FA560625Q2039 Site Visit - Questions and Answers.pdf

FA560625Q2039 – Library Refresh Site Visit Questions

Questions Government Response

1. Are any building modifications allowed or expected? No, there are no building modifications included in this requirement.

2. Is the Librarian office included in the design? If so to what extent? Yes, see Statement of Work

3. Will the original carpeting be removed and replaced or any work expected?

No, all current carpet will remain in place.

4. The existing shelving is currently anchored to the walls, will they be removed by contractor or government and if so what of the damages to the walls?

The existing wall-mounted shelving is currently anchored to the walls and shall be removed by the Contractor as part of the contract scope.

The Contractor shall perform removal in a careful and controlled manner to prevent damage to existing wall surfaces. Only minor cosmetic damage (e.g., small screw holes or surface blemishes directly resulting from fastener removal) is anticipated as a result of shelving removal. The Government will be responsible for repairing cosmetic damage only, provided such damage is limited to that which is unavoidable and directly associated with the removal of the shelving.

Any damage beyond minor cosmetic damage, including but not limited to cracking, spalling, gouging, substrate damage, or structural impairment of the wall, shall be considered the result of Contractor negligence or improper means and methods and shall be repaired by the Contractor at no additional cost to the Government.

5. Will there be any painting done in the building? No painting is included in the requirement.

6. Is a designated area for the team members required? Where would it be?

Yes, staff work areas are required, defer to professional design advice but one idea has been to put staff areas in the current Maker Space (preferable to current configuration.)

7. Is mobile shelving required? Shelving is not required to be mobile.

8. Who will be responsible for removing all the books from shelves?

Where will they be staged during the requirement? Who will box them and provide the materials needed to store them? i.e. boxes, paper, tape?

The Government will be responsible for removing all books.

9. If books are to be stored outside, what storage is needed and who will provide the covered area? The Government will be responsible for storage of books.

10. If current furniture needs to be disposed, who is responsible for disposal? How will it be disposed?

The Contractor shall be responsible for dissembling and rendering current furniture unusable, and disposing of the furniture in a government provided dumpster, for the government to manage disposal of the dumpster.

11. Is a Kitchen included in this requirement? No, there is no kitchen

12. For the Makerspace, where should this be located?

Defer to professional opinion; one idea is that Makerspace/Programming Space will be in current computer lab area.

13. What type of storage functionality should be used?

Defer to professional opinion and industry standards, adhering to safety regulations.

14. In the Study Room how many people should be accommodated? Ideally 4-6.

15. What is the maximum number of librarians in the library? 7 staff members, to include 1 librarian office

16. Will the existing furniture in the study room be retained? No furniture is expected to remain.

17. Will the room layout change in regard to the makerspace and young adult space? Yes, please refer to the SOW

18. In regard to current storage spaces and closets, are they to remain as is?

Should a new area be designated?

They do not have to remain as they are, a new area can be designated, defer to the experts.

19. Do the storage areas have restrictions? i.e. windows None outside of existing safety requirements

20. Will additional space be needed to gain access to these areas?

No additional space or alterations to the building is included on this requirement

21. How big is the front desk area? Defer to professional opinion and industry standards.

22. How many librarians staff this front desk area?

The Circulation Area needs space for 2 staff computer workstations, and one computer/task chair.

23. Can the current desk location be changed? Any issues with current dimensions?

Yes, the current desk can be changed, there are no issues with current dimensions

24. Is additional space needed for children games area? Not a requirement

25. Is the computer lab included in the design?

All of the space in the current building is to be included in the design, including the computer lab area.

26. Does the Youth Adults area need a quiet area? Are they noise restrictions?

The Young Adult Collection needs a separate spac, but it does not have to be quiet, no noise restrictions.

27. In the children’s area, is additional seating needed? Yes, please refer to the SOW

28. Will the current Children’s house and market features be retained? All current furniture can be considered for replacement.

29. Are existing desks being replaced? Yes, please refer to the SOW

30. Is there a # of people that should be accommodated in the children’s area?

Refer to SOW, mobile, nesting activity tables to accommodate programs for 20 children.

31. Will spaces be returned to "normal" paint color by Government? Yes, the Government intends to repaint walls to original color

32. Is the specification for solid wood on the shelf units? Does this exclude particle board, MDF, melamine and soft wood?

Shelving should be of solid wood or of wood and steel combination units for strength and styling. No laminate, refer to SOW.

33. Has the existing library furniture scheduled for replacement reached the end of its useful life (fully life-cycled) or are any items intended to be retained, reused or relocated? All existing furniture can be considered for replacement.