Attachment 2 PWS etc..docx

Attachment 2 PWS – Estimated Workload Data Per Year – Current Equipment List – FA5613-12-R-0001

PERFORMANCE WORK STATEMENT (PWS)

FOR

PREVENTIVE MAINTENANCE, SAFETY INSPECTIONS, AND REPAIRS OF

ELEVATORS AND ESCALATORS

IN THE KAISERSLAUTERN MILITARY COMMUNITY (KMC) AREA

Kaiserslautern Military Community Ramstein Air Base

Attachment 2 PWS – Estimated Workload Data Per Year – Current Equipment List –

FA5613-12-R-0001

18 Jun 2012

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION. The contractor shall provide all non-personal services, management, tools, supplies, equipment, and labor necessary to perform preventive maintenance, safety inspections, and repairs of elevators and escalators in the Kaiserslautern Military Community (KMC), Ramstein Air Base, Landstuhl-Kirchberg, Kaiserslautern-Vogelweh and Kaiserslautern-Kapaun, in a manner that shall ensure continuous and safe operation. All maintenance, inspection, and repair work shall be performed in accordance with (IAW) standard German commercial practices and IAW German local, state, and federal applicable standards and codes, manufacturer recommendations and all required safety regulations (see paragraph 4.). The most stringent of these shall apply. Personnel and freight elevators driven by cable, hydraulic and chain wheel consist of commercial and industrial type IAW Appendix B, Estimated Equipment List.

1.1. PREVENTIVE MAINTENANCE SERVICES. The contractor shall provide quarterly preventive maintenance IAW DIN EN (Deutsches Institut fuer Normung – Europaeische Norm) 13015 on elevators and escalators at the locations designated in attached Appendix B, Estimated Equipment List, to ensure reliable and continuous safe operation. All work shall follow the contractor’s accepted quality control plan, see paragraph 1.8.

1.2. SAFETY INSPECTIONS. The contractor shall perform annual safety inspections through accredited surveillance associations (for example TUEV – Technischer Ueberwachungsverein, DEKRA) on all elevators and escalators listed in the attached Appendix B, Equipment List. All safety inspections shall be performed by the date(s) shown on the written schedule IAW paragraph 1.4.1.

1.3. REPAIR SERVICE CALLS. The contractor shall notify the Contracting Officer Representative (COR) of all projected downtime and estimated time for repair. All work shall follow the accepted quality control plan stated in the PWS, paragraph 1.8. All work shall be documented with date and time of repair service call, location of elevators to be repaired, repair services performed, and name of personnel performing repair service for each elevator and escalator. All repairs shall be completed within the time specified, see paragraphs 1.3.1.and 1.3.2., unless required parts are not available. When required parts are not available, the contractor shall notify the COR the same business day it is discovered. The contractor shall provide written documentation (for example, a letter from the parts manufacturer) to the COR explaining why the required repair time cannot be met. The contractor shall complete the repair within one business day after receiving the required parts.

1.3.1. ROUTINE REPAIR. The COR will notify the contractor of approved repairs to be performed. The contractor shall report to the work location within 4 hours after notification, survey the repair, and provide the Contracting Officer (CO) and the COR with an estimated cost of repair no later than one (1) business day after survey. The cost estimate submitted by the contractor shall include a list of parts required for repair, part numbers for identification, price for each part and identify the projected labor hours required for repair work. The contractor shall commence repair work only after receiving notification from the CO or COR. Repairs shall be completed within one business day after receiving notification, unless parts are not available. The contractor shall supply parts IAW paragraph 1.6. Elevators and escalators shall be in good and safe working conditions after repair.

1.3.2. EMERGENCY REPAIR. The COR will notify the contractor of emergency repairs to be made. The contractor shall report to the work location within 90 minutes after notification, survey the repair, and provide the CO and the COR an estimated cost of repair no later than the next business day after survey. The cost estimate submitted by the contractor shall include a list of parts required for repair, part numbers for identification, price for each part and identify the projected labor hours required for repair work. The contractor shall commence repair work only after receiving notification from the CO or COR. Repairs shall be completed within one business day after receiving notification, unless parts are not available. The contractor shall supply parts IAW paragraph 1.6. Elevators and escalators shall be in good and safe working conditions after repair.

1.4. REQUIRED DOCUMENTATION.

1.4.1. SCHEDULES. The contractor shall furnish a written schedule for all preventive maintenance and safety inspections to the designated CO or COR no later than seven (7) business days after award of contract, and thereafter annually not later than 7 October of the following fiscal year. The schedule shall include the date, times and the location. Any schedule changes shall be coordinated in writing between the contractor and the COR at least seven (7) business days prior to the original scheduled dates.

1.4.2. INSPECTION AND MAINTENANCE REPORTS. The contractor shall submit safety inspection and maintenance reports to the COR within two business days of completion of the inspection or maintenance. Inspection and Maintenance reports shall include the following at a minimum: Identification of the elevator(s) or escalator(s), location, maintenance work performed, repairs needed, date of inspection, personnel performing service, inspector and overall condition of the elevators or escalators.

1.4.3. REPAIR REPORT: The contractor shall submit repair reports to the COR within two business days of completion of the repair. Repair reports shall include the following at a minimum: Identification of the elevator(s) or escalator(s), location, work performed, date of repair, name of personnel that performed the repair service, and actual labor hours worked.

1.5. LOGBOOKS. The contractor shall update all logbooks for each elevator and escalator after the safety inspections IAW paragraph 1.2. Log-books are available at the Service Contract Management Office, Building 520, Ramstein Air Base (06371-47-4875 or DSN 480-4875). If log-books become lost or damaged while under the control of the contractor, the contractor shall procure new log-books from the manufacturer at no additional cost to the government. After completion of service, all log-books shall be returned to the Service Contract Management office within five business days.

1.6. PARTS AND MATERIAL. The contractor will be reimbursed for all parts needed for repairs. Parts and materials shall comply with manufacturer recommendations. A copy of the manufacturer/wholesaler’s invoice, to include shipping charges, shall be attached to the applicable invoice as proof of the amount paid for parts exceeding € 50.00 per part. Reimbursement is limited to the net price of the parts, to include shipping charges, if applicable. The net price is the price as paid by the contractor, no costs or profits added. The contractor shall seek out all appropriate discounts from the manufacturer/wholesaler and shall pass the discounts onto the Government.

1.7. WASTE DISPOSAL. All trash and hazardous waste shall be disposed of off base at the contractor’s expense, IAW German Waste Disposal Law.

1.8. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure maintenance and repair services are performed IAW standard German commercial practices and IAW German local, state or federal applicable standards and codes and manufacturer’s recommendations. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Paragraph 2, Services Summary.

The contractor shall assign a specific quality control inspector for this contract and provide the name and telephone number in writing to the CO and COR within five (5) business days after contract award date.

1.9. HOURS OF OPERATION. Contractor’s normal hours of operations for routine repairs shall be from 0700 to 1600, Monday through Friday, except on German holidays listed below. Contractor is required to respond to emergencies 24 (twenty-four) hours a day, seven days a week, including all U.S. Government Holidays and German National Holidays. The contractor shall provide an emergency telephone number to the COR within seven (7) business days after award and within seven (7) business days prior to any changes to the list taking place.

U. S./German Federal Holidays.

** Indicates dates change each year – Moveable Holidays

*When a U.S. holiday is on a Saturday, the preceding Friday will be the U.S. Holiday. When the U.S. holiday is on a Sunday, the following Monday will be the U.S. Holiday.

1.10. PERFORMANCE OF SERVICES DURING MILITARY EXERCISES OR OPERATIONS. Work stoppages may occur during the execution of this contract due to military exercises or operations. During these times, access to areas supporting the exercise or operation may be curtailed or not allowed. During scheduled and unscheduled exercises or operations, the contractor shall be prepared to move to other work locations or suspend operations at no additional cost to the U.S. Government and coordinate the rescheduling of the work with the COR.

2. SERVICES SUMMARY.

SS-1. Perform Quarterly Preventive Maintenance.

Quarterly preventive maintenance is performed IAW DIN EN 13015.

SS-2. Perform Annual Safety Inspections Safety inspections are properly performed on all elevators and escalators by the date specified in the written schedule.

SS-3. Repair Service Calls.

Response and repairs are made within the specified time.

1.3.

1.3.1.

1.3.2.

No deficiencies

SS-4. Submit Cost Estimate Cost estimate(s) are provided within 1 business day for routine repairs and on the next business day for emergency repairs.

1.3.1.

1.3.2.

No deficiencies

SS-5. Submit Written Maintenance Schedule Accurate schedule is delivered within 7 calendar days after contract award and not later than 7 October of the following fiscal year.

SS-6. Submit Maintenance and Inspection Reports.

Accurate reports are delivered within two business days after completion of maintenance or inspection.

SS-8. Logbooks Logbooks shall be properly documented and returned to the designated office within 5 business days after completion of work.

2.1. UNACCEPTABLE PERFORMANCE. The COR will notify the contractor of any unacceptable performance. The contractor shall correct the unacceptable performance within two hours after notification at no additional cost to the Government. The COR may approve additional time if additional time is appropriate, upon written request by the contractor. If deficiencies are not corrected within the required time frame the COR will notify the Contracting Officer for action. When the defects in services cannot be corrected by re-performance, the Government will:

· require the contractor to take all avenues of corrective action(s) to ensure adherence to the contract.

· reduce contract price to reflect the value of sub-standard performance.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will furnish electricity, water and sewage services as necessary for accomplishment of work IAW this contract.

4. APPLICABLE STANDARDS, LAWS AND REGULATIONS:

The below list may not be complete and all inclusive. The contractor shall observe and abide by all standards, laws and regulations related to the maintenance and safety inspections of elevators and escalators, even if not listed.

BetrSichV (Betriebssichertheitsverordnung) – Industrial Safety Regulation

UVV (Unfallverhuetungsvorschriften) – Accident Prevention Regulation

5. APPENDICES.

APPENDIX A

ESTIMATED WORKLOAD DATA PER YEAR

(average 5 hours per call) 124 each

(average 2 hours per call) 33 each

NOTE:

1. For each elevator/escalator being added during the course of the contract the following shall apply:

2. For each routine repair service call purchased in excess of/less than the annual estimated quantity identified in item 3 of the Estimated Workload Data Per Year, the annual estimated quantity of routine repair hours is increased/decreased by 5 hours in item 4 of the Estimated Workload Data Per Year.

3. For each emergency repair service call purchased in excess of/less than the annual estimated quantity identified in item 5 of the Estimated Workload Data Per Year, the annual estimated quantity of emergency repair hours is increased/decreased by 2 hours in item 6 of the Estimated Workload Data Per Year.

Attachment 2 PWS – Estimated Workload Data Per Year – Current Equipment List –

FA5613-12-R-0001

APPENDIX B

CURRENT EQUIPMENT LIST

Height (Meter) Shaft Doors

Height (Meter) Shaft Doors