Amendment_01_-_Solicitation_Letter_to_Interested_Offerors.pdf

DEPARTMENT OF THE AIR FORCE

86TH AIRLIFT WING (USAFE)

30 May 2018

MEMORANDUM FOR ALL INTERESTED OFFERORS

FROM: 700th Contracting Squadron/PKA Kapaun Air Station Bldg 2767 67661 Kaiserslautern

SUBJECT: Amendment 01 to FA5613-18-R-0007; Solicitation for Maintenance and Repair of Overhead and Automatic Opening Doors

The purpose of this amendment is to accomplish the following:

1. Incorporate the following verbiage into Para 1.1 of the revised PWS dated 30 May 2018:

The contractor is required to provide proof that personnel performing maintenance, safety inspections, and repairs under this contract are qualified/certified to perform such work (Sachkundiger/Befähigte Person für kraftgetätigte Fenster, Türen und Tore and "Sachkundebescheinigung für Befähigte Person für Feuerschutzabschlüssen (Brandschutztüren)).

2. To incorporate the following questions and answers received after the site visit/pre-proposal conference:

Q: Is it possible to provide the name of the current contract No. and Contractor Name?

A: This solicitation combines the services currently provided under contracts

FA5613-13-D-0004 and FA5613-13-D-0010. The company Elektro-Kara is the incumbent on both contracts.

Q: How will a cherry picker (lifting platform) be paid if needed?

A: If you need to use a lifting platform, the cost should be averaged into your rates for service calls and not separately priced.

Q: The Fire-Doors (OHD) are special doors. They protect and prevent the fire in case of fire. This doors are NOT normal Over Head Doors. To Check such as this Doors (Fire-Doors) are in need normally an special Certification for to test them, and also to repair them. Would for these Fire-Doors not needed this special Certification/Permission ?

A: Offerors are required to submit proof of a "Befähigte Person" with their offer.

The contractor is required to provide proof that personnel performing maintenance, safety inspections, and repairs under this contract are qualified/certified to perform such work (Sachkundiger/Befähigte Person für kraftgetätigte Fenster, Türen und Tore and "Sachkundebescheinigung für Befähigte Person für Feuerschutzabschlüssen (Brandschutztüren)).

Q: All this type of works for the Submission FA5613-18-R-0007 are normally to do with an higher Quality-Standards. We are surprised, that here for this AOD & OHD Submission you NOT desire a minimum of DIN-EN-ISO:

9001, so that certificates that the offeror/vendor are certified with the Quality-Standards of DIN-EN-ISO: 9001. Are you sure, that here is NOT necessary in need of the DIN-EN-ISO: 9001 Quality-Controlled-Standard of the Vendor/Offeror?

A: A DIN-EN-ISO: 9001 certificate is NOT required. Contractors MUST provide a Quality Control Plan with their proposal submission.

Q: Do these safety inspections include the measurements and documentation of the clamping force measurement (Schließkraftmessung)?.

A: Yes, as identified in ASR A1.7 Para 10.2 (2)"Die sichertheitstechnische Prüfung von kraftbestätigten Türen und Toren darf nur durch Sachverständige durgeführt werden, die Funktionstüchtigkeit der Schutzeinrichtungen beurteilen und mit geeigneter Messtechnik, die z.B. den zeitlichen Kraftverlauf an Schließkanten nachweist, überprüfen können".

Q: Overhead doors that are part of a fire protection system require an additional type of functional inspection to insure the proper functionality in case of a fire (DIN EN 14637 and DIN 14677 – “Prüfung einer Feststellanlage”). Are these mandatory but separate inspections part of the contract? For example, is government’s position that these inspections are part of the regular safety inspection or can the vendor charge the government differently? For example, via material cost using an outside third party.

A: Yes, they are a part of the annual safety inspection , but also being checked monthly as identified in the BID Schedule (CLIN002) IAW DIN 14677 (Wartung und Instandhaltung von Feststellanlagen) therefore they cannot be charged separately. The contractor may choose to have a third party or sub-contractor perform these services, but those costs would have to be averaged into your proposed rates.

Q: Is there a requirement for the vendor to document that the person performing the safety inspection (and fire door inspections) of the overhead doors or automatic doors are certified by law to do these kind inspections?

A: Yes, also identified in ASR A1.7 Para 10.2 Sicherheitstechnische Prüfung (2)

3. Please sign the receipt acknowledgement below and return this letter with the completed solicitation via email no later than the proposal due date, 11 June 2018, 1400 hrs.

4. All other terms and conditions remain the same.

Questions or concerns regarding the solicitation may be emailed to the addresses below.

Mr. Marion Ray Neal SSgt Jasmine Karingithi Contracting Officer & Contract Specialist marion.neal@us.af.mil jasmine.karingithi@us.af.mil

MARION R. NEAL

Contracting Officer

ACKNOWLEDGEMENT AMENDMENT 01

Acknowledged by:_____________________ Company: ___________________________

1 Attachment:

Atch 2 PWS OHDAOD- Revised 30 May 18 mailto:marion.neal@us.af.mil mailto:jasmine.karingithi@us.af.mil

MEMORANDUM FOR ALL INTERESTED OFFERORS