Attachment 1 - RFQ - FA560625Q2039.pdf
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- Attached to
- Library Refresh
- Solicitation number
- FA560625Q2039
About this file
This Request for Quotation (RFQ) is issued by the 52D Fighter Wing at Spangdahlem Air Base, Germany, seeking a library refresh project. The solicitation requires a design draft and furniture procurement for the base library, with two line items: a design draft creation and furniture installation with shipping included. Vendors must submit quotes by 10 November 2025 at 1600 Central European Summer Time, with quotes remaining valid until 20 September 2026. A mandatory site visit is scheduled for 27 October 2025 at 10:00 at the library (Building 148), with participation limited to two individuals per company who must bring valid identification.
The procurement process emphasizes competitive bidding, with contracting officers tasked to award the Non-Appropriated Fund contract to the responsible offeror providing the best value. Quotes must be emailed to Katrin Arnoldy and Christine Basham, inclusive of shipping costs and net of taxes. The solicitation includes four attachments: Library Refresh Salient Characteristics, Library Refresh Statement of Work, Building 148 Plans, and Nonappropriated Fund Standard Clauses. Vendors are required to provide detailed product descriptions and images, with the specific solicitation number being FA560625Q2039.
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Text version
DEPARTMENT OF THE AIR FORCE
52D FIGHTER WING (USAFE)
SPANGDAHLEM AIR BASE, GERMANY
OPC 9 BOX 24, APO, AE 09126
10 Oct 2025
FROM: 52 CONS/PKB
SUBJECT: Request for Quotation – Library Refresh – FA560625Q2039
1. This is a Request for Quote for the purchase and delivery to Spangdahlem Air Base, Germany
IAW DAFMAN 64-119, Chapter 2, NAF REQUIREMENTS
2. Please submit your quote no later than Monday, 10 November 2025 at 1600 Central
European Summer Time.
a. Quotes are required to be valid until Sunday, 20 September 2026 at 1600 Central
European Summer Time.
3. Please Submit any questions in writing no later than Monday, 03 November 2025 at 1600
Central European Summer Time.
Line Item Description Quantity Unit Unit Price Extended
Price
0001 Design draft Create a design according to the attached SOW 1 EA
0002 Furniture (installation and shipping included) according to the attached SOW NTE anticipated furniture
1 EA
4. The quote must be inclusive of shipping. Shipping cannot be a separate line item. In addition, quoted amounts need to be net prices without tax.
5. Contractor shall complete and return the Bid Schedule (as shown above).
a. Provide images for all listed items in the statement of work.
6. Contractor shall provide, in sufficient detail, a description of the products being provided any accompanying commercial product literature as well (Drawings, Security features, Materials
Used, etc.) in accordance with the specifications cited in the above Description block. Note: simply restating the requirement as it is written in the solicitation and/or copying and pasting pictures from a website does NOT constitute "sufficient detail".
7. In addition to providing a quoted unit and total price above, please complete the following:
a. Company Name:
b. Quote Expiration Date:
c. Best Delivery Date:
d. Discount Terms, if any:
e. Responsible Company Officer Signature:
8. Basis of Award:
a. Offers will be solicited from a reasonable number of sources, ensuring a competitive procurement process unless a non-competitive procurement is justified. Contracting
Officers are tasked with awarding Non-Appropriated Fund contracts to responsible offerors who provide the best value to the NAFI.
b. In evaluating quotes, firms or individuals listed in the entity exclusion records are neither solicited for offers nor awarded contracts. This is in accordance with DAFMAN64-119, dated 30 August 2023. This process ensures that all awarded contracts are compliant with federal regulations and provide optimal value to the NAFI.
9. Your quote and questions must be sent via email to Katrin Arnoldy at katrin.arnoldy.de@us.af.mil and Mrs. Christine Basham at christine.basham.1@us.af.mil. Quotes must be signed by a responsible officer of the company. Please contact me if you have any questions or comments.
SITE VISIT INFORMATION
A mandatory site visit will be held at the library (Building 148), Spangdahlem Air Base on 27 October 2025 at 10:00.
Attendance is required to ensure vendors understand the entirety of the requirement prior to submitting a quote. All questions from the site visit will be addressed and provided to all potential vendors via e-mail. The maximum participation number for each interested company is limited to two individuals due to sign-in capabilities. A list of all interested individuals has to be submitted to 52 CONS (POCs indicated above) by 24 October at 1500hrs. Every individual attending the site visit has to bring a valid form of ID (either Personalausweis or Reisepass/Passport). The Sign-In will take place at the Visitor Center Building at the front gate (Building 505).
Attachments:
Attachment 1: Library Refresh Salient Characteristics Attachment 2: Library Refresh SOW Attachment 3: Plans Building 148 Attachment 4: Nonappropriated Fund Standard Clauses 30 May 2025
CHRISTINE E. BASHAM, GS-12, DAF
Contracting Officer mailto:rhandal.rodriquez.2@us.af.mi mailto:christine.basham.1@us.af.mil
| 2025-10-10T12:25:50+0200 | |
| BASHAM.CHRISTINE.ELIZABETH.1411444127 |
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