by the contractor within the location remains accountable to the Government.

3.1. RECYCLING CENTER/MATERIAL RECOVERY FACILITY UTILTIES.

The office buildings or office containers are heated and provide lights, power and telephones. The telephones shall be for “official use only”. In addition, the facilities provide water and a restroom (see Appendix D).

3.2. HOURS OF OPERATION FOR RECYCLING CENTERS AT RAMSTEIN AND

VOGELWEG/KAPAUN.

0700 a.m. – 1800 p.m. hrs, Monday through Saturday. The contractor shall operate each of the two recycling centers on all German Holidays except 25 and 26 December, and 1 January, and on all U.S. Holidays except 25 December and 1 January. The contractor shall be in compliance with German labor laws.

3.2.1. Customer Assistance. The contractor shall physically assist customers to unload their waste, recyclables and HW from their vehicle. The contractor shall ensure that all waste/recyclables are placed in the proper containers. If any doubt, contractor personnel will escort the customer to the container to assist him/her during the disposal.

3.2.2. Safeguarding. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each workday, all government facilities, equipment and materials shall be secured.

3.2.3. Authorized Customers. Facility managers may deliver materials generated at their workplace on KMC military installations. Active duty members living in government quarters may deliver items, however quantities are limited to amounts generated by a single-family household.

U.S. and/or NATO ID-card holders residing on base may drop off used batteries, used oil filters and oil as well as tires at the auto hobby shops free of charge. Personnel residing off-base may only deliver materials generated at home within 60 days after arrival or if they are finalizing a Permanent Change of Station (PCS) move and have PCS orders with them at the time of delivery.

All other recyclables and refuse (except as mentioned above) generated by personnel residing off-base, to include commercial businesses and contractors, will not be accepted at any recycling center. Similarly, recyclables and refuse generated by Department of Defense Dependent Schools, Commissaries, Air Mobility Command, Army and 86th MDSS (86th Medical Support Squadron) will not be accepted at any recycling center. Contractor must check customer’s proof of identification to verify disposal authorization.

Hazardous Waste: Only hazardous waste generated by private housholds, both on and off base, is being accepted at the recycling centers. Hazardous waste generated as a result of official Air Force operations is not being accepted. Quantities are limited to amounts generated by a single-family household.

3.2.4. English/German Language Requirements. Recycling center contractor personnel shall be able to understand, speak, read and write English and German at a level necessary to fully perform all required duties and tasks of their position.

3.2.5. Emergency Procedures. In the event of a fire, or in the case of a HW or material spill, the contractor shall notify the Fire Department and the Environmental Management Office immediately. The contractor shall place a warning triangle at a safe distance. In case of a vehicle leaking oil or hydraulic fluid on base roads, or any other hazardous substances or materials, the contractor shall place a warning triangle in accordance with German Road Traffic Regulations (Strassenverkehrsordnung – STVO), notify the Fire Department immediately, and follow the emergency procedures outlined in the 86 AW (Airlift Wing) Hazardous Materials Spill Prevention and Response Plan (HMSPRP), Ramstein Air Base, dated 28 Sep 2021 (see paragraph 3.5).

3.2.6. Emergency Numbers. Military Commercial

Fire Protection RAB & MFH DSN 480-5511 06371-47-5511

Fire Protection Vogelweh DSN 489-6681 0631-536-6861

Security Police RAB & MFH DSN 480-2050 06371-47-2050

Security Police Vogelweh DSN 489-6060 0631-536-6060

Environmental Management DSN 480-9318 06371-47-9318

3.3. RECYCLABLES/REFUSE.

At the recycling centers, the contractor shall be responsible for the correct separation of materials before dumping into containers. The contractor shall advise customers on how to separate and dispose the different types of waste. Containers shall be labeled in English and German so that the contractor and customer can easily identify the proper contents to be disposed of. The contractor shall be responsible for ensuring only proper contents are being disposed of in each container. The contractor shall be responsible for separating waste placed in the wrong container and correcting mistakes on the spot.

3.3.1. Recyclables. The types of recyclables the contractor shall accept include electronic items including all household appliances, scrap metal, paper, cardboard, plastic/light fraction material, treated and untreated wood, green, white and brown glass, glass panes, tires, as well as construction debris.

3.3.1.1. Construction Debris. Construction debris includes stones, concrete, floor and ceiling tiles (asbestos free) generated from small facility manager projects or 786 CES shops.

3.3.1.2. Tires/Rims. Tires with or without rims are limited to car, motorcycle and truck tires.

3.3.1.3. Pick-up Coordination for Recyclables/Refuse. The recycling centers have regularly scheduled pick-ups except for metal and tires, which will be picked up on call. If the refuse/recycling containers on Ramstein Air Base and/or Vogelweh/Kapaun reach capacity prior to the scheduled pick-up, the contractor’s recycling center personnel shall coordinate an out-of-cycle exchange of the full containers with 786 CES/CEOES, Operations Support Flight, Service Contract Management at COM: 06371-47-6919. The contractor is not responsible for picking up the recyclables at the Vogelweh/Kapaun recycling center; this will be accomplished by the City of Kaiserslautern, except for hazardous waste material, which will be picked up by ZAK and the DLA contractor. Recyclable pick-up information for the Vogelweh/Kapaun recycling center will be made available for informational purposes upon award.

3.4. HAZARDOUS WASTE MATERIAL.

The contractor is responsible for the sorting and storage of all HW as required by ZAK and for correcting any discrepancies on the spot to enable HW pick-up. The contractor will be responsible for any costs caused by improper sorting of regular waste or incorrect HW disposal. For example, if the contractor mixes oil and antifreeze creating a larger volume of “mixed waste”, the contractor will incur the cost to have the “mixed waste” disposed of by the disposal agency. The contractor is not responsible for picking up HW at the Vogelweh and Ramstein Air Base recycling centers;

this will be accomplished by the DLA contractor and ZAK.

3.4.1. Hazardous Waste. The types of HW the contractor shall accept include paint cans, paint-contaminated materials, Petroleum Oil and Lubricant- (POL) contaminated solids, POL filters, waste POL, fluorescent light tubes, dry cell batteries, lead acid batteries, aerosol cans, and antifreeze. See Appendix C, “List of Hazardous Waste Accepted at the KMC Recycling Centers”, for a complete list of HW the contractor shall accept at the KMC recycling centers.

3.4.1.1. Pick-up Coordination for Hazardous Waste Containers. For HW containers at all recycling centers, the contractor shall coordinate pick-up of full containers with 86 CES/CEIE, Environmental Management Office, at DSN: 480-9318, COM: 06371-47-9318 or via email to 86CES.CEA@US.AF.MIL. The contractor shall ensure the turning-in/picking-up of full hazardous waste containers follows the procedures outlined in the 86 CES/CEIE Hazardous Waste Training (see paragraph 3.4.1.3.) and the requirements listed in the 86 AW Hazardous Waste Management Plan (see paragraph 3.5).

3.4.1.2. Log Books. The contractor shall maintain a daily log book of customers turning in HW.

A sample log book shall be provided by 86 CES/CEIE to the contractor after award, the contractor shall use the format of this log book for documenting all HW deliveries from customers and pick-ups conducted by ZAK or the DLA contractor. All inspections required by the 86 AW Hazardous Waste Management Plan (see paragraph 3.5) shall be documented in a Hazardous Waste Storage log book. A sample log book shall be provided by 86 CES/CEIE to the contractor after award, the contractor shall use the format of this log book. The log book shall indicate other significant events such as spills and external inspections conducted by German authorities, such as the Stadtverwaltung or Kreisverwaltung Kaiserslautern (Kaiserslautern City and County Administration), Staatliches Wasser Wirtschaftsamt (StAWa) (Federal Water Management Office) and TÜV. Log books shall be available for government review during normal working hours from Monday through Saturday, 0700 a.m. to 1800 p.m. All log books shall be turned over to 86 CES/CEIE not later than ten (10) business days of contract completion.

3.4.1.3. Training. All personnel working at the recycling centers handling HW shall be trained by the contractor to meet the requirements of the Gefahrstoffverordnung (GefStoffV) (Hazardous Substances Ordinance). Additionally, all personnel will receive U. S. Air Force-specific HW training regarding U.S.-specific requirements for the storage and handling of HW containers, which will be picked up by ZAK and the DLA contractor. This training is provided by the U.S.

Air Force, 86 CES/CEIE Environmental Management Office. A list of all personnel handling hazardous waste must be submitted by email to the COR and 86 CES/CEIE not later than (10) business days prior to the start of the PoP. In case of personnel changes, a complete list identifying all personnel handling HW must be provided to the COR and 86 CES/CEIE not later than (10) business days prior to the change taking effect. Personnel must comply with all aspects of the training, including the administrative and functional requirements for HW collection, storage, and disposal. The training will be conducted in English and the contractor’s employees must have sufficient knowledge of English to comprehend the information provided.

3.4.1.4. Cleaning. The contractor shall keep the recycling centers in a clean and organized condition at all times. The contractor shall clean up all spillages around containers and in the work centers. The contractor shall be responsible for the clean-up of minor hazardous waste spills by using the spill kit (see Appendix D). For (HW) spills over ten gallons, the contractor shall follow the procedures outlined in paragraph 1.2.10.3 of the 86 AW Operation Plan 32-4013, Hazardous Material Emergency Response Plan. The document will be provided to the contractor upon request after contract award. Please contact 86 CES/CEIE, Mr. Thomas Weber, DSN: 478-8406, COM:

06371-405-8406, Email: thomas.weber.7.de@us.af.mil, for a copy.

3.5. APPLICABLE LAWS/REGULATIONS/PLANS.

The contractor shall ensure that each recycling center complies with the laws and regulations listed below. Please contact 86 CES/CEIE, Mr. Thomas Weber, DSN: 478-8406, COM: 06371-405- 8406, Email: thomas.weber.7.de@us.af.mil, for copies after contract award.

3.5.1. All applicable portions of Chapter 5 and 6 of the U.S. Department of Defense Environmental Final Governing Standards for Germany and other appropriate European and German laws and regulations.

3.5.2. 86 AW Airlift Wing Hazardous Waste Management Plan.

3.5.3. 86 AW Hazardous Materials Spill Prevention and Response Plan (HMSPRP) Ramstein Air Base, dated 28.Sep 2021.

3.5.4. Paragraph 1.2.10.3, 86 AW…