Combo Soliciation - Frequency Converter - FA557026QBA02.pdf

Department of the Air Force 501st Combat Support Wing (USAFE)

CUI

Combined Synopsis/Solicitation

Requirement Title: RAF Akrotiri – Frequency Converter Solicitation Number: FA557026QBA02 Solicitation Issue Date: 01 September 2026 Response Deadline: 10 September 2026 no later than1600 CST Point(s) of Contact: SSgt David Bartilson / david.bartilson@us.af.mil / Cell: +357 99

350127

General Information

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation.

Offers are being requested and a separate written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Regulation Title Effective Date Federal Acquisition Circular FAC 2026-01 13 Mar 26 Defense Federal Acquisition

Regulation DFARS 10 November 2025

Air Force Federal Acquisition Circular

DAFFARS 16 October 2024

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with

FAR 19.000(b). The North American Industry Size Classification System (NAICS) code associated with this requirement is 335312 and PSC is 3621.

Requirement Information

Description:

This requirement is to procure and deliver equipment IAW Attachment 01 at RAF Akrotiri, Cyprus.

The contractor may ship to the below address, or may ship into Cyprus on their own and transport the supplies to RAF Akrotiri by their own means. See attachment 01 Statement of Objectives (SOO) for details of the requirement.

Place of Delivery/Performance/ Acceptance/FOB Point:

FB4524 DET 1 9 OG LGS/ CONS

BLDG 1051B

PROJECT OLIVE HARVEST

RAF AKROTIRI, CY BF1 2AT

If freight is a significant cost, please advise on alternate shipping to the following address:

436TH AERIAL PORT SQUADRON

mailto:david.bartilson@us.af.mil

550 ATLANTIC STREET, DOVER AFB DE 19902

Dover AFB, DE 19902-5505

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR Overhaul subpart 12.205, the following addendum is provided for this solicitation and hereby amends any language therein:

1. Quotes in response to this solicitation must be submitted no later than the date and time identified on page 1 of this document. Quotes must be submitted via email to david.bartilson@us.af.mil. Quotes must be valid for at least 30 Calendar days.

2. Pricing may be submitted on company letterhead or in any format that clearly delineates the quoted price for the complete contract. This is a Firm-Fixed Price (FFP) requirement. A FFP contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experienced in performing the contract. The work described in the attached SOO shall be priced in this fashion. Failure to provide pricing on any one item may result in the vendor being deemed nonresponsive, and subsequently being removed from consideration for award. To be eligible for contract award, the vendor shall have an active System for Award Management (SAM) registration at the time of submission. Failure to have an active SAM registration may result in the vendor being deemed ineligible for contract award. Vendor shall provide their NATO Commercial and Government Entity (NCAGE) number at time of submission, CAGE numbers will also suffice.

3. Technical documentation submitted by the vendor shall be provided via email in a separate document and shall not exceed 20 pages. This page limit encompasses cover pages, contents, mission statements, and all other superfluous data not specifically requested by the Government.

Failure to adhere to these standards may result in the vendor being deemed non-responsive, and subsequently being removed from consideration for award.

4. Questions must be submitted and received by the Point of Contact listed above no later than 1400

CST on 07 September 2026. Questions received after this deadline may not be reviewed or considered.

5. Late quotes shall be processed in accordance with FAR 52.212(f)- Late submissions, modifications, revisions, and withdraws of offers.

6. By submitting a quote in response to this solicitation the vendor agrees to hold the prices provided firm for at least 30 calendar days from the date specified for receipt of quotes. Any quote submitted in a currency other than U.S. dollar (USD) will be converted to USD utilizing the exchange rate located at https://comptroller.defense.gov/Financial- Management/Reports/fcfr/#2026.

Evaluation Criteria mailto:david.bartilson@us.af.mil https://comptroller.defense.gov/Financial-Management/Reports/fcfr/#2026 https://comptroller.defense.gov/Financial-Management/Reports/fcfr/#2026

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

A. Basis for Contract Award: The Government intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the Government, considering the factors listed in this provision.

1. In accordance with FAR 13.106-2, the Government will utilize comparative evaluations, and give preliminary considerations to all offers received in response to the solicitation. The Government may identify from all evaluated quotes readily discernible value indicators that fall within the parameters of the evaluation factors outlined in this provision. Therefore, the Government reserves the right to select an awardee that provides benefit to the Government that exceeds the minimum outlined standards, but is not obligated to do so. Additionally, the Government is not bound to select an awardee whose quote may exceed the minimum requirement, but whose additional value or benefit is not deemed substantial enough by the Government.

2. The Government is not limited to the quote that only meets the minimum described in the below factor(s) and provides the lowest price. However, if no quotes received in response to the solicitation exceed the minimum criteria outlined in this provision, as determined by the Government; then the Government intends to award a contract to the lowest priced offer that meets the instructions outlined in 52.212-1, and the minimum requirements outlined in this provision whose price can be determined both fair & reasonable and realistic by the Contracting Officer.

3. The Government intends to make an award without conducting interchanges with vendors after the close of the solicitation. Therefore, vendors should provide their best available pricing, including any discounts, and technical quotes to the Government in their initial quote. However, the Government reserves the right to enter into interchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

B. Evaluation Factors: The following factors shall be used by the Government to evaluate quotes;

1. Price: At minimum, the vendor must provide pricing in accordance with the instructions outlined in FAR 52.212-1. The vendor that provides the lowest price that can be determined both fair & reasonable and realistic by the Contracting Officer may be given additional consideration for awardee selection. However, the Government is under no obligation to do so. The Government intends to only evaluate prices submitted under Combined Synopsis/Solicitation section Supplies or Services and Prices/Cost.

During the evaluation process the Contracting Officer will determine a "Total Evaluated Price" (TEP) for each responsive quote. The TEP is determined by totaling the amount of all line items identified in Combined Synopsis/Solicitation section Supplies or Services and Prices/Cost. For the purposes of this evaluation, a price that is deemed too high while conducting the evaluation of the quote in accordance with FAR 13.106-3 would not be considered fair & reasonable. For the purposes of this evaluation, a price that reflects a lack of understanding of the contract requirement, or displays an undue risk inherent to the vendors approach would not be considered realistic.

2. Technical Capability: At minimum, the vendor must provide documentation that outlines the technical specifications of the products to be provided. The specifications must articulate how the products quoted by the vendor meets the technical requirements outlined in the attached SOO.

3. Lead Time: Given the typically long lead times for frequency converters, the vendor must provide a total projected timeline to deliver all items. Shorter timelines will be more favorable in the evaluation. Supporting documentation may be requested by the Government to justify quoted lead times.

Factors that may increase an offeror's ranking include, durability of the items, warranty periods, delivery timeline, and overall Government confidence in the technical capabilities of the quoted product.

Clauses and Provisions

See attachment 02, Clauses and Provisions.

Attachments

2 Attachments

1. Statement of Objectives

2. Clauses and Provisions