Attachment 4 - Library Refresh SOW.pdf

STATEMENT OF WORK

SPANGDAHLEM BASE LIBRARY

REMODEL PROJECT

1. INTRODUCTION/BACKGROUND:

The Spangdahlem Base Library has been approved to renovate their interior facility furnishings to a Modern Bookstore Layout (MBL) as part of an Air Force Services Center (AFSVC) Libraries Division initiative. The MBL is an innovative concept designed to increase patron browsing capability, circulation of library materials, and provide a more pleasant overall experience for the base community. The layout will require all new library furnishings to include shelving, a circulation desk, a computer lab update, the Children’s, Juvenile, and Young Adult areas, seating for all areas of the library, an updated study room and conference room, signage, storage, staff work areas and librarian’s office. The layout will also be required to have a cohesive design/color scheme throughout. The MBL Remodel project has specific requirements, including a very specific height of library shelving (60” maximum height for free-standing shelving, 72” maximum height for wall-leaning shelving), and signage/display requirements (directional signage and ample display space is preferred).

Directional signage is required for each area, as well as secondary signage on shelving units, so that patrons can easily locate materials. Display space for new or featured items required in each area.

2. SCOPE OF WORK:

This requirement is for a design/build to provide a new design of and the acquisition of selected library furnishings including shelving, a circulation desk, a computer lab update, the Children’s, Juvenile, and Young Adult and Adult areas, the Makerspace, seating for all areas of the library, updated study rooms, welcoming hallway area, signage, storage, staff work areas and librarian’s office. Some existing furniture will need to be incorporated into the design as specified, see Section 8 It is expected that the installation will occur over a short period of time, and once installed the library can be utilized immediately by customers. The contractor shall provide all management, labor, equipment, tools, materials, transportation, and incidentals necessary to accomplish the work required. The work required includes, but is not limited to, the design time required to identify specified items and products requested according to library schematics provided by the government representative. Contractor generated layouts for all furnishings shall be provided along with product specifications. Specific, detailed installation drawings and specifications are the responsibility of the contractor. Contractor shall measure and verify and is responsible for complete assembly and installation of the furniture as specified. All materials and accessories shall be installed in accordance with industry standards and manufacturer’s written recommendations. The outline of services include:

- Detailed design of shelving, circulation desk, computer lab, adult, children’s, juvenile, and young adult areas, seating, study and conference rooms, makerspace, signage, storage, staff work area, and librarian’s office layout based upon customer requirements and provided building floor plans.

- Detailed invoice listing of all materials.

- At least 8 weeks prior notice of shipment of materials and installation dates.

- Complete delivery, assembly, and installation of purchased materials based upon agreed design.

- Removal of all packing materials as well as cleaning of areas back to the condition it was prior to delivery, assembly, and installation.

3. DESCRIPTION OF PRODUCTS:

01. Shelving

a. Shelving for all collections, mobile when freestanding. Collection sizes are as follows:

i. Adult- Fiction 1,876 books

ii. Adult- Nonfiction 4,118 books

iii. Adult- Graphic Novels 677 books

iv. Adult- Test Prep 730 books

v. Adult- Audiobooks 703 audiobooks

vi. Adult- Book Club in a Box 78 kits

vii. AV- Movies/TV series 6,125 discs

viii. AV- Music 933 CDs

ix. AV – Videogames 559 discs

x. AV- Launchpads 60 tablets

xi. Board games- 132 boxes

xii. Young Adult- Fiction 1,023 books

xiii. Young Adult- Nonfiction 65 books

xiv. Young Adult- Audiobooks 64 audiobooks

xv. Juvenile- Fiction 2,243 books

xvi. Juvenile- Nonfiction 1,975 books

xvii. Juvenile- Graphic Novels 705 (shelving exists)

xviii. Juvenile- Audio Books 138 audiobooks

xix. Juvenile- STEAM kits 27 kits

xx. Juvenile- Wonderbooks 106 bags (hanging racks)

xxi. Kids- Picture books 3,490 books

xxii. Kids- Big Books 33 books

xxiii. Kids- Board books 460 books

xxiv. Kids- Tonies 22 items

xxv. Kids- Beginning readers 774 books (spinners exist)

02. Circulation Area

a. Newly constructed circulation desk near the front entrance with combination of standing/sitting height to accommodate patrons, book return, holds management, lockable drawer, computer workstation, printer, computer/task chair, and patron basket return.

03. Computer Lab/Study rooms

a. Computer workstations to accommodate minimum 6 computers with space to work, computer task chairs, and a printer station. Courtesy charging station

(existing) will be in this area.

b. Study room to accommodate 2 individuals. Group study room to accommodate 6-

8 individuals. Rooms should be enclosed for privacy. Use existing TV on stand.

04. Children’s Area

a. Age-appropriate reading furniture to accommodate caregivers and children, Mobile, nesting activity tables to accommodate programs for 20 children, and stackable chairs. Design TBD, but should include high traffic, easy-clean cloth or vinyl upholstery, stain resistant. Library-specific, commercial grade furnishings.

b. Storytime corner – risers for story time

c. One computer workstation for an adult caregiver with computer/task chair

d. Large rugs to cover majority of space

e. Display for new/featured materials

f. Interactive play elements, can include Lego wall

g. PAC station, can be endcap display

h. Storage for children’s programs

05. Juvenile Area

a. Age-appropriate reading furniture, tables, and chairs. Design TBD, but should include high traffic, easy-clean cloth or vinyl upholstery, stain resistant. Library-specific, commercial grade furnishings. Display for new/featured materials.

b. Large rugs to cover majority of space

06. Young Adult Area

a. Age-appropriate reading and lounge furniture with soft seating options. Design TBD, but should include high traffic, easy-clean cloth or vinyl upholstery, stain resistant. Library-specific, commercial grade furnishings. Use existing high tables and seating.

b. Accommodate 2 computer workstations

c. Display for new/featured materials

d. Area rugs to cover majority of space

e. Public Access Catalog station, can be endcap/end-of-range display

07. Adult area

a. Age-appropriate reading furniture, tables, and chairs.

b. Social seating arrangements

c. Display for new/featured materials

d. Magazine reading nook with display for 14 magazine titles and 1 newspaper

e. PAC station, can be endcap display

f. Storage for adult programs

08. Main Seating/Entry/ Hallway

a. Variety of seating options to include upholstered seating. Limited collections.

Featured displays. Community bulletin board, A-frame or board to display current events, patron lockers, coat hangers, digital marketing display (existing.)

b. Space needs to be as inviting as possible, greenery encouraged.

09. Break Room

a. Small table with chairs, full-size refrigerator for programs, storage cabinets, table for microwave and toaster oven. Accommodate existing coffee cart.

b. Storage cabinets

10. Signage

a. Overhead signs and end-of-range signs. Single-sided and double-sided hanging directional signage in various colors and styles.

b. Signage must be ample and guide customers to different parts of the collection without need for guidance from library staff.

11. Makerspace/Programs room

a. 2 computer workstations and printer

b. Program space to accommodate 20 people with easily cleanable tables that fold/nest with casters.

c. Accommodate existing 3D printer cart, mobile supply cart, and tables.

d. Storage cabinets, whiteboard exterior for instruction and creative expression

12. Craft & Storage Closet

a. Storage cabinets for craft and supply materials

13. Staff Offices

a. Height adjustable desks with monitor arms and computer cubbies for each staff workstation. Ergonomic task chairs. Table for printers. Lockable file cabinet, storage/shelving, coat hanger, shared adjustable height workspace in each office.

Standing height table with storage for boxes, packing supplies for mail processing.

14. Librarian’s Office

a. Desk, bookcases, task chair, bookcase with bottom file drawer, and additional accent furniture if needed.

Library representative will provide images/inspirations for most products requested. Final color and finish selections will be determined by the representative during design consultation prior to delivery, assembly, and installation. Substitutions must also be acceptable to the government representative and Contracting Officer. Warranties shall be equivalent in nature to originally specified product. Selections shall be clearly detailed in offer. All furniture to include seating must have a cohesive theme and design and are preferred from a single vendor. The library furnishings purchased for the Modern Bookstore layout (MBL) Remodel must be sturdy, library-grade furniture meant for high-traffic use.

Materials must be available in assorted colors, styles, and fabrics. Materials must be meant specifically for books, including the housing of books, display of books, and storage of books. Furnishings must be specific to library needs, including housing the book collections, providing reading/study space for customers, and providing directional instructions.

4. PLACE OF PERFORMANCE:

Installation of all furniture/materials will occur inside the Spangdahlem base Library, Building 148. Entrance will be coordinated with the government representatives. All work shall be completed with minimal disruption and within standard business hours outlined in item #6 of this Statement of Work.

5. WORK REQUIREMENTS:

Work for this project shall be executed in the best and most workmanlike manner by qualified and efficient installers skilled in their trade. The contractor shall perform all operations in a manner that will result in a professional and expeditiously completed project.

The work shall be in strict accordance with the prevailing industry standards and to manufacturers written specifications. Installations which do not meet manufacturer’s specifications whenever found shall be the responsibility of the contractor to rectify at the contractor’s expense. Contractor shall provide all incidentals necessary to accomplish a complete and thorough installation. Contractor shall ensure all such incidentals do not visually or aesthetically detract from the finished pieces. All incidental hardware shall be installed in accordance with manufacturers’ recommendations. Work areas shall be maintained in a neat, clean, safe condition and shall, at a minimum, be cleaned with all waste and packing materials removed at the end of each shift. The Contractor shall collect all trash, debris, refuse, garbage, etc. generated and remove it from site at the end of each shift.

Disposal of discarded materials is the Contractor’s responsibility and shall be by sanitary landfill or other approved methods, and shall conform to all local, state, and federal guidelines, criteria, and regulations. The contractor shall take precautions to prevent damage to government property. The contractor shall repair or replace damaged items at no additional cost to the government. Contractor shall provide all protective materials necessary i.e. carts, moving blankets, taping, etc. to ensure all items to be moved and building finished surfaces are well protected throughout the entire process.

6. SCHEDULE/MILESTONES:

Installation will be completed by adequate number of personnel to expediently finish the project and reduce amount of time impacting the Library is closed to the base community.

Desired installation duration will not exceed 10 business days but delays must be communicated with the government representative if expected. Installation will occur during normal operating hours of 8AM to 5PM Monday through Friday, excluding Federal Holidays.

7. OTHER REQUIREMENTS:

Contractor shall provide the full names, birthdates, social security numbers, and driver’s license numbers of each installer associated with this installation as required for sponsorship onto Spangdahlem AFB. Quantities and work time schedules of installation crews must be provided prior to the start of any work. Such information shall be submitted to the government representative two weeks prior to the start of work. Base access will be granted to those listed on the above mentioned document on a daily basis.

UPDATED 26 MAY 2025

8. EXISTING FURNITURE:

01. Shelving xvi. Juvenile- graphic novels

01. Shelving xxiv. Juvenile- beginning readers

02. Computer lab / Study room: Seating can be used for study/meeting room

04. Children’s area – these are existing play elements that can be used if they fit with the aesthetic.

06. Young Adult area

09. Break room

9. Makerspace / programs room

12. Staff offices

ACCEPTABLE PURCHASES *

- SHELVING (MAXIMUM 62' HIGH, PREFERABLY WITH WHEELS)

- SIGNAGE (EASY TO READ FROM ANYWHERE IN LIBRARY)

- DISPLAY CASES

- FURNITURE

- ASSEMBLY FEES

- CIRCULATION DESK

- INSIDE DELIVERY

- BOOK CARTS

- OFFICE FURNITURE

- ALL SUPPLIES RELATED TO THE SPINE LABELING OF INVENTORY

- GENRE LABELS

- FURNITURE CLEANING

- LAMPS

- MOVIE SCREENS (DROPDOWN)

- MEDIA CARTS

- TVS

- FURNITURE FOR UPDATING STAFF OFFICES

- VERIDESKS (RISING DESKS)

- POD RENTALS FOR STORAGE DURING REFRESH

- INTERIOR DESIGN FIRM FEES

UNACCEPTABLE PURCHASES

- CARPETING

- DRAPES/CURTAINS/BLINDS

- PAINT

- COMPUTERS/TABLETS

- OUTDOOR BOOK DROP

- LIGHT FIXTURES