Base Theater AV Upgrade- Statement of Objectives.pdf

STATEMENT OF OBJECTIVES (SOO)

100th ARW Base Theater Audio Visual Capabilities Improvement

1.0 Purpose: The purpose of this requirement is to upgrade the Audio/Visual capabilities at the Base Theater (Building 243). This requirement will include the purchase and installation of a laser projector with a minimum 4k resolution and at least 8,000 lumens. The projector will be able to utilize the screen currently installed at the theater. It will also include a lockable rack in the front row to safeguard pilferable tech equipment such as microphones and remotes, to be no higher than the current stage, additional work to remove the front row of seating will need to be completed. Replacement of old speakers with new digital loudspeakers with amplifier connected to the rack on the front row. Installation of 2 radio microphones, for use with all audio sources to include presentation laptops. Control Unit to switch sources/sound input as required. Installation of a comfort monitor to be installed at the front of the stage minimum 55ins display and repeater displays to be installed, 2 on each side of the room, at least 75ins displays with video distribution from the presentation source, power supplies will need to be provided. Installation of a Video Conferencing camera for streaming events, either the content shown on the presenter laptops or in the room focused on the stage.

2.0 Background: The current system is not operatable and requires coordination with 100 FSS to coordinate usage, setup and tear down of a mobile system. This requirement will provide a streamlined and professional plug and play setup with the necessary audio and visual equipment installed on site. The base theater supports on average 50 events a year from high visibility events to squadron events. Most of the base wide theater usage comes in the form of commander’s calls, training, and informational briefs which can be amplified by updating the current disparate and outdated system.

3.0 Scope: The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items, and services necessary to perform installation of the audio-visual system as outlined in this Statement of Objectives (SOO). The location of the audio-visual system upgrade will be in the base theater (Building 243) of RAF Mildenhall (RAFM), United Kingdom, IP28 8NG.

4.0 Period and Place of Performance: Within 90 days from time of award the installation of all equipment should be completed.

One (1) year (from date of final install and testing) of on-site maintenance and warranty Inclusion of two (2) option year periods for on-site maintenance and one (1) preventative maintenance visit per year, that may be exercised, subject to the availability of funding.

Installation to be performed at Base Theater (Building 243) of RAF Mildenhall (RAFM), United Kingdom, IP28 8NG.

5.0 General Requirements

5.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the 100 FSS Point of Contact and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

5.2 Contract Management & Administration

5.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

5.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources to maintain proper and accurate records related to this contract.

5.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

5.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays and UK bank holidays. Work hours are from 0800 to 1600 local UK time.

6.0 Delivery Objectives:

The system must be separate from the Air Force network.

The system must be built with the capabilities to accept input from other FSS AV systems via a future Fiber network project.

All devices supplied must be TAA Compliant.

Vendor must ensure any additional electrical utilities are provided Any additional utilities must be arranged through a base approved vendor All cables and wiring must be hidden or covered to present a professional image.

Any damage by the Contractor to the surrounding facility area during installation will be repaired at no additional cost to the Government.

The contractor will provide initial user training along with a physical and digital user guide.

The A/V system must come with a minimum of a one (1) year warranty and on-site maintenance (to include any required software updates) from date of final install and test completion.

The Contractor will be responsible for providing any high reach equipment required for installation.

Installation of any products must not interfere with or impede current systems already installed in the Base Theater (Building 243).

7.0 Service and Maintenance: Contractor shall provide on-site maintenance and annual preventative maintenance inspections, to include any required software updates and bulb replacements. Contractor shall be responsible for providing any high reach equipment that they may need for servicing and maintenance of the installed projector and audio system.

Attachments:

Attachment 1: Base Theater Floorplan